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Home My Public Portal AboutNovember 7 2019 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting 411 Thursday, November 7, 2019 Present: President Tim Trigg, Vice President Dr. John Hennette, Secretary Cathy Merrell, Joanna Muncie, Absent: Greencastle Community School Corporation liaison Brittany Labhart Putnam County Public Library liaison David Taylor and City Council member and board liaison Steve Fields Also Present: Mayor Bill Dory, Bill Mentlen — Energy Conservation Solutions, Inc., Ja'el Thomas — DePauw University Bonner Scholar, Eric Bernsee — Banner Graphic Newspaper, Assistant Director Chrysta Snellenberger and Parks and Recreation Director Rod Weinschenk Call to Order The regular meeting of the Greencastle Board of Park Commissioners was held in city hall and called to order at 7:34 p.m. by park board president T.Trigg. Public Input -None Approval of Minutes 1. Regular Meeting - Director R.Weinschenk presented minutes from the regular meeting held on Thursday evening, October 3, 2019. The minutes were accepted on a motion from C.Merrell, second by J.Hennette. All Ayes. • 2. Special Meeting — The minutes from the special meeting held on Monday evening, October 28, 2019 were presented by Director R.Weinschenk. The minutes were accepted on a motion from J.Hennette, second by C.Merrell. All Ayes. Approval of Monthly Claims & Invoices Director R.Weinschenk presented the monthly claims and invoices to the board. A positive comment in regards how well the pool basin looked after being painted by American Clean and Seal was received. On a motion from J.Hennette, second by C.Merrell, the monthly claims were approved. All Ayes. Greencastle Aquatics Center Improvement Project 1. Energy Conservation Solutions, Inc. — B.Mentgen was in attendance to address the Aquatics Center Interior Improvement Project and to present colors for the walls, doors, ceilings, bathroom partitions and floors. After viewing the choices, the park board selected gray partitions with a continuous "piano" style hinge; because of the humidity, gloss white walls; "ceiling white' ceilings, "3-ring binder" Caribbean blue doors and door trim; and a black, tan, white, and blue "paint chip" style epoxy floor covering. The park board did ask Mr. Mentgen to look into a 3/4 to full paint chip style covering instead of the '/2 to 2/3 covering. He will prepare and bring back a sample. To expedite the start of the project, the board accepted the color choices without the floor colors on a motion from J.Hennette, second by J.Muncie. All ayes. 2. HWC Aquatics Center Exterior Improvement Update — Mayor B.Dory was • present to give and update on the exterior improvement project. Although approved 1 at the last meeting, he also captured signatures from park board president T.Trigg for the HWC contract. 3. Park Bond Update — Mayor B.Dory gave an update in regards to the bond sale • scheduled for November 20th and which will be due back by December 6 or 7 The City of Greencastle scored well during our review, which led to a "favorable" bond rating. Because of the favorable review and low bond rate, he stated, "The money should be in the bank the first week of December!" The board thought that was "good news!" New Business 1. Pie Baking Contest— Ja'el Thomas, the department's Bonner Scholar from DePauw University, was in attendance to request permission to hold a department fundraiser. She, along with Bonner Scholar Erin Pasch, would like to conduct a Pie Baking Contest and Pie Sale as a fundraiser for scholarships to help children in the Youth Basketball Program. Details have entries received in the Hoover Cafeteria building on campus, with judging, and the awards presentation there. This would be followed by a pie sale targeting the students of DePauw University. The park board thought it would be a great idea and on a motion from J.Hennette, second by C.Merrell, the park board authorized the sponsorship of the program at an entry fee of$5.00 for the first pie„ $3.00 for additional pies and $2.00 per slice. All Ayes. 2. Brick-Mania: Brickheadz "Santa's Crew" Program — Assistant Director C.Snellenberger presented a new program to be held during our annual Brick-Mania: LEGO Christmas Party. To be held in a "break out" session, this would include a special kit with a "buy-in" fee of $25.00 to each participant. On a motion from C.Merrell, second by J.Muncie, the program with fee was approved. All Ayes. • Director's Report—Director R.Weinschenk reviewed the following programs: 1. Youth Basketball - Youth Basketball Registration is under way with an early registration deadline of October 31 for$60, and November 29 for$70. 2. My First Shot! Basketball - My First Shot! Basketball registration began, as well. As Saturday only program, the fees are $40 until November 30; $50 afterwards. 