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HomeMy Public PortalAbout2014.05.08 Regular Minutes MINUTES McCall City Council Regular Meeting Legion Hall(McCall City Hall - Lower Level) May 8,2014 Agenda Call to Order and Roll Call Approve the Agenda Reports Pledge of Allegiance Public Hearing Public Comment Business Agenda Consent Agenda Executive Session Open Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:32 p.m. Mayor Aymon, Councilor Giles, and Councilor Witte all answered roll call. Councilor Scott and Councilor Swanson were absent. City staff members present were Gene Drabinski, City Manager, Bill Nichols, City Attorney; Linda Stokes, City Treasurer; Eric McCormick, Golf Superintendent; Dennis Coyle, Parks and Recreation Director; Nathan Coyle, Airport Manager; Justin Williams, Police Chief; Anne Kantola, Library Director; Delta James, City Planner; Michelle Groenevelt, Community Development Director; Erin Roper, Communications Officer; and BessieJo Wagner, City Clerk. APPROVE THE AGENDA Councilor Giles moved to approve the agenda as submitted. Councilor Witte seconded the motion. In a voice vote all members voted aye and the motion carried. REPORTS Councilor Swanson and Councilor Scott joined the meeting at 5:35 p.m. Department Reports Gene Drabinski, City Manager, updated the Council on the progress of the Wastewater Working Group and the CIP Citizens Group. Nate Coyle, Airport Manager, updated the Council on the sweeper that was donated to our City from the City of Pocatello. McCall City Council Regular Meeting Page 1 of 6 May 8, 2014 Eric McCormick, Golf Superintendent, updated the Council on the hiring of seasonal workers and the challenges associated with housing. Dennis Coyle, Parks and Recreation Director, updated the Council on the possible large donation for Fairway Park. Peter Borner, Public Works Director, updated the Council on the need for a new street sweeper. Chief Williams updated the Council on the School Resource Officer position and the plan to cover the vacancy with patrol until a decision is made by the school district as to whether they would fund the position in the coming year. Michelle Groenevelt, Community Development Director, updated the Council on TIGER Grant application stating that the application had been submitted for design and engineering of the downtown improvements. She also updated the Council on the sign survey and the intent to condense signage. The Council received copies of the following Committee Minutes: 1. Airport Advisory Committee—March 6, 2014 2. McCall Improvement Committee—March 6, 2014 3. McCall Redevelopment Agency—March 18, 2014 4. Planning and Zoning Commission—March 4, 2014 5. Public Art Advisory Committee—January 29, 2014 Mayor Aymon led the audience in the Pledge of Allegiance at 5:54 p.m. PUBLIC HEARING AB 14-90 Zoning Ordinance Amendment: Title 3, Chapter 9 Signage—Adoption Delta James, City Planner, presented Zoning Ordinance Amendment: Title 3, Chapter 9 Signage for public hearing and adoption to Council. She stated that the McCall Area Comprehensive Plan (2007) included an objective that states "Assistance to existing and new businesses is one of the highest priority actions the City can take to protect and nurture the economic base." Ms. James stated that City staff had identified that businesses would benefit from additional methods to visually advertise sales and special events, and staff recognized a need to align the sign regulations with current enforcement priorities. She stated that City staff provided an online survey for community input regarding the existing sign regulations and possible changes from June 24, 2013 to December 31, 2013 and received 62 responses. The McCall Area Planning and Zoning Commission held a public open house to gain community input on possible changes to the sign code on July 9, 2013, and held six work sessions between June and December, 2013, to discuss and identify the proposed amendments. At their February 4, 2014, meeting, the McCall Area Planning and Zoning Commission held a properly noticed and regularly scheduled public hearing and unanimously recommended the zoning ordinance amendment for approval. Ms. James walked through the recommended amendments to Title 3 Chapter 9 of the McCall City Code. McCall City Council Regular Meeting Page 2 of 6 May 8, 2014 At 6:26 p.m. Mayor Aymon opened the Public Hearing for Zoning Ordinance Amendment: Title 3, Chapter 9 Signage. Dennis Stewart, Lake Fork Resident, expressed concern about personal property rights. Councilor Witte moved to continue the public hearing for Zoning Ordinance Amendment: Title 3, Chapter 9 Signage for written and verbal comments to the May 22, 2014 City Council Meeting. Councilor Giles seconded