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Home My Public Portal AboutJuly 8 2019 Regular Session Greencastle Board of Park Commissioners 411 Minutes of the Regular Meeting Monday, July 8, 2019 Present: President Tim Trigg, Vice President Dr. John Hennette, Secretary Cathy Merrell, City Council member and board liaison Steve Fields Absent: Beva Miller, Community School Corporation liaison, Brittany Labhart and Putnam County Public Library liaison David Taylor Also Present: Prospective board member Joanna Muncie, Mayor Bill Dory, and Parks and Recreation Director Rod Weinschenk Call to Order Due to the park board's regular meeting night falling on July 4, 2019, the regular meeting of the Board of Park Commissioners was delayed to Monday, July 8, 2019, held in the city hall council room, with President Tim Trigg calling the meeting to order at 7:31 p.m. Public Input-None Approval of Minutes — Director R.Weinschenk presented minutes from the regular meeting held on Thursday evening, June 13, 2019. The minutes were accepted on a motion from J.Hennette, second by C.Merrell. All Ayes. Approval of Monthly Claims & Invoices • Director R.Weinschenk presented the monthly claims and invoices to the board. On a motion from J.Hennette, second by C.Merrell, the monthly claims were approved. All Ayes. Special Park Use Requests 1. Putnam County Special Olympics — Cindy Carter was present to request use of the band shelter [on Wednesday evening, July 31, 2019] for their official awards presentation for Putnam County's Special Olympics participants. They requested the rental fee be waived. In response the board waived the fee and asked to be listed and announced as an official sponsor of the event. On a motion from C.Merrell, second by J.Hennette, the request was approved. All Ayes. 2. GYSA Triathlon Fundraiser — Director R.Weinschenk reminded the board members that the Greencastle Youth Softball Association will hold their second annual their triathlon fundraiser at the Greencastle Aquatics Center and Robe-Ann Park on Saturday morning, August 10tn Old Business 1. People Pathways Trail — Mayor B.Dory informed the board that the Veteran's Memorial Pathway has not been released by INDOT. Once the trail is released, People Pathways will hold an official "trail opening" ceremony. 2. GYBaseball Parking Lot — Mayor B.Dory informed the board that the Greencastle Youth Baseball Parking Lot Project will need to be rebid. Bids weren't received due to contractor's full schedules. 1 I 3. Tennis/Pickleball Court Project—Director R.Weinschenk reported the tennis court improvement project began today, July 8th with the fences being removed. A • completion date has not forecasted. 4. GAC Shade Shelter Project—This project will begin following the swim season and be completed for use in 2020. 5. GAC Interior Improvements — Interior improvements will be completed following the swim season to be completed by the 2020 season. New Business 1. Joanna Muncie — the park board members and Mayor Dory were introduced to Ms. Joanna Muncie who has expressed interest in joining the park board. The board members felt she would be a good addition. The Mayor asked for some information and will look it over before the next meeting. 2. Independence Day Festival a. Thank you to all supporters—Director R.Weinschenk began by thanking all of our volunteers the Putnam County Friend of the Parks Association and their Celebrate "4" Committee for another great Independence Day Festival. The weather was perfect, all activities fun, the food very tasty, music great to listen to, aquatics center refreshing and fireworks display spectacular! b. Mike Rokicki Memorial 5K a. Rokicki Foundation - Phyllis, Ryan and Gretyl Rokicki and the Rokicki Foundation graciously sponsored this year's 5K event in memory of Mike Rokicki. b. Participation — Eighty-four people registered and eighty-three •participated in the 28th Annual Mike Rokicki Memorial 5K Run/Walk. For the fourth year in a row Kiefer Vittetow, age 20 from Cloverdale, Indiana defended his "5K Run Men's Champion"title; while the Women's Champion title went out to Heather Poynter, 45 from Greencastle. c. DePauw University Servicio en las Americas — The Servicio students helped manage our finish line and water stop during the 5K and returned that evening to hep