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HomeMy Public PortalAbout2014.04.24 Regular MinutesMINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) April 24, 2014 Agenda Call to Order and Roll Call Approve the Agenda Work Session Pledge of Allegiance Public Comment Business Agenda Consent Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:31 p.m. Councilor Giles, Mayor Aymon, Councilor Scott, and Councilor Swanson all answered roll call. Councilor Witte was absent. City staff present was Gene Drabinski, City Manager; Bill Nichols, City Attorney; Michelle Groenevelt, Community Development Director; Dennis Coyle, Parks and Recreation Director; Carol Coyle, Grant Coordinator; Peter Borner, Public Works Director; Anne Kantola, Library Director; Justin Williams, Police Chief; Delta James, City Planner; Nathan Coyle, Airport Manager; Erin Roper, Public Information Officer; Nathan Stewart, City Engineer; and BessieJo Wagner, City Clerk. APPROVE THE AGENDA Councilor Swanson moved to amend the City Council Agenda to add AB 14-89 Idaho Transportation Department (ITD) and City of McCall: Cooperative Agreement for Improvements and Maintenance of the SH-55NorthFork Payette River Bridge due to ITD requesting that the Cooperative Agreement be reviewed and approved at the earliest opportunity due to time -critical aspects of the Lardo Bridge project. Public Works has been in negotiations over the past several months on the funding of the sewer line relocation associated with this project which has delayed staff from bringing this before City Council. Councilor Scott seconded the motion. In a voice vote all members voted aye and the motion carried. McCall City Council Regular Meeting Page 1 of 8 April24, 2014 WORK SESSION AB 14-83 FY15 Local Option Tax City Projects Priorities Council reviewed each of the city's applications and discussed which applications they would make a priority for the LOT Commission's recommendations for the FY15 LOT Funding. City staff prepared 9 applications for LOT funding for FY15, for a total request of $212,132. Council discussed Direct Costs should be funded and have top priority every year. There was Council consensus that the order of priority should be the Airport Fuel Farm, Golf Course's washing station, Library's desk, Brown Park, Samson Trail, and pathways. Mayor Aymon led the audience in the Pledge of Allegiance at 5:44 p.m. PUBLIC COMMENT Mayor Aymon called for public comment at 5:44 p.m. Dennis Stewart, Lake Fork, Idaho, expressed his approval of accepting Midas Gold's donation and the renaming of Fairway Park. Hearing no further comments, Mayor Aymon closed the public comment period. BUSINESS AGENDA AB 14-82 Assign a Council Member as a liaison to the County Commission Gene Drabinski, City Manager, presented the assignment of a Council Member as a liaison to the Valley County Commissioners Meetings to Council. With Council support, the City Manager met with Valley County Commissioners at their regularly scheduled meeting, April 14, 2014, and proposed quarterly Commissioners' presentation to McCall City Council. Valley County Commissioners were enthusiastic and supported the idea. There was agreement between Mr. Drabinski and the Valley County Commissioners that the 2nd meeting of the mid -quarter months would be best: February, May, August, and November. Mr. Drabinski noted that the Valley County Commissioners requested a Council Member attend quarterly Commission meetings as well. Councilor Giles moved appoint Mayor Aymon as primary Council liaison and appoint himself as back up liaison to the Valley County Commission for purposes of quarterly meeting attendance. Councilor Swanson seconded the motion. In a voice vote, all members voted aye and the motion carried. Gene Drabinski, City Manager, left the meeting at 5:55 p.m. McCall City Council Regular Meeting Page 2 of 8 April24, 2014 AB 14-76 "Before I Die..." Public Art Project Approval Delta James, City Planner, presented the "Before I Die...", Public Art Project to Council. The "Before I Die..." project would be a temporary interactive public artwork that was initiated by artist Candy Chang in New Orleans. In McCall, the "Before I Die..." project would be put on two 4x8 sheets of plywood and temporarily installed, on a rotating basis, at City parks such as Legacy Park and Fairway Park during the summer of 2014. The Parks Department crew would monitor the project to remove any obscenities and document the entries. Ms. James notes that McCall's "Before I Die..." temporary public art project was unanimously recommended for approval by the City of McCall Public Art Advisory Committee on December 4, 2013. Councilor Swanson moved to approve the recommended "Before I Die..." temporary public art project. Councilor Scott seconded the motion. In a roll call