HomeMy Public PortalAboutMarch 7 2019 Regular Sessions Greencastle Board of Park Commissioners
Minutes of the Regular Meeting
Thursday, March 7, 2019
Present: President Tim Trigg, Vice President Dr. John Hennette, Secretary Cathy
Merrell,
Absent: Beva Miller, Greencastle Community School Corporation liaison
Brittany Labhart and Putnam County Public Library liaison David
Taylor
Also Present: Laura Gordon and Andrew Ranck from Putnam County Comprehensive
Services, Bobbie Lancaster, Mayor Bill Dory, Eric Bernsee — Banner
Graphic, and Parks & Recreation Director Rod Weinschenk
Call to Order
President Tim Trigg called the regular meeting of the Board of Park Commissioners to
order 7:34 p.m. in the city hall common council meeting room.
Public Input
Summer Kids Concerts—Bobbie Lancaster from Greencastle Christian Church was
present to request permission to hold a Summer Concert Series in Robe-Ann Park again
this year. They would hold it alongside the Summer Lunch Program provided by the
Greencastle Community School Corporation Food Service in shelter#2 from 12:15 p.m.
• to approximately 1:30 p.m. Date of program are Mondays, June 3, 10, 17 and 24 and
July 1. Music provided would be family friendly. On a motion from J.Hennette, second
by C.Merrell, the board approved the request. All Ayes.
Mayor's Oath of Office—Mayor B.Dory was present to administer the Oath of Office to
Park Board President Tim Trigg who will complete another 4-year term, expiring January
1, 2023.
Approval of Minutes — Director R.Weinschenk presented minutes from the regular
meeting held on Monday, February 11, 2019. The minutes were accepted on a motion
from C.Merrell, second by J.Hennette. All Ayes.
Approval of Monthly Claims & Invoices - Director R.Weinschenk presented the
monthly claims and invoices to the board. On a motion from J.Hennette, second by
C.Merrell the monthly claims were approved. All Ayes.
Special Park Use Requests
1. Bike With A Biologist—Director R.Weinschenk stated the Bike With A Biologist
program will again be held on the People Pathways trail this year. It is scheduled for
Saturday, April 27th with Erin Basinger, DNR Deer Creek Fish and Wildlife. On a
motion from C.Merrell, second by J.Hennette, use of the pathway system was
approved. All Ayes.
010
2. Greencastle Clean-Up Day Project—Director R.Weinschenk stated that the •
Greencastle Parks and Recreation Department will participate in the clean city
activities scheduling the annual sand and seal for the Emerald Palace. We will also
replenish the mulch around the playground.
Personnel
Paige Zick — Director R.Weinschenk requested permission to hire Ms. Paige Zick into
the Assistant Director/Aquatics Director position. Board members C.Merrell and
J.Hennette both stated how impressed they were with her during her interview. On a
motion from J.Hennette, second by C.Merrell, they approved the hire. All Ayes.
New Business
1. PCCS Proposals — Putnam County Comprehensive Services Executive Director
Andrew Ranck and Work Services Coordinator Laura Gordon presented two
proposals to help with some services this summer. This would give them the
opportunity to integrate some of their consumers in to these positions.
a. Pool Concessions — PCCS would undertake all operations of the concessions
stand, which includes personnel and menu. Operations would be from 12:00
Noon to 7:00 p.m. as a training facility for consumers. "Grab and Go" items
that do not require cooking will be served. No rent would be paid and
requested the opportunity to sell within Robe-Ann Park.
b. Park Maintenance—PCCS would fill a 3-hour a day maintenance spot with a
consumer who would clean the restrooms, shelters, and other facilities within
Robe-Ann Park. Services would be at $15/hour, Monday to Friday, for 31 •
weeks (April 1 to October 31).
The board thanked Mr. Ranck and Mrs. Gordon for their proposal, stating they would
take it under advisement. On a motion from J.Hennette, second by C.Merrell the
subject was tabled until the April meeting. All Ayes.
2. HWC Contract For Services — Taking it off the table from the February meeting,
the board considered authorizing an Aquatics Center Feasibility Study Contract with
HWC Engineering. Mayor B.Dory stated the scope of services has increased and the
price went up. He would like to break it into parts with an evaluation of services first
and then decide whether or not to proceed. He was going to look into it further.
Once his decision was made and as a reminder, the board authorized president Tim
Trigg to sign the document during the February meeting to sign the document.
