HomeMy Public PortalAbout2023-01-12 packet
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Amended Notice of Meeting & Tentative Agenda
City of Jefferson Public Works & Planning Committee
Thursday, January 12, 2023
7:30 a.m.
John G. Christy Municipal Building, 320 East McCarty Street
Council Chambers Room (Upper Level)
➢ Note: VIRTUAL and IN-PERSON MEETING
To join virtually:
To join virtually call-in available at 1-404-397-1516
Meeting number (access code): 2495 342 0034
Meeting password: 1234
TENTATIVE AGENDA
1. Introductions
2. Approval of the December 8, 2022 Committee meeting minutes
3. Business
1) Transit Mobile Payment and Fare Increase Discussion (Gerry Stegeman/Katrina Williams)
2) Design/Build Contract with Burns and McDonnell for Biosolids Improvement (Eric Seaman)
3) City/County Sales Tax Project Agreement (David Bange)
4) TAP Grant Applications for
a. Edgewood Drive
b. St Louis Road to Riverside Park (David Bange)
5) Airport Engineering Design Contract with Jviation for Airport Tower Agreement (Britt Smith)
6) Solar Panels (Councilman Lester)
7) Community Development Block Grant - Citizen Participation Plan (Rachel Senzee)
8) Housing and CDBG-DR Update (Rachel Senzee)
9) Capital Area Active Transportation Plan (Katrina Williams)
4. Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues
5. Reports: a. Parking Study Comments (Britt Smith)
b. Neighborhood Service Grant Updates (Rachel Senzee)
6. Closed Session
a. Go into Closed Session - Pursuant to Sec. 610.021 of the Revised Statutes of
Missouri, the Chair will entertain a motion to go into Closed Session to discuss the
following:
i. Real Estate [Sec. 610.021(2)]
7. Adjourn
NOTES
https://jeffersoncity.webex.com/jeffersoncity/j.php?MTID=md283c477ce3b8417127122b6ef6221c1
MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
John G. Christy Municipal Building, 320 East McCarty Street
Council Chambers and Virtual
Committee Members Present:
Ron Fitzwater
David Kemna
Mike Lester
Mark Schreiber
Scott Spencer
Staff Present:
December 8, 2022
Matt Morasch, Director of Public Works
Britt Smith, Operations Division Director
David Bange, City Engineer
Don Fontana, Stormwater Engineer
Jon Fitch, Civil Engineer II
Eric Bowers, Airport Manager
Gerry Stegeman, Interim Transit Manager
Sonny Sanders, Director of Planning & Protective Services
David Grellner, Environmental Health Director
Matt Kreyling, Building Official
Rachel Senzee, Neighborhood Services Supervisor
Katrina Williams, Planner II
Matt Schofield, Fire Chief
Jessica Rackers, IT
Ryan Moehlman, City Counselor
Steve Crowell, City Administrator
Brenda Wunderlich, Administrative Supervisor
Attendance
9 of9
8 of9
9 of9
9 of9
8 of9
Chairman Fitzwater called the meeting to order at 7:30a.m. A quorum was present at this
time. The following guests attended the meeting: Todd Kempker, Jeff Holzem, Mayor Carrie
Tergin, Jessica Steinmetz, Mel Steinmetz, Bonnie Steinmetz, Harry Otto, and Jeff Hoelscher.
1) Introductions
No formal introductions were made at this time.
2) Approval of the November 10, 2022 Committee meeting minutes
Councilman Kemna moved and Councilman Schreiber seconded to approve the November
10, 2022 minutes, motion carried.
Chairman Fitzwater requested to move Item 3.6. to the top of the agenda.
3) Business
Minutes/Jefferson City Public Works and Planning Committee
December 8, 2022
6. Algoa and Wildwood Proposed Roadway Extensions and Potential
Annexation (Cole County Commission)
2
Commissioner's Otto and Hoelscher explained the Wildwood Drive extension
became a City/County Cooperative Project in 2012. There has been recent discussion
with affected property owners and they are on board. This project could be ready for
construction in 2024. The Militia Drive extension is a possible location for a future Hwy
179 connection to the east or connection to Route M. Recent conversations with city
and county leaders and property owners have brought this idea to the forefront.
1. Parking Garage Discussion (Britt Smith)
Mr. Smith explained staff is requesting the Committee's concurrence to pursue a
scope and fee negation with Structural Engineering Associates to develop bid
specifications for repairs to the Jefferson Street parking deck as well as repairs to Level
4C of the main garage.
Councilman Spencer moved and Councilman Lester seconded to refer the
project to the City Council with recommendation to approve, motion carried.
Mr. Smith gave an update on the development of the parking app and explained
staff is waiting on signage and stickers and the app will hopefully be done within two
months.
Mr. Smith stated the public comment period for the Madison Street garage has
begun and will conclude on December 23, 2022.
There was discussion among Committee members and staff regarding plans for
construction, parking availability, the possibility of solar panels, electric charging
stations, and possibly putting meters back on East High Street to provide additional
funding.
2. High Street Viaduct Scope and Fee (David Bange)
Mr. Bange explained staff received a proposal from Bartlett & West for
conceptual design phase services and is presenting it to the Committee for their
approval. Staff anticipates bringing this in the form of a design contract to the Council at
their December 19, 2022 meeting.
3. Cost for Bus Service on Black Friday (Gerry Stegeman)
Mr. Morasch explained the rough estimate for Transit to provide service on Black
Friday would cost approximately $7500-$9500 (labor with overtime and fuel estimate).
This includes both fixed routes, hand-wheels and office support staff.
There was discussion among Committee members and staff regarding the cost,
this service being not well utilized in the past, and staffing shortages.
Minutes/Jefferson City Public Works and Planning Committee
December 8, 2022
4. Missouri River Flood Study (Britt Smith)
3
Mr. Smith explained the Corps of Engineers and the State of Missouri have
partnered to sign a Feasibility Cost Share Agreement for a feasibility study on the area
around river mile 142.
There was discussion among Committee members and staff regarding the levee
in North Jefferson City and flood preparedness citywide. It was reported that DNR
contracted with a university professor to gather information on the flood preparedness of
various communities and the feedback received was that Jefferson City's plan was of
superior quality and the best the researchers found.
5. Yard Waste and Compost Site Contract (David Grellner)
Mr. Grellner explained the current contract expires on October 31, 2023. Staff is
currently preparing the request for proposal for the future contract which will begin
November 1, 2023 if funds are allocated for this service. This past summer the City
released a Request for Information to vendors to explore options for best management
and practices for yard was management and received one response from Korte
Enterprises LLC.
There was discussion among Committee members and staff regarding the
various fees, the site not to be funded totally by the City, having Parks to contribute,
discussions with Cole County, and the possibility of satellite sites.
4) Citizen opportunity to address Council/Staff on Stormwater and Other
Public Works Issues)
Mr. Holzem requested the Committee be thrifty in spending by using solar panels in
the parking garage and applying for the 30% rebate for the panels. He also was
concerned with flooding issues and the levee should be used to help spread the waters.
He asked about the glass recycling containers. Ms. Senzee explained some of the bins
and being refurbished at this time, but there is one on Hyde Park Road and the one at
the old Save-A-Lot is coming to the City Hall parking lot.
• Chairman Fitzwater explained he attended the MoDOT Regional meeting last
evening. They are still wanting to eliminate the Route W ramp.
• Councilman Lester asked about the old Truman Hotel and it being an eye sore
and continual problems with the property. Mr. Sanders sated staff has made
efforts, and send notices to the property owners when problems, however, this
property is not out of line with other properties in the City.
5) Reports: Neighborhood Service Grant Updates (Rachel Senzee)
Ms. Senzee gave an update on the grants. She explained staff is continually looking for
opportunities for use of grant funds. She stated this item will be a continual agenda item to
update the public about funding opportunities, give Council the information to provide their
respective constituency, and provide information to support budgetary decisions.
Minutes/Jefferson City Public Works and Planning Committee
December 8, 2022
**Councilman Schreiber left the meeting at this time (8:50a.m.).
4
Mayor Tergin discussion the MSP project and stated staff has been working hard on this
as it is the number one tourist attraction in the City. She also mentioned the Living Windows
display that staff had which was a stationary bike that turned tree lights on when you pedaled.
6) Adjourn
Councilman Kemna moved and Councilman Lester seconded to adjourn the meeting at this
time (8:54a.m.), motion carried. Councilman Schreiber was absent for this vote.
Department of Public Works Memorandum
320 E. McCarty Street ·Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634 -6562 • www .jeffcitymo .org
Date : January 9, 2023
To: Public Works and Planning Committee
Through: Matt Morasch, Public Works Director
From : Eric Seaman , Wastewater Division Director
Subject: Biosolids Upgrade Project-Design Build Contract
At the October, 2022 Public Works and Planning Meeting we reported about the Biosolids
improvement project and recommended proceeding as a Design-Build Project with selected
Burns & McDonnell Engineering Co., Inc . working with Engineering Surveys and Services LLC .
The fee for Phase I is $1,244,046 which is appropriate for a total project that is estimated at
$14M . This project is on the Intended Use Plan for MDNR and they are currently reviewing the
draft contract for State Revolving Loan Fund reimbursement.
We recommend proceeding with the Phase I Contract.
As we stated in October, the progressive Design-Build process delivers projects on average
33% faster and 6% less cost than conventional procurement methods. It presents an advantage
for this project for multiple reasons:
1) The loan closing with MDNR can occur once a guaranteed price is established so the
City can expend less money before being reimbursed from the SRF.
2) It will allow procurement prior to 2024 when the market is expected to experience cost
accelerators due to ARPA fund projects .
3) Cost and time risks are managed by the Design-Build team impact the City only in rare
occasions (force majeure , etc.)
This contract still has an "off-ramp" clause that allows the City to bid the construction
conventionally if the project is not progressing during the design phase.
If you need any other information please let me know. Thanks.
Exhibit B-Phase 1 Scope of Services
Project Kickoff Meeting
Design-Builder shall coordinate and lead a Project Kickoff meeting at the facility. During the Project Kickoff meeting, the
collective project team will identify the project goals, coordinate activities , discuss project requirements, establish a project
schedule, identify key project issues/concerns, identify key personnel who are to provide input on the project, and get initial
input on design items .
Progress Meetings/Conference Calls
Design-Builder will prepare for, attend, and conduct mon t hly design progress meetings . These meetings will be held eithe r at
the City's offices o r virtually. Design-Builder will provide meeting minutes with a decision log and a list of action items. Meeting
minutes will be distri bu t ed via e-mail. Phase 1 will be a nine (9) month duration. This task assumes a total of five (5) onsite
meetings with the remainder of the progress meetings being virtual.
Project Management
This task is fo r internal coordination of the individual disciplines, budget tracking, and invoice preparation.
Quality Control/Quality Assurance
The project team will follow BMcD's OA/QC program. This task includes internal review of the project by qualified staff.
Review of Existing Studies, Reports, Flow/Load Data, & Design Documents
Design-Builder will collect and review existing reports/design documents and facility operational data to support our
understanding of the facility. This information will be used to generate a baseline for the planning and design of the new
upgrades . Information provided by Owner will be assumed accurate and complete without independent verification.
Project Schedule
Design-Builder will develop a master project schedule in critical path format that includes all major design activities . The
schedule shall be updated monthly. Phase 1 will be a nine (9) month duration.
