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HomeMy Public PortalAbout2014.05.22 Regular MinutesMINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) May 22, 2014 Agenda Call to Order and Roll Call Approve the Agenda Work Session Pledge of Allegiance Public Hearing Public Comment Business Agenda Consent Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:31 p.m. Mayor Aymon, Councilor Giles, Councilor Scott, Councilor Swanson, and Councilor Witte all answered roll call. City staff present was Gene Drabinski, City Manager; Bill Punkoney, City Attorney; Michelle Groenevelt, Community Development Director; Peter Borner, Public Works Director; Delta James, City Planner; Nathan Coyle, Airport Manager; Erin Roper, Public Information Officer; Kurt Wolf, Parks Supervisor; David Simmonds, Information Systems Manager; and BessieJo Wagner, City Clerk. APPROVE THE AGENDA Councilor Swanson moved to approve the agenda as submitted. Councilor Giles seconded the motion. In a voice vote all members voted aye and the motion carried. WORK SESSION 1 AB 14-97 FY15 Local Option Tax Priorities to LOT Commission BessieJo Wagner, City Clerk, presented the FY15 Local Option Tax (LOT) applications to the Council. Councilor Witte was in favor of projects that mitigate the effects of tourism on the community, address safety concerns, have an environmental benefit, broad public appeal, and has broad benefit with low expenditure such as the Library request for the new desk. Councilor Swanson agreed that Councilor Witte's list was good. He also stated that direct costs to administer the tax should come off the top. He also supported the Library desk remodel, projects that provide for pedestrian or bike safety such as the way finding signs and lane McCall City Council Regular Meeting May 22, 2014 Page 1 of 12 separation. Councilor Swanson was also supportive of projects that help the LOT be successful such as the partnership with the Chamber of Commerce, and the Snowmobile Club. He was interested in what the LOT Commission's thoughts were. Mayor Aymon stated that she was in agreement that direct costs should be top priority. She stated that she was in favor of the fuel tank for diesel fuel, projects that mitigate the effects of tourism, and projects that have matching funds. Councilor Giles stated that he was in agreement with the previous comments and was also in favor of the Golf Recycle Station and City priorities. Councilor Scott stated that she would like to see a balance between city and community projects. She also stated that she was in favor of projects that bring in tourism, McPaws medical costs, Chamber of Commerce and the Arts and Humanity Council. There were comments from the Council that they trust the LOT Commission to take into consideration the recommendations of the Council and that they would use a thoughtful process when prioritizing projects. Mayor Aymon led the audience in the Pledge of Allegiance at 5:43 p.m. PUBLIC HEARING AB 14-100 Conditional Use Permit Request CUP-14-02: Moosetracks Mini -Golf and Electric Go -Karts at 314 N. Third Street / 302 Sunset Street Delta James, City Planner, presented the Conditional Use Permit (CUP) Request CUP-14-02: Moosetracks Mini -Golf and Electric Go -Karts at 314 N. Third Street / 302 Sunset Street to the Council. Ms. James introduced the applicants, Kent and Laurie Barns who gave a presentation to the Council regarding their application for the referenced CUP. Mr. and Mrs. Barns presentation included detailed renderings of their proposed Moosetracks Mini -Golf and Electric Go -Karts at 314 N. Third Street / 302 Sunset Street. The application was to entitle a seasonal adventure attraction business on 1.5 acres consisting of an 18 hole mini -golf course and track for 12 electric go-karts track. They explained that the proposed development also included a 2400 sq. ft. point of sale building that would house ticket sales, concessions, bathrooms and provide go-kart storage. The hours of operation proposed were 10:00 a.m. to 11:00 p.m. daily. Mr. and Mrs. Barns addressed noise issues and lighting issues that had come up during the permitting process. There was a brief discussion involving safety concerns, location, parking, and length of the season. Ms. James stated that an associated development agreement defined the public improvements to be completed by the applicant and by the City, and provided a construction timeline. On May 6, 2014, the McCall Area Planning and Zoning Commission held a public hearing and recommended the Conditional Use Permit application (CUP-14-02) to the McCall City Council for approval with a second public hearing. As a condition of recommended approval, the Commission limited the hours of operation to 10:00 a.m. to 10:00 p.m. daily. McCall City Council Regular Meeting Page 2 of 12 May 22, 2014 Mayor Aymon opened