3. Scoggins Design — Mayor B.Dory informed the board that he has consulted Todd
Scoggins, Scoggins Designs (completed the band shelter project) for a bid to prepare
documents to complete a list of short-term improvements for this season.
4. Adopt A Spot — Board member C.Merrell informed the board that she and her
husband have developed a map of all flower and planting areas within Robe-Ann
Park for potential Adopt a Spot sites. She would like to draft a contract with an
application and waiver and a detailed list of duties.
Director R.Weinschenk stated he will share the information on to Virgilene Law
and Gary Dyer who reside in the apartments north of the park. Both help with park
flower beds and simple maintenance duties.
410
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Mayor B.Dory offered to fund out of the Mayor's budget $200 to purchase signs
40 that designate the caretakers.
Friends of the Park, Special Projects and Old Business
1. 2019 FY Budget Facility Rental Fees—Shelter fees were established in February, so
the Greencastle Board of Park Commissioners discussed and set a new the fee
structure for other facilities. (See attachment.)
2. Program Fees — Director R.Weinschenk stated that he wanted to discuss the
department's upcoming year's programming with our new assistant, so would
present a plan at the next meeting.
Dr. J.Hennette stated that he has followed some comments received via the Banner
Graphic website since last month's meeting. The comments received asked that if we
are raising rates due to cuts in the budget, why are we giving away services to not-
for-profits. He made the inquiry as to what policies do we have. Director
R.Weinschenk noted that in the proposal we listed rates for residents (live within city
limits), non-residents (live outside city limits) and a third set for not-for-profits. The
latter have rate, underneath the regular rate that must be supported by a 501c3
certificate.
On a motion from J.Hennette, second by B.Miller, the fees schedule was approved.
All Ayes.
Director's Report
1. Dr. Suess' Birthday—Dr. Suess' Birthday program was held in partnership with the
010 Putnam County Public Library.
2. Upcoming Programs include:
a. MOC Challenge—this is our annual LEGO Building Block Challenge where
we ask our LEGO fans to create something on their own, bring it in to city
hall to display all day, and then have it judged at that night's park board
meeting. Date: Thursday, April 4th, 7:30 p.m.
b. Annual Easter Egg Hunt — Saturday, April 13th, 10:00 a.m. sharp will offer
the annual Easter Egg Hunt in Robe-Ann Park. Seven thousand (7,000) eggs
will be hid around the park, in 5 different age divisions. Carpenter Realtors
will provide the bicycles this year. All eggs will have something inside and
some some special prizes. Join us for smiles all around! This event is FREE!
c. Brickmania Easter Egg Hunt—The annual Brickmania Easter Egg Hunt has
been scheduled for Tuesday evening, April 16th in Greencastle City Hall. This
program is open to the first twelve participants with paid registration. This
program includes a special Easter holiday LEGO kit to take home.
Registration fee is $13.00/person.
d. Police Boot Camp — After a conversation with Assistant Police Chief Brian
Hopkins, we set this year's boot camp for Monday to Friday, June 17th to 21 st
We will charge $10 per person for a program that will be held in Robe-Ann
Park and include K-9 and SWAT drills, marching, rescue dive
demonstrations, and physical fitness drills each day. Each participant will
receive uniform t-shirt and shorts.
3
Next Meeting •
It was noted that the March regular meeting of the Greencastle Board of Park
Commissioners has been scheduled for the first Thursday evening, April 4, 2019 in
Greencastle City Hall at 7:30 p.m.
Adjournment
On a motion from C.Merrell, second by J.Hennette, the park board meeting was
adjourned at 9:13 p.m. All Ayes.