Additional Equipment Scope Evaluation
Design-Builder will perform an additional site visit and review available design documents/drawings for each of the other scope
items not covered in the previous Biosolids Management Study, including the following:
.. Electrical-Evaluation of replacing mu ltiple existing generators with a single generator for the entire facility, requiring
review of existi ng drawings, review of loads across the facility, and one day of gathering site data
.. Structural-One day on-site for visual observation of the lime storage silo
.. Odor Control-Evaluation of gravity thickeners to determine feasibility and benefits of adding odor control covers ,
requiring review of existing drawings and coordination with equipment manufacturers
.. Grit Removal-Evaluation of replacing grit removal equipment within the existing grit chambers .
.. Grit Dewatering-Evaluation of replacing two grit classifiers with a similar technology, within the existing Headworks
Building.
The Design-Builder will summarize the information collected from the evaluations to deliver a technical memorandum
providing recommendations and opinions of probable cost . The City will use the memorandum to determine if additional
upgrades will be add ed to the design project's scope via an amendment.
Initial Project Scoping -Opinion of Probable Construction Cost
After the Design-Builder conducts the Additional Equipment Scope Evaluation , the Owner will confirm the scope to be included
in the project. Before t he Design-Builder proceeds with Conceptual Design Services, the Design-Builder will prepare an opinion
PAGEIOFS
of probable cost for the project. The City and Design-Builder will meet to review the cost . The City will then confirm the project
scope.
Geotechnical Investigation Assistance
Design-Builder shall subcontract with a licensed geotechnical firm to conduct soil borings and laboratory tests at key locations
as needed to determine subsurface conditions. The geotechnical firm shall provide a geotechnical report with
recommendations for the foundation and design of new centrifuge building and various site paving.
Survey
Design -B uilder shall subcontract with a licensed surveyor to conduct field surveys in suffic ient detail to provide a topographic
map suitable for detailed design. The survey shall show property boundaries and easements necessary for the project, as well
as the location of all known utilities and surfa ce features that are likely to affect the project.
Existing Lime Storage Silos Inspection
Design-Builder shall subcontract with a certified SSPC QP-5 inspection company to inspect the coatings on the existing lime silos
and provide an inspection report. The report will include photos and be based on common painting practices developed by
NACE and SSPC. Th e report will include recommendations on coating rehab il itation.
Model Development
Design-Builder will utilize existing as-built pdf documents to create an as-built 3D Model (in Autodesk Revit} of the existing
infrastructure. This task only consists of modeling the existing infrastructure, as necessary, to complete the design of this
project.
Permitt ing
Design-Builder will coordinate with MDNR for required permitting and project approval requirements. Design-Builder does not
anticipate that MDNR will require a permit for this project.
Additionally, the Design-Builder will assemble a list of anticipated permits required for the project. The Design-Build will
research requirements for the following entities to create this list; Environmental Protection Agency (EPA}, US Army Corps of
Engineers, Jefferson City Memorial Airport, and the Jefferson City Building Department. The City and Design-Builder will meet
to review the list and determine responsible parties for obtaining the permits .
Concep t ua l Design Documents
Conceptual Design Services will include a Basis of Design Report (BOOR} that documents basis of design for each unit process
and a codes and standards review. During conceptual design, the Design-Builder will also establish a Contract Drawing and
specification list for the Preliminary Design. The following engineering discipline-specific deliverables will be included as part of
the Concept Design:
... Civil Site: Establish general loca t ion of new facilities, identify laydown areas, preliminary grading plan, and basic yard
piping elements .
,.. Structural : Identify structural design requirements for the facility and recommended materials of construction.
... Architectural: Genera l arrangement and footprint of majorstructures, occupancy code, major materials of
construction, elevation and section drawings.
... Mechanical: Identify classification of key areas of the facility per NFPA 820.
... Process: Document capacity and process design criteria, develop process flow diagrams for the solid stream process,
include process -level process and instrumentation diagrams [showing equipment, lin es/valves (material , type and
size}, and instruments], and develop general site layout and yard piping corridors .
... Electrical/Instrumentation: Coordinate site layout with electrical distribution, develop conceptual one-line diagrams,
prepare preliminary load calculations, prepare pre liminary control syst em architecture, develop preliminary process
instrumentation diagram (PI D) based on process flow diagram, and size major electrical equipment. This scope does
PAGE20FS
not include any cost for the Utility provider. Additional cost may be required for the Utility to evaluate their existing
service, as well as any new utility requirements.
The City shall be given at least one (1) week to review the plans and outline specifications prior to holding a review meeting.
PDF documents of the plans along with the specifications will be provided to the City for review.
The design fee estimate is based on the following primary upgrades at the facility. Should any infrastructure upgrades deviate
from the scope outlined below, or the City decides to perform additional upgrades following the evaluation of existing
infrastructure, this will be considered supplemental services and require an amendment:
Grav ity Thi ckeners
... Replace-in-kind internal scraper mechanisms in both thickeners
Ex is tin g Dew ater i ng Building
... Solids handling pumps
o Replace-in-kind thickened sludge pumps
o Replace-in-kind scum pump
o New centrifuge feed pumps (or could be located in new Dewatering Building)
o Recoat basement room process piping associated with solids handling pumps
... Lime Stabilization System
o Replace-in-kind blower and pneumatic transfer system between silos
,.. Dry Polymer System
o Replace dry polymer feed system with like technology
,.. Replace some windows, doors, and floor hatches
... Install H2S sensors
New Dewa terin g Bui ldi ng
... Demolish biofilter cells
,.. Replace-in-kind and relocate VS456 tank
... New pre-engineered metal dewatering building to include:
o New dewatering centrifuges
o New dewatered cake conveyor
o New sludge-lime blender
o New sludge loadout bay with conveyor
o New polymer feed point from existing dewatering building dry polymer system
o New electrical room to power centrifuges and appurtenances
Conceptual Design Opinion of Probable Constructi on Cost
Based on the conceptual design documents, Design-Builder will prepare an opinion of probable cost for the project. This cost
opinion will be submitted along with the design documents for review and comment by the City. The cost opinion will be based
on recent bid tabulation information, historical cost data, and discussions with local suppliers and contractors. All assumptions
will be included for reference.
Conceptual Design Review Meeting
After the City has had an opportunity to review the conceptual design documents, Design-Builder shall conduct a conceptual
design review meeting . The purpose of this meeting is to provide the City and Design -Builder an opportunity to clarify City
comments on the documents . Design-Builder will provide meeting minutes with a decision log and a list of action items.
Meeting minutes will be distributed via e-mail and document comments will be incorporated into the preliminary design
documents as appropriate.
Preliminary Design Documents
Preliminary Design Services will include detailed design progression information with respect to civil, structural, architectural,
mechanical, process, and electrical work, controls work, major equipment lists, and sequences of operations . A preliminary 3D
PAGE30FS
Model will be developed in Revit, Plan t 3D or Civil 3D based on the discipline . The following design deliverables, including
drawings, draft specifications, and a written work description will be developed:
~ Civil Site : Draft site plan, rough grading plan, and yard piping . Draft specifications started.
~ Structural : Draft plan and section drawings of each structure completed, structure calculations complete, and draft
specifications started.
~ Architectural: Draft plans developed drawings for the new building, draft demolition requirements , and draft
specifications started .
~ Mechanical: Develop U-value and heat load calculations, establish required ventilation rates for the new building, size
equipment, provide general arrangement of equipment, develop equipment schedule and sequence of operation.
Draft specifications started. No riser diagrams will be developed.
~ Process : Draft plans and specifications will be started for all unit processes. Process flow diagram, major equipment
list, and process and instrumentation diagrams will be finalized .
~ Electrical/Instrumentation: Develop draft instrumentation details, update instrumentation device schedule, develop
rough draft 1/0 li st, detailed control system block diagram, and finalize process and instrumentation drawings. Draft
sequence of operations completed.
The City shall be given at least one (1) week to review the plans and outline specifications prior to holding the Preliminary
Design Review Meeting. PDF documents of the plans along with the specifications will be provided to the City for review.
Preliminary Design Opinion of Probable Construction Cost
Based on the preliminary design documents, Design-Builder will prepare an opinion of probable cost for the project. This cost
opinion will be submitted along with the design documents for review and comment by the City. The cost opinion will be based
on recent bid tabulation information, historical cost data, and discussions with local suppliers and contractors . All assumptions
will be included for reference .
Preliminary Design Review Meeting
After the City has had an opportunity to review the Preliminary design documents, Design-Builder will conduct a preliminary
design review meeting. The purpose of this meeting is to provide the City and Design-Builder an opportunity to clarify City
comments on the documents. Design-Builder will provide meeting minutes with a decision log and a list of action items.
Meeting minutes will be distributed via e-mail and comments will be incorporated as appropriate.
Phase 2 Pricing Development
Design-Builder will provide a Phase 2 Price Proposal based on the Preliminary Design Documents . This pricing w i ll be compiled
in an open book format to give the Owner transparency into pricing development. Design-Builder will complete the following
t as ks to produce the Phase 2 Pricing Proposal:
~ Generate a Phase 2 Price estimate based on the Preliminary Design.
~ Develop a Procurement Plan for approval by the Owner. This Procurement Plan will identify how the Design-Builder
will delineate the work scopes to complete construction of the project in Phase 2. The work will be divided into
Subcontract Packages. Each Subcontract Package will be accompanied by a list of potential bidders . The Procurement
Plan will also identify all permanent equipment and materials to be directly procured by the Design-Builder,
accompanied by a list of proposed vendors and manufacturers for each. If the Design-Builder proposes to self-
perform any work, this work will also be identified in the Procurement Plan .
~ The Owner is seeking financing through the Missouri State Revolving Fund. As such, there are procurement
requirements that the project will need to meet. The Procurement Plan will outline these requirements and describe
PAGE40F5
how the requirements will be met through the subcontracting and procurement process. The Owner and Design-
Builder will review this information jointly in the Procurement Plan to confirm the requirements are adequate .
.,.. Design-Builder will conduct a prequalification process to confirm the proposed subcontractors meet the minimum
safety and financial requirements to participate in the project .
.... Design-Builder will develop Request for Proposal (RFP) documents for each subcontract and procurement package
identified in the Procurement Plan. The RFP will include the necessary commercial and design documents to solicit
competitive pricing from subcontractors and vendors at the Preliminary Design stage.
.... The Design-Builder will conduct the procurement process for each subcontract and procurement package . This
includes issuing the RFP documents to pre qualified subcontractors and vendors, managing correspondence from
bidders including receiving questions and responding through the issuance of addenda, conducting pre-bids and site
walks with bidders as required, and receiving bidder proposals .
.,.. Design-Builder will evaluate subcontractor and vendor proposals. This will include analyzing bid schedules submitted
in the proposals, reviewing clarifications and exceptions provided by bidders, and conducting bid review meetings
with bidders as required . The Design-Bui lder will use the data collected through this review process to tabulate the
bids and provide a comparison for each package. The Design-Builder will use this information as an input into the
Phase 2 Pricing Proposal.
.... Design-Builder will develop a Phase 2 project schedule in critical path format that includes all final design and
preconst ruction activities .
Design-Builder will host a Phase 2 Price review workshop with Owner to review the Phase 2 Price build -up/estimate, equipment
bid tabs , proposed Phase 2 project schedule, clarifications, and proposed allowance items.
