HomeMy Public PortalAbout2014.03.14 Regular Minutes
MINUTES
McCall City Council
Regular Meeting
Legion Hall (McCall City Hall - Lower Level)
March 13, 2014
Agenda
Call to Order and Roll Call
Approve the Agenda
Reports
Pledge of Allegiance
Public Comment
Proclamation
Business Agenda
Consent Agenda
Executive Session
Open Session
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m.
Mayor Aymon, Councilor Giles, Councilor Scott, Councilor Swanson, and Councilor Witte
all answered roll call.
City staff members present were Gene Drabinski, City Manager, Bill Nichols, City Attorney;
Linda Stokes, City Treasurer; Eric McCormick, Golf Superintendent; Dennis Coyle, Parks and
Recreation Director; Peter Borner, Public Works Director; Nathan Coyle, Airport Manager; and
BessieJo Wagner, City Clerk.
APPROVE THE AGENDA
Councilor Witte moved to approve the agenda as submitted. Councilor Swanson seconded
the motion. In a voice vote all members voted aye and the motion carried.
REPORTS
Gene Drabinski, City Manager, reported on the Idaho Power meetings and the CIP group. Mr.
Drabinski stated the CIP group agreed on the top ten projects that would require external
funding.
Dennis Coyle, Parks and Recreation Director, updated Council on the Fairway Park restroom
project.
Peter Borner, Public Works Director, updated Council on the status of the pothole repairs.
Councilor Witte thanked the crew for their efforts in repairing the potholes.
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March 13, 2014
Eric McCormick provided Council with an update on the status of the Golf Course greens.
The Council received copies of the following Committee Minutes:
1.Airport Advisory Committee – January 3, 2013; February 7, 2013; March 7, 2013; June
6, 2013; July 18, 2013; August 1, 2013; August 22, 2013; September 9, 2013; November
11, 2013; January 17, 2014
2.Environmental Advisory Committee – January 21, 2014
3.McCall Redevelopment Agency – January 21, 2014
4.Planning & Zoning Commission – February 4, 2014
5.Tree Advisory Committee – February 2, 2014
Mayor Aymon led the audience in the Pledge of Allegiance at 5:50 p.m.
PUBLIC COMMENT
Mayor Aymon called for public comment at 5:51 p.m.
Hearing no comments, Mayor Aymon closed the public comment.
PROCLAMATION
AB 14-38 Arbor Day Proclamation
Dennis Coyle, Parks and Recreation Director, presented the Arbor Day Proclamation to Council.
He stated that Arbor Day is celebrated nationally on the last Friday of April. He stated McCall
typically designates a day in June as the official Arbor Day due to inclement weather in April.
Mr. Coyle stated that this year McCall will celebrate Arbor Day on Saturday, June 21.
Councilor Swanson moved to approve the submission of the 2014 Arbor Day Proclamation
and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the
motion. In a roll call vote, Councilor Swanson, Councilor Giles, Mayor Aymon, Councilor
Scott, and Councilor Witte all voted aye and the motion carried.
BUSINESS AGENDA
AB 14-40 Environmental Advisory Committee (EAC) Member Appointments
Dennis Coyle, Parks and Recreation Director, presented the Environmental Advisory Committee
(EAC) Member Appointments to Council. He stated that the EAC consisted of six members who
serve three year terms, and a high school representative. There were 3 vacancies on the EAC and
one position was for re-appointment. He stated BessieJo Wagner, City Clerk, posted a request for
volunteers for the EAC in the Star-News. Mr. Coyle stated the EAC recommended the
appointment of Leslie Van Niel, Michael J. Everett, and Krystan Welborn to the EAC. The
Committee also recommended the re-appointment of Morgan Zedalis. One position would finish
a member’s term to 2015; the others would be for 3 year terms.
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Councilor Swanson moved to appoint the following to the Environmental Advisory
Committee to the terms specified: Leslie Van Niel to a term to expire January, 2015;
Michael J Everett to a term to expire January, 2017; Morgan Zedalis to a term to expire
January, 2017; and Krystan Welborn as the High School representative. Councilor Scott
seconded the motion. In a voice vote all members voted aye and the motion carried.
AB 14-37 Xerox Workstation Lease Agreement
BessieJo Wagner, City Clerk, and Gene Drabinski, City Manager, informed Council of the
maintenance issues with the current machine. The current machine’s lease would expire in 2014.
The maintenance issues required an early replacement with a new Xerox W7845P Work Centre.
Council noted the decreased lease rate.
Councilor Giles moved to approve the Image Management Agreement with Boise Office
Equipment and authorize the Mayor to sign all necessary documents. Councilor Witte
seconded the motion. In a roll call vote Councilor Giles, Councilor Witte, Mayor Aymon,
Councilor Scott, and Councilor Swanson all voted aye and the motion carried.
Councilor Scott was recused for the next item.
AB 14-43 Commercial Hangar 102 Lease Termination and Establishment of a New Lease
Gene Drabinski, City Manager, addressed the Council regarding the pricing of items in an effort
to give a premise to the requested pricing for the term of the lease.