with a blanket collection and sell glow necklaces. d. Free Swimming—As in year's past, we offered free swimming at the Greencastle Aquatics Center and the Bob York Splash Park on July 4th. This year 1,069 people entered the facility to enjoy the cool water on a warm and muggy day. Many patrons took advantage of the fact that they could still buy season passes and our discounted 10-punch admission pass. Director's Report 1. Pacific & Eastern Model Railroad — The P & E Model Railroad Club packed up their 0-scale model railroad layout this past weekend. Since November is National Model Railroading Month, the club hopes to set up the layout again during the month of November. In partnership with the P & E, Putnam County Museum, the Greencastle Parks and Recreation Department will hold some model railroad based programs to promote the "Greatest Hobby in the World"! 2. Police Boot Camp — In partnership with the Greencastle Police Department and the Putnam County Fraternal Order of the Police, we drew a record number of attendees410 2 for this year's Police Boot Camp. Held from Monday to Friday, June 17th to 21, 37 4110 young people participated. Fifteen registered though our on-line service, 19 by hardcopy and 3 F.O.P. scholarships. 3. Putnam County Invitational Swim Meet — Putnam County Griffins held their annual swim meet the weekend of Saturday and Sunday, June 22 and 23. Saturday's portion was held at South Putnam, due to stormy weather. Sunday was a beautiful day and the pool sparkled with activity. Sixty-two (62) people paid admission to watch the meet. There is talk of more than one next year. 4. Ascena Company Picnic — Along with an already busy weekend, Ascena held their company outing in Robe-Ann Park on Saturday, July 22. 5. Parkfest—The remaining schedule for Parkfest include: July 9 Him & Her and Bridge 19 16 Chris Wurster and Blue River Band 30 Mike VanRensselear and Guilina and The Gems 6. National Night Out! - This annual event will be held on Tuesday, August 6th in Robe-Ann Park. We will enjoy food, music and fun activities with local emergency service personnel from area police, sheriff, state patrol, fire departments, and ambulance services; along with many other community organizations represented. Next Meeting The next regular meeting of the Greencastle Board of Park Commissioners will be held on Thursday,August 1st, 2019 at 7:30 p.m. Adjournment On a motion from C.Merrell, second by J.Hennette, the park board meeting was adjourned at 8:00 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minutes approved by: r im Trigg r sident Dr. J He Vice President 5A7t7pv Cathy Merrell, cretary r 5oar.-\o- 11111 3 MORTONVILLE FIREWORKS, LLC ATTACHMENT A 8252 N Co Rd 625 W Russellville, IN 46175 Phone: (765)-720-0909 PROPOSAL SUBMITTED TO: SERVICE TO BE PERFORMED AT: Robe Ann Park Name: City Of Greencastle Address: 405 S. Bloomington St City, State: Greencastle, IN 46135 City State: Greencastle, IN 46135 Mortonville Fireworks hereby proposes to perform the Greencastle 4'of July Display 2019. Robe Ann Park will provide: Adequate crowd control and security as well as firefighting and emergency medical crews. Product items will be increased if insurance is provided. All royalties for music is the responsibility of the city of Greencastle. Mortonville Fireworks will provide: The equipment, supplies, and labor involved for the fireworks display. Evidence of the necessary permits/bonds required by the appropriate agencies for the fireworks display. Up to Two Million Dollars Aggregate Liability Insurance (Product items will be decreased if insurance is provided). Evidence of the above items is to be provided within 1 week of the display. Rain date shall be the next mutually available date. If for any reason the sponsor cancels this event, all funds paid will be forfeited. In performing this display, I have endeavored to observe that degree of care and skill generally exercised by other operators undertaking similar displays at the same time, under similar circumstances and conditions in the same geographic area. This display will be conducted for the sum of:Twelve Thousand and Five Hundred Dollars. $12,500.00. Fifty Percent(50%) will be paid upon acceptance of this proposal and the balance of 50%will be due on the date of the event. Payment should be made payable