MDNR Review/Coordination
Design-Builder shall prepare and submit the plans and specifications to MDNR for their review and comment. Comments will be
addressed and appropriately shown in the drawings to permit the project with the State of Missouri.
PAGE 5 OF 5
Project Subtotals 5,074 $1,132,176 $66,270 $45,600 $1,244,046
Project Total $1,244,046
Prepared by BMcD 12/8/2022 Page 1
320 East McCarty Street • Jefferson City, Missouri 651 01 • P: 5 73 .634.641 o • F·.
Date: January 6, 2023
To: Public Works and Planning Committee
From:
Subject:
David Bange P.E ., City Engineer \.-J?P
TAP Grant Applications
Memorandum
573.634 .6562 • www.jeffersoncitvmo .gov
Staff is pres~nting the ~ommittee with two projects for which applications are being prepared for TAP
(Tran~p~rtat1on Altern_at1ve Program) grant funding with the intention of having the projects approved for
subm1ss1on by resolution of the City Council.
TAP grants fund projects that provide alternative modes of transportation including pedestrian, bicycle,
and other non-motorized uses. Eligible TAP projects activities include the following :
1. Construction of on-road and off-road trail facilities for pedestrians, bicyclists , and other non-
motorized forms of transportation, including sidewalks, bicycle infrastructure, pedestrian and bicycle
signals, traffic calming techniques, lighting, and other safety-related infrastructure, and transportation
projects to achieve ADA compliance;
2. Construction of infrastructure-related projects and systems that will provide safe routes for non-
drivers, including children, older adults, and individuals with disabilities to access daily needs;
3. Conversion and use of abandoned railroad corridors for trails for pedestrians, bicyclists, or other non-
. motorized transportation users; and
4. Construction of infrastructure-related projects to improve the ability of students to walk and bicycle to
school, including sidewalk improvements, traffic calming and speed reduction improvements,
pedestrian and bicycle crossing improvements, on-street bicycle facilities, off-street bicycle and
pedestrian facilities, secure bicycle parking facilities, and traffic diversion improvements in the vicinity of
schools .
You may recall earlier this year that the City applied for and was awarded two TAP projects, namely,
the completion of the Highway 179 Bypass Trail and Improved Crosswalks at Southwest Boulevard and
at Lafayette Street.
The applications that are being proposed for submission for this round are a Greenway Trail from St.
Louis Road to Riverside Park and Pedestrian Accommodations along Stadium Boulevard from the
existing trail near JCMG to Lynnwood Drive in conjunction with improvements to Stadium Boulevard
U:\Public Works\Engineering\dbange\PUBLIC WORKS & PLANNING\2023\1-2023\TAP Grant Applications.docx
Memorandum
including the construction of a roundabout at the intersection with Satinwood Drive and improvements
to the stormwater system and roadway elevation to address flooding concerns.
In the case of the trail to Riverside Park it provides direct access to the park for all those living in the
Landwehr Hills Subdivision as when as those along and off of E. McCarty Street and Saint Louis Road.
In addition, for those who may be traveling to western side of the City it provides a bypass of the hill
separating the eastern and western branches of Boggs Creek.
As for the pedestrian improvements along Stadium the proposed trail will connect the existing trail that
runs through JCMG to the intersection of Stadium and Satinwood and thereby connect those living
along and off of Satinwood and Vieth drive to the Wears Creek Greenway System. It will then continue
eastward to Lynnwood Drive as first phase of what is envisioned as a trail continuing eastward to one
day connect to the East Branch Greenway at JC High School. The trail will also be carried from the
intersection back to Portabello Place Drive as a first phase of a trail connection running southward to
the Colonial Hills Subdivision.
2
Funding for the trail into Riverside Park would be provided through Parks sales tax funds while the work
on Stadium would be funded through the City/County joint project account of the Capital Improvement
Sales Tax.
A requirement of application is the inclusion of a Project Sponsor Funding Resolution. To fulfill this
requirement resolutions in support of the selected projects will be brought to the Council on January
17th.
If you have any questions or concerns I can be reached at 634-6433.
U:\Public Works\Engineering\dbange\PUBLIC WORKS & PI.ANNING\2023\1-2023\TAP Grant Applications.docx
Department of Public Works Memorandum
32 0 E . McCarty Street • J effers o n City, Misso uri 6 5 101 • P 573 -634-641 0 • F 573-634-6562 • www .jeffcitymo .org
Date:
To:
From:
Subject:
January 9, 2023
Public Work and Planning Committee
Britt E . Smith, P.E. ~
Airport Engineering Consultant Selection
With this memo staff is recommending contracting with Jviation of Jefferson City as our
airport engineering consultant for the next 5 years. Staff expects to bring a design
contract forward to the full council for the new control tower in the future once grant
agreements with MoDOT and the FAA are work out. Staff request the committee's
concurrence with this selection.
Per FAA requirement, airport sponsors are required to do a solicitation for engineering
services every 5 years. In our most recent request for qualifications, we received
submittals from 2 firms, Jviation and Olseen Engineering. Our current engineering
consultant choose not to submit to continue with us, stating that workload would not
permit them to give us the services required. The selection committee reviewed the
submittals from each firm and conducted an interview with both. Both firms were highly
qualified but due to several factors the committee recommended moving forward with
Jviation .
Jviation is our current airport planning consultant. In that capacity they have completed
our Airport Master Plan and are currently working on the environm e ntal clearance for
the site for a new airport control tower.
cc : Matt Morasch, P.E.
SOlar
SOLUTIONS
Prepared By:
MIS SOU Rl SOLAR SOLUTIONS
365 Dover Drive
www .mosolarsolutions.com
573.999.0841
info@mosolarsolutions.com
Generated Date:
December 6th, 2022
jefferson City Fire Department -Station 2
2935 E McCarty St, jefferson City, MO 65101, USA
573-634-6401
dbateman@jeffersoncitymo.gov
SOlar
SOLUTIONS
Buy Option
Old Utility Bill
Estimated New Utility Bill
Estimated Bill Difference
Jefferson City Fire Department -Station 2
2935 E McCarty St, Jefferson City, MO 65101, USA
573-634-6401
dbateman@jeffersoncitymo.gov
$432.00 I Month
$59.3 4 I Month
$372 .66 1 Month
SOlar
SOLUTIONS
Project Overview
jefferson City Fire Department -Station 2
2935 E McCarty St. Jefferson City, MO 65101, USA
573-634-6401
dbateman@jeffersoncitymo.gov
System Size
41.58 kW DC
Panels
MSE420
Inverters
IQSA-72-2-US [240V]
CEC-AC Rating
35.493 kW AC
Estimated First Year
Production
62,699 kWh AC
Consumption Offset
93%
SOlar
SOLUTIONS
Array details
Panel: MSE420
Quantity: 55
Panel: MSE420
Quantity: 44
Watts: 420
Watts: 420
Jefferson City Fire Department -Station 2
2935 E McCarty St. Jefferson City, MO 65101, USA
573-634-6401
dbateman@jeffersoncitymo.gov
Azimuth: 176° (S) Tilt: 35° Mounting: flush
Azimuth: 176° (S) Tilt: 18° Mounting: flush
StwOiar
SOL UTIONS
Costs & Incentives
Base Price for Solar
Based on a 41.58 kW installation
Gross Cost
Utility Incentive
Missouri Grid Modernization Rebate (June
30, 2019 to Dec 31, 2023) (0.25 $/kW)
Federal Tax Credit
Business Energy Investment Tax Credit (lTC)
-30%
Jefferson City Fire Department -Station 2
2935 E McCarty St. Jefferson City, MO 65101, USA
573-63 4 -6 4 01
dbateman@jeffer soncitymo .gov
Cost
$124,000.00
$2.98/watt
$124,000.00
Discounts
& Rebates
Total Price
-$0.00 $124,000.00
-$10,395.00
-$37,200.00
Cost after Rebates & Incentives* $124,000.00 -$47,595.00 $76,405.00
*Note: Not everyone is eligible f or credits. incentives, or rebate s or can fu ll y us e th e m . Please consult your ta x profe ssional or legal
pro fe ssional for further in f ormation .** Incentives are subj e ct to c h a nge . Th e a ctu a l a mount can be higher or lowe r than what is quoted , a nd
may n ot sta y at a fi xed rat e o ve r t ime . It can als o c hange b ased on the ta x bracke t you are in .
SOlar
SOLUTIONS
Energy Usage
8
6
..... 4
I I .c
~
~ 2 .....
> tn
I.
Cll 0 c 11>~ ~4, Cf:' i.,"::o ~~~ w ~;s :l.;s ~~ ~~ ~e -:,.S ~~ " :1. :1. -:,-s ~c, :.oe :.oe
jefferson City Fire Department-Station 2
2935 E McCarty St, jefferson City, MO 65101, USA
573-634-6401
dbateman@jeffersoncitymo.gov
I I
e<.. e<..
f!:''<;) f!:''<;) Est imated First Year Pro d u ction ~.:)~ el$' !:.J'-o -:,'l> «.~ ~-.: 0 ,:,.e !:.Je
'?e ~o ~e 62,699 kWh AC
Month
e Solar Production e Your Consumption e Grid Import
Ye arly Breakdown
15
10
.....
0
0
0
r-1 5
1.1.11.1.
~ ..... ....
Ill
0 u
0 I I I I I I I I I I I I I I I I
~"> :f" ~~ ~'o c0
'1,<:) '1,<:) '1,<:) '1,<:) '1,<:)
~'0 ~OJ
'1,<:) '1,<:)
• Current Utility Bill • Es t imated New Utility Bill
Assuming a 4.00% escalation rate on utility rate
@) Est1mated So lar Savmgs Over
25 Yea rs
$185,465.63
'
SOlar
SOLUTIONS
Month-by-Month Details
Month Solar Grid Usage Production AC (2023} (kWh} (kWh}
Jan 4100.68 2039.6
Feb 4171.68 883.8
Mar 5300.38 0
Apr 5694.07 0
May 6186.36 0
Jun 6361.23 0
Jul 6444.96 0
Aug 6250.51 0
Sep 5691.34 0
Oct 5035.78 975 .7
Nov 4164.3 2747.5
Dec 3297.71 3648
jefferson City Fire Department -Station 2
2935 E McCarty St, Jefferson City, MO 65101, USA
573-634-6401
dbateman@jeffersoncitymo.gov
Utility Bill Net Credits Savings
$125.46 0.0 kWh $229.10
$59.70 0 .0 kWh $227.44
$11.53 95.6 kWh $283.76
$11.51 911.0 kWh $260.77
$11.51 1,139.9 kWh $275.30
$11.51 1,514.8 kWh $566.26
$11.51 675.5 kWh $674.11
$11.51 277.7 kWh $697.86
$11.51 904.8 kWh $559.05
$66.03 0.0 kWh $281.35
$165.00 0.0 kWh $232.66
$215.32 0.0 kWh $184 .24
10,294.6 $ $ Total 62,699.0 kWh kWh $712.09 165.58 4,637.49
Prod u ct ion and Sa vi ngs e stimates are based o n a pe ri od of 25 years by defau lt. The le n gth of t h e defau lt project li fe can be u pdated for a ll
projects by visiting the Your Pricing section in the Company settings . To change the project life for th is p roject, visit Utility section u n der
Settings button at the top edge of this page.
Est imated prod u ction assumes equ ipment is maintained and free from damage or other imp ed im e nts.
