HomeMy Public PortalAbout2014.02.27 Regular MinutesMINUTES
McCall City Council
Regular Meeting
Legion Hall (McCall City Hall - Lower Level)
February 27, 2014
Agenda
Call to Order and Roll Call
Approve the Agenda
Work Session
Pledge of Allegiance
Presentation
Public Comment
Business Agenda
Consent Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m.
Mayor Aymon, Councilor Giles, Councilor Scott, Councilor Swanson, and Councilor Witte
all answered roll call.
City staff members present were Gene Drabinski, City Manager, Bill Nichols, City Attorney;
Linda Stokes, City Treasurer; Erin Roper, Communications Coordinator; Dennis Coyle, Parks
and Recreation Director; Carol Coyle, Grant Coordinator, Nathan Stewart, City Engineer; Peter
Borner, Public Works Director; Nathan Coyle, Airport Manager; Justin Williams, Chief of
Police, and BessieJo Wagner, City Clerk.
APPROVE THE AGENDA
Councilor Swanson moved to approve the amended agenda as submitted. Councilor Witte
seconded the motion. In a voice vote all members voted aye and the motion carried.
WORKSESSION
1
AB 14-30 Annual Airport Department Report to City Council
Nathan Coyle, Airport Manager, presented the Airport Department's annual report to Council.
Councilor Giles called out the need to plan for grant match and plan for the future.
Mayor Aymon led the audience in the Pledge of Allegiance at 5:55 p.m.
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PRESENTATION
AB 14-27 Citizen/Department Award Presentation
Justin Williams, Chief of Police, and Mayor Aymon, presented awards to Officer Adam
Benjamin, Corporal Dallas Palmer, and Corporal Andrew Fisher for their roles in the incident on
January 10, 2014. The incident involved the aggravated assault of three McCall Police Officers
when shots were fired at the officers, the theft of money from the ATM, and the malicious injury
of an ATM machine and patrol vehicles. The roles of the above named individuals lead to the
apprehension of two individuals who were part of an alleged multi -state theft ring.
PUBLIC COMMENT
Mayor Aymon called for public comment at 6:03 p.m.
Hearing no comments, Mayor Aymon closed the public comment.
BUSINESS AGENDA
AB 14-32 Golf Advisory Annual Report
Bob Thackeray, Golf Committee Chair, presented the Golf Advisory Committee's annual report
to City Council. Allan Morrison also contributed to the report. Council expressed their
appreciation of the Golf Course Advisory Committee.
AB 14-29 Federal Transit Administration 5317 program grant funding request for mobility
improvements
Carol Coyle, Grant Coordinator, presented the Idaho Transportation Department grant funding
request for mobility improvements. The City of McCall was notified that there were funds
remaining in FY14 in the FTA 5317 program. The City previously received $16,236 of FTA
5317 funding for the Third Street Corridor project.
The 5317 program funding is for projects that improve mobility for disabled persons. The
proposed project would connect an existing ADA sidewalk on Samson Trail with a new ADA
sidewalk along Park St. The project would include the installation of four ADA curb ramps, and
improve the crosswalks at the intersection of Third St. and Park St.
Peter Borner, Public Works Director, stated that the Streets Department had LOT funds for
sidewalk improvements, and $15,000 of that funding would be directed to the project. The City
was awarded $47,000 in ITD ADA Curb ramp funding to improve curb ramps on Third and Lake
Streets, and the four identified curb ramps are included in that award. The FTA 5317 funding
request would be $48,000. Funding awards will be announced in April, 2014, and if funding is
received, the project would be constructed in early summer, 2014.
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February 27, 2014
Councilor Swanson was recused from this Agenda item.
Councilor Witte moved to approve the submission of a letter of request for FY14 FTA 5317
to the Idaho Transportation Department and authorize the Mayor to sigh all necessary
documents. Councilor Scott seconded the motion. In a roll call voted, Councilor Witte,
Councilor Scott, Mayor Aymon, and Councilor Giles all voted aye and the motion carried.
AB 14-28 FHWA Scenic Byways — Rotary Park Rest Area Improvements (KN13517):
Stormwater Improvements
Nathan Stewart, City Engineer, presented the Stormwater Improvements stating that as part of
the FHWA Scenic Byways Grant for Rotary Park, construction plans and a proposal manual for
stormwater improvements for the parking lot were developed during Summer 2013. This item
represented the proposal received from Falvey Corporation to complete the work and the
accompanying construction contract. Due to the value of the construction contract being less than
$25,000, the City has the authority to choose its preferred public works licensed contractor
without a bidding process. This procurement process has also been approved by ITD in the
revised State Local Agreement.
The project will consist of installing two Contech® Stormfilter catch basins and accompanying
conveyance piping with armoured outlets. StormFilters contain media filters that will remove
sediment, oils, heavy metals and nutrients from the stormwater prior to release to Payette Lake.
It was intended that this construction project would occur during Fa11 2013. However, due to
delays in approval from the ITD and the onset of winter weather, the construction schedule was
postponed until Spring 2014. Construction activities would begin as soon as weather permits,
and coincide with the completion of retaining wall improvements that was started during Fa11
2013.
Mayor Aymon suggested that the water be tested to ensure that the Contech® Stormfilter catch
basins do what they are intended to do and collect data for possible future purchases.
Councilor Giles moved to approve staff to issue a "Notice of Award" to Falvey Corporation
for the project, and authorize the Mayor to sign all necessary documents. Councilor
Swanson seconded the motion. In a roll call voted, Councilor Giles, Councilor Swanson,
Mayor Aymon, Councilor Scott, and Councilor Witte all voted aye and the motion carried.