Minutes respectfully submitted by:
Roderick M. Weinschenk, Director
Greencastle Parks &Recreation Department
Minutes approved by:
Tim Trigg, siden Dr. Jo ennett ice President
Cathy Merr , Secretary Beva Miller ID
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GREENCASTLE PARKS & RECREATION DEPARTMENT
III (204) ACCOUNTS PAYABLE VOUCHER DOCKET
March 7, 2019
VENDOR DESCRIPTION AMOUNT
A.A. Huber& Sons, Inc. Park house repairs—water heater 355.19
Baker's Septic Services, Inc. BWSP &Jaycee Park Portalet service 162.00
Black Lumber Company, Inc. Park House downspout repairs 43.24
Card Services—Visa Hotel for attendance IPRA Conference 516.00
Headley Hardware Park maintenance supplies 163.74
Humphrey's Outdoor Power Mower and chainsaw repair parts 518.36
JTN Services Mower preparation for season 763.14
NAPA Greencastle Expenditures: 80.12
• Repair parts $67.36
• Gas and oil $12.76
Putnam County Youth Soccer Association Facility Maintenance -Replace soccer net 845.00
Wal-Mart Credit Card Recreation supplies 326.37
Total General Operation Expenses $3,273.16
(211) PARK NON-REVERTING BASKETBALL FUND
Brenda Beams Deer Meadow gym custodial supervision 166.76
David English Gym supervision& officiate 11 games 368.00
0 Jaxon Parmley Youth basketball official—20 games 414.00
John Parmley Youth basketball official—20 games 360.00
Rod Nodley TZ gym custodial supervision 353.63
Taylor Made Awards Season-End Awards 335.12
Total Non-Reverting Softball Expenses $1,997.51
GRAND TOTAL MONTHLY EXPENSES S5,270.67
ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS
We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)
consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are
hereby allowed in the total amount of$5,270.67 dated this 7th day of March, 2019.
SIGNATURES OF GOVERNING BOARD
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Tim Trig: Preside t V Cathy MerreW, Secretary
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litt / 2/4 _' •e-t9/ h
Dr. J• �Cr, Vice President Beva iller
HWC ENGINEERING
BMO Plaza
135 North Pennsylvania Street, Suite 2800
�-. Indianapolis, IN 46204
(317) 347-3663
(317) 981-1298 (fax)
MEMORANDUM OF AGREEMENT FOR ENGINEERING SERVICES
Client: Greencastle Parks& Recreation Board Client Contact: Tim Trigg, President
Client Address: 405 S. Bloomington, Greencastle, IN 46135
Project Name: Aquatics Feasibility Study
Project Number: 2019-004-S
Services to be
provided: Detailed scope of services is outlined in Appendix"A" included herein.
Schedule: Completion of base scope of services within 4 weeks from a Notice to Proceed
Fees: $7,200 Lump Sum Base Scope of Services
$9,700 Lump Sum Alternatives Development (If authorized)
2019 HWC Billing Rates included as Appendix "B"
Invoicing/Payments: Billing is monthly unless otherwise noted. Payments are due within 30 days of
invoice receipt. The rates identified in this Agreement are subject to change each December 31st without
notification or modification to this Agreement. If a maximum fee amount is indicated,this amount will not
be exceeded without further authorization by the client. The terms and conditions under which we are
providing these services are set forth on pages 2-3 and are incorporated herein by reference. Additional
services requested or unusual problems or difficulties may necessitate a higher fee.
The above is intended as a summary of our agreement for the performance of the work described.
Please examine same carefully and, if accurate, indicate your approval and acceptance in space provided
below.
HWC ENGINEERING, INC. �` / ,���"'!
Date: March 6, 2019 By: `
Printed Name&Title: Cory Whites II, P - Director - Planning Division
CLIENT:
The undersigned hereby states that they are the person or duly authorized agent of the person or
organization contracting for the above services for the above described project and that the terms and
conditions stated are understood and herewith agreed to and accepted. HWC Engineering, Inc. is hereby
authorized to proceed with the services outlined herein.
Date: By:
Printed Name&Title: Tim Trigg, President
HWC
ENG?NEERING
Page 1 of 3
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TERMS AND CONDITIONS
To assure an understanding of matters related to our mutual responsibilities these terms and conditions for professional engineering services
are part of this agreement for our services.
COMPENSATION FOR HWC's SERVICES -The basis for compensation will be as identified in the agreement. When "Lump Sum" payment is
utilized it shall include all labor and expenses (for the scope of work as defined in the agreement) incurred by HWC and shall not exceed the
'fixed payment amount without prior authorization of the CLIENT. When hourly(no limit)and hourly not-to-exceed(NTE) is utilized,all labor and
eimbursable expenses will be billed according to the rate schedule attached to this agreement.
"Reimbursable Expenses"means the actual expenses incurred directly or indirectly in connection with the work including but not limited to the
following: Transportation and subsistence, toll telephone calls, facsimile transmissions, reproduction or printing, HWC's computer time, and
outside aerial photographs or topography,testing,geotechnical, layout, inspection,and other outside consultants.
