HomeMy Public PortalAboutJune 13 2019 Regular Session Greencastle Board of Park Commissioners
Minutes of the Regular Meeting
4111 Thursday, June 13, 2019
Present: President Tim Trigg, Vice President Dr. John Hennette, Secretary Cathy
Merrell, City Council member and board liaison Steve Fields
Absent: Beva Miller, Community School Corporation liaison Brittany Labhart
and Putnam County Public Library liaison David Taylor
Also Present: Denise Thede with Putnam Pride Initiative, Mayor Bill Dory, Assistant
Director/Aquatics Director Chrysta Snellenberger, and Parks and
Recreation Director Rod Weinschenk
Call to Order
President Tim Trigg called the regular meeting of the Board of Park Commissioners to
order 6:06 p.m. in upper meeting room of city hall.
Public Input-None
Approval of Minutes — Director R.Weinschenk presented minutes from the regular
meeting held on Thursday evening, May 2, 2019. The minutes were accepted on a
motion from C.Merrell, second by J.Hennette. All Ayes.
Approval of Monthly Claims & Invoices
Director R.Weinschenk presented the monthly claims and invoices to the board. Mayor
B.Dory noted the stump removal was funded by the Mayor's discretionary funds. On a
• motion from J.Hennette, second by C.Merrell, the monthly claims were approved. All
Ayes.
Special Park Use Requests
1. Putnam Pride Initiative Picnic — Denise Thede, president of the Putnam Pride
Initiative was present to request use of the shelter #2 on Saturday, June 15th. The
group has paid the reservation fee and would like to include two different bands, Big
Bounce Fun House Rentals alongside their picnic. After some discussion and on a
motion from J.Hennette, second by C.Merrell,the request was approved. All Ayes.
2. GYSA Triathlon Fundraiser - Becky Hunsinger, with Greencastle Youth Softball
Association was present to request the use of the Greencastle Aquatics Center and
Robe-Ann Park on Saturday morning, August 10th for their triathlon fundraiser. This
would be the second annual event with registration starting at 7:00 a.m., with the
event starting at 8:00 a.m. The swim portion would be held at the aquatics center,
then a bicycle trip to BWSP and back, and finish with a 5K run. The park board
asked for a Certificate of Liability Insurance listing the City of Greencastle as an
additional insured, agreed on a rental fee of$100.00, and requested being listed as an
event sponsor. On a motion by John Hennette, second by Cathy Merrell, the motion
passed"All Ayes".
Personnel
1. Aquatics / Assistant Director — Director R.Weinschenk introduced Chrysta
Snellenberger to the park board and request that she be approved to fill the open
4111 position of Aquatics Director / Assistant Director. After introductions and exchange
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of programming ideas, Ms. Snellenberger will fill the position on a motion from
J.Hennette, second by C.Merrell. All Ayes.
2. Park Seasonal Maintenance Laborers - Director R.Weinschenk presented an
updated list of seasonal park workers which included Angie Norman and Nathan
Young, for the board's approval. On a motion from C.Merrell, second by J.Hennette,
approval was granted to hire. All Ayes.
New Business
1. Reduced 10-Punch Pass — Aquatics Director C.Snellenberger requested permission
to decrease the amount of the 10-Punch Pass from $40 to $35 as a July 4th deal.
Director R.Weinschenk reminded the board that on July 4th admission to the pool is
free and we usually relied on concession sales that day. This year with PCCS
conducting concession sales, we won't have any other source of revenue to help
offset expenses that day. C.Merrell made the motion to drop the price to $35 for the
day. Under discussion, Mayor B.Dory pointed out a State Board of Accounts issue
that fell upon the Forest Hill Cemetery board in regards to "discounted" funeral plots.
In response, C.Merrell modified her motion to drop the price to $35 for the remainder
of the 2019 season with approval from the city attorney. After a second by
J.Hennette,the motion passed. All Ayes.
2. Vanessa Fox — The Mayor mentioned that Vanessa Fox, who previously worked for
DePauw University has opened a landscaping business in Greencastle. He would like
the opportunity to sit down with C.Merrell, R.Weinschenk and Ms. Fox to see if she
could help transition our flower beds from annuals to perennial plantings to help
combat weeds.
Old Business
1. People Pathways Trail — Mayor B.Dory informed the board that the dedication 4111
opening of the Veteran's Memorial Pathway was not held due 1NDOT not releasing
the trail. Once the trail is completed and released, People Pathways will hold an
official "trail opening"ceremony.
2. GYBaseball Parking Lot — Mayor B.Dory informed the board that the Greencastle
Youth Baseball Parking Lot Project is out for bid. Scheduling will be tight due to
when asphalt can be laid, but they hope to work around the league's fall and spring
seasons.
3. Tennis /Pickleball Court Project—The tennis court project will begin after July 4th
Pickleball tournament. A completion date was not forecasted.
4. GAC Shade Shelter Project—This project will begin following the swim season and
be completed for use in 2020.
5. GAC Interior Improvements — Director R.Weinschenk reported due to short time
limits no bids were received for completion of interior improvements. Board
President T.Trigg made the inquiry that since we have two months of operations,
would be wise to rebid the project. Mayor B.Dory stated that since no one submitted
bids, the he has sought out a local company to complete the improvements, which
will be completed following the swim season to be completed by the 2020 season
6. Adopt A Spot — Board member C.Merrell updated the board on her Adopt-a-Spot
project. An `acknowledgment of risk" form was drafted by the city attorney. A few
spots have been adopted and planted.