Nathan Coyle, Airport Manager, presented the Commercial Hangar 102 Lease Termination and
Establishment of a New Lease. He stated that the owner of Hangar 102, Aviation Properties LLC
(Dan Scott), requested an agreement for termination of the existing lease and enter into a new
commercial lease for Hangar 102. He explained that the existing lease was assigned to Aviation
Properties LLC in 2010 and had 13 years remaining on the current lease term. Mr. Coyle stated
that to satisfy lender requirements for refinancing, a term with no less than 25 years has been
requested by Mr. Scott. Mr. Coyle explained the time frame the hangar’s lease rate would
become current with current lease rates.
Mr. Coyle continued, stating that Mr. Scott had requested the City’s consideration for entrance
into a lease that mirrors the existing FBO lease for Hangar 103 with regard to lease term and
rental rates. Mr. Coyle provided additional supporting information for the lease proposal and
potential benefits to the City.
Pending approval by Council, the City would receive a pro-rated lease payment in the amount of
$2,450.60 upon execution of the agreement. The city requested an additional payment from Mr.
Scott in the amount of $187.50 as a shared cost for procurement of a new legal description and
parcel depiction to replace an inadequate parcel depiction within the existing lease for this
hangar.
Councilor Witte asked about the lease language and what would happen to the credit. Mr. Coyle
provided a history of the current lease.
Councilor Giles expressed concern for the lack of a rate of escalation provision in the lease. He
discussed the costs of the runway relocation and the snow removal equipment replacement and
asked Mr. Coyle if those would happen by 2020. Mr. Coyle explained the timeframe of airport
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improvements and was confident the runway relocation would be done by 2020. He was not
certain if the snow removal equipment would be replaced by 2020. Councilor Giles noted that
with the taxiway relocation and acquisition of the snow removal equipment, the current lease
structure may not cover the increases in the annual cost of operating the airport. He requested
postponing a vote on the Hangar 102 lease until Council discussed the lease rate and template in
a future work session.
Dan Scott, Aviation Properties, 300 Deinhard Lane, addressed the Council. He provided a
summary of the terms of the lease for Hangar 102 and the reasons for the new lease. He agreed
that a commercial lease rate needed to be established, but the current situation was time sensitive
and would not allow the time to wait for Council to determine lease rates. He explained the
different types of operations within the airport and how lease rates vary with the varying
operations. Mr. Scott also expressed his concerns if the lease was not approved and the hangar
was purchased by a private owner. Laura Scott, Aviation Properties, addressed Council with the
reasons for refinancing and timeframe requirements that the business required to secure
financing.
Councilor Giles requested Mr. Coyle provide Council with financial data regarding airport
operations and improvements. Mr. Coyle stated he would have the information in approximately
2 weeks.
There was discussion on the lease templates for commercial and private lease rates. Councilor
Giles asked if there were any other lease changes that were time sensitive. Mr. Coyle stated he
was not aware of any and gave a brief explanation of the process for scheduling the hangar
leases. Councilor Giles stated he would like more time for a work session in advance of future
lease changes. Mr. Coyle asked the purpose of the request and if a work session would be
required prior to every lease transaction or if it would be for the overall picture of the lease
template and rates. Mr. Giles clarified the work session would be on the overall picture and to
develop a strategy for addressing fee structures, lease rates, and escalation provisions. Mr.
Drabinski requested clarification if the desired outcome would be a plan to develop a business
strategy or address the lease rates. Councilor Giles clarified the work session would be to discuss
lease rates and escalation provisions.
Councilor Swanson moved to approve termination of the existing lease of Commercial
Hangar 102 by and between Aviation Properties LLC and the City of McCall, and
subsequently approve the new lease for Hangar 102 to Aviation Properties LLC and
authorize the Mayor to sign all necessary documents. Councilor Witte seconded the motion.
Councilor Swanson, Councilor Witte, Mayor Aymon, and Councilor Giles all votes aye and
the motion carried.
Councilor Scott returned to the Council.
AB 14-39 Agreement for Non-Litigation Legal Services under the Airport Land
Acquisition Effort
Nate Coyle, Airport Manager, presented theAgreement for Non-Litigation Legal Services under
the Airport Land Acquisition Effort. He stated that due to the increased complexity of the land
acquisition efforts undertaken by the airport, the FAA recommended that the City procure non-
litigation oriented legal counsel for guidance to City staff within the remaining acquisition
process. The cost incurred for the agreement would be eligible for partial reimbursement under
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the Airport Improvement Program (AIP) land acquisition effort. The FAA reviewed and
concurred with services and estimated fees as outlined within the draft agreement. Mr. Coyle
explained that as a part of the selection process for legal counsel, qualifications from four
separate firms were considered. He stated that White Peterson was selected pending Council’s
concurrence of the selection.
Councilor Giles expressed appreciation of the work done. He noted discrepancies in the dates on
the agreement and the date the agreement would be signed. He requested the agreement date
change to March 14, 2014. Bill Nichols, City Attorney, confirmed that date would be acceptable
noting that no work had been performed under the contract. Council Witte noted a duplicate
definition on Paragraph 1.2 and Paragraph 1.8., and that Paragraph 2.4, pg 3, had a sentence with
2 verbs.