TIME OF PAYMENT-HWC may submit monthly statements for services and expenses based upon the proportion of the actual work completed
at the time of billing. If the CLIENT fails to make any payment due HWC for services and expenses within 30 days after receipt of HWC's
invoice the amounts due HWC will be increased at the rate of 1.5% per month from the thirtieth day from invoicing. In addition, HWC may,
after giving fourteen days written notice to CLIENT,suspend services under this Agreement until HWC has been paid in full all amounts due for
services, expenses,and other related charges. In the event of a disputed or contested invoice,only that portion so contested may be withheld
from payment,and the undisputed portion will be paid.
If the CLIENT fails to make payments when due and HWC incurs any costs in order to collect overdue sums from the CLIENT, the CLIENT
agrees that all such collection costs incurred shall immediately become due and payable to HWC. Collection costs shall include, without
limitation, legal fees, collection agency fees and expenses, court costs, collection bonds and reasonable HWC staff costs at standard billing
rates for HWC's time spent in efforts to collect. This obligation of the CLIENT to pay HWC's collection costs shall survive the term of this
Agreement or any earlier termination by either party.
INDEMNITIES-HWC and the CLIENT each agree to indemnify and hold the other harmless, and their respective officers, employees, agents,
and representatives from and against liability for all claims, losses,damages,and expenses, including reasonable attorney fees,to the extent
such claims, losses,damages,or expenses are caused by the indemnifying party's negligent acts,errors,or omissions.
In addition to the indemnity of this Agreement, and to the fullest extent permitted by law, CLIENT shall indemnify and hold harmless HWC,
HWC's Subconsultants and the officers,directors, partners,employees of HWC,from and against all costs, losses,and damages(including but
not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court or arbitration or other dispute
resolution costs) caused by, arising out of or resulting from the presence of asbestos, toxic materials, or any other hazardous, toxic or
dangerous environmental condition, on or about the Project site (the "Site"), whether known or unknown to CLIENT, provided that nothing in
this Article shall obligate CLIENT to indemnify any individual or entity from and against the consequences of that individual's or entity's own
negligence or willful misconduct.
The CLIENT agrees to extend any and all liability limitations and indemnifications for performance of services under this Agreement to, in and
�'icluding, but not limited to HWC's officers and employees,their heirs and assigns,and HWC's Subconsultant's their heirs and assigns.
USE AND OWNERSHIP - All reports, tables, figures, drawings, specifications, boring logs, field data, field notes, laboratory test data,
calculations,estimates and other documents(hereinafter"Documents") prepared by HWC as instruments of service shall remain the property
of HWC.The CLIENT shall be entitled to copies or reproducible sets of any of the Documents for information and reference in connection with
use on the Project by CLIENT.
HWC will retain all pertinent records relating to the services performed for a period of five (5) years following performance of work, during
which period the records will be made available to the CLIENT at all reasonable times for inspection or copying.
HWC agrees that the CLIENT is not required to use any plan, report,drawing,specifications,advice, map,document or study prepared by HWC
and HWC waives all right of redress against the CLIENT if the CLIENT does not utilize same.Such Documents are not intended or represented
to be suitable for reuse by CLIENT or others on extensions of the Project or any other project. Any such reuse or modification without written
verification or adaptation by HWC,as appropriate for the specific purpose intended,shall be at CLIENT's sole risk and without liability or legal
exposure to HWC. CLIENT shall indemnify and hold harmless HWC from all claims, damages, losses and expenses, including attorney's fees
arising out of or resulting there from.
CLIENT hereby acknowledges that due to the status of the Documents as instruments of professional service and the value associated
therewith such designation, that HWC is entitled to enforce the prohibition against misuse of the Documents by CLIENT by obtaining an
injunction to enjoin and restrain the unauthorized use of the Documents. Additionally, the improper utilization of the Documents hereunder
shall be considered to be a breach of this Agreement and entitle HWC to all rights and remedies provided herein.
Any verification or adaptation of the Documents for extensions of the Project or for any other Project shall entitle HWC to further compensation
at rates to be agreed upon by CLIENT and HWC.
PROFESSIONAL RESPONSIBILITY-HWC will exercise reasonable skill, care,and diligence in the performance of services and will carry out all
responsibilities in accordance with customarily accepted professional engineering practices. Failure by the CLIENT to report any defect or
suspected defect to HWC within one(1)year from the completion of HWC's services for the Project shall relieve HWC of the obligation to cure
the defect or suspected defect or any costs associated with the efforts to cure the defect or suspected defect.