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Director's Report
1. Publisher's Open House — Matthew Allen Dickerson, local author, publisher and
pizza delivery guy held his open house celebration for Tagonist Knights Publishing
Company in Robe-Ann Park on Saturday, May 25th. It was neat to see his books,
especially the different genres and colorful covers. More information on his
assortment of titles can be found at www.tagonistknightspublishing.com.
2. Eagle Scout Project—Cloverdale Troop 93 Life Scout Eagle Scout Candidate Joshua
Ryan Hughes has chosen the Daughters of the American Revolution Log Cabin locale
for his Eagle Scout Project. Mr. Hughes and his fellow scouts and leaders are
constructing a cobblestone pathway from the parking area to the doorways of the log
cabin. It looks nice and of the log cabin era.
3. Celebrate Kids Fishing Day — As part of the Free Indiana Fishing weekend, our
annual free fishing program was held at Jaycee Park on Saturday, June 1st. Targeting
boys and girls, ages 2-17, this program drew 16 kids who enjoyed fishing Jaycee Park
pond.
4. Pacific & Eastern Model Railroad — The P & E Model Railroad Club will be
sharing their love the "Greatest Hobby in the World" with their portable 0-scale
layout at the Putnam County Museum from until Saturday, July 6th. In partnership,
the Greencastle Parks and Recreation Department will be holding some model
railroad based programming at the museum on the Saturdays throughout the month of
June.
5. Police Boot Camp — Proving to be popular as in year's past and on track for record
breaking attendance, registrations are coming in for this year's Police Boot Camp
which is scheduled for Monday to Friday, June 17th to 21 St. For a registration fee of
$10 per person each participant will receive a uniform t-shirt and shorts, and include a
111) schedule nclude K-9 and SWAT drills, marching, rescue dive demonstrations, and
physical fitness drills each day.
Next Meeting
It was noted that July's regular meeting of the Greencastle Board of Park Commissioners
would normally be held on Thursday, July 4th. It will need to be rescheduled with a
suggestion made for Monday, July 8th.
Adjournment
On a motion from J.Hennette, second by C.Merrell, the park board meeting was
adjourned at 6:53 p.m. All Ayes.
Minutes respectfully submitted by:
Roderick M. Weinschenk, Director
Greencastle Parks & Recreation Department
Minutes approved by:
l
Tim Trigg, Pre 'dent Dr. Ji He ette,Vice President
C,ttb1i/u1ww
Cathy Merre , Secretary Beva Miller
3
GREENCASTLE PARKS & RECREATION DEPARTMENT
(204) ACCOUNTS PAYABLE VOUCHER DOCKET
010 June 13, 2019
VENDOR DESCRIPTION AMOUNT
AA Huber& Sons, Inc. Open aquatics center 1,191.00
Baker's Septic Services, Inc. Portalet services to BWSP &Jaycee Park 142.00
Black Lumber Company Framing anchor—Little Library repair 2.76
Black Lumber Company Carpenter bee trap, deck screws, 1"x 6" 54.90
Brenntag Mid-South, Inc. Pool chemicals—acid to balance pH 1,063.38
Card Services—Visa Travel and Training—D.Bault CPSI 294.00
Endeavor Communications Aquatics Center Security System 49.90
Greencastle Offset Printing Print season pass blanks 342.00
Haley's Lock, Safe and Key Aquatics Center- Door and lock repair 353.50
Headley Hardware Park maintenance supplies 1,495.65
Horizon Business Center Office supplies 236.11
Humphrey's Outdoor Power Lawnmower repair parts 1,159.64
In the Swim Clean& Perfect deck chair cleaner 53.91
Joe Spiker Excavating Expenditures: 2,894.11
• BWSP—Water line repair 1,077.01
• GAC - concrete joint repair 1,817.00
JTN Services, inc. Exmark lawnmower repair 80.50
NAPA Auto Parts Vehicle repair parts 62.15
Orkin Parkhouse—recurring pest control 99.96
40 Silly Safaris SPARK Entertainment 350.00
Spear Corporation Expenditures: 9,013.93
• Pool - repair parts $1,154.40
• Pool - chemical supplies $2,836.95
• Pool maintenance $5,022.58
Spear Corporation Pool Chemicals 1,694.50
USI Government Sales Pool lamination packets 104.91
Wal-Mart Credit Card Expenditures: 24.94
• Recreation supplies 9.58
• Facility Maintenance 15.36
Total General Operation Expenses $20,763.75
(212) PARK NON-REVERTING SOFTBALL FUND
Mid-America Sports Advantage (MASA) Double first base 231.69
Total Non-Reverting Softball Expenses $231.69
(?) E.D.I.T FUND (MAYOR BILL DORY
In the Swim 12 chaise lounge & 12 deck chairs 3,899.76
Total EDIT Fund Expenses $3,899.76
GRAND TOTAL MONTHLY EXPENSES $24,795.24
(over)
4110
ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS
We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)
consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are
hereby allowed in the total amount of$24,895.20 dated this 13`hday of June, 2019.
SIGNATURES OF GOVERNING BOARD
3 1 UM/a-Li 7
Tim Trigg, sid-nt Cathy Merr--// el Secretary
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Dr. John -' - ,nette, f'e President Beva Miller