vote, Councilor Swanson, Councilor Scott, Mayor Aymon, and Councilor Giles, voted aye and the motion carried. AB 14-79 Yearly Library Board of Trustees Report of Library programs and activities Anne Kantola, Library Director, presented the Library Board's annual report to Council. AB 14-73 Request for economic development support funding for 2014 America in Bloom and McCall in Bloom programs Carol Coyle, Grant Coordinator, presented the request for economic development support funding for 2014 America in Bloom and McCall in Bloom programs to the Council. She stated the McCall Improvement Committee (MIC) entered McCall in the national America in Bloom contest for the fourth year. She also stated the MIC pays the entry fee of $899 and coordinates the program, along with coordinating the local McCall in Bloom program. Mrs. Coyle noted the City Council supported the efforts of the MIC in the past by providing funding for America in Bloom judging visit costs (lodging and meals) and other program costs (McCall in Bloom supplies). Councilor Giles moved to approve the expenditure of $1000 from the Economic Development Support line for the 2014 America in Bloom and McCall in Bloom programs. Councilor Swanson seconded the motion. In a roll call vote, Councilor Giles, Councilor Swanson, Mayor Aymon, and Councilor Scott voted aye and the motion carried. AB 14-74 Approval of Memorandum of Agreement- North Fork Payette River bridge cultural resources mitigation Carol Coyle, Grant Coordinator, presented the Memorandum of Agreement- North Fork Payette River bridge cultural resources mitigation to the Council. She stated the McCall Historic Preservation Commission was authorized by the City Council to enter into negotiations on the behalf of the City of McCall in the development of a Memorandum of Agreement for the mitigation of the loss of the North Fork Payette River Bridge (Lardo Bridge). She stated that Jennifer Theisen represented the Historic Preservation Commission (HPC) in the negotiations. Other interested parties were Idaho Transportation Department, the State Historic Preservation Office, and the Long Valley Preservation Society. McCall City Council Regular Meeting Page 3 of 8 April24, 2014 Mrs. Coyle briefed Council that to mitigate the loss of a historically significant cultural resource, it was proposed that funds would be given to the City of McCall for the research, development, fabrication, and installation of two interpretive signs to be placed in Rotary Park. In addition, $20,000 would be given to the City of McCall to be used at its discretion for stabilization and repairs of buildings at the South Idaho Timber Protection Association site (Central Idaho Historical Museum). The City would have five years from the date of the Agreement to complete the signs and the improvements. Councilor Giles asked for clarification of the offsite mitigation. Mrs. Coyle stated that the museum was the closest historical site that would qualify for the additional funding for mitigation. Councilor Scott moved to approve the Memorandum of Agreement regarding the cultural resources mitigation for the North Fork Payette River Bridge and authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Scott, Councilor Swanson, Mayor Aymon, and Councilor Giles voted aye and the motion carried. AB 14-75 FY 14 TIGER Planning Grant application approval Carol Coyle, Grant Coordinator, and Peter Borner, Public Works Director, presented the FY14 TIGER Planning Grant application to Council. Council discussed the amount the city would match and the timeframe of the funding disbursement if the grant was awarded. Councilor Swanson expressed concern that if the grant was awarded and the plans were obtained, the City would not be guaranteed to receive the construction grant. Councilor Giles moved to approve submission of a FY14 TIGER Discretionary Grant for planning and authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Giles, Councilor Swanson, Mayor Aymon, and Councilor Scott voted aye and the motion carried. AB 14-80 McCall AIP 021 Grant Application Submission Request Nate Coyle, Airport Manager, presented the AIP 021 Grant Application submission request to Council. He stated the McCall Municipal Airport coordinated with the FAA and key airport users for completion of an FY14 maintenance project. The scope of this project would include crack sealing, seal coating, and re -marking the runway and apron/taxiway surfaces, and replacement of the airport's aging rotating beacon. Mr. Coyle stated the funding notification would be around June 1, 2014 and the work timeframe would be in October. Councilor Swanson moved to approve submission of the FAA Grant Application for execution of AIP 021 and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. Councilor Swanson, Councilor Giles, Mayor