to: Mortonville Fireworks. Any alteration or deviation from the above involving extra costs will be executed only upon written order and will become an extra charge over and above the proposal. All agreements are contingent upon strikes, accidents, or delays beyond our control. Mortonville Fireworks will not be responsible for any damage caused by or to remote control drones or airplanes. Respectfully submitted by: X • �� Morton i ireworks Representative Acceptance of Proposal Proposal shall become void if not accreted within 30 days. The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to perform fireworks display. Payment will be made as outlines. Greencastle Fireworks Display Date: "4 -0?5:-/I X /A. - . CONTRACTOR: Mortonville Fireworks, LLC By:a i Printe e: 3 e re j, 1; 4cJa Title: D burrs r Address: r•2 sR- ,V• c'NT`/ -k5 W Date: --Zs—/I R usse//v,//e ZiV• Y4/7 CITY OF GREENCASTLE • r illiam A. Dory, Jr., yor Date: (. /A,-/// 5 t AFFIDAVIT CONCERNING EMPLOYMENT OF UNAUTHORIZED ALIENS I hereby affirm that I am a duly authorized officer of Mortonville Fireworks LLC., and I certify that Mortonville Fireworks LLC., is enrolled and participating in the E-verify program as of the date of this Affidavit. Mortonville Fireworks LLC., any "unauthorized aliens" as that term is defined in 8 U.S.C. 1324a h does . not employ I AFFIRM UNDER THE PENALTIES FOR PERJURY THAT THE FOREGOING REPRESENTATIONS ARE TRUE. Mortonville Fireworks LLC., Date: L 0` 4 Sig t Printed Nam GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET July 8, 2019 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Pool-plumbing repairs 3,332.64 Baker's Septic Services, Inc. Portalet services to BWSP &Jaycee Park 142.00 Banner Graphic 12 month subscription 129.00 Black Lumber Company Treated lumber& 25' measuring tape 27.28 Brenntag Mid-South, Inc. Pool chemicals-acid to balance pH 494.19 Card Services-Visa Recreation supplies 894.40 Chrysta Snellenberger Reimburse office supplies 17.20 Endeavor Communications Aquatics Center Security System 49.90 Greencastle Offset Printing Print season pass blanks 342.00 Hassler Trucking Jaycee Park-Road rock for drive 330.47 Headley Hardware Expenditures: 2,807.98 • Chemicals-park 183.95 • Facility maint.-park 2,222.57 • Facility maint.-pool 352.62 • Chemicals-pool 48.84 Horizon Business Center Office supplies-white paper 11.99 Horizon Business Center Office supplies-flags, binder clips 31.76 Humphrey's Outdoor Power Expenditures: 360.21 •S . Repair parts 312.72 • Gas& Oil 47.49 Internet Domain Name Service 5 year subscription"greencastleparks.com" 190.00 JTN Services, Inc. Exmark repairs 253.44 Kiefer Aquatics Lifeguard Store Uniforms-Lifeguard suits and shirts 458.00 Koorsen Environmental Pool Concessions-Clean hood service 475.00 NAPA Auto Parts Vehicle repair parts 10.26 Neal Tire Repair parts-Kubota tractor 2 tires 230.62 Orkin Parkhouse-recurring pest control 103.96 Premier Glow Products Rec. supplies-Glow necklaces &tee box 509.28 Spear Corporation Expenditures: 2,573.50 • Pool -repair parts 953.59 • Pool -chemical supplies 191.00 • Pool maintenance 1,133.91 • Educ. &training-CPO 295.00 State Chemical Chemical supplies-park 401.12 Sunset Ink Uniforms-pool staff shirts &hoodies 394.00 Taylor Made Awards Uniforms-park&pool staff shirts 570.37 Taylor Made Awards Rec. supplies-Rokicki 5K shirts 722.92 3 Kings Electric Facility maint. -pool overhead lights 450.00 Walmart Community Card Expenditures: 440.17 • Repair parts-mower battery 12.97 • First aid supplies 44.47 • Rec. supplies- SPARK 295.88 • Pool maint.-cleaners 86.85 Total General Operation Expenses $16,753.66 (over) (212) PARK NON-REVERTING SOFTBALL FUND Brad Nobles Umpire 8 summer coed softball games 176.00 Cory Huff Umpire 5 summer coed softball games 110.00 Lisa Porter Scorekeeper 9 summer coed softball games 92.25 Vicki Gibson Scorekeeper 3 summer coed softball games 30.00 Total Non-Reverting Softball Expenses $408.25 (?) E.D.I.T FUND (MAYOR BILL DORY HWC Engineering Pool Study—Facility evaluation 1,800.00 Total EDIT Fund Expenses $1,800.00 GRAND TOTAL MONTHLY EXPENSES $18,961.91 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$18,961.91 dated this 8`"day of July, 2019. SIGNATURES OF GOVERNING BOARD Tim Trigg, side Cathy Merrell, Secr tart' Dr. John Hennette,Vice President Beva 11 er