Estimated pro j ected u sage is based on yo u r c u rrent ut ili ty bi ll.
SOlar
SOLUTIONS
Other Reasons to go Solar
Control your Energy Costs
As utility prices continue to climb you will
enjoy predictable energy costs for years to
come.
Benefit your environment
Jefferson City Fire Department-Station 2
2935 E McCarty St, Jefferson City, MO 65101, USA
573-634 -6401
dbateman@jeffers oncitymo.gov
· .. __/'
Increase the value of your property
A number of real estate studies find that
solar is a building improvement that may
increase the market value of your property.
@ ®
121,524 45,957
Gallons of gasoline Trash bags of
consumed waste recycled
® @
18,000 1,189,410
Tree seedlings Pounds of coal
grown for 10 burned
years
Source: Un ited States Environmental Protection Agency
DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES
TO:
THROUGH:
FROM:
DATE:
RE:
MEMORANDUM
Public Works and Planning Committee
Sonny Sanders, Director of Planning and Protective Services
Anne Stratman, Neighborhood Services Specialist
January 12, 2023
CDBG Citizen Participation Plan Update
The City of Jefferson is required to adopt a citizen participation plan that sets forth the City's
policies and procedures for citizen participation . The Citizen Participation Plan was developed in
accordance with the requirements listed in 24 CFR Part 91 .105 .
The Citizen Participation Plan was originally adopted in 2003 and subsequently amended in
2017 to accommodate a Final Rule at 24 CFR Part 5 regarding a grantee's obligation to
Affirmatively Further Fair Housing (AFFH). The Citizen Participation Plan is currently being
amended to accommodate updated requirements in accordance with 24 CFR Part 91.105.
A public hearing was held on December 6, 2022, in the Council Chambers at 4 :00 pm to discuss
the changes to the existing Citizen Participation Plan . Comments regarding the Citizen
Participation Plan were accepted through January 9, 2023.
The requested action is to approve moving the Citizen Participation Plan to City Council.
CITY OF JEFFERSON
CITIZEN PARTICIPATION PLAN
DRAFT
TABLE OF CONTENTS
1. Background •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 4
2. Purpose of the Citizen Participation Plan -Introduction •••••••••••••••••••••••••••••••••••••• 4
Definitions: ................................................................................................................................... 6
3. Citizen Participation Process •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 7
Public Hearings ............................................................................................................................. 7
Non-English speaking and Disabled Residents ............................................................................... 8
Response to Citizen Comments .................................................................................................... 8
4. Public Review/Comment on the Adoption of, or Amendments to, the Citizen Participation
Plan ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 8
Public Notice Requirement and Comment Period ......................................................................... 8
Public Review ............................................................................................................................... 9
Public Comments .......................................................................................................................... 9
Public Hearing Location ................................................................................................................ 9
5. Consultation for the Consolidated Plan and Annual Action Plan ............................. 9
6. Development of the Annual Action Plan (and/or Five-Year Consolidated Plan) ••••••••••••• 9
Public Notice Requirement and Comment Period ....................................................................... 10
Public Review ............................................................................................................................. 10
Public Comments ........................................................................................................................ 10
Public Hearing Location .............................................................................................................. 10
7. Criteria and Procedures for Amendments and/or Substantial Amendments to Action Plans
and/or the Five-Year Consolidated Plan •••••••••••••••••••••••••••••••••••••••••••••••••••••• 11
Public Notice Requirement and Comment Period. ····································~································· 11
Public Review ............................................................................................................................. 11
Public Comments ........................................................................................................................ 11
Public Hearing Location .............................................................................................................. 12
8. Provisions for Declared Disasters and State of Emergency •••••••••••••••••••••••••••••••••• 12
COVID-19 Relief Funds ................................................................................................................ 13
9. Consolidated Annual Performance Evaluation Report (CAPER) ••••••••••••••••••••••••••••••••• 13
Public Notice Requirement and Comment Period ....................................................................... 13
Public Review ............................................................................................................................. 13
Public Comments ........................................................................................................................ 14
Public Hearing Location .............................................................................................................. 14
2
10. Development of the Affirmatively Furthering Fair Housing Plan •••••••••••••••••••••••••••••• 14
Public Notice Requirement and Comment Period ....................................................................... 14
Public Review ............................................................................................................................. 14
Public Comments ........................................................................................................................ 15
Public Hearing Location .............................................................................................................. 15
11. Access to Public Meetings and Materials ••••••••••••••••••••••••••••••••••••••••••••••••••••••• 15
12. Access to Records ...•••.•.••••••.........................•.••.........•..••........••••••........ 16
13. Technical Assistance •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 16
14. Procedures for Complaints or Grievances ••••••••••••••••••••••••••••••••••••••••••••••••••••••• 17
3
1. Background
The City of Jefferson is required to adopt a citizen participation plan that sets forth the City's policies
and procedures for citizen participation.
The Housing and Community Development Act of 1974 (HCDA), authorized the Department of
Housing and Urban Development (HUD) to make grants under the Community -Development Block
Grant (CDBG) Program. The City of Jefferson receives CDBG funds annually as an entitlement
community. The grant is awarded based on a formula that takes into consideration the population,
the demographics of persons living in poverty, the level of overcrowded housing, etc.
The Citizen Participation Plan was developed in accordance with the requirements listed in 24 CFR
Part 91.105 (Citizen Participation Plan; local governments). The City is to follow a Citizen Participation
Plan that addresses the following issues: participation, access to meetings, access to information,
access to records, publishing the Plan, public hearings, notice of hearings, public comments, technical
assistance, complaints, and amendments.
2. Purpose of the Citizen Participation Plan-Introduction
The City of Jefferson Citizen Participation Plan provides a guide for public input and participation in
identifying housing, community development and public service needs, and the funding priorities for
programs and target populations to be served through resources for the City of Jefferson. The City of
Jefferson's Neighborhood Services Division is responsible for developing and implementing a citizen
participation plan with the other plans and reports required by HUD. The purpose of this Citizen
Participation Plan is to encourage citizen participation in the decision-making process with particular
emphasis on the participation of low-to-moderate income persons for whom CDBG funds are
proposed to be used.
All citizens, including low-to-moderate income persons, persons living in low-to-moderate income
neighborhoods, persons living in slum and blighted areas, minority populations, non-English speaking
persons, persons with disabilities, persons with HIV/AIDS and their families, homeless
persons/agencies and residents of public and assisted housing developments are encouraged to
participate in the development and review of the following:
• The Citizen Participation Plan provides a guide for public input and participation in the
Consolidated Plan process and is intended to encourage citizen participation in the
definition of housing, community development and public service needs.
• Affirmatively Furthering Fair Housing Plan is a plan that takes meaningful actions, in
addition to combating discrimination, that overcomes patterns of segregation and fosters
inclusive communities free from barriers that restrict access to opportunity based on
protected characteristics.
• Consolidated Plan is a five-year plan to examine the housing and community
development needs for the community and outline anticipated strategies to address
those needs . The Five-Year Consolidated Plan is intended to establish strategies to assist
the community in meeting goals intended by the United States Congress to provide
decent housing, a suitable living environment and expand economic opportunities for
low-income or disabled persons.
• Annual Action Plan is an annual plan to describe in detail how CDBG funds will be used
and how the Consolidated Plan will be carried out.
4
• Substantial Amendments to the One-Year Action Plan or Five-Year Plan are changes to
any of the goals, policies, or procedures identified in the Consolidated Plan or Annual
Action Plan.
• Consolidated Annual Performance and Evaluation Report (CAPER) is the annual report
to evaluate progress toward the goals established in the Consolidated Plan.
The objectives of the Citizen Participation Plan are:
• Encourage citizen participation by providing citizens with adequate information
concerning the amount of funds expected to be available for community development,
housing activities, and public services through federal and local funding sources, the
proposed range of activities that may be undertaken with those funds, including the
amount that will benefit very low and low income persons and the plans to minimize
displacement and to assist any persons displaced, other important program
requirements, and proposed and approved uses of funds;
• The jurisdiction shall encourage, in conjunction with consultation with public housing
agencies, the participation of residents of public and assisted housing developments
(including any resident advisory boards, resident councils, and resident management
corporations) in the process of developing and implementing the consolidated plan, along
with other low-income residents of targeted revitalization areas in which the
developments are located. The jurisdictions shall make an effort to provide information
to the Public Housing Authority (PHA) about affirmatively furthering fair housing strategy,
and consolidated plan activities related to its developments and surrounding
communities so that the PHA can make this information available at the annual public
hearing(s) required for the PHA Plan.
• Provide for and encourage citizen participation from all sectors of the community, with
particular emphasis on participation by low-to-moderate income persons, low and
moderate income residents of blighted areas in which federal funds under federal funding
sources are used or are proposed to be used; and for the participation of minority and
non-English speaking residents, as well as, persons with mobility, visual, speech or hearing
impairments, and in-conjunction with public housing agencies and the participation of
residents of public and assisted housing developments;
• Encourage local and regional institutions, the Continuum of Care, Homeless Task Force,
Central Missouri Community Action, Building Community Bridges, Capital City Housing
Task Force, local businesses and developers and local faith-based organizations in the
process of developing and implementing the Consolidated Plan and the Analysis of
Impediments to Fair Housing.
• Provide opportunities for participation of local and regional institutions and other
organizations including businesses, developers, and community and faith-based
organizations;
• Provide citizens, public agencies, and all other interested parties with reasonable and
timely access to information and records relating to the City's Consolidated Plan, and the
use of assistance provided by federal funding sources included in the Plan for the
preceding five (5) years;
• Provide technical assistance to groups representing very low-to-moderate income
persons and to interested residents that request such assistance in developing proposals
5
for funding assistance under federal and local funding sources covered by the
Consolidated Plan, with the level and type of assistance to be determined by the City;
• Conduct public hearings to obtain the view of citizens on housing, community
development and public services needs, proposed activities, which hearings shall be held
after adequate notice, at times and locations convenient to potential and actual
beneficiaries, with accommodation for persons with disabilities and non-English speaking
residents;
• The City should explore alternative public involvement techniques and quantitative ways
to measure efforts that encourage citizen participation in a shared v ision for change in
communities and neighbo r hoods, and the review of program performance;
• Prepare a summary of comments or views received from citizens in writing or orally
through public hearings, focus groups, community meetings and other methods when
preparing the Consolidated Plan, and any amendments to the Plan or the performance
report and attach the summary to the Plan or report. In addition, provide for a timely
response to such comments and views within fifteen (15) working days, where
practicable, and
• Pr ovide criteria for determining what constitutes a substantial change in the planned or
actual activities described in the approved Consolidated Plan which would require an
amendment to the Plan.
The citizen participation plan must require that, before the jurisdiction adopts a consolidated plan, the
jurisdiction will make available to residents, public agencies , and other interested parties information that
includes :
• the amount of assistance the jurisdiction expects to receive (including grant funds and
program income);
• the range of activities that may be undertaken, including the estimated amount that will
benefit low-to-moderate income persons;
• the jurisdiction's plans to minimize displacement of persons and to assist any pe r sons
displaced, specifying the types and levels of assistance the jurisdiction will make available
(or require others to make available) to persons displaced, even ifthe jurisdiction expec t s
no displacement to occu r;
• when and how the jurisdiction will make this information available .