Aymon, and Councilor Scott voted aye and the motion carried. McCall City Council Regular Meeting Page 4 of 8 April24, 2014 AB 14-88 T-O Engineers Sub -consultant Authorization Letter (Added 4/22/14) Nate Coyle, Airport Manager, presented the T-O Engineers Sub -consultant Authorization Letter to Council. Mr. Coyle stated that the McCall Municipal Airport coordinated with landowners and the FAA for selection of an appraiser to review the City's previously acquired appraisal and the appraisal procured by landowners. Ed Morse CRE, MAI was selected for the task and, at the recommendation of the FAA, would act as a sub -consultant to T-O Engineers under the standing professional services agreement for land acquisition. Mr. Coyle noted T-O Engineers subsequently requested written authorization from the City of McCall for inclusion of Ed Morse as a sub -consultant within this process. Councilor Scott moved to approve the T-O Sub -consultant Authorization Letter enclosed with this agenda bill and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a roll call vote, Councilor Scott, Councilor Giles, Mayor Aymon, and Councilor Swanson voted aye and the motion carried. AB 14-89 Idaho Transportation Department (ITD) and City of McCall: Cooperative Agreement for Improvements and Maintenance of the SH-55NorthFork Payette River Bridge (Added 4/23/14) Peter Borner, Public Works Director, presented the Idaho Transportation Department (ITD) and City of McCall: Cooperative Agreement for Improvements and Maintenance of the SH- 55NorthFork Payette River Bridge to Council. He stated that ITD will be replacing the Lardo Bridge utilizing a design -build contracting method. Mr. Borner noted the Cooperative Agreement between the state and city outlined the responsibilities and terms of the construction and improvement for the new bridge. Councilor Giles moved to approve the Cooperative Agreement for Improvements and Maintenance of the SH-55 North Fork Payette River Bridge and authorize the Mayor to sign all necessary documents. Councilor Scott seconded. In a roll call vote, Councilor Giles, Councilor Scott, Mayor Aymon, and Councilor Swanson voted aye and the motion carried. AB 14-81 2014 SH-55 ADA Pedestrian Walkway Improvements (ITD Key 13497) - Construction Contract Award Nathan Stewart, City Engineer, presented the 2014 SH-55 ADA Pedestrian Walkway Improvements (ITD Key 13497) - Construction Contract Award to Council. He stated the projected consisted of the removal and replacement of various sidewalks and pedestrian access ramp sections along SH-55/Third Street at the intersection with Park Street to improve conformance with the American Disabilities Act (ADA) design criteria. He stated Richard L. Jordan was the confirmed lowest bidder. Mr. Stewart stated the unit prices proposed by Mr. Jordan were compatible with industry prices. Mr. Stewart stated he met with the construction foreman and did not see any issues. Construction activities for the project will begin in early May 2014 and be completed by June 26, 2014. Councilor Scott moved to authorize city staff to issue a notice of award to Richard L. Jordan and authorize the Mayor to sign/ execute the proposed contract, provided Richard L. Jordan meets and executes their requirements of the contract documents and project McCall City Council Regular Meeting Page 5 of 8 April24, 2014 specifications. Councilor Swanson seconded the motion. In a roll call vote, Councilor Scott, Councilor Swanson, Mayor Aymon, and Councilor Giles voted aye and the motion carried. AB 14-84 Resolution 14-07 to approve the Surplus Property - Police Department Vehicles Justin Williams, Chief of Police, presented Resolution 14-07 to Surplus Police Department Vehicles to the Council. Police Chief Williams determined that the two identified 2003 Ford Explorers no longer served the needs of the department and would like to sell them to Payette County Sheriff's Office for $5000 each which included all the equipment. Chief Williams determined that it would be in the best interest of the Police Department to sell the two vehicles to Payette County Sheriffs Office. Chief Williams stated new vehicles were on order and the surplus vehicles would not be transferred out until the new vehicles were received. Councilor Scott moved to adopt Resolution 14-07 declaring the two identified 2003 Ford Explorers as surplus, authorizing the sale of the two identified 2003 Ford Explorers to Payette County Sheriffs Office, and authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Scott, Councilor Swanson, Mayor Aymon, and Councilor Giles voted aye and the motion carried. AB 14-72 McCall Area Pathway Master Plan Implementation Update Michelle Groenevelt, Community Development Director, presented the McCall Area Pathway Master Plan information update. The Plan's