Neither the professional activities of HWC, nor the presence of HWC or its employees and sub-consultants at a construction/project site,shall
relieve the construction professional or company contracted (hereinafter"CONTRACTOR")with the CLIENT to provide construction services of
its obligations, duties and responsibilities, including, but not limited to, construction means, methods, sequence, techniques or procedures
r".Necessary for performing, superintending and coordinating the work in accordance with the contract documents and any health or safety
HWC
Fait
ENGINEERING
Revised 3-2018
Page 2 of 3
precautions required by any regulatory agencies.HWC and its personnel have no authority to exercise any control over the CONTRACTOR or its
. employees in connection with their work or any health and safety programs or procedures. The CLIENT agrees that the CONTRACTOR shall be
solely responsible for job site safety and warrants that this intent shall be carried out in the CLIENT's contract with the CONTRACTOR. The
CLIENT also agrees that the CLIENT, HWC and HWC's sub-consultants shall be indemnified by the CONTRACTOR and shall be made additional
insureds under the CONTRACTOR's policies of general liability insurance.
"-' HWC shall not be required to sign any documents, no matter by whom requested, that would result in HWC having to certify, guarantee or
warrant the existence of conditions whose existence HWC cannot ascertain.The CLIENT also agrees not to make resolution of any dispute with
HWC or payment of any amount due to HWC in any way contingent upon HWC's signing any such certification.
HWC shall not be responsible for errors, omissions or deficiencies in the designs, drawings, specifications, reports or other services of the
CLIENT or other consultants, including, without limitation, surveyors and geotechnical engineers, who have been retained separately by
CLIENT. HWC shall have no liability for errors or deficiencies in its designs, drawings, specifications and other services that were caused, or
contributed to, by errors or deficiencies(unless such errors,omissions or deficiencies were known or should have been known by HWC) in the
designs, drawings, specifications and other services furnished by the CLIENT, or other consultants retained by the CLIENT. Additionally, HWC
shall not be responsible for the use of the Documents by CLIENT, or consultants retained by the CLIENT, for any purposes other than in
conjunction with the Project.
HWC's opinions of probable construction costs provided under this Agreement are to be made on the basis of HWC's experience and
qualifications and represent HWC's best judgment as an experienced and qualified professional within the industry. However,since HWC has
no control over the cost of labor (including but not limited to wage scales for public works projects), materials (or changes in materials
requested by CLIENT), equipment or services furnished by others, changes in applicable laws (including, but not limited to, building codes,
flood plain designation,etc.)or over the CONTRACTOR's methods of determining prices or over competitive bidding or market conditions, HWC
cannot and does not guarantee that proposals, bids or actual construction cost will not vary from opinions of probable construction costs
prepared by HWC.
ABANDONMENT-Services may be terminated by the CLIENT and HWC by thirty(30)days' notice in the event of substantial failure to perform
in accordance with the terms hereof by the other party through no fault of the terminating party so long as such nonperformance has not been
caused by delays outside of the control of HWC. If so abandoned, HWC shall deliver to the CLIENT copies of all data, reports, drawings,
specifications and estimates completed or partially completed along with a summary of the progress of the work completed within twenty(20)
days of the abandonment. In the event of the failure by HWC to make such delivery upon demand,then and in that event HWC shall pay to the
CLIENT any damages sustained by reason thereof.The earned value of the work performed shall be based upon an estimate of the portions of
the total services as have been rendered by HWC to the date of the abandonment for all services to be paid for on a lump sum basis. HWC
shall be compensated for services properly rendered prior to the effective date of abandonment on all services to be paid on a cost basis or a
cost plus fixed fee basis. The payment as made to HWC shall be paid as the final payment in CLIENT's full settlement and release for the
services hereunder unless otherwise provided hereunder.
INSURANCE-HWC shall procure and maintain Professional liability insurance for claims arising from the negligent performance of professional
P"N•ervices under this Agreement, which shall be either: General Office Coverage or Project Specific Professional Liability Insurance, with a per
occurrence limit of not less than $2,000,000.00. The Professional Liability Insurance shall contain prior acts coverage sufficient to cover all
Services performed by HWC,and Worker's Compensation,disability benefit,or any other similar employee benefit laws, including bodily injury,
occupational sickness or disease of an employee; Commercial General Liability Insurance, with a per occurrence limit of not less than
$1,000,000.00; Additionally, HWC shall require its Subconsultants to maintain Commercial General Liability and Comprehensive Automobile
Liability coverage equal to or greater than HWC.
