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Home My Public Portal AboutAugust 1 2019 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, August 1, 2019 Present: President Tim Trigg, Vice President Dr. John Hennette, Secretary Cathy Merrell, new member Joanna Muncie, and City Council member and board liaison Steve Fields Absent: Greencastle Community School Corporation liaison Brittany Labhart and Putnam County Public Library liaison David Taylor Also Present: Aidan, Lucas and Janet Vaglia; Matt, Sarah, Logan, Maggie, Jackson and Harrison McClaine; Leslie and Brian Hanson, Ken and Dot Thompson, Jo MacPlaine, Tami Mitchell, Vicki McLaughlin, Julie Carr, Shelly Hunter, Becky Hunsinger, Mayor Bill Dory, Assistant Director Chrysta Snellenberger, Park Maintenance Supervisor David Bault, and Parks and Recreation Director Rod Weinschenk Call to Order The regular meeting of the Greencastle Board of Park Commissioners was held at Big Walnut Sports Park shelter #1 and called to order at 7:32 p.m. by board president T.Trigg. Dedication of Playground Climber President T.Trigg introduced the dedication of the Double Web Crawler playground 41111 climber which was purchased by friends, family and estate of Stephanie Hunter. He asked for any special words from the visitors. Leslie Hanson, Shelly Hunter, Logan and Matt McClain and Director R.Weinschenk spoke. Family, friends and the park board members took a tour of the new playground climber. T.Trigg thanked all for the donation, which should prove to be popular with the young guests to the park. Mayor's Oath of Office—Mayor B.Dory was present to administer the Oath of Office to new member Ms. Joanna Muncie who will be replacing the vacancy left by Beva Miller. Ms. J.Muncie accepted the position with a hearty, "I will!" Public Input 1. GYSB Triathlon Fundraiser— B. Hunsinger gave the board an update in regards to details for the event scheduled for Saturday morning, August loth and closed with a thank you to the park board for discounting the pool rental fee in lieu of sponsorship. 2. Kinetic Change Request — J.Carr was present to request a relocation of the adult exercise equipment which will be purchased by Kinetic Change. She requested it be located next to the Keith Carr Basketball Court, however was reminded by the board that the alternative site was previously a landfill of broken concrete, asphalt and field rock. It was felt that drilling 12 holes 3-feet deep to support the exercise equipment would be difficult. A third and fourth site was give as alternatives. Mrs. Carr will meet with Director R.Weinschenk on the afternoon of Friday, August 2 to walk both sites. On a motion from J.Muncie, second by J.Hennette. All Ayes. 0114 3. Band Shelter Request — Director R.Weinschenk informed the board that a special request to use the band shelter for an exercise program was received. A written request was not received and no one was present to make a verbal request. The board dismissed the item. Approval of Minutes — Director R.Weinschenk presented minutes from the regular meeting held on Thursday evening, July 8th, 2019. The minutes were accepted on a motion from J.Hennette, second by C.Merrell. All Ayes. Approval of Monthly Claims & Invoices Director R.Weinschenk presented the monthly claims and invoices to the board. C.Merrell inquired about the 3 King's Electric claim for repairs to shelter #2. It was explained that the electricity to the shelters are turned if not rented and the park users tried to "fix" the issue breaking the GFCI outlets. On a motion from J.Hennette, second by J.Muncie, the monthly claims were approved. All Ayes. American Clean & Seal Contract The board considered and approved a contract to hire American Clean& Seal to paint the pool basin this fall. The last time it was done, was by the same company in August of 2015. Expected lifetime of a job like this is 3 to 5 years. The park board approved the contract and authorized board president T.Trigg to sign the contract on a motion from J.Hennette, second by C.Merrell. All Ayes. New Business40 1. Park Improvements—Mayor B.Dory was present and discussed a plan to complete a number of municipal park improvements over the next 4.5 years. He explained through a spreadsheet that the improvements to the municipal park system are governed from a number of written sources, which include Parks & Recreation Department 5-Year Master Plan, City of Greencastle Comprehensive Plan, Indiana Department of Natural Resources Trail Plan, etc. Completion of these improvements could be financed from a number of sources, which may include a general obligation bond, EDIT Fund, Redevelopment