the public hearing for CUP-14-02: Moosetracks Mini -Golf and Electric Go -Karts at 314 N. Third Street / 302 Sunset Street at 6:00 p.m. Mike Anderson, McCall resident spoke in opposition to the development stating it would be a nuisance to the neighborhood. He stated that the Council would be irresponsible to approve the requested Conditional Use Permit without first doing research to the noise level that would be created by the electric karts. He was also concerned about the cost to participate stating that it would not be affordable to local teens. Mr. Anderson did not feel that the project would add favorably to the character of the town. Jodi Guiluzza, McCall resident, spoke in favor of the project and the improvements to that part of downtown. She stated that she lives downtown and that the noise that happens as a result of activities happening throughout downtown is just part of what you get when you choose to live downtown. She stated that it is part of why she lives downtown is because she is within a 10 min walk of anywhere she would want to go down town. Christian Blackman, McCall Resident, spoke in favor of the project stating that it would be something for the youth to do in McCall. He also stated that this project would give teens a positive place to recreate and hangout. Jack Cady gave a child's perspective and spoke in favor of the project stating that it would be a family friendly activity. Gregg Tankersley, McCall resident, spoke in favor of the project. He stated that he was the engineer for the project and looked forward to the project for family fun and employment opportunities. Sascha Childs, McCall resident, spoke in favor of the project. She also spoke favorably of the applicants, Kent and Laurie Barns. Steven Carlstead, McCall Resident, spoke in opposition to the project stating he had property adjacent to the proposed project and that electric go-carts were loud. He opined that the project was inappropriately sited. He stated that he owns many pieces of land in McCall and felt that the project would conflict with his own project plans. Mr. Carlstead expressed concern about security, the possibility of the project attracting nuisance, and about traffic issues. Janell Helleck, McCall Resident, spoke in favor of the project. She stated that she thought it would be a favorable addition to the community. Robin Bishon, McCall Resident, spoke in favor of the project and of the owners. She stated that it could be very favorable for the youth of the community. She stated that the landscaping would add positively to McCall. Ed Elliott, McCall Resident, spoke in opposition stating concern with the image the project might bring to McCall. McCall City Council Regular Meeting Page 3 of 12 May 22, 2014 Heather Hanes, McCall Resident, spoke in favor of the project and expressed excitement for the project. She stated that she liked that the owners had done their homework and that they were ready to go. She also liked that it would draw people to the south side of town. Bobby Meader, McCall Resident, spoke in opposition to the project. She stated that she had a business next door to the proposed site and felt that parking and traffic would be a problem. She stated that she thought it was a good project just not a good location and did not feel it would be successful due to the short operating season. Jodi Guiluzza addressed some of the concerns previously expressed. She stated that the applicants had vetted other properties without success. She also stated that she did not think parking would be an issue due to the walk ability to the site. Steven Carlstead —responded to those who questioned his motives and stated that he had the best interest of the community. Beverly Anderson, McCall Resident, stated concern whether she could sit outside in an evening without being bothered by the noise. She also expressed concern about the traffic and parking issues that would be generated by the project. Peggy Whitescarver, McCall Business owner, expressed concern with traffic and where people would park and how it would impact her own business. She felt it was an inappropriate location for this type of activity. She stated that she would like to see the activity come to town she just did not feel that the proposed site was the right location. Todd Hicks, Subway owner, stated that as a small business owner it was difficult to maintain a business in small towns. He stated that as a small business owner he was always looking for other businesses that would complement his own business. He stated that very few small businesses survive in McCall. Mr. Hicks stated that he was in favor of the project. Bonnie Bertram, McCall Resident and business owner, expressed concern about possible parking issues. She felt that the noise would negatively impact the residents that live close