3. Model Railroading 101 — Although November is "Model Railroading Month", we will not hold the program due to unavailable space at the Putnam County Museum. The museum is holding over an exhibit on global warming, which has brought them some media notoriety. We will look at displaying the Pacific and Eastern Model Railroad this spring in the months of May, June and into July and host model railroading opportunities then. 4. Brick-Mania: Turkey Time—Scheduled for Sunday afternoon,November 17. 5. December Programs — to be held and open our next park board meeting on Thursday, December 6. a. Gingerbread House Contest b. Brick-Mania: Santa's Sled 6. Brick-mania: Christmas Party — Scheduled for Saturday afternoon, December 7, from 1:00-4:00 p.m. We will also hold our Brick-Mania: Brickheadz Santa's Crew "break out" session as part of this program. • 2 Next Meeting The next regular meeting of the Greencastle Board of Park Commissioners will be held on Thursday, December 5, 2019 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from J.Hennette, second by J.Muncie, the park board meeting was adjourned at 8:17 p.m. All Ayes. r ' Minutes respectfully submitted by: Roderick M. Weinsc`henk, Director Greencastle Parks & Recreation Department Minutes approved by: Tim Trigg, si ent Dr. J Hennette ice Presi ent 67,Awk iti( t/tn Cathy Merrell, ecretary Joa Muncie 4111 GREENCASTLE PARKS & RECREATION DEPARTMENT II (204) ACCOUNTS PAYABLE VOUCHER DOCKET - NOVEMBER 7, 2019 - VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. BWSP -Replace broken toilet 329.36 Baker's Septic Services, Inc. Portalet services to BWSP & Jaycee Park 142.00 Black Lumber Company, Inc. Park Maintenance—wood supplies 413.53 Burdge Boots Uniforms—workboots for FT employees 493.20 Endeavor Communications Aquatics Center Security System 49.90 Headley Hardware Expenditures: 260.85 • Recreation supplies $ 51.81 • Park Maintenance supplies $209.04 Horizon Business Center Office supplies 201.01 Humphrey's Outdoor Power Park Repair Parts—lawn mowers 566.21 JTN Services, Inc. Exmark lawn mower repairs 291.43 NAPA Auto Parts Mower repair parts 13.98 Odd Fellows Printing & Graphics Disc golf tournament t-shirts 191.25 Orkin Parkhouse—recurring pest services 103.96 Spear Corporation Aquatics Center—Filter system winterization 1,275.00 Stello Products, Inc. Park maintenance—Pathway "stop" signs 123.00 Walmart Community Card Recreation Supplies 136.59 Total General Operation Expenses $4,591.27 • (212) PARK NON-REVERTING SOFTBALL FUND Brad Nobles Umpire 22 fall coed softball games 550.00 Chris Huff Umpire 2 fall coed softball games 44.00 Lisa Porter Scorekeeper 22 fall softball games 225.50 Total Non-Reverting Softball Expenses $819.50 (?)EDIT FUND (Mayor's budget) American Clean& Seal Strip, paint, caulk and reline pool basin $32,970.00 Total EDIT Fund Expenses S32,970.00 GRAND TOTAL MONTHLY EXPENSES S38,380.77 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$38,380.77 dated this 7th day of November,2019. SIGNATURES OF GOVERNING BOARD 6 Tim T , r dent Cathy Merr , Secretary Dr. John Hennette, V ce President —Bever ONO GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET • - NOVEMBER 7, 2019 - VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. BWSP - Replace broken toilet 329.36 Baker's Septic Services, Inc. Portalet services to BWSP & Jaycee Park 142.00 Black Lumber Company, Inc. Park Maintenance—wood supplies 413.53 Burdge Boots Uniforms—workboots for FT employees 493.20 Endeavor Communications Aquatics Center Security System 49.90 Headley Hardware Expenditures: 260.85 • Recreation supplies $ 51.81 • Park Maintenance supplies $209.04 Horizon Business Center Office supplies 201.01 Humphrey's Outdoor Power Park Repair Parts—lawn mowers 566.21 ITN Services, Inc. Exmark lawn mower repairs 291.43 NAPA Auto Parts Mower repair parts 13.98 Odd Fellows Printing & Graphics Disc golf tournament t-shirts 191.25 Orkin Parkhouse—recurring pest services 103.96 Spear Corporation Aquatics Center—Filter system winterization 1,275.00 Stello Products, Inc. Park maintenance—Pathway"stop" signs 123.00 Walmart Community Card Recreation Supplies 136.59 Total General Operation Expenses $4,591.27 (212) PARK NON-REVERTING SOFTBALL FUND Brad Nobles Umpire 22 fall coed softball games 550.00 Chris Huff Umpire 2 fall coed softball games 44.00 Lisa Porter Scorekeeper 22 fall softball games 225.50 Total Non-Reverting Softball Expenses $819.50 (?) EDIT FUND (Mayor's budget) American Clean& Seal Strip,paint, caulk and reline pool basin $32,970.00 Total EDIT Fund Expenses $32,970.00 GRAND TOTAL MONTHLY EXPENSES $38,380.77 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$38,380.77 dated this 7th day of November,2019. ✓SIGNATURES OF GOVERNING BOARD III �Vi/WL Tim Tri r ident Cathy Merrell, Secretary JY1 i(A. 0,GL Dr. John Flennette ice President Ii e