All meetings are open to the public and are scheduled at times and locations convenient to po t ential
and actual beneficiaries with reasonable accommodations for non-English speaking persons and for
persons with disabilities upon request . The City of Jefferson will coordinate with El Puen t e Hispanic
Ministr ies for translator services for non-English speaking persons. Braille or large print documents
will be made available upon request.
All comments will be incorporated into the Consolidated Plan and the Consolidated Annual Evaluation
and Performance Report (CAPER) and made part of the record of the citizen participation process for
each program year.
Definitions:
Communi ty Development Block Gra nt (CDBG) program provides communities with resources to
address a wide range of housing and community development needs that benefit low-to-moderate
6
income persons through decent housing, suitable living environments, and expanded economic
opportunities.
Department of Housing and Urban Development (HUD) is the federal government agency that
creates and manages programs pertaining to federal home ownership, affordable housing, fair
housing, homelessness, and community and housing development.
Low to Moderate Income (LMI) Household is 0-80% of the Area Median Income (AMI) for a
jurisdiction as defined annually by HUD. In addition , this includes those individuals presumed by HUD
to be principally LMI (abused children, battered spouses, elderly persons, severely disabled adults,
homeless persons, illiterate adults, persons living with AIDS and migrant farm workers).
Low to Moderate Income (LMI) Neighborhood refers to any neighborhood in which 51 percent or
more of the households are low-to-moderate income households.
Public Hearings provide the public, especially LMI individuals and families, the opportunity to provide
public testimony or comment to the City. Public hearings are to be advertised in local newspapers and
made accessible to persons who do not speak English or who have a disability.
3. Citizen Participation Process
Public Hearings
The City of Jefferson will conduct public hearings to obtain the views of citizens on housing,
community development and public service needs, proposed activities, and program performance,
which hearings shall be held after adequate notice at times and locations convenient to potential and
actual beneficiaries, with accommodation for persons with disabilities and non-English residents. For
planning the Annual Action Plan and Five-Year Consolidated Plan a minimum of two public hearings
will be held.
One public hearing will be held by the Neighborhood Services Division at the beginning of the
Consolidated Plan process or program year to solicit citizen comments on housing and community
development needs, and proposed activities. This hearing will discuss the programs that the City
administers and will be held to present a proposed budget and funding for activities, to obtain views
of citizens on housing and community development needs, including priority non-housing and housing
community needs. This first public hearing shall also be held to allow interested groups and/or
agencies the opportunity to discuss their programs and make presentations in seeking funding.
Testimony received at this hearing will be considered by the Neighborhood Services Division in
preparing the proposed Consolidated Plan and/or Annual Action Plan. In addition, the Neighborhood
Services Division may gather community input through a variety of means, such as forums and focus
groups, and the use of surveys for the development of funding priorities and criteria. Upon the
development of a proposed plan and posting a notice thereof, the City will accept comments for 30
days and include such comments with those from the public hearing within the plan . Prior to approval
and the submission of the plan to HUD, the City will consider public comments during the second
public hearing on the proposed plan as recommended by the Neighborhood Services Division. This
second public hearing is held by the Neighborhood Services Division to gather citizen input regarding
the official CDBG budget and proposed activities .
The City of Jefferson City Council will adopt the proposed Consolidated Plan and/or Annual Action
Plan by resolution.
7
Non-English Speaking and Disabled Residents
• Oral and written interpretation services: Upon request, the City of Jefferson will serve
Limited English Proficiency persons with oral and written interpretation services of CDBG
documents and materials that include, but are not limited to, the following services:
o Free interpretation services are offered through El Puente Hispanic Ministry;
o Limited English Proficiency persons are allowed to use interpreters of their own
choosing who are 18 years of age or older.
• CDBG documents and materials review accommodations: The City of Jefferson will
provide reasonable accommodations to disabled and sight impaired persons needing
assistance in reviewing CDBG Program materials or documents. Sight impaired services
will be offered through the Center for Braille and Narration Rehabilitation Services for the
Blind.
For other formats, contact the City's ADA Coordinator at (573) 634-6570 to request
accommodations or alternative formats as required under the Americans with Disabilities Act.
Please allow three business days to process the request.
Response to Citizen Comments
Written or oral comments received from citizens as a result of public hearings or other activities to
gather community input held on the plan will be given serious consideration in the preparation of the
final plan document, amendments to the plan, or the performance report . A summary of the
comments received from citizens, both accepted and not accepted, will be attached to the final plan,
plan amendments, or performance report. Comments concerning the Consolidated Plan or Annual
Action Plan can be emailed to jcplanning@jeffersoncitymo .gov or mailed to the Department of
Planning and Protective Services, 320 E. McCarty Street, Jefferson City, MO 65101.
4. Public Review/Comment on the Adoption of, or Amendments to, the Citizen
Participation Plan
• Public Notice Requirement and Comment Period: A public hearing for the adoption of,
or amendments to, the Citizen Participation Plan is advertised in the Jefferson City News
Tribune at least 15 days prior to the date of the hearing. The public notice will also be
published at least 15 days prior to the public hearing on the City's website at
www.jeffersoncitymo.gov. The public notice shall include a summary of the content and
the purpose of the Citizen Participation Plan, and shall include a list of locations where
copies of the entire Plan may be examined.
A Constant Contact email is disseminated with the subject, date, time and location of the
public hearings. An email is sent to the United Way to disseminate to the Unmet Needs
Committee the subject, date, time and location of the public hearings.
8
Public Review: During the 30 calendar-day public comment period, copies of the
proposed Citizen Participation Plan will be made available for public review at the Office
of the City Clerk, Missouri River Regional Library, El Puente Hispanic Ministry, the
Jefferson City Public Housing Authority and at www.jeffersoncitymo.gov. For accessible
materials, delivery formats, or language translations regarding the Citizen Participation
Plan, please call Anne Stratman at 573.634.6358 or email
astratma n@ jeffersoncitymo.gov.
• Public Comments: The public may comment on the proposed Citizen Participation Plan in
writing or at the public hearing. Written comments must be directed to the Neighborhood
Services Supervisor, Planning and Protective Services, 320 E. McCarty Street, Jefferson
City, MO 65101, or sent electronically to jcplanning@jeffcitymo .org . The City shall
consider any comments or views received in preparing the Citizen Participation Plan .
• Public Hearing location: The Citizen Participation Plan must provide residents of the
community with reasonable and timely access to local meetings, consistent with
accessibility and reasonable accommodation requirements, in accordance with Section
504 of the Rehabilitation Act of 1973 and the regulations at 24 CFR Part 8; and the
Americans with Disabilities Act and the regulations at 28 CFR Parts 35 and 36, as
applicable. All meetings are open to the public and are scheduled at times and locations
convenient to potential and actual beneficiaries with reasonable accommodations for
non-English speaking persons and for people with disabilities upon request. Public
hearings will be held virtually and in person at City Hall, 320 E. McCarty Street, Jefferson
City, MO 65101, or as specified within public hearing notice(s).
The Citizen Participation Plan and/or amendments are to be adopted by resolution by the City of
Jefferson City Council.
5. Consultation for the Consolidated Plan and Annual Action Plan
In preparation for the Consolidated and Annual Action Plan, the City of Jefferson will consult with
other public and private agencies that provide assisted housing, health services and social services
including those focusing on services to children, elderly persons, persons with disabilities, persons
with HIV/AIDS and Homeless Persons. In the development of the Annual Action Plan and Consolidated
Plan, the City is to consult with regional government agencies, an adjacent unit of local government,
public housing agencies, the Capital Area Metropolitan Planning Organization, Missouri Commission
on Human Rights, Unmet Needs Committee, and other public and private fair-housing service
agencies within the Jefferson City area. Other interested parties are also encouraged to participate
including, but not limited to, Continuum of Care, businesses, developers, nonprofit organizations,
philanthropic organizations, and community-based and faith-based organizations.
6. Development of the Annual Action Plan (and/or Five-Year Consolidated Plan)
The City encourages citizen participation by providing citizens with adequate information concerning
the amount of funds expected to be available for community development and housing activities, and
public services through federal and local funding sources, the proposed range of activities that may
be undertaken with those funds, including the amount that will benefit very low-to-moderate income
9
persons and the plans to minimize displacement and to assist any persons displaced. Such plans
related to displacement and assistance to those displaced w i ll be prepared and considered in the
review and approval of the annual action plan .
• Public Notice Requirement and Comment Period: A public hearing notice for the
development of the Annual Action Plan (and/or Five-Year Consolidated Plan) is advertised
in the Jefferson City News Tribune at least 15 days prior to the date of the hearing. The
public notice will also be published at least 15 days prior to the public hearing on the City's
web site at www.jeffersoncitymo.gov The public notice shall include a summary of the
content and the purpose of the Annual Action Plan (and/or Five-Year Consolidated Plan),
and shall include a list of the locations where copies of the entire Plan may be examined.
A public hearing notice for the presentation of the draft Annual Action Plan (and/or Five-
Year Consolidated Plan) is advertised in the Jefferson City News Tribune at least 15 days
prior to the date of the hearing. The public notice will also be published at least 15 days
prior to the public hearing on the City's website at www.jeffersoncitymo .gov. The public
notice shall include a summary of the content and the purpose of the Annual Action Plan
(and/or Five-Year Consolidated Plan), and shall include a list ofthe locations where copies
of the entire Plan may be examined.
A Constant Contact email is disseminated with the subject, date, time and location of the
public hearings. An email is sent to the United Way to disseminate to the Unmet Needs
Committee the subject, date, time and location of the public hearings.
• Public Review: During the 30-day public comment period, copies of the proposed Annual
Action Plan (and/or Five-Year Consolidated Plan) will be made available for public review
at the Office of the City Clerk, Missouri River Regional Library, Jefferson City Public
Housing Authority, El Puente Hispanic Ministry and at www.jeffersoncitymo .gov . For
accessible materials, delivery formats, or language translations regarding the Annual
Action Plan (and/or Five-Year Consolidated Plan) please call Anne Stratman at
573.634.6358 or email astratman@jeffersoncitymo .gov .
• Public Comments: The public may comment on the proposed Annual Action Plan (and/or
Five-Year Consolidated Plan) in writing or at the public hearing. Written comments must
be directed to the Neighborhood Services Supervisor, Planning and Protective Services,
320 E. McCarty Street, Jefferson City, MO 65101, or sent electronically to
jcplanning@jeffersoncitymo.gov . The City shall consider any comments or views received
in preparing the Annual Action Plan (and/or Five-Year Consolidated Plan).
• Public Hearing Location: All meetings are open to the public and are scheduled at times
and locations convenient to potential and actual beneficiaries with reasonable
accommodations for non-English speaking persons and for people with disabilities upon
request. Public hearings will be held virtually and in person at City Hall, 320 E. McCarty
Street, Jefferson City, MO 65101, or as specified within public hearing notice(s).
The Plan recognizes that as the governing body of the City, the Neighborhood Services Division has
10
the ultimate responsibility and authority for the implementation of the Consolidated Plan and CDBG
activities.
The Annual Action Plan (and/or Five-Year Consolidated Plan) is to be adopted by resolution by the City
of Jefferson City Council.
The final plan will be available online at www.jeffersoncitymo .gov . Upon request, printed versions of
t he plan wil l be available at the Department of Planning and Protective Services, Neighborhood
Services Division, 320 E. McCa rty Street, Jefferson City, MO 65101.