CLIENT shall procure and maintain Commercial General Liability Insurance,with a per occurrence limit of not less than $2,000,000.00;shall
cause HWC and HWC's Consultants to be listed as additional insured on any general liability or property insurance policies carried by CLIENT
which are applicable to the Project;shall require Contractor to purchase and maintain general liability and other insurance as specified in the
Contract Documents and to cause HWC and HWC's Consultants to be listed as additional insured with respect to such liability and other
insurance purchased and maintained by Contractor for the Project.
CLIENT and HWC shall each deliver to the other certificates of insurance evidencing the coverage indicated in this Agreement. Such
certificates shall be furnished prior to commencement of HWC's services and at renewals thereafter during the life of the Agreement.
All policies of property insurance shall contain provisions to the effect that HWC's and HWC's Consultants' interests are covered and that in
the event of payment of any loss or damage the insurers will have no rights of recovery against any of the insured's or additional insured's
there under.
DISPUTES-All claims or disputes of HWC and the CLIENT arising out of or relating to the Agreement, or the breach thereof after notice and a
reasonable opportunity to cure,shall be first submitted to non-binding mediation. If a claim or dispute is not resolved by mediation,the party
making the claim or alleging a dispute shall have the right to institute any legal or equitable proceedings in a court located in Marion County,
Indiana.
AMENDMENTS-This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and shall be
deemed to supersede all prior and contemporaneous agreements, representations and understandings,whether written or oral,and the same
shall be deemed to have been merged into this Agreement. No amendment or modification to this Agreement shall have any force or effect
unless in writing and signed by both the CLIENT and HWC.
E-VERIFY AND DEALING WITH THE GOVERNMENT OF IRAN AFFIDAVIT. HWC verifies compliance with E-Verify and the Dealing with the
Government of Iran regulations required by Indiana Code Sections 22-5-1.7-11 and 5-22-16.5-11.
x HWC
ENGINEERING
Revised 3-2018
Page 3 of 3
APPENDIX "A"
SERVICES BY HWC
General Scope of Services
In general,the scope of services for this project includes completing an initial assessment to evaluate
current building, site and pool conditions of the Greencastle Aquatic Center at Robe Ann Park.
This work would be led by HWC, with Spear Corporation assisting in the evaluation process.
A detailed scope of work follows.
Base Scope of Services
Existing Facility Evaluation
HWC will complete a site visit to the existing pool facility and complete a preliminary evaluation
of the existing conditions of the pool. HWC will provide a written summary of current conditions
and will provide recommendations for renovations and repairs needed. Cost estimates for
recommended improvements will be provided. This evaluation of existing conditions will focus
on bathhouse improvements, site conditions, pool vessel conditions and pool mechanical
systems.
Steering Committee Meeting#1
HWC will facilitate a first planning meeting with a local steering committee. This meeting will
cover:
1. Current needs/issues at the pool and bathhouse
2. Discussion of alternatives for future expansion and amenities at the pool.
Representative images depicting alternatives will be presented at this meeting.
Report
A brief written report will be prepared to summarize the results of the evaluation. The plan will
be in the form of a PowerPoint presentation so that the city can use it to present the plan to
other stakeholder groups. The plan will include photos and accompanying narrative of current
conditions and recommended repairs or improvements to maintain the facility in its current
operational state.
Alternate Scope of Services
If authorized, HWC would develop alternatives of additional amenities or improvements for the
Greencastle Aquatic Center at Robe Ann Park.
This work would be led by HWC, with Spear Corporation assisting in the evaluation process.
A detailed scope of work follows.
Preliminary Alternatives
Based on the needs established in the existing conditions analysis, HWC will prepare up to
three alternatives for incorporating additional pool amenities. Addition of a lazy river will be
Greencastle Parks& Recreation Board
Aquatics Feasibility Study
Appendix"A"
Page 1of2
a
,.� one alternative considered, but other options will be reviewed as well. HWC will prepare a plan
diagram for each option and a cost estimate for the work. Representative images of various
pool features will be provided.
Steering Committee Meeting#1
HWC will facilitate a steering committee meeting to review the preliminary alternatives, and to
obtain input on the alternatives.
Revised Alternative
HWC will revise one selected alternative based on input received from the Steering Committee
and re-present it for approval.