by. Ms. Bertram felt it was not the appropriate location. Delta James read aloud written comments for the record: Mr. McDonald, owner of Evening Rise, stated, through written comment, that he was in favor of the project stating that it would be a nice addition to the town. Michael D McLean stated, through written comment that he was opposed to the project location not the project itself. He stated concerns regarding noise and lighting issues. Cathy and Kevin Batchelor, stated, through written comment, that they were opposed to the project. They expressed concern with the type of people this business might attract. They were also concerned that the business would not survive with such a short operating season and then the city would have yet another vacant building. Michele L. Hughes stated, through written comment that as the Director for the only disability support group that meets in McCall, as well as a Board Member for MYST which operates the Yellow Couch Teen Center, she was excited to meet the Barnes family and learn of their desire McCall City Council Regular Meeting Page 4 of 12 May 22, 2014 to establish a family oriented, recreational establishment right next door to our Teen Center. She was excited to learn of the access for those with disabilities this project would offer. She stated that there was not a better location for such an establishment. Brian Benton stated, through written comment that he was in complete support of Moosetracks Mini -Golf and Go -Karts. He stated that it was a wholesome family activity and felt that it would generate revenue as in sales tax, food sales, and for the many other hospitality businesses. Stacey Kris stated, through written comment that she was in favor of the project. Susan McCandless stated, through written comment that she was opposed to the project. She expressed concerns that a business generating a carnival atmosphere (excessive lights, noise, metal structure and possible signage) would not be in keeping with any scenic byway. Councilor Swanson disclosed that Mr. Carlstead had approached him about this project and stated basically what he had stated earlier in the meeting. Councilor Swanson stated that his only response was that initially he was concerned about the location and viability of the business; however, he clarified that the conversation did not sway his opinion one way or the other. Steve Millemann, the applicants' representative addressed the Council and spoke about what the City Code allowed. He stated that the applicants had met the requirements of the City Code for this project. He reassured the Council that the applicants' project would not include any sound enhancements. Mr. Millemann stated that the Moosetracks Mini -Golf and Go -Karts project was a conditionally allowable use under the City code. He stated that a traffic study would be beneficial for the community; however it would be unreasonable to expect this applicant to pay for that study. Mr. Millemann requested that the Council apply the code as they make their decision. Hearing no further comments, Mayor Aymon closed the public hearing at 7:56 p.m. Councilor Scott posed the question if the code addressed whether or not a CUP could be denied. Ms. James stated that there were 12 criteria by which a conditional use permit should be measured. She stated that those criteria are articulated in the Findings of Fact and Conclusions of Law and the staff report for the Council's consideration. Ms. James responded to Councilor Witte's question stating a neighborhood meeting was held as required. She clarified that the City trusts the applicant to mitigate that requirement as it is in their best interest to do so. Ms. James responded to Councilor Giles question stating that applicants must demonstrate financial ability to complete the requirements of the project as a condition of approval. Mr. Carlstead played a video on his phone of electric go-karts and their enhanced sound. In response to Councilor Witte request, Peter Borner, Public Works Director spoke of the water main improvements that would be part of the project. He stated that as part of the 3rd Street project, it was identified that there were deficient water mains down to Floyd Street. He stated that as improvements are made on 3rd street, the infrastructure needs to be brought up-to-date. He stated that with the new development that requires curb, gutter, and sidewalks it gives the City an McCall City Council Regular Meeting Page 5 of 12 May 22, 2014 opportunity to update the infrastructure. He stated that it would not make sense to put in new curb, gutter, and sidewalk without fixing the infrastructure at the same time. Mr. Borner clarified that with a new water main it would enhance the services for the entire area and not just the new development. Mayor Aymon expressed concern that the project