the motion. In a roll call vote Councilor Witte, Councilor Giles, Mayor Aymon, Councilor Scott, and Councilor Swanson all voted aye and the motion carried. AB 14-91 Zoning Ordinance Amendment: Title 3, Chapters 4 and 8 Commercial and General Development Standards—Adoption Delta James, City Planner, presented Zoning Ordinance Amendment: Title 3, Chapters 4 and 8 Commercial and General Development Standards for public hearing and adoption to Council. She stated that the McCall Downtown Master Plan (2013) included recommended action items and City staff has identified amendments to McCall City Code that could be addressed immediately to implement several of those action items. At the March 4, 2014, meeting, the McCall Area Planning and Zoning Commission held a properly noticed and regularly scheduled public hearing and continued the hearing to the April 1, 2014, meeting where the Commission unanimously recommended the zoning ordinance amendment for approval. Councilor Witte felt that the provision for the different districts be excluded from parking requirements was unfair to businesses outside of an Urban Renewal District. At 6:45 p.m. Mayor Aymon opened the Public Hearing for Zoning Ordinance Amendment: Title 3, Chapters 4 and 8 Commercial and General Development Standards. Councilor Scott moved to continue the public hearing for Zoning Ordinance Amendment: Title 3, Chapters 4 and 8 Commercial and General Development Standards for written and verbal comments to the May 22, 2014 City Council Meeting. Councilor Swanson seconded the motion. In a roll call vote Councilor Scott, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Witte all voted aye and the motion carried. PUBLIC COMMENT Mayor Aymon called for public comment at 6:45p.m. Americorps representatives addressed Council and gave a brief summary of their volunteerism in McCall. Dennis Stewart, Lake Fork resident, commented that the name for Fairway Park should be chosen first prior to approval by the Council. McCall City Council Regular Meeting Page 3 of 6 May 8, 2014 Elt Hasbrouk, Valley County Commissioner, gave a brief update to Council from the Valley County Commissioners. Hearing no further comments, Mayor Aymon closed the public comment. BUSINESS AGENDA AB 14-95 An update on from Mrs. Truxel's 4th Grade class on their Knapweed Beetles Project Mrs. Truxel's 41 h grade class received a "MORE KIDS IN THE WOODS" grant and developed a program for biological control of knapweed using knapweed beetles. One of several sites that has been or will be set up with the "MORE KIDS IN THE WOODS" grant is close to Sheepherder's Bridge. Fourth graders worked with Kurt Wolf from McCall Parks and Recreation to find a knapweed site for the project. Two transec lines were put in by the fourth grade students and beetles were placed on the site in the spring. The students put in transec lines to gather data on Forest Land in Bear Basin and a site near New Meadows. Students presented to City Council their research they had done on knapweed and their webpage they created to demonstrate their findings. They also discussed with the City Council the work they were doing on a site located on City Property and their role in helping to eradicate knapweed. Councilor Scott was recused from the next agenda item. AB 14-94 DR-10-28—Alpine Village Carports: Encroachment Agreement- Approval Nathan Stewart, City Engineer, presented Alpine Village Carports: Encroachment Agreement for approval to Council, stating that Alpine Village proposed to construct a second phase of carports over a City owned water line located within the platted common area of the subdivision. He explained that as a requirement of final engineering approval for the second phase, Public Works requested that Alpine Village enter into an encroachment agreement that specified the implications/responsibilities of both parties shoud any impacts to the carports be required for maintenance, repair or replacement of the underground public infrastructure. He continued stating additionally, the City required that isolation valves be installed on the water main so that the line segment under the carport structure can be shut off but fire and potable water can still be provided to the structures within the subdivision during a repair situation. Councilor Giles moved to approve the Encroachment Agreement and authorize the Mayor to sign after the agreement has been signed by the property owners and lender consent has been obtained. Councilor Swanson seconded the motion. In a roll call vote Councilor Giles, Councilor Swanson, Mayor Aymon, and Councilor Witte all voted aye and the motion carried. Councilor Scott rejoined the Council AB 14-92 City of McCall Parks and Recreation Donation Policy -Approval