Renderings
HWC will prepare the following graphic images for the recommended alternative:
• (1) Color site plan rendering
• (1) Color perspective rendering of the overall facility
• (1) Color perspective rendering of the proposed pool features
One 24x36 presentation board with the images would be provided (mounted to foam core
board). Individual .pdf files of each image would also be provided.
Public Input Meetings
HWC will present the recommendations at one Park Board meeting and one City Council
meeting.
i''�• Final Plan and Report
HWC will revise one alternative based on input received, and will prepare the final plan based
on that alternative.
A brief written report will be prepared to summarize the results of the planning process. The
plan will be in the form of a PowerPoint presentation so that the city can use it to present the
plan to other stakeholder groups. The plan will include:
• Existing Conditions Analysis
• Vision/Goals/Objectives
• Alternatives Considered
• Recommended Alternative
• Project Budget
• Recommended Project Schedule
Deliverables
• (5) copies of the final report(hard copies, .pdf copy and PowerPoint version)
• (1) plan rendering for each of the Final Alternatives mounted to 24x36 foam core board
• (1) plan rendering the Final Plan mounted to 24x36 foam core board
Assumptions and Limitations
1. Preparation of construction documents for the pool will be under a separate agreement.
2. Evaluation of existing conditions is based upon visual inspection and observation only. Structural
evaluation or testing of existing equipment is not included.
Greencastle Parks& Recreation Board
Aquatics Feasibility Study
Appendix "A"
Page 2 of 2
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APPENDIX "B"
COMPENSATION
HWC shall receive payment from CLIENT for the work performed under this Agreement,as listed below:
Activity Fee Compensation Type
Base Scope of Services $7,200 Lump Sum
Alternatives Development(If authorized) $9,700 Lump Sum
TOTAL $16,900 Lump Sum
Lump Sum Compensation: Lump Sum payment shall include all labor and expenses (for the scope of
work as defined in the agreement) incurred by HWC and shall not exceed the fixed payment amount
without prior authorization of the CLIENT. HWC shall submit monthly invoices to the CLIENT for the
estimated portion of the total services actually completed at the time of the billing. The value of the
lump sum services work completed is determined by multiplying the percentage of work completed by
the total fee established.
e,,", If additional engineering or other services, not listed within "Appendix "A" Services by HWC" related
section of this agreement, are requested in writing by the CLIENT, HWC shall receive payment for such
extra work, either by a lump sum fee determined and agreed to by the CLIENT and HWC prior to the
commencement of such work and in writing, or on an hourly basis plus reasonable expenses as
specified on the "Hourly Rates and Reimbursable Expenses Schedule" included herein.
The "Hourly Rates and Reimbursable Expenses Schedule" identified in this Agreement are subject to
change each December 31st without notification or modification to this Agreement.
Greencastle Parks& Recreation Board
Aquatics Feasibility Study
Appendix"B"
Page 1of2
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HWC Engineering
2019 Hourly Billing Rates
POSITION HOURLY RATE
Principal $201.00
Senior Project Manager $196.00
Project Manager $155.00
Project Engineer II $135.00
Project Engineer I $110.00
Landscape Architect II $135.00
Landscape Architect I $110.00
Planner II $135.00
Planner I $110.00
Designer/Technician $100.00
Clerical Support $75.00
Construction Inspection Manager $115.00
Construction Inspector II $105.00
Construction Inspector I $95.00
Project Surveyor $120.00
P"'` Survey Crew Leader $100.00
Survey Crew Member II $80.00
Survey Crew Member I $65.00
Intern $56.00
REIMBURSABLE EXPENSES
• Direct Travel Expense- including mileage (the current rate allowed by the IRS), air fare, car rental,
lodging, meals, large blueprint and copying runs,etc.
• Large format black and white prints at$.375 per square foot.
• Plots at$2.00 per square foot.
• Black and white copies at$.10 per sheet.
• Color copies at$.50 per sheet
• CD's at$25.00 each.
• Actual cost of long distance telephone calls, expense charges, photographs and postage.
• Expenses will be billed at cost plus a 10%administrative fee.
• Hours worked in excess of 8 hours per day or 40 hours per week will be billed at an overtime rate
of 1.5 times the rates listed for non-exempt employees.
Greencastle Parks& Recreation Board
Aquatics Feasibility Study
Appendix"B"
Page 2 of 2