funds, and grants (IDNR), etc. a. GAC Shade Shelter Project — This project will begin following the swim season and be completed for use in 2020. The shelter is set to ship Monday, August 12t'. b. GAC Interior Improvements — Interior improvements will be completed as part of the project, however, the extent is still to be set. c. GAC Exterior Improvements — could include a new waterslide, drop slide, shallow water activities, floatation activities, and shelters. Some of these will be completed on a quick schedule, ready for May 2020 opening. d. Robe-Ann Park—Also discussed were some projects to help with traffic flow through Robe-Ann Park. These included new drives, parking lots, curb, gutter, sidewalks and lighting. e. Big Walnut Sports Park — Completing projects at BWSP were also discussed. Possibilities include completing the paving of boy's baseball parking lot, an asphalt overlays to the pathways, the PCYSA concession and41110 2 restroom facility, basketball court addition to the Keith Carr Memorial • Basketball Court, and shelters. f. Trash Receptacle Screens — All the parks need a trash receptacle screen constructed around them in Robe-Ann and Big Walnut Sports Park. 2. Park Board/City Council Joint Meeting — Mayor B.Dory stated he would like a joint meeting with the Greencastle Board of Park Commissioners and the Greencastle City Council to discuss the general obligation bond and completion of this list of park projects. The board was open to the meeting. 3. GAC Season End Schedule — Director R.Weinschenk informed the board of the upcoming two week schedule. Hours of operation will depend on availability of lifeguard staff. Sunday, August 11th will the last day for humans, while Tuesday evening, August 13th will hold Soggy Doggy Day! Old Business 1. Tennis/Pickleball Court Project—Director R.Weinschenk reported the tennis court improvement project began on July 8th with the fences being removed. Since then, work has been delayed due to some unforeseen drainage issues. It has been reported that all entities are trying to come up with a solution; however a completion date has not been forecasted. 2. 10-Punch Pass —Assistant Director/ Aquatics Director Chrysta Snellenberger stated that many of our patron have taken advantage of the discounted 10-punch admission pass since July 4th. • Director's Report 1. National Night Out! - This annual event will be held on Tuesday, August 6th in Robe-Ann Park. We will enjoy food, music and fun activities with local emergency service personnel from area police, sheriff, state patrol, fire departments, and ambulance services; along with many other community organizations represented. 2. Greencastle Aquatics Center a. GYSA Outdoor Triathlon—the Greencastle Youth Softball Association is looking for volunteers and participants for the upcoming Outdoor Triathlon Fundraiser, which will be held on Saturday,August 8, 2019. Registration begins at 7:00 a.m. and end around 10:00 a.m. Last year,they drew fifty participants and they hope for more this year! b. Soggy Doggy Day! —We've scheduled a special day for"Man's Best Friend!" On Tuesday evening,August 13th we will hold Soggy Doggy Day from 5:00- 7:00 p.m. at the Greencastle Aquatic Center. c. Shade Structures—I've received information that the shade structures which will be installed on the west side of the pool deck are set to be shipped August 13th. It will be installed and ready to go next spring. 3. Program and Event Brochure a. Fall & Winter Activities - Director R.Weinschenk passed out a draft copy of the Fall and Winter Brochure. He will not have it in time for National Night Out, however it will be sent our through the schools as soon as it is received. Fall, Winter and some Spring programming will be included. 010 b. New member added — it was noted that a correction is needed now that J.Muncie will be replacing Beva Miller on the board. Director R.Weinschenk will make the change. 4. Trash receptacles a. Matching Receptacles and Lids — C.Merrell requested we look at replacing the 55 gallon barrels with matching trash receptacles like those received from the downtown project. b. Adopt a Trash Can Program — T.Trigg suggested that until then maybe we could hold an Adopt a Trash Can Contest and let our patrons paint the trash cans. He suggested the 55-gallon metal containers over the plastic ones. Next Meeting The next regular meeting of the Greencastle Board of Park Commissioners will be held on Thursday, September 5, 2019 at 7:30 p.m. The board stated interest in meeting at the new band shelter located in Robe-Ann Park. Adjournment On a motion from J.Hennette, second by C.Merrell„ the park board