would not happen after the City invested in the infrastructure. In response to Councilor Scott, Mr. Barnes clarified that the cost for the go-karts would be $6 for children and $8 for adults and $10 for an adult to take a child. The Golf prices would be the same minus the $10. Mr. Barnes gave a brief description of the research that went into the pricing of the karts and golf He stated that they are projecting 25 golfers per hour and 18 kart riders per hour. Mr. Barnes also clarified that their intention was to open by Memorial Day and stay open as late into the fall as the weather would allow. Councilor Witte stated that she liked the project; however she was not convinced that the applicants had met all the conditions of the CUP. She was concerned with the impact on the character of the neighborhood and with the parking and traffic issues. Councilor Swanson was in favor stating that it was difficult if the project meets the code then it should be allowed. He did recognize that it could be a nuisance for some of the residents. Councilor Scott stated that the project supports tourism and recreation and the code supports it. She stated that the Planning and Zoning Commission and staff support it and therefore she would support the project. Councilor Giles stated that he had spent much time going over the information and it was consistent with zoning and he has faith in the recommendation of city staff and he would support the project. Mayor Aymon stated that she liked the project on many merits. She did express some concerns with some code enforcement issues. She also recognizes that the Council needed to follow code and also trusts the Planning and Zoning Commission and staff Councilor Witte reiterated that she liked the project; however was not sure if the project met all the conditions of approval. Councilor Swanson moved to approve the Development Agreement and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a roll call vote Councilor Swanson, Councilor Giles, Mayor Aymon, and Councilor Scott all voted aye, Councilor Witte voted nay, and the motion carried. Councilor Swanson moved to approve CUP-14-02 subject to the presented Findings and Conclusions and authorize the Mayor to sign all necessary documents. Councilor Scott seconded the motion. In a roll call vote Councilor Swanson, Councilor Scott, Mayor Aymon, and Councilor Giles all voted aye, Councilor Witte voted nay, and the motion carried. Council took a break at 8:32 p.m. and returned at 8:36 p.m. McCall City Council Regular Meeting Page 6 of 12 May 22, 2014 AB 14-98 Zoning Ordinance Amendment: Title 3, Chapter 9 Signage — Adoption Delta James, City Planner, presented the Zoning Ordinance Amendment: Title 3, Chapter 9 Signage to Council stating that the McCall Area Comprehensive Plan (2007) includes an objective that states "Assistance to existing and new businesses is one of the highest priority actions the City can take to protect and nurture the economic base." She stated that city staff had identified that businesses would benefit from additional methods to visually advertise sales and special events, and staff recognizes a need to align the sign regulations with current enforcement priorities. She stated that an online survey for community input regarding the existing sign regulations and possible changes was available to the public from June 24, 2013 to December 31, 2013 and received 62 responses. The McCall Area Planning and Zoning Commission held a public open house to gain community input on possible changes to the sign code on July 9, 2013, and held six work sessions between June and December, 2013, to discuss and identify the proposed amendments. At the February 4, 2014, meeting, the McCall Area Planning and Zoning Commission held a properly noticed and regularly scheduled public hearing and unanimously recommended the zoning ordinance amendment for approval. The Council opened the Public Hearing on May 8, 2014 and then continued the item to the May 22, 2014 Council Meeting. In response to Mayor Aymon's question, Ms. James explained that the reason for not allowing a - frame signage was that they were designed to be pedestrian signage. She stated that in the survey the majority of the people did not want a -frame signage. She also commented that the Planning and Zoning Commission, after 5 work sessions and an open house the issue had been discussed at length and the determination was that the code amendment allows for new opportunity for businesses to display temporary signage in the form of something that fits with their structure. She continued stating that the temporary signage was a good trade off for eliminating the a -frame signage. Ms. James clarified that any businesses that currently had a -frame signage would be allowed to have the non -conforming signage for the life of that sign; however, no