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Home My Public Portal About20131009 - Minutes - Board of Directors (BOD) October 9, 2013 Board Meeting 13-25 *Approved by the Board of Directors on November 13, 2013 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle Los Altos, CA 94022 October 9, 2013 APPROVED MINUTES* SPECIAL MEETING – STUDY SESSION I. CALL TO ORDER President Cyr called the Special Meeting of the Midpeninsula Regional Open Space District Board of Directors to order at 6:01 p.m. II. ROLL CALL Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto, Curt Riffle, and Pete Siemens Members Absent: None Staff Present: General Manager Steve Abbors, Assistant General Manager Ana Ruiz, Assistant General Manager Kevin Woodhouse, Assistant General Counsel Hilary Stevenson, Natural Resources Manager Kirk Lenington, Co-Acting Planning Manager Meredith Manning, Operations Manager David Sanguinetti, Real Property Manager Michael Williams, GIS Administrator Casey Hiatt, Senior Real Property Planner Sandy Sommer, GIS technician Michelle Childs, and District Clerk Jennifer Woodworth III. Vision Plan Board Workshop on the Desired Outcomes and Priority Actions from Phase 3, “Enriching the Conversation” (R-13-89) Sean Spano of the Public Dialogue Consortium outlined the format for the Board’s discussion for the evening. GIS Administrator Casey Hiatt provided a summary of the benefits to the District for the entire scope of the priority actions, including improved access to trails by multiple types of trail users, new trail amenities, lengthening of trails, trail upgrades and restoration. Benefits also include Meeting 13-25 Page 2 protecting the water quality of streams, ponds, and other water bodies as well as protecting and managing forest lands. Senior Real Property Planner Sandy Summer described the geographical boundaries and District preserves included in the Sierra Azul sub-region. Extensive discussion ensued related to the priority actions and proposed projects for the Sierra Azul sub-region. Directors made suggestions for clarification to the language of the project descriptions and possible additions to the priority actions, including possible priority actions that may be completed on an administrative level. Public hearing opened at 6:37 p.m. No speakers present. Public hearing closed at 6:37 p.m. IV. MEETING CONTINUED At 6:58 p.m. President Cyr continued the Special Meeting to the adjournment of the Regular Meeting. REGULAR MEETING I. CALL TO ORDER President Cyr called the Regular Meeting of the Midpeninsula Regional Open Space District Board of Directors to order at 7:03 p.m. II. ROLL CALL Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto, Curt Riffle, and Pete Siemens Members Absent: None Staff Present: General Manager Steve Abbors, Assistant General Manager Ana Ruiz, Assistant General Manager Kevin Woodhouse, Assistant General Counsel Hilary Stevenson, Natural Resources Manager Kirk Lenington, Co-Acting Planning Manager Meredith Manning, Operations Manager David Sanguinetti, Real Property Manager Michael Williams, GIS Casey Hiatt, Senior Real Propert y Planner Sandy Sommer, GIS Technician Michelle Childs, and District Clerk Jennifer Woodworth III. ORAL COMMUNICATIONS Larry Ames of the Los Gatos Creek Streamside Park Committee spoke in favor of organizing the Los Gatos Creek Streamside Park Committee into a Joint Powers Authority. Meeting 13-25 Page 3 IV. ADOPTION OF AGENDA Motion: Director Kishimoto moved, and Director Riffle seconded the motion to adopt the agenda. VOTE: 7-0-0 V. CONSENT CALENDAR Director Siemens pulled Item #4. Motion: Director Harris moved, and Director Siemens seconded the motion to approve the Consent Calendar with the exception of Item #4. VOTE: 7-0-0 Agenda Item #1 – Approve Minutes of the Special and Regular Board Meetings September 25, 2013 Agenda Item #2 – Approve the Revised Claims Report Agenda Item #3 – Written Communications None. Agenda Item #4 – Authorization to Enter into a Contract with The Creative Group for Web Administration Support for an Amount Not-to-Exceed $78,000 through January 31, 2014 (R-13-96) Director Siemens inquired as to the limit and time period covered by the proposed contract. Public Affairs Manager Shelly Lewis explained that the proposed contract and not-to-exceed limit includes the entire length of the contract. Motion: Director Hassett moved, and Director Siemens seconded the motion to approve Item #4. VOTE: 7-0-0 VI. BOARD BUSINESS Agenda Item #5 – Filling the Volunteer Ombudsperson Position (R-13-95) Director Hanko reported that the Legislative, Funding and Public Affairs Committee met the applicant yesterday and recommends approval of the applicant. Public Affairs Manager Lewis provided an overview of the recruitment process for the ombudsperson position. Ms. Rosemary Field thanked the Board for this opportunity to serve. Meeting 13-25 Page 4 Public hearing opened at 7:08 p.m. No speakers were present. Public hearing closed at 7:08 p.m. Motion: Director Hanko moved, and