meeting was adjourned at 9:06 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department • Minutes approved by: Tim Trigg, President r. o Hennette,Vice President Cathy Me 11, Secretary Jo a Muncie 4 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET - AUGUST 1, 2019 - VENDOR DESCRIPTION AMOUNT Baker's Septic Services, Inc. Portalet services to BWSP &Jaycee Park 142.00 Brenntag Mid-South, Inc. Pool chemicals—acid to balance pH 478.07 Cash Concrete BWSP playground load of pea gravel 16.10 Deep Clean Specialists Power wash Emerald Palace & Parkhouse 2,550.00 Don's Garage 2006 Dodge pickup repairs 638.33 Endeavor Communications Aquatics Center Security System 49.90 Flying W Awards Mike Rokicki Memorial 5K Awards 415.80 Forest Commodities, Inc. BWSP playground TenderTurf Surfacing 1,302.25 Headley Hardware Expenditures: 673.66 • First aid supplies 46.11 • Facility maint.-park 561.17 • Facility maint.-pool 66.38 Horizon Business Center Office supplies—pool printer toner 93.62 Humphrey's Outdoor Power Expenditures—mower repair parts 349.81 Liberty Industries Trailer repair parts 85.05 NAPA Auto Parts 22 piece ratchet set 13.81 Neal Tire Repair parts—Lawnmower repairs 109.74 Spear Corporation Pool Chemicals 3,203.10 ill Spear Corporation Pool Chemicals 1,163.50 Spear Corporation Pool Chemicals 279.00 State Chemical Chemical supplies—park 506.85 Taylor Made Awards Uniforms—SPARK shirts 274.01 3 Kings Electric Facility maint. —GFCI repairs shelter#2 125.00 Walmart Community Card Expenditures: 322.07 • First aid supplies 14.13 • Rec. supplies—SPARK 300.50 • Pool maint.—water test kit 7.44 Total General Operation Expenses $12,791.27 (212) PARK NON-REVERTING SOFTBALL FUND Brad Nobles Umpire 6 summer coed softball games 132.00 Cory Huff Umpire 1 summer coed softball games 22.00 Lisa Porter Scorekeeper 9 summer coed softball games 92.25 Phil O'Neal Umpire 2 summer coed softball games 44.00 Total Non-Reverting Softball Expenses $290.25 110 (over) (268) PARK DONATION FUND Reuhl Recreation, llc. BWSP Install Double Web Crawler 5,037.50 • Walmart Community Card SPARK—End-of-season participant party 322.07 Total Park Donation Fund Expenses $5,359.57 GRAND TOTAL MONTHLY EXPENSES $18,441.09 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$18,441.09 dated this 1st day of August, 2019. SIGNATURES OF GOVERNING BOARD k14•041.a./ Tim Trigg, i LF- Secretary t r ....., i •a .,--Awaa L.A.._(_;„-- ,),.ir\- c),___ Dr. Johnor"'e,! if:iPresiden r Toc,r\r-,c., c•AA-v.hc_k_ 42._, City of Greencastle r�STLE 117 (4° City Mall William A. Dory, Jr. .one Forth Locust Street, P.O. Box 607 i,`14 ,~ Greencastle, Indiana 46135 V Mayor 765-653-3100 August 16, 2019 Ms. Joanna Muncie 819 Stadium Drive Greencastle,Indiana 46135 Dear Joanna: Thank you for agreeing to serve as my appointment to the Greencastle Board of Park Commissioners. This Board has done some great work and I know you will help to make our Parks and Recreation Department even better. The term of office is four years. However,you are completing the term begun by Beva Miller which concludes January 1,2020. Meetings are regularly scheduled for the first Thursday of the month at • City Hall and begin at 7:30 p.m. Enclosed is a list of Commission members which shall be made part of our public records. If you wish to have any of the information pertaining to you changed,please let us know. Should you have any questions,feel free to contact Parks and Recreation Director Rod Weinschenk at 653-3395 or reinschenk@cityofgreencastle.com, or contact my office at 653-3100. Thank you,again, for agreeing to serve your community. I look forward to the many opportunities we have to make Greencastle a better place to live. Sincerely, Willliam A. Dory, Jr. Mayor WAD:lah Enclosure 411) cc: Rod Weinschenk, Director, Parks and Recreation cor-gen\parkbdmuncie.lah CITY OF GREENCASTLE, INDIANA Board of Park Commissioners Name Address Phone Appointed By Term Ends John Hennette, DDS 821 East Franklin Street 653-5437 Mayor January 1, 2021 Brittany Labhart (Ex Officio) 129 Hilltop Lane 317.922-9893 School Board January 1, 2020 Cathy Merrell 523 East Anderson Street 653-9569 Mayor January 1, 2021 Joanna Muncie 819 Stadium Drive 812.605-0937 Mayor January 1, 2020 David Taylor (Ex Officio) 1924 Country Club Lane 653-4385 Library Board January 1, 2020 'Th Tim Trigg 309 South Jackson Street 247-8224 Mayor January 1, 2023 Mayor appoints 4 members, Library Board appoints one of its own members, School Board appoints one of its own members. Term of office is four years for regular members and one year for ex officio members. Meets first Thursday of the month. 8/19 cor-gen\parkbd.lah