AB 14-34 Request for temporary construction easement-ITD SH-55 North Fork Payette
River Bridge KN 13392
Carol Coyle, Grant Coordinator, presented the Request for temporary construction easement-ITD
SH-55 North Fork Payette River Bridge KN 13392, stating that Bionomics Environmental is in
the process of completing the environmental evaluation for the NF Payette River ("Lardo")
bridge project. It was determined that a temporary easement was needed in the southwest corner
of Rotary Park to install an irrigation box and sleeves to the four pedestals on the bridge. This
would require a temporary easement within the park which is a known Section 4(f) resource
protected under the Department of Transportation Act. Section 4(f) guidance indicates that this
temporary easement would constitute a "temporary occupancy" and would not apply if the
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following conditions are met and the local official having jurisdiction over the resource agree in
writing that these conditions are met:
• Duration of occupancy must be temporary,
• Scope of work must be minor,
• There are no anticipated permanent adverse physical impacts, nor will there be interference with
the activities or purposes of the resource, on either a temporary or permanent basis,
• The land being used must be fully restored, and
• There must be documented agreement of the appropriate federal, state, or local officials having
jurisdiction over the resource regarding the above conditions.
Councilor Witte moved to approve the temporary construction easement for the NF
Payette River bridge project, approve the submission of the letter agreeing the above
conditions are met, and authorize the Mayor to sign all necessary documents. Councilor
Giles Seconded the motion. In a roll call vote Councilor Witte, Councilor Giles, Mayor
Aymon, Councilor Scott, and Councilor Swanson all voted aye and the motion carried.
AB 14-31 FY13 Audit Report presented by Bobby Lawrence, Partner, EideBailly, LLP
Bobby Lawrence, a partner with Eide Bailly, LLP, presented their annual report for the fiscal
year ended September 30, 2013. Mr. Lawrence discussed the audit documents with the Council
and answered questions during the process. The City received a clean audit, with no problems
identified. There was a brief discussion regarding the material weakness for the preparation of
the financial statements. Mr. Lawrence explained that when a Public Entity has the auditors
prepare their Financial Statements it is considered a Material Weakness. He also explained that
due to the cost of preparing the statements in house or contracting that service the majority of
small Cities choose to have the auditors prepare the statements even as a Material Weakness.
There was a brief discussion of the cost benefit to the City of McCall to possibly do the Financial
Statements. The Council consensus was that it would be a topic for discussion during the
budgeting process as the cost could be $10,000-$15,000 and significant staff resources.
Mr. Lawrence expressed appreciation of the work of City Treasurer, Linda Stokes.
AB 14-35 Police Department's Annual Department Reports to Council
Justin Williams, Chief of Police, presented McCall Police Department's annual report to
Council. There was a brief discussion regarding staffing levels and officer retention.
AB 14-36 Airport Lease Background Information Presentation
Nathan Coyle, Airport Manager, presented a presentation on an outline background material that
would present aid to Council members in future consideration of comments for revision of the
airport's standing lease template.
Councilor Giles stated that he thought that fees and rent were only used to fund operations and
maintenance. However, after reading the presentation he learned that those funds could also be
used to fund capital expenditures.
There was some discussion as to what would be an acceptable use of a hangar.
Mr. Coyle asked for and received Council feedback on the following areas:
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1. Lease Terms
2. Rent and Escalation
3. Right of First Refusal
4. Assignment/subletting clause
Gene Drabinski, City Manager, clarified that the Airport Advisory Committee had been working
on a new lease for a few years and staff wanted to ensure that the Committee was aligned with
the Council during the process to finalize a new hangar lease.
There was some discussion regarding standardized leases and incentivizing hanger owners to
change over to a new lease. There was also a brief discussion regarding new lease rates.
AB 14-33 Valley County Capital for a Day in McCall on March 24 - Discussion
Governor Otter is planning to come to McCall March 24, 2014 for Capital for a Day. For
Governor Otter, making sure government maintains its role as the people's servant requires
keeping in touch with all Idahoans. He also knows that the strength of our Republic relies on an
engaged and informed citizenry.
That's why Governor Otter and members of his Cabinet travel to a rural town in a different Idaho
county every month. The communities become Idaho's Capital for a Day and their residents the
focus of the Governor and his administration for an entire day. Idahoans ask questions, share
their opinions, and seek answers from State agencies.
"It is our job in State government to ensure people in communities all over Idaho have a real say
in determining their own future. It shouldn't be the case that folks in Boise have a greater role in
contributing their civic virtue to our statewide discussions than people in Moyie Springs or
Malad, Ferdinand or Firth, Wallace or Wendell," Governor Otter said. "That's why I bring
'Capital for a Day' to a different rural town every month — to listen, learn, and solve some
problems if we can." Governor Otter's goal is to visit all 44 counties twice in his two terms as
Idaho's governor.
It was confirmed that the event would be held at the Idaho First Bank and that lunch would be at
the Pancake House. Council requested that staff send invite to all Valley County Elected
Officials.
Upcoming Meetings Schedule Discussion
Council discussed the upcoming Meetings Schedule. Peter Borner, Public Works Director,
brought to the Council's attention the possible need for code amendment addressing the spring
breakup weight limits.
CONSENT AGENDA
Staff recommended approval of the following items:
1. City Council Regular Minutes — February 13, 2014
2. Warrant Registers
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3. Payroll Report for Period ending January 31, 2014 and Period ending February 14, 2014
There was a brief discussion on the minutes and the warrant register.
Councilor Swanson moved to approve the Consent Agenda with the Minutes as corrected.
Councilor Witte seconded the motion. In a roll call vote, Councilor Swanson, Councilor
Witte, Mayor Aymon, Councilor Giles, and Councilor Scott all voted aye and the motion
carried.
ADJOURNMENT
Without further business, the Mayor adjourned the meeting at 8:49 p.m.
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February 27, 2014