Director Kishimoto seconded the motion to approve the application of Rosemary Field for the District Ombudsperson position. VOTE: 7-0-0 VII. COMMITTEE REPORTS There were none. VIII. STAFF REPORTS Real Property Manager Mike Williams reported that District staff continues to work with Driscoll Event Center stakeholders. Acting Planning Co-Manager Meredith Manning provided updates on several District projects, including construction of the Bear Gulch trail, continuing demolition at Mt. Umunhum, paving and striping at the Mindego Gateway staging area, and construction at El Corte de Madera staging area being more than halfway completed. Assistant General Manager Ana Ruiz reported that she, Assistant General Manager Kevin Woodhouse, and General Manager Steve Abbors attended a meeting of the Santa Clara County City Manager’s Association where they screened the new District video and provided a presentation on the Vision Plan. Many in attendance requested copies of the District video in order to broadcast it on their local cable networks. IX. DIRECTOR REPORTS The Board submitted their compensatory forms to the District Clerk. Several Directors attended Mary Davey Event and thanked staff for their efforts in organizing the event. Director Harris reported that she has received an email requesting placement of a trash can at Pulgas Ridge. She will forward the letter to the General Manager’s Office for follow-up. Director Kishimoto thanked staff for organizing the breakfast held last Thursday for community leaders and district stakeholders. Director Cyr reported that Ms. Rhoda Fry provided information to him regarding Lehigh Quarry prior to this evening’s meeting, which information has been forwarded to staff. X. ADJOURNMENT Meeting 13-25 Page 5 President Cyr adjourned the Regular Meeting of the Board of Directors of the Midpeninsula Regional Open Space District and reconvened the Special Meeting of the Board of Directors at 7:20 p.m. V. CONTINUATION OF SPECIAL MEETING Senior Real Property Planner Sandy Summer described the geographical boundaries and District preserves included in the North San Mateo County Coast sub-region. Extensive discussion ensued related to the priority actions and proposed projects for the North San Mateo County Coast sub-region. Directors made suggestions for clarification to the language of the project descriptions and possible additions to the priority actions, such as protecting wildlife corridors on a District-wide basis. Public hearing opened at 7:45 p.m. No speakers were present. Public hearing closed at 7:45 p.m. Senior Real Property Planner Sandy Summer described the geographical boundaries and District preserves included in the South San Mateo County Coast sub-region. Extensive discussion ensued related to the priority actions and proposed projects for the South San Mateo County Coast sub-region. Directors made suggestions for clarification to the language of the project descriptions and possible additions to the priority actions, including the preservation and restoration of the San Gregorio Creek. Public hearing opened at 8:05 p.m. No speakers were present. Public hearing closed at 8:05 p.m. Director Hassett Larry left at 8:07 p.m. returned at 8:09 p.m. Director Harris suggested that District staff contact the California Department of State Parks and Recreation to inform them of potential future project in the area which may involve their agency and begin discussions as to how the District can work with State Parks and Recreation in the future. The Board recessed at 8:26 p.m. The Board reconvened at 8:32 p.m. with all Directors present. Senior Real Property Planner Sandy Summer described the geographical boundaries and District preserves included in the South Bay Foothills sub-region. Meeting 13-25 Page 6 Extensive discussion ensued related to the priority actions and proposed projects for the South Bay Foothills sub-region. Directors made suggestions for clarification to the language of the project descriptions and possible additions to the priority actions. Public hearing opened at 8:39 p.m. No speakers were present. Public hearing closed at 8:39 p.m. Senior Real Property Planner Sandy Summer described the geographical boundaries and District preserves included in the Peninsula/South Bay Cities sub-region. Extensive discussion ensued related to the priority actions and proposed projects for the Peninsula/South Bay Cities sub-region. Directors made suggestions for clarification to the language of the project descriptions and possible additions to the priority actions and removed the priority action related to the Hetch-Hetchy San Francisco Public Utilities Commission trail corridor. Public hearing opened at 9:25 p.m. No speakers were present. Public hearing closed at 9:25 p.m. VI. ADJOURNMENT At 9:27 p.m. President Cyr continued the Special Meeting of the Board of Directors of the Midpeninsula Regional Open Space District to 6:00 p.m. on October 16, 2013. ________________________________ Jennifer Woodworth District Clerk