7. Criteria and Procedures for Amendments and/or Substantial Amendments to
Action Plans and/or the Five-Year Consolidated Plan
A "substantial amendment" is an amendment to the Consolidated Plan or Annual Action Plan that
requires 30 days of public comment. Prior to submitting substantial amendments to HUD, the City will
provide citizens with an opportunity t o comment whenever a substantial amendment is being
proposed for the City's CDBG Program. A public hea r ing notice for amendments and substantial
amendments is advertised in the Jefferson City News Tribune at least 15 days prior to the date of the
hearing. The City shall consider any comments received in preparing substantial amendments . A
summary of all comments received shall be attached to any substantial amendment of the Plan . Any
comments that are not accepted shall be included in the summary along with the reason they were
not accepted.
• Public Notice Requirement an d Commen t Period: A public hearing for an amendment
and/or a substantial amendmen t is advertised in the Jefferson City News Tribune at least
15 days prior to the date of the hearing . The public notice will also be published at least
15 days p r ior to the public hearing on the City's website at www.jeffersoncitymo.gov. The
public notice shall include a summary of the content and the purpose of the amendment
and/or substantial amendment, and shall include a list of locations where copies of the
entire Plan may be examined .
A Constant Contact email is disseminated with the subject, date, time and location of the
public hearings . An email is sent to the United Way to disseminate to the Unmet Needs
Committee the subject, date , time and location of the public hearings.
• Public Review: During the 15 -day public comment period, copies of the proposed
amendment and/or substantial amendment will be made available for public review at
the Office of the City Clerk, Missouri River Regional Library, El Puente Hispanic Ministry,
the Jefferson City Public Housing Authority and at www.jeffersoncitymo.gov. For
accessible materials, delive ry formats, or language translations regarding the Citizen
Pa rticipation Plan, please call Anne Stratman at 573.634 .6358 or email
astratma n@ jeffersoncitymo.gov.
• Public Comments: The public may comment on the proposed amendment and/or
substantial amendment in writing or at the public hearing. Written comments must be
di r ected to the Neighborhood Services Supervisor, Planning and Protective Services, 320
11
E. McCarty Street, Jefferson City, MO 65101, or sent electronically to
jcplanning@jeffcitymo .org . The City shall consider any comments or views received in
preparing the Citizen Participation Plan.
• Public Hearing Location: All meetings are open to the public and are scheduled at times
and locations convenient to potential and actual beneficiaries with reasonable
accommodations for non-English speaking persons and for people with disabilities upon
request. Public hearings will be held virtually and in person at City Hall, 320 E. McCarty
Street, Jefferson City, MO 65101, or as specified within public hearing notice(s).
The amendment and/or substantial amendment is to be adopted by resolution by the City of Jefferson
City Council.
A substantial amendment is defined as:
• A change of 50% or greater in funding allocated to any category of activity;
• Creation of new programs;
• Changes to any of the goals, policies, or procedures identified in the Consolidated Plan;
• Changes in the purpose, scope, beneficiaries, or location of the project;
• A change in allocation priorities or method of distribution of funds;
• A change in the source of funding, from one source to any other source (including program
income) covered by the Consolidated Plan; or
• Cancellation of an existing project or adding a new project.
Changes that are not considered substantial amendments:
• Changes to the CDBG budget for a project by an amount that is less than fifty percent;
• Consolidated Plan data updates such as census data, income limits, and fair-market rents shall
not be considered a substantial amendment;
• A minor change in location on a specific property is not considered a substantial change as
long as the purpose, scope, and intended beneficiaries remain essentially the same; or
• The transfer of some (but not all) funds within a project from one approved budget line item
to another approved budget line item (e.g., construction rather than engineering) does not
constitute a substantial change.
8. Provisions for Declared Disasters and State of Emergency
To the extent authorized by Federal laws and regulations, plans and plan amendments proposed in
response to disasters and states of emergency declared by Cole County Emergency Management, Cole
County Health Department, the Governor of Missouri, or the President of the United States may
necessitate alternative procedures from those provided in the Citizen Participation Plan, including,
but not limited to, alternative procedures by the CARES Act (Public Law 116-136) in response to the
COVID-19 pandemic.
In order to meet urgent needs, the City may expedite amendments to the Annual Action Plan and
Consolidated Plan, utilizing a five (5) day public comment period, create new programs and activities,
and reprogram funds.
12
Additionally, in such cases a "substantial amendment" will be defined as reallocating more than 25%
of the most recent annual allocation within adopted Consolidated Plans and Annual Action Plans. In
such cases, moving up to 25% may be accomplished administratively without prior public notice or
comment.
Virtual public meetings and hearings may be used to fulfill applicable public hearing requirements
instead of in-person. Real-time responses and accommodations for persons with disabilities and/or
limited English proficiency will be made available to the extent practicable.
Even when alternative procedures may be used, the City's use of CDBG funds shall continue to meet
national CDBG program objectives and other Federal laws and regulations.
COVID-19 Relief Funds: The public comment period pertaining to amendments to the Citizen
Participation Plan, Annual Action Plan(s) and Substantial Amendment(s), as they relate to CDBG-CV,
shall be a minimum of 5 days. During this time, the public will have an opportunity to submit
comments in writing or via electronic methods, as directed in the notice. Comment periods for more
than one of the above documents may run concurrently.
9. Consolidated Annual Performance Evaluation Report {CAPER)
A public hearing is held to gather public input on the City's performance during the previous program
year. The Consolidated Annual Performance Evaluation Report (CAPER) analyzes progress towards the
goals established in previous plans with regard to the unit of measure for the project, as well as timely
completion. This Report also provides information on the performance of funded projects in
relationship to the program objectives. The citizen participation plan must provide for at least two
public hearings per year to obtain residents' views and to respond to proposals and questions, to be
conducted at a minimum of two different stages of the program year. Together, the hearings must
address housing and community development needs, development of proposed activities, proposed
strategies and actions for affirmatively furthering fair housing, and a review of program performance.
• Public Notice Requirement and Comment Period: A public hearing notice for the
development of the Consolidated Annual Performance Evaluation Report (CAPER) is
advertised in the Jefferson City News Tribune at least 15 days prior to the date of the
hearing. The public notice will also be published at least 15 days prior to the public hearing
on the City's website at www.jeffersoncitymo .gov The public notice shall include a
summary of the content and the purpose of the Consolidated Annual Performance
Evaluation Report (CAPER), and shall include a list of the locations where copies of the
entire Plan may be examined .
A Constant Contact email is disseminated with the subject, date, time and location of the
public hearings. An email is sent to the United Way to disseminate to the Unmet Needs
Committee the subject, date, time and location of the public hearings.
• Public Review: During the 15-day public comment period, copies of the proposed
Consolidated Annual Performance Evaluation Report (CAPER) will be made available for
public review at the Office ofthe City Clerk, Missouri River Regional Library, Jefferson City
Public Housing Authority, El Puente Hispanic Ministry and at www.jeffersoncitymo .gov.
13
For accessible materials, delivery formats, or language translations regarding the
Consolidated Annual Performance Evaluation Report (CAPER) please call Anne Stratman
at 573.634.6358 or email astratman@jeffersoncitymo .gov .
• Public Comments: The public may comment on the proposed Consolidated Annual
Performance Evaluation Report (CAPER) in writing or at the public hearing. Written
comments must be directed to the Neighborhood Services Supervisor, Planning and
Protective Services, 320 E. McCarty Street, Jefferson City, MO 65101, or sent
electronically to jcplanning@jeffersoncitymo .gov . The City shall consider any comments
or views received in preparing the Consolidated Annual Performance Evaluation Report
(CAPER).
• Public Hearing Location: All meetings are open to the public and are scheduled at times
and locations convenient to potential and actual beneficiaries with reasonable
accommodations for non-English speaking persons and for people with disabilities upon
request. Public hearings will be held virtually and in person at City Hall, 320 E. McCarty
Street, Jefferson City, MO 65101, or as specified within public hearing notice(s).
10. Development of the Affirmatively Furthering Fair Housing Plan
The Analysis of Impediments to Fair Housing Choice (AI) is a U.S. Department of Housing and
Urban Development (HUD) mandated review of impediments to fair housing choice in the public
and private sector. The AI is required for the City of Jefferson, as all HUD grant entitlement
jurisdictions, by federal regulatory requirements.
The City will provide a public review process that affords citizens, public agencies, and other
interested parties reasonable opportunity to examine the proposed Affirmatively Furthering Fair
Housing Plan (AFFH) and to submit comments upon the proposed AFFH Plan.
• Public Notice Requirement and Comment Period: A public hearing notice for the
development of the Affirmatively Furthering Fair Housing Plan is advertised in the
Jefferson City News Tribune at least 15 days prior to the date of the hearing. The public
notice will also be published at least 15 days prior to the public hearing on the City's web
site at www.jeffersoncitymo.gov The public notice shall include a summary of the content
and the purpose of the Affirmatively Furthering Fair Housing Plan, and shall include a list
of the locations where copies of the entire Plan may be examined.
• Public Review: Comment period is a minimum of a 30 calendar-day public comment
period. Copies of the proposed Affirmatively Furthering Fair Housing Plan will be made
available for public review at the Office of the City Clerk, Jefferson City Public Housing
Authority, Missouri River Regional Library, El Puente Hispanic Ministry and on the City's
website www.jeffersoncitymo.gov. Reasonable accommodations for non-English
speaking persons and for people with disabilities will be made upon request. A
reasonable number of free copies will be made available upon request.
As soon as feasible after the start of the public participation process, the City will make
HUD-provided data and any other supplemental information available to residents, public
14
agencies, and other interested parties. The City may make the HUD-provided data
available by referencing the data on HUD's website.
• Public Comments: The public may comment on the proposed AFFH Plan in writing or at
the public hearing. Written comments must be directed to the Neighborhood Services
Supervisor, Planning and Protective Services, 320 E. McCarty Street, Jefferson City, MO
65101, or sent electronically to jcplanning@jeffersoncitymo.gov . The City shall consider
any comments or views received in preparing the Consolidated Annual Performance
Evaluation Report (CAPER).
• Public Hearing location: All meetings are open to the public and are scheduled at times
and locations convenient to potential and actual beneficiaries with reasonable
accommodations for non-English speaking persons and for people with disabilities upon
request. Public hearings will be held virtually and in person at City Hall, 320 E. McCarty
Street, Jefferson City, MO 65101, or as specified with in public hearing notice(s).
• Consulting Parties: In the development ofthe Affirmatively Furthering Fair Housing Plan,
the City is to consult with regional government agencies, an adjacent unit of local
government, public housing agencies, Capital Area Metropolitan Planning Organization,
Missouri Commission on Human Rights, Unmet Needs Committee, and other public and
private fair housing service agencies within the Jefferson City Area. Other interested
parties are also encouraged to participate including, but not limited to, Continuum of
Care, businesses, developers, nonprofit organizations, philanthropic organizations, and
community-based and faith-based organizations.
• AFFH Plan Revisions-The Affirmatively Furthering Fair Housing Plan previously accepted
by HUD may need revisions based on a material change in circumstances in the City.
Examples may include Presidentially declared disasters, under Title IV of the Robert T.
Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5121 et seq.), to the
nature as to significantly impact the steps a program participant may need to take to
Affirmatively Further Fair Housing, significant demographic changes; new significant
contributing factors; and civil rights findings, de t erminations, settlements, or court
orders; or upon HUD's written notification specifying a material change. The Revised AFFH
Plan is to be submitted within 12 months of the onset of the material change, or as HUD
specifies, whichever is later. The revisions to the AFFH Plan are subject to public hearings,
consultation and community participation.