new businesses would be allowed to have one nor would businesses be allowed to replace an a -frame sign that has reached its lifespan. There was a brief discussion on the process and the kind of signs the Planning and Zoning Commission vetted for this code amendment. Mayor Aymon continued the Public Hearing at 8:44 p.m. continued hearing for the Zoning Ordinance Amendment: Title 3, Chapter 9 Signage. Hearing none Mayor Aymon closed the public hearing. There was much discussion regarding whether to allow a -frame signage, Councilor Witte felt that a -frame signage should be allowed and Councilor Scott felt that they should be allowed outside the Central Business District but not on sidewalks. Ms. James reiterated that the Planning and Zoning Commission discussed the a -frame signage issue quite extensively and wanted consistency among all zones. Councilor Giles moved to suspend the rules, read by title only, one time only, Ordinance No. 922, amending Title 3, Chapter 9. Councilor Scott seconded the motion. In a roll call vote Councilor Giles, Councilor Scott, Mayor Aymon, Councilor Swanson, and Councilor Witte all voted aye, and the motion carried. McCall City Council Regular Meeting Page 7 of 12 May 22, 2014 Ordinance 922 was read by title only, one time only by BessieJo Wagner, City Clerk: An ordinance of the City of McCall, a Municipal Corporation of the State of Idaho, Valley County, Idaho amending McCall City Code Title 3 chapter 9 Signs and in particular sections 3.9.02 by changing the definitions for political signs and signs, and adding a new definition for wayfinding sign; 3.9.03(A)(C)(D)(E) sign standards for all zones to provide for certain signs in mixed use developments and apartments, wayfinding signs, changeable signs, regulation of location and size of signs in all zones; in 3.9.04 regulating the size of window signs; in 3.9.05(B) to delete separate regulations for institution signs, and to better define prohibited vehicle signs, and limiting the number of flags other than united states, state or other nations and eliminating menu boards as a separate regulated sign type; in 3.9.06(A)(1) amending the provisions for nonconforming signs; in 3.9.07(F)(K) amending the exceptions from prohibited signs; in 3.9.08(B) providing for halo lighted signs; in 3.9.081(F) to regulate neon signs; in 3.9.09(A)(3)(4) to clarify what additional permits are required besides sign permits; and providing an effective date. Councilor Scott moved to adopt Ordinance No. 922, amending Title 3, Chapter 9, approve the publication of the summary, and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a roll call vote Councilor Scott, Councilor Giles, Mayor Aymon, Councilor Swanson, and Councilor Witte all voted aye, and the motion carried. AB 14-99 Zoning Ordinance Amendment: Title 3, Chapters 4 and 8 Commercial, and General Development Standards — Adoption Delta James, City Planner, presented the Zoning Ordinance Amendment: Title 3, Chapters 4 and 8 Commercial, and General Development Standards stating that the McCall Downtown Master Plan (2013) includes recommended action items. She stated that city staff had identified amendments to McCall City Code that can be addressed immediately to implement several of these action items. At the March 4, 2014, meeting, the McCall Area Planning and Zoning Commission held a properly noticed and regularly scheduled public hearing and continued the hearing to the April 1, 2014, meeting where the Commission unanimously recommended the zoning ordinance amendment for approval. The Council opened the Public Hearing on May 8, 2014 and then continued the item to the May 22, 2014 Council Meeting. There was a brief discussion regarding allowable uses. Councilor Witte did not agree with paving driveways in an industrial area. She felt that gravel was better than asphalt. Councilor Witte also did not agree with the urban renewal exemption from providing off street parking. Michelle Groenevelt, Community Development Director, gave a brief explanation behind the reasoning for this provision in the code amendment. Councilor Swanson stated that the amendment was good as it encouraged collaboration of neighboring businesses. Mayor Aymon continued the Public Hearing at 9:17 p.m. continued hearing for Zoning Ordinance Amendment: Title 3, Chapters 4 and 8 Commercial, and General Development Standards. McCall City Council Regular Meeting Page 8 of 12 May 22, 2014 Hearing none Mayor Aymon closed the public hearing. Councilor Scott moved to suspend the rules, read by title only, one time only, Ordinance No. 923, amending Title 3, Chapters 4 and 8 Commercial, and General Development Standards. Councilor Giles seconded the motion. In a roll call vote Councilor Scott, Councilor Giles, Mayor Aymon, and Councilor Swanson all voted aye, Councilor Witte voted nay, and the motion