implementation section (p. 69) stated that Community Development Department would take a leadership role in coordinating with Public Works, Parks and Recreation and Valley County to oversee implementation. Ms. Groenevelt reviewed what had been accomplished to date and upcoming projects. Erin Roper, Public Information Officer, shared the Sharrow "marketing plan" staff was working on. Councilor Witte joined the meeting at 7:09 p.m. AB 14-77 Resolution 14-08 adopting City of McCall Parks and Recreation Donation Guidelines Dennis Coyle, Parks and Recreation Director, presented Resolution 14-08 adopting City of McCall Parks and Recreation Donation Guidelines to Council. BessieJo Wagner, City Clerk, noted a change in Resolution 14-08. The changes Council requested, which were added to the Donation Guidelines, are as follows: 1. Added paragraph e) to Section 4. 2. Changed the word "Recognition" to "Acceptance" in Section 6. 3. Added the second paragraph to Section 19. Appendix A 1. Added the words "at least" in front of 51 % to Section 5. a). 2. Changed the word "Procedures" to "Options" in Section 6. 3. Changed the word "shall" to "may" in the third sentence in Section 7. Appendix B No Changes McCall City Council Regular Meeting Page 6 of 8 April24, 2014 Council directed staff to make the additional changes and requested the Donation Policy be presented at the next regular Council Meeting. AB 14-78 Renaming of Fairway Park in response to a Donation from Midas Gold Dennis Coyle, Parks and Recreation Director, presented to Council the Renaming of Fairway Park request in response to a donation from Midas Gold. He stated Fairway Park received a large amount of use with activities that included youth softball, youth baseball, adult softball, flag football, soccer, and special events. Mr. Coyle noted the amount of funding that had been received and what issues were still present. He stated that the current level funding would not cover all the issues in Fairway Park. In response to the need, Mr. Coyle stated Midas Gold offered $50,000 to the Fairway Park project in exchange for renaming Fairway Park to reflect the donor. Mr. Coyle stated that after reviewing the deed, there were no restrictions on the deed to the naming of the park. Mr. Coyle updated Council of the needed repairs on the field, the cost savings of removing the porta-potties, and the revenue generated from the concessions. Councilor Witte suggested the City request public comment on accepting the donation and the renaming of the park. There was a brief discussion on accepting public comment while Bill Nichols, City Attorney, drafted the agreement and presented it at the next regularly scheduled Council Meeting. Councilor Scott moved that the city move forward with drafting the contract to accept the donation and rename the park. Councilor Swanson seconded the motion. No vote was called. Councilor Giles requested further discussion. He stated he would be concerned if the Council wanted public comment, and then received negative feedback while Council directed staff to draw up the agreement. He noted it could put the Council in a position of approving the contract after receiving negative comments. Council discussed making a substitute motion to have council accept written comments up to May 5 and accept verbal comment during the public comment period at the next Council Meeting. Councilor Swanson moved to make a substitute motion to direct staff to draw up an agreement to rename Fairway Park and accept the donation while at the same time direct staff to initiate written public comment until May 5 and verbal comment up to and during the public comment period of the next Council Meeting. Councilor Giles seconded the motion. In a roll call vote, Councilor Swanson, Councilor Giles, Mayor Aymon, Councilor Scott, and Councilor Witte voted aye and the motion carried. Upcoming Meetings Schedule Discussion BessieJo Wagner, City Clerk, reviewed several changes that were made on the upcoming meeting schedule. McCall City Council Regular Meeting Page 7 of 8 April24, 2014 CONSENT AGENDA Staff recommended approval of the following items: 1. Council Special Minutes Draft — March 14, 2014 2. Council Special Minutes Draft — March 28, 2014 3. License Report 4. Payroll Report for Period ending April 11, 2014 5. Warrant Registers A brief discussion took place regarding the Warrant Register and corrections to the minutes. Councilor Witte moved to approve the consent agenda. Councilor Giles seconded the motion. In a voice vote, all members voted aye and the motion carried. ADJOURNMENT Without further business, the Mayor adjourned the meeting at 8:37 p.m. llllllllllllllllllll Z y `%O• .........fir ,... .f =U SEAL ATTEST: C0. : s BessieJo Wan r, Citylerk McCall City Council Regular Meeting Page 8 of 8 April24, 2014