11. Access to Public Meetings and Materials
The City of Jefferson Municipal Building is wheelchair accessible. Those in need of auxiliary aids
should contact the City sufficiently in advance to assure that accommodations may be made. For
accessible materials, delivery formats, or language translations regarding the Citizen Participation
Plan, Consolidated Plan, Annual Action Plan, Consolidated Annual Performance Evaluation Report
and the Affirmatively Furthering Fair Housing Plan please call Anne Stratman at 573.634.6358 or
email astratman@jeffersoncitymo .gov .
15
The City of Jefferson offers all interested citizens the opportunity to attend public meetings and
comment on public matters. The City of Jefferson, Missouri, fully complies with Title VI of the Civil
Rights Act of 1964 and related statutes and regulations in all programs and activities. For more
information or to register a Title VI complaint, please address the City contact indicated below.
12. Access to Records
The City shall provide citizens, public agencies, and other interested parties with reasonable and
timely access to information and records relating to the Consolidated Plan and the City's use of
assistance under the CDBG Program during the preceding five years. Copies of the adopted
Consolidated Plan, adopted substantial amendments, and adopted performance reports, as well
as information regarding the use of funds and other program information will be maintained by
the City's Neighborhood Services Division staff.
The public may access these materials by contacting the Neighborhood Services Supervisor,
Planning and Protective Services Department, 320 E. McCarty Street, Jefferson City, MO 65101,
Monday through Friday, 8:00 a.m. to 5:00 p.m. Reasonable accommodations for non-English
speaking persons and for people with disabilities will be made upon request . The CDBG Program
web page address is:
https ://www.jeffersoncitymo.gov/government/redevelopment and grants/community develo
pment block grant.php .
13. Technical Assistance
The City's Department of Planning and Protective Services, Neighborhood Services Division, will
provide technical assistance to groups representing very low-to-moderate income persons, as
well as interested residents that request such assistance in developing proposals for funding
assistance under any federal or local funding sources covered by the Consolidated Plan, with the
level and type of assistance to be determined by the City. City staff will be available upon request
to answer any questions concerning the requirements of federal and local funding sources
included in the Consolidated Plan, such as available funding amounts, funding priorities, eligible
activities, environmental review procedures, equal opportunity requirements, relocation
provisions, citizen participation requirements and any other requirements of federal and local
funding sources. In cases where staff cannot answer questions pertaining to federal HUD funds,
assistance will be requested from HUD .
As part of the on-going citizen participation effort, City staff will meet with citizen groups in
Jefferson City which represent very low-to moderate income residents and with citizen groups
which express interest in participating in federal and/or local funding sources included in the
Consolidated Plan, to explain program and application procedures. Technical assistance will be
provided when requested by neighborhood groups, minority groups, community-based
organizations, and other residents interested in participating in federal and local funding sources
included in the Consolidated Plan. All such groups, including the disabled and elderly, and those
serving non-English speaking ethnic/minority populations, will be encouraged and assisted in
submitting their views and proposals. City staff will be available to provide assistance in the
development and submission of program funding requests and other input.
16
14. Procedures for Complaints or Grievances
Citizens, activity participants, funded jurisdictions and non -profits in the City of Jefferson are
afforded the opportunity to register complaints related to the Consolidated Plan, Consolidated
Plan Amendments, Annual Action Plan, Affirmatively Furthering Fair Housing Plan and
Consolidated Annual Performance Report. The City of Jefferson will respond to any and all
complaints, inquiries, and grievances within 15 working days, where practicable, ofthe receipt of
such complaints, inquiries, and grievances . All complaints will be recorded and responded to in
writing. All written responses shall address the nature of the complaint and be substantive .
Complaints and correspondence should be addressed to the contact indicated below.
Complaints, inquiries, and grievances shall be submitted in writing to the Neighborhood Services
Supervisor, Planning and Protective Services Department, 320 E. McCarty Street, Jefferson City,
MO 65101, or sent electronically to jcplanning@jeffersoncitymo.gov . A written response to the
complaint must be made within 15 working days, where practicable.
17
City of Jefferson
320 E McCarty St
Jefferson City, MO 6501
www.Jefl"er$oncitymo.gov I govc rnmt:nt/redevelopmcnt and grants/ plans.php
Background
• The Housing & Community D evelopm e nt Act of 1974, authorized
HUD to make grants available under the Community
Development Block Grant (CDBG) Program.
• The City is to follow a Citizen Participation Plan that addresses
the following issu es:
• Participation
• Publishing plans
• Notice of h earings
• Public hearings and meetings
• Public r eview and comment
• Provisions for D eclared Di sasters and State of Em e rgency
• Access to publi c mee tings and materials
• Access to r ecords
• Technical ass istan ce
• Procedures for complaints or grievances
1/10/2023
1
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Citizen Participation Plan Amendments
• The Citizen Participation Plan was amende d in 2017 to
accommodate Affirmative Furthering Fair Housing requirements.
The previous Citizen Participation Plan was adopted in 2003.
• The 2020 Annual Action Plan was am e nded to incorporate an
allocation for CDBG-CV funds. The Amendment to the Citizen
Participation Plan was adopted on April 5, 2021 to accommodate
the r e duction of the public comme nt period for CDBG-CV
amendments.
• This amendment will incorporate :
• Update to public notice requirement and comment period
• Additional public r evi ew location
• Oral and written interpre tation services
• Se rvices to sight impaired perso n s
Purpose-Introduction
• Provides a guide for public input and participation in identifying
housing, community d evelopm e nt and public service needs, and
the funding priorities for programs and target populations to b e
served through r es ources for the City of Jefferson.
• Encourages citizen participation in the decision-making process
with particular emphasis on the participation oflow-to-
moderate income p e rsons for whom CDBG funds are propose d
to b e used.
• All m eetings are open to the public and are scheduled at tim es
and locations convenient to pote ntial and actual beneficiaries
with r easonable accommodations for non-English speaking
p e rsons and for persons with disabilities upon r e que st.
1/10/2023
2
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Citizen Participation Plan Process
• Public Hearings
Obtain vi e ws of c iti zens on hou si ng, comm unity d eve lopm e nt and public
se rvi ce n eed s, propose d activiti es , and program p e rformance, which
h earings shall b e he ld after ad e quate notice at tim es and locations
convenient to pote ntial and actual b e n e fi ciari es , with ac commodation fo r
p e r sons with di sa biliti es a nd non-Eng li sh r es idents.
Annual Action Plan & Fiv e-Year Con so lid at e d Plan r e quire a minimum of
two publi c hearings.
• Non-English Speaking & Disabled Residents
Oral and writte n inte rpre tation se rvi ces :
• Inte rpre tation se rvi ces offered through El Puente Hi s pani c Mini stry
• Sight impaire d se rvi ces through th e Center for Braill e and Narration
Re ha bilitation Se rvi ces for th e Blind
Citizen Participation Plan
• Public Notice Requirem ent
Adv ertise d in th e News Tribun e at leas t 15 days prior to th e date of the publi c
hearin g.
Co nstant Conta ct email co ntain s th e date, tim e an d lo cat ion of th e publi c
hea ring.
• Public Review
Plan s wi ll be made avai lab le at th e Office of the City C lerk, Mi sso uri Riv er
Regional Librar y, El Pu ente Hi spani c Ministry, the Jefferson City Public
Housin g Author ity and on the City's website .
• Public H e aring Location
All m ee tings are open to th e publi c
Publi c hea rings wi ll be held virtuall y and in person at City Hall or as spec ifi ed
within public hear in g noti ces
One public hear in g is to be held , followed by a 30 ca lendar -day publi c
comm ent period.
1/10/2023
3
Consolidated Plan & Annual Action Plan
• The Five -Year Consolidate d Plan ass esses affordable housing and
co mmunity d e velopm ent n eeds, se rves as a framework to
identify priorities and funding bene fits for low to mode rate
income p e rsons .
• Public outreach activities hav e b egun for the n ext Five -Ye ar
Consolidated Plan. Survey will be available in D ecember 2022.
• Two public h e arings will b e he ld:
First publi c hea rin g will be he ld at th e beg inning of th e Consolidated Plan
proce ss or prog ram year.
Second public hea ring will be he ld o n the propose d plan
• After e ach public hearing a 30 calendar-day public comment
p e riod will held .
Provisions for Declared Disasters & State of
Emergency
• Authorized by Federal laws and r eg ulations, plans and plan
amendments propose d to disaste r and state of emergency
declare d by Cole County Em e rgency Manage m e nt, Cole
C ounty H e alth D e partme nt, Gove rnor of Missouri or the
Pres ide nt of the Unite d States may n ecessitate alternative
procedures from those provide d in the Citizen Participation
Plan, including, but not limite d to, alternative procedures by
the CARES Act in r es ponse to the COYID-19 pandemic.
• In order to m eet urgent n eed s, the C ity may exp e dite
amendm e nts to the Annual Action Plan and Consolidated Plan,
utilizing a 5-day publi c co mm e nt period.
• Virtual public m eetings and h earings may b e u se d to fulfill
applicable public h earing r e quire m e nts instead of in-person.
1/10/2023
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4
Af fi rm at ively Furthering Fair Hous ing
• The Analysis of Impediments to Fair Hou sing Choice (AI) is a HUD
mandated review of impediments to fair hou sing choice in th e public
and private se ctor. The AI is required for th e City of Jeffer son, as all
HUD grant e ntitlement jw·isdiction s , by fe deral regulatory
requirements .
• The AI will be used to evaluate , monitor, addres s and resolve Fair
Housing issues and to promote housing choi ce within tl1e City.
• The City's last AI wa s completed in 2018. The AI is required to be
submitted every 5 year s .
• The RFP process ha s begun to sel ect a con sultant to prepare tl1 e AI.
• C onduct inte rviews , fo cus groups , and m eet ings to collect data and assess m ents
from key stakeholder s
• One public hearing will be held, followed by a 30 calendar-day public
comment period .
Next Steps
• Comments Accepte d through January 9, 2 02 3:
• N e ighborhood Se rvice s Division
320 E McCarty St
J efferson City, MO 65101
• Email: jcplanninrCa jdTcit)mo.or~ with subject line "CDBG
Citizen Participation Plan"
• Next steps
• Public Works and Planning on January 12, 202 3:
• City Council mee ting on January 16 , 2023 for adoption via
r e solution .
1/10/2023
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5
Questions?
Anne Stratman,
Neighborhood Services Speciali st
Department of Planning & Protective Services
320 E McCarty Street
Jefferson City, MO 65101
573.634.6358
astratman(a jcffcrsoncitymo.gO\
1/10/2023
6
DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES
MEMORANDUM
TO: Public Works & Planning Committe
THROUGH: Sonny Sanders, Planning & Protective Services Director
FROM: Rachel Senzee, Neighborhood Services Supervisor
DATE: January 9, 2023
RE: Housing and CDBG-DR Update
The purpose of this memo is to update the committee on housing within the Jefferson City
community and anticipated use of Community Development Block Grant-Disaster Recovery (CDBG-
DR) funds .
Planning staff have seen an uptick in private development housing planning. It is estimated private
development is working on 1 00+ units comprised of single family, duplexes, and triplexes.