Councilor Giles moved to approve the Agreement with White Peterson for Non-Litigation
Legal Services for Land Acquisition as amended with the date and authorize the Mayor to
sign all necessary documents. Councilor Scott seconded. In a roll call vote Councilor Giles,
Councilor Scott, Mayor Aymon, Councilor Swanson, and Councilor Witte all voted aye and
the motion carried.
AB 14-42 Farmers Market Discussion
BessieJo Wagner addressed Council noting the McCall City Code, as it related to the Farmers
Market, was outdated and needed to be rewritten. She stated that in the process of rewriting the
code, City Staff was asking Council for direction on what the Farmers Market should look like.
Susie Marshall addressed the Council and gave her understanding of the history of the Farmers
Market.
Council questioned the need for an ordinance for a Farmer’s Market. When asked by Council,
Bill Nichols, City Attorney, stated it was a policy decision by the City Council. There was
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consensus to place the item on the March 28Work Session agenda.
There was discussion about the definitions of a farmer’s market, fruit stand, and a hawker. The
discussion also included fees. Mrs. Wagner gave a brief history of the fees. Mrs. Wagner
requested direction from City Council. Council requested information regarding the history of
the original ordinance and information from other cities’ farmer’s markets and associated
ordinances. They requested the information be ready for the March 28, 2014 City Council Work
Session.
AB 14-41 An Update regarding the development of a Memorandum of Understanding
between the City of McCall and the Payette Lakes Recreational Water and
Sewer District (PLRWSD)
Gene Drabinski, City Manager, presented Council with an update on the Memorandum of
Understanding (MOU) between the City of McCall and the Payette Lakes Recreational Water
and Sewer District (PLRWSD). Mr. Drabinski provided Council with a thorough history of the
relationship between the City of McCall and PLRWSD. He stated that a draft operational
structure was presented to the City Council in September, but questions arose that needed to be
addressed before moving forward with the MOU. He noted that Peter Borner, Public Works
Director, and Dale Caza, PLRWSD, would continue to meet on a regular basis to develop
framework of working together in a collaborative way. Mr. Drabinski stated a draft MOU was
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presented to Council on November 7, 2013. Council recommended changes at that time and the
document was sent back to the PLRWSD Board for their consideration.
Mr. Drabinski gave Council a progress report related to the development of the MOU. He stated
the MOU would have 3 primary elements consisting of Joint Maintenance of Disposal, a
Multiyear Plan for Treatment, and a Multiyear Plan for Collection. He noted the plans would
require cross training of staff. Mr. Drabinski requested feedback from Council and asked what
direction Council would like to proceed.
Mayor Aymon stated she liked the plan, but did not want JUB Engineers to be involved with the
project. Mr. Borner informed Mayor Aymon that JUB would not be the engineers.
There was a brief discussion on each department’s facilities, and sludge removal. Mr. Drabinski,
Mr. Borner, and Councilor Swanson agreed the MOU proposal was a good plan. Councilor
Witte was in favor of the MOU and moving forward with it. She was also in favor of including
the irrigators in the discussions between PLRWSD and the City of McCall.
Upcoming Meetings Schedule Discussion
Mayor Aymon requested the Farmer’s Market discussion be placed on the April 10 agenda.
Councilor Swanson agreed with Councilor Giles and requested the airport lease rate discussion
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be placed on the April 25 Council work session.
CONSENT AGENDA
Staff recommended approval of the following items:
1.City Council Regular Minutes – February 27, 2014
2.Warrant Registers
3.Payroll Report for Period ending February 28, 2014
There was a brief discussion on the minutes and the warrant register.
Councilor Scott moved to approve the Consent Agenda with the Minutes as corrected.
Councilor Swanson seconded the motion. In a roll call vote, Councilor Swanson, Councilor
Witte, Mayor Aymon, Councilor Giles, and Councilor Scott all voted aye and the motion
carried.
EXECUTIVE SESSION
At 8:23 p.m., Mayor Aymon moved to go into Executive Session for
Records Exempt from Disclosure - Pursuant to Idaho Code §67-2345(1) (d) To
consider records that are exempt from disclosure as provided in chapter 3, title 9,
Idaho Code;
Councilor Scott seconded the motion. In a roll call vote, Mayor Aymon, Councilor Scott,
Councilor Giles, Councilor Swanson, and Councilor Witte all voted aye and the motion
carried.
Council discussed the proposed second amendment to the Wastes Management Contract.
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RETURN TO OPEN SESSION
At 9:00 p.m., Mayor Aymon moved to return to Open Session. Councilor Swanson
seconded the motion. In a voice call vote, all voted aye and the motion carried.
AB 14-44 Second Amendment V2 to Exclusive Agreement for Collection and Disposal of
Solid Waste — Lake Shore Disposal - Direction to staff re: Exclusive
Agreement for Collection and Disposal of Solid Waste
Councilor Scott moved to direct the attorney to take the course of action as proposed in executive
session. Councilor Giles seconded the motion. In a voice vote all members voted aye and the
motion carried.
ADJOURNMENT
Without further business, the Mayor adjourned the meeting at 9:01 p.m.
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