carried. Ordinance 923 was read by title only, one time only by BessieJo Wagner, City Clerk: An ordinance of the City of McCall, a municipal corporation of the State of Idaho, Valley County, Idaho amending McCall City Code Title 3 Chapter 4 Section 3.4.02 Table Permitted and Conditionally Permitted Uses Within Commercial Zones to allow office uses on ground floors of buildings and reducing the number of uses that first require a conditional use permit; amending Section 3.4.061 Special Parking Standards in Central Business District adding a new Subsection (D) to exempt certain properties from having to provide off street parking; and Title 3 Chapter 8 Section 3.8.061(A)(1) Surfacing to provide driveways must have improved surfaces and Section 3.8.16(B) Sidewalk, Curb and Gutter and/or Pathways to provide for the waiver of certain improvements under limited circumstances; and providing an effective date. Councilor Swanson moved to adopt Ordinance No. 923, amending Title 3, Chapters 4 and 8 Commercial, and General Development Standards, approve the publication of the summary, and authorize the Mayor to sign all necessary documents. Councilor Scott seconded the motion. In a roll call vote Councilor Swanson, Councilor Scott, Mayor Aymon, and Councilor Giles all voted aye, Councilor Witte voted nay, and the motion carried. PUBLIC COMMENT Mayor Aymon called for public comment at 9:21 p.m. Hearing no comments, Mayor Aymon closed the public comment period. BUSINESS AGENDA AB 14-101 Public Art Advisory Committee Annual Report to City Council Claire Remsberg, Chair, McCall Public Art Advisory Committee (PAAC) presented the annual Public Art Advisory Committee's report to City Council. AB 14-96 Resolution 14-09: State Local Agreement Redevelopment Area Sidewalk Improvements Project No. A014(341) Key No. 14341 Michelle Groenevelt, Community Development Director, presented Resolution 14-09: State Local Agreement Redevelopment Area Sidewalk Improvements to Council. She stated that the City of McCall applied to the Idaho Transportation Department Community Choices for Idaho Program for funding for design and construction of sidewalk, streetscape, and storm water improvements on Fir Street, Pine Street, and Roosevelt Avenue in McCall. Ms. Groenevelt stated that funding of $198,000 was approved by the Idaho Transportation Board for the project. The McCall Redevelopment Agency has pledged $200,000 toward the project. The Idaho McCall City Council Regular Meeting Page 9 of 12 May 22, 2014 Transportation has withdrawn the previously approved State Local Agreement (SLA) for the Redevelopment Area Sidewalk Improvement project which was presented to Council on 3/27/14 and authorized by Resolution 14-06. The revised State Local Agreement for the project is attached, along with Resolution 14-09, authorizing the agreement. This SLA is for the design phase only, and another SLA will be required prior to construction. Councilor Swanson moved to approve Resolution 14-09 authorizing the execution of the State Local Agreement for the Redevelopment Area Sidewalk Improvements and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a roll call vote Councilor Swanson, Councilor Giles, Mayor Aymon, Councilor Scott, and Councilor Witte all voted aye, and the motion carried. AB 14-103 Right of Entry Consent for Verizon Wireless Gene Drabinski, City Manager, presented the Right of Entry Consent for Verizon Wireless stating that Verizon Wireless was interested in looking at the McCall Municipal Golf Course as a possible site for a cell tower. The consent was only for a feasibility study and any proposal would have to go through a Conditional Use Permit and Design Review process including neighborhood meetings and public hearings. Councilor Witte moved to approve the Right of Entry Consent for Verizon Wireless and authorize the Mayor to sign all necessary documents. Councilor Scott seconded the motion. In a roll call vote Councilor Witte, Councilor Scott, Mayor Aymon, Councilor Giles, and Councilor Swanson all voted aye, and the motion carried. AB 14-104 Warranty Deed for Parcel M7975, North of the Reserve on Payette River Peter Borner, Public Works Director, presented the Warranty Deed for Parcel M7975, North of the Reserve on Payette River to Council. He stated that this parcel remnant (M7975) was purchased by Idaho Transportation Department on behalf of the City for right of way for the Deinhard East-West Loop Rd. But, a Deed and Legal Description was never recorded with Valley County to officially transfer ownership. Councilor Scott moved to approve the Warranty Deed and authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Scott, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Witte all voted aye, and the motion carried. AB 14-105 Contract Award For: Bid Number PW14-02 2014 Street Striping Peter