Programs for CDBG-DR funds will be rolling out during the first half of 2023. Programs will fund
affordable housing for:
• Mitigation, Preparedness and Resilience Planning
• Housing Counseling
• Acquisition for Demolition
• Affordable Multifamily Housing
• Construction of New Affordable Housing for Home Ownership
• Downpayment Assistance for Home Ownership
• Homeowner Rehabilitation
• Infrastructure to Support Housing Recovery and Affordable Housing
For questions or comments, please contact Rachel Senzee at rsenzee@jeffersoncitymo .gov or 573-
634-6305.
Enclosures
Summary
CAMPO Technical Committee Staff Report
Capital Area Active Transportation Plan
January 5, 2023
Staff, along with consultants Crafton Tull and LaneShift, are continuing development of the Capital Area Active
Transportation Plan. The planning process will integrate the Capital Area Pedestrian & Bicycle Plan (2016),
Jefferson City's Sidewalk Plan (2010) and Greenway Master Plan (2007), and the Holts Summit Pedestrian , Bicycle,
and Transit Plan (2014). The Capital Area Active Transportation Plan covers all CAMPO communities and is
expected to be completed by early Fa112023. The plan will generally include the following:
• comprehensive set of strategies to ensure better options for biking, walking, and transit
• recommendations for prioritizing infrastructure improvements
• outline recommendations for new policies, processes, and infrastructure
• base recommendations on a robust public and stakeholder involvement campaign
Funding for this project totals $125,000 and is provided via the CAMPO Consolidated Planning Grant ($1 00 ,000),
with the required 20% match provided by JC Parks ($25 ,000).
Public Survey
A public survey was disseminated in August and more than 800 responses were received . The survey was made
available in English and Spanish . An overview of the survey responses will be presented at the next Board of
Directors meeting.
Public Engagement
Three public meetings were held in September inviting the public to comment on the current bike/ped network and
what barriers and opportunities they see in the region. Staff also gave multiple presentations to various community
groups, committees, and commissions requesting comment. During the first round of public engagement, staff and
consultants engaged with the steering committee and several stakeholder groups, including the following; Public
Safety, Healthcare, Education, Small Communities, Advocates/Transit Providers , and Business Owners .
Round 2-A second round of engagement occurred on December 151 and 2nd , including a steering committee
meeting, a public meeting, three walk-audits, and an outreach booth at Downtown #JCMO Living Windows.
Invitations to participated were disseminated to all member communities and stakeholders.
More information about the project is available on the CAMPO Active Transportation webpage at:
https://www.jeffersoncitymo .gov/campo .
Draft Network Plan
A draft network plan has been developed and is available for comment here:
https://storymaps .arcgis.com /stories/dfab3 f90e 1284f93 b88d6ba048897142
Within this project website there are descriptions of the project, proposed facility types, survey results, interactive
maps , and additional survey questions requesting input on how to prioritize the projects. There are two interactive
web maps depicting a sidewalk plan and bike/ped plan. The attached flyer includes links to the draft network
project webpage and a link directly to the prioritization survey .
Prioritization Survey: https://www.surveymonkey.com/r/CAATPprioritizationTEAM
Department of Public Works Memorandum
320 E. McCarty Street • Jefferson City , Missouri 65101 • P 573-634-641 0 • F 573-634-6 562 • www .jeffcitymo .org
Date:
To:
From:
Subject:
January 10, 2023
Public Work and Planning Committee
Britt E. Smith, P.E. ~
Parking Division Updates
Attached to this memo is the input received from the public comment period on the
Madison Street Garage Condition Assessment and Madison Street Garage
Replacement Options studies. In summary the majority of the comments favor a
replacement option.
The public comment period was open from the end of November through December 23.
A press release was issued about the comment period and was carried by multiple
news outlets . Staff also provided information presentations at both a Chamber of
Commerce committee meeting and for the Downtown Association board meetings.
Additionally, the Downtown Association board emailed information about the comment
period to the membership of the association.
Attachment
cc: Matt Morasch, P.E.
Smith, Britt
From:
Sent:
To:
Subject:
Wunderlich, Brenda
Tuesday, January 3, 2023 12:10 PM
Smith, Britt; Logan, Todd; Rackers, Russ; Vandelicht, James
FW: Jefferson City Public Works Response
From: noreply=revize.com@turbo-smtp.info < noreply=revize.com@turbo-smtp.info>On Behalf Ofnoreply@revize.com
<noreply@revize.com>
Sent: Tuesday, January 3, 2023 12:09:31 PM (UTC-06:00) Central Time (US & Canada)
To: G_PWWebsiteContact <G_PWWebsiteContact@jeffersoncitymo.gov>
Subject: Jefferson City Public Works Response
Other= true
Name= mike rush
Address= eldon mo
Phone = 480-570-4437
Email= mike.rush@gmail.com
Comment= I saw an article the city council is for input on the Madison St Garage. I work downtown & park in the
garage. I know refurbishing the garage will take time & money. I also know if the council decided today to replace,
construction won't start for some time. Both have advantages. Whichever path is picked, it would be really helpful if the
stairs were repaired so that they can be used in the interim (years before either path makes Madison St parking
unavailable).
Client IP = 168.166.67.7
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Smith, Britt
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Jacob Robinett <jacob.robinett44@gmail.com>
Friday, December 23, 2022 2:53 PM
G_JCParking
Madison Street Garage
As an employee of the Public Service Commission, I drive through and park on the top level of the parking garage every
day for work. Over the years, I have watched the parking lot continue to deteriorate to the point it is currently. I hc;~ve
watched as the railing in-between levels rust to the point of falling off/over until it is no longer there. I used the stairs at
the corner of Madison and Capital multiple times a day until it was closed coming up on a year due to being unsafe.
Multiple times a week I see visitors to our city park and then walk to the stairs only to look and see they can't use the
stairs and have to look around to see where they can exit the parking garage. The elevator continues to break down and
will sometimes be out of commission for several days. The Madison and Commercial Way stairwell is at the point where
it is almost unsafe. The railing is close to rusting off at the base in several areas as well as the stairs themselves are
beginning to crack in several places. When the level was closed due to it being unsafe, I was one of the staff members
that went and moved our pool cars off of the level to safe parking spaces.
I am in favor of the complete replacement instead of repair. This is not something that we need to put off for others
down the road. The cost of this is only going to increase, if we put a band-aid on it now, with inflation the cost of
replacement is only going to increase in the future. I am not sure which option I am in favor of, as one makes sense with
the price being the cheapest, however it does not factor in the potential cost of acquisition and demolition of the New
Tribune building. I do know land is an investment, but I don't know with that added cost if it is the most efficient. In
order to grow, we must start to take ownership of the things we have and invest to make our city the best we can be. I
know there was mention of the renovations to the Capitol complex parking, but I have not heard if that parking will
include space for public parking as well.
Thank you for all you continue to do for our city,
Jacob Robinett
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Dear City Council Members,
Downtown Jefferson City
PO Box 652
Jefferson City, MO 65102
573-291-352 4·
The Downtown Association would like to recommend pursuing a new parking garage in the
downtown district. As we have communicated previously , parking in Downtown Jefferson City
continues to be a pain point, and we are always looking for new ways to address it for our
community. Studies that have been done throughout the years support the need for more parking,
and as business owners, employees, and community members who spend a lot of time Downtown,
we see the need firsthand. Because of this, we think that it would be devastating to the
downtown district to completely remove the parking garage at once, leaving the district
without the adequate parking needed to support the area.
In the past we have supported the need for a second parking garage in the downtown district. We
still see a need for additional parking to support downtown.
Our thriving downtown is a paramount component of Jefferson City's quality of life . Downtown
provides a central gathering place for entertainment, civic life and commerce . Downtown is a focal
point for our city's identity and pride, attracting visitors and projecting a healthy community
tmage.
The dollars generated from those visiting and doing business in downtown generate economic
growth and future success for our central business district and our Capital City as we encourage
people to shop, dine and entertain locally .
Addressing the parking issues in downtown is not just for right now. It ensures continued success
of this vital component of our community by providing the needed infrastructure as our community
grows. By utilizing funds that are collected through parking fees and fines, our community can
make a drastic improvement to an area of town without an additional impact to the city budget.
Thank you for your consideration,
Downtown Association Board of Directors
Natalie Newville , President
Mark Leesman, Treasurer
Angela Nale , Secretary
Lauren Moscato
Jus tin Duren
Matt Green
Cara Alexander Stark
Andrea Holloway
Smith. Britt
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Bud Hill <bandbhill@embarqmail.com>
Thursday, December 8, 2022 12:26 PM
G_JCParking
deekeneven@aol.com; Kemna, David
parking garage on Madison
I am in favor of repair of exiting garage AND possible expansion to east without any purchase of News-Tribune
property. Then take care of what we have better. Clayton Hill, 634-5113
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Smith, Britt
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Dennis Heckman <4hecks@gmail.com>
Wednesday, November 23, 2022 8:51 AM
G_JCParking
Parking Garage Comment
Thank you for sharing the consultant' reports and soliciting public comments. I've been a bridge engineer for over 30
years. Based on my experience, I implore the city to replace the garage. Do NOT rehab it. It is too far gone.
My first choice is option 2e and my second choice is option 2c.
No need to buy the adjacent lot. Also, I get the desire for retail; however, there is no shortage of available retail space
already so I recommend you make the whole structure parking and space for city parking staff.
Thank you.
Dennis Heckman
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Smith, Britt
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Carl Haake <Fireman85@mediacombb.net>
Wednesday, November 23, 2022 2:04 PM
G_JCParking
Parking garage
I support replacing the existing structure with a expanded version
Thank you
Carl Haake
Retired JCFD
Driver/EMT
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Smith, Britt
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Frank <fedhabeas@gmail.com>
Tuesday, November 29, 2022 7:42AM
G_JCParking
Parking Garage
While replacement of the Madison Street garage is far more expensive, the age of the structure warrants replacement.
Repairs seem to be merely a band aid and in the end will cost almost as much as replacement. Therefore, I favor
replacing.
Frank Jung
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Smith, Britt
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David Overfelt <dave.l.overfelt@gmail.com>
Tuesday, November 29, 2022 6:09AM
G_JCParking
Madison garage
My sense is the full replace and enlargement option is the best long term solution. However, would it be possible to
knock it down, put an apartment building or hotel with meeting rooms and ground floor shopping there instead, and
move the garage a few blocks away?
The spot itself is very well located. It seems poorly suited for parking. A hotel with meeting space would get used by the
state constantly since their meeting space options are all bad. Apartments would probably be a useful addition to JC
housing stock. Something to produce tax dollars would be great.
Some of the old rotted out capitol Ave properties should probably just get pushed over. Maybe over there? Parking
shuttle or something like that.
Dave Overfelt, PhD, CSSGB
573-268-6290
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Smith, Britt
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Keith Thornburg <keiththornburg1 @gmail.com>
Wednesday, November 30, 2022 2:09 PM
G_JCParking
Subject: Fwd: Current garage user
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Begin forwarded message:
From: Keith Thornburg <KEITHTHORNBURG1@gmail.com>
Date: November 29, 2022 at 10:23:01 AM CST
To: JCParking@jeffercitymo.gov
Subject: Current garage user
I favor expanded footprint option as most comprehensive solution and attractive re-development of two
nearly blighted corners at capitol and Monroe and capitol and Madison.
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