Dennis Coyle, Parks and Recreation Director, presented the City of McCall Parks and Recreation Donation Policy for approval to Council. He stated that McCall was very fortunate to receive support from hundreds of community members who regularly give time, money, property, and individual expertise to help ensure the Parks and Recreation Department continues to thrive and provide vital benefits and quality of life for McCall residents and visitors. He stated that it was McCall City Council Regular Meeting Page 4 of 6 May 8, 2014 the intent of the donation policy to provide guidelines for effectively managing donations, insuring that philanthropic traditions are fostered, that donors are treated with consistency and fairness, and that contributions are recognized in ways that support park and recreation resources, programs, and values. Councilor Scott moved to approve Resolution 14-08 adopting the City of McCall's Parks and Recreation Donation Policy and authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Scott, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Witte all voted aye and the motion carried. AB 14-93 Renaming of Fairway Park in response to a Donation from Midas Gold — Approval Dennis Coyle, Parks and Recreation Director, presented the request for renaming of Fairway Park in response to a donation from Midas Gold for approval to Council. He stated that Fairway Park receives a large amount of use and current activities included youth softball, youth baseball, adult softball, flag football, soccer, and special events. A children's playground was added in 2007and Adequate toilet facilities were not present; porta-potties have been used for over thirty years. Mr. Coyle stated that in response to the need to refurbish Fairway Park and install public restroom facilities the City Council approved funding for a restroom from property tax funding and the Local Option Tax. He stated that the amount funded was not sufficient to add a desired concession stand, refurbish the fields, or pave the parking area adjacent to the new restroom. Mr. Coyle solicited private funds to meet the budgetary shortfall and in response to the need Midas Gold offered $50,000 to the Fairway Park project in exchange for renaming Fairway Park to reflect the donation. He stated that the proposed name suggested by the Parks and Recreation Director and endorsed by the Parks and Recreation Advisory Board was Midas Gold Park. At the request of the City Council public comment was solicited through our Parks and Recreation Department electronic newsletter, web page, and an advertisement in the Star News as well as news coverage in the Star News. The addition of the concession stand would generate sufficient revenue to cover any additional costs or operation of the new restroom. The removal of porta-potties at Fairway Park would save $1,200 per year The new revenue and the cost savings would exceed the cost of maintaining the new facility. Councilor Scott moved to approve the acceptance of the Donation of$50,000 from Midas Gold and direct staff to work on an agreement not to exceed 15 years per the adopted City of McCall Donation Policy and Park Naming Policy. Councilor Giles seconded the motion. In a roll call vote Councilor Scott, Councilor Giles, Mayor Aymon, Councilor Swanson, and Councilor Witte all voted aye and the motion carried. Upcoming Meetings' Schedule Discussion There was a brief discussion regarding the upcoming meetings' schedule. CONSENT AGENDA Staff recommended approval of the following items: McCall City Council Regular Meeting Page 5 of 6 May 8, 2014 1. Payroll Report for Period ending April 25, 2014 2. Warrant Registers Councilor Swanson moved to approve the Consent Agenda Councilor Witte seconded the motion. In a roll call vote, Councilor Swanson, Councilor Witte, Mayor Aymon, Councilor Giles, and Councilor Scott all voted aye and the motion carried. I EXECUTIVE SESSION At 8:09 p.m. Councilor Scott moved to go into Executive Session for Litigation — Pursuant to Idaho Code §67-2345(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Councilor Giles seconded the Motion. In a roll call vote Mayor Aymon, Councilor Giles, Councilor Scott, Councilor Swanson, and Councilor Witte all voted aye and the motion carried. Council received an update on the Summers Litigation. OPEN SESSION At 8:35 p.m. Councilor Witte moved to return to open session. Councilor Scott seconded the motion. In a voice vote all members voted aye and the motion carried. ADJOURNMENT Without further business, the Mayor adjourned the meeting at 8:36 p.m. ` 'McC,1J,' .47 U SE _ • kie J. • , r on, ayor ATTEST: = '* '4L Z = .• O : * . BessieJo W.gner, City eri""'" McCall City Council Regular Meeting Page 6 of 6 May 8, 2014