Borner, Public Works Director, presented the Contract Award For: Bid Number PW14-02 2014 Street Striping to Council stating that the project is for the striping of 16 miles of city streets and approximately 73 crosswalks. He clarified that because the cost of this project was less than $75,000, informal bidding was conducted. The City received two bids. The lowest responsive bidder was Curtis Clean Sweep of Boise, Idaho. Councilor Witte moved to award the contract for the PW14-02 2014 Street Striping contract to Curtis Clean Sweep and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a roll call vote Councilor Witte, Councilor Giles, Mayor Aymon, Councilor Scott, and Councilor Swanson all voted aye, and the motion carried. McCall City Council Regular Meeting Page 10 of 12 May 22, 2014 AB 14-106 Contract Award For: Bid Number PW14-03 2014 Gravel Crushing Peter Borner, Public Works Director, presented the Contract Award For: Bid Number PW14-03 2014 Gravel Crushing stating that the project was for crushing approximately 3,500 tons (including delivery) of Type 2 Aggregate. The aggregate will be for the construction of the sub- base course of Park Street. Mr. Borner clarified that the City Street Division will perform the construction of this part, the remainder of the project which includes the construction of the base course and asphalt surface of Park Street will be performed by a private contractor. Councilor Scott moved to award the contract for the PW14-03 2014 Gravel Crushing contract to OK Gravel Works and authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Scott, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Witte all voted aye, and the motion carried. AB 14-107 Copier Lease with Fisher's Technology for the City Annex David Simmonds, Information Systems Manager presented the Copier Lease with Fisher's Technology for the City Annex to Council stating that the City Annex copier was purchased outright about 8 years ago. He stated that it is increasingly difficult and expensive to have repaired due to its age. A request for quotes resulted in proposals from three vendors. The proposal from Fisher's Technology for a Ricoh copier provided the lowest monthly overall cost for a suitable copier based on the needs and feedback of Annex staff Councilor Witte moved to approve the agreement with Fisher's Technology, the addendum, and authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Witte, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Scott all voted aye, and the motion carried. AB 14-102 McCall AIP 021 T-O Engineers Services Agreement Approval Request Nathan Coyle, Airport Manager, presented the McCall AIP 021 T-O Engineers Services Agreement to Council stating that the McCall Municipal Airport had coordinated with the FAA and key airport users for completion of an FY14 maintenance project. He explained that the scope of this project will include crack sealing, seal coating, and re -marking the runway and apron/taxiway surfaces, and replacement of the airport's aging rotating beacon. Total cost for this maintenance project is estimated at $190,000 - $210,000 which includes the estimated fee total of $67,873 within the T-O Services Agreement. Anticipated grant match, or cost to the City, for the entire project (which includes fees within the T-O Services Agreement) is $12,350 - $13,650 contingent upon bids received for this effort. Councilor Witte moved to approve execution of the T-O Services Agreement for completion of AIP 021 and authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Witte, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Scott all voted aye, and the motion carried. Upcoming Meetings Schedule Discussion Council reviewed the upcoming meetings schedule. Mayor Aymon stated that she had met with Midas Gold regarding the renaming of Fairway Park. She stated that there would be a process and contest for the renaming of the park. McCall City Council Regular Meeting Page 11 of 12 May 22, 2014 Councilor Giles stated that he had a conflict with the May 30, 2014 Budget Meeting and wanted to move it earlier in the day or another day. After a brief discussion the Council rescheduled the meeting to 11 am and May 30, 2014. CONSENT AGEND Staff recommended approval of the following items: 1. Council Regular Minutes Draft — March 27, 2014 2. Council Special Minutes Draft — April 25, 2014 3. License Report 4. Payroll Report for Period ending May 9, 2014 5. Warrant Registers Councilor Witte moved to approve the Consent Agenda as presented. Councilor Scott seconded the motion. In a voice vote, all voted aye and the motion carried. ADJOURNMENT Without further business, the Mayor adjourned the meeting at 9:53 p.m. htn snuff, FMccq it el ATTEST: O: ,tt,ttttt%" A ,rt,. �1 0E BessieJo gner, C ty Clerk McCall City Council Regular Meeting Page 12 of 12 May 22, 2014