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Home My Public Portal AboutDecember 10 2019 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Tuesday, December 10, 2019 Present: President Tim Trigg, Vice President Dr. John Hennette, Secretary Cathy Merrell, and Joanna Muncie Absent: Putnam County Public Library liaison David Taylor, Greencastle Community School Corporation liaison Brittany Labhart and City Council liaison Steve Fields Also Present: The Honorable Mayor Bill Dory, Bill Mentgen - Energy Conservation Solutions, Inc., Eric Bernsee - Banner Graphic and Parks & Recreation and Parks and Recreation Director Rod Weinschenk Call to Order President Tim Trigg called the regular meeting of the Board of Park Commissioners to order 7:03 p.m. in the council room of Greencastle City Hall. Approval of Minutes — Director R.Weinschenk presented minutes from the regular meeting held on Thursday, November 7, 2019. The minutes were accepted on a motion from J.Muncie, second by C.Merrell. All Ayes. Approval of Monthly Claims & Invoices - Director R.Weinschenk presented the monthly claims and invoices to the board. C.Merrell asked about the Kirby Built Sales bulletin boards invoice and R.Weinschenk explained they were for new bulletin boards to be installed on the new band shelter and shelter#5. Both will be used for announcements and to replace the stapling of Shelter Rental notices. On a motion from C.Merrell, second by J.Muncie the monthly claims were approved. All Ayes. Friends of the Park, Special Projects and Old Business 1. Energy Conservation Solutions, Inc. - B.Mentgen gave a short report in regards to the interior improvements to the Greencastle Aquatics Center. The board reviewed color choices for the interior floors, and chose a 100%covered paint flecked floor. 2. HWC Exterior Improvement Project a. Park Bond Issue—Mayor B.Dory was present and gave a short "the money's are in the bank!" update in regards to issuance of the park bonds to fund the aquatics center exterior improvements. b. Waterslide Color Choices—the park board reviewed some color schemes for the two new waterslides and drop slide. They chose to go with secondary colors of green and white, orange and white, and purple and white color with white interiors for the various slide colors. The one comment from the HWC presentation was there was too much white, so begin each slide with the color alternating with white and end with the color. That should cut back the "too much"white scheme. 1 e Director's Report • 1. Annual Holiday "Construction" Contests — Held on Thursday evening, December 5t" again this year, our Annual Holiday Construction Contest held two different challenges. The first was a Gingerbread House and the second a Brickmania (LEGO®) construction. All entries were displayed in Greencastle City Hall from Thursday to Tuesday this past week. 2. Breakfast with the Grinch — Director R.Weinschenk informed the board that the Breakfast with the Grinch Program was to be held on Saturday, December 14th at the Putnam Inn and was sold out for the third year in a row. We've got a waiting list created to cover any last minute cancellations. 3. Brick-Mania: Christmas Party—Our annual Brick-Mania Christmas Party was held this past Saturday, December 7 in Greencastle City Hall. It wasn't highly attended, but those kids attending enjoyed themselves. 4. Youth Basketball and "My First Shot! Basketball— Registration information went out to area schools with a great response. We have over 185 youth registered, which is the most we've had in long while. We've held three of four skills clinics and are now seeking sponsors for each of 28 teams. If you know of potential team sponsor, I've included a Team Sponsor Form in your packet. 5. Seasonal Pie Baking Contest — Ja'el Thomas and Erin Pasch, our two DePauw University Bonner Scholars organized a Pie Baking Contest and Pie Sale as a fundraiser for the parks and recreation department. Held and judged at Hoover Cafeteria on DePauw University Campus last Friday afternoon, December 6th, they offered three divisions: Fruit Pie, Sweet Potato Pie and a Key Lime Pie. Director • R.Weinschenk, due an office challenge entered a Key West Key Lime Pie and captured second place. Answer to some jeering inquiries, "Yes" there were more than two pies—4 Key Lime—and professional judges graded the entries. 6. Brickmania: LEGO Birthday Bash! — The planning process for our annual Brick- Mania: LEGO Birthday Bash! "food"raiser for the Putnam County Emergency Food Pantry has started. Sponsors have been secured with the postcard designed. In partnership with Putnam County Museum, DePauw University Bonner Scholar Program, IndyLUG, Brickworld: Indianapolis, HWC Engineering, Humphrey's Outdoor Power, Wasser Brewing Company, West Central Veterinary Clinic and our local LEGO fans will be held on the last Sunday in January, 26th. Entry into the event will be a donation of non-perishable food product. Next Meeting 1. Meeting Night Selection — Director R.Weinschenk noted that through 2019 the first Thursday evening of each month wasn't the easiest to attain a quorum, so made the inquiry toward a different meeting night and time. The park board elected to stay with the first Thursday of each month, but to move the time forward to 7:00 p.m. instead of 7:30 p.m. 2. January 2,2020 - It was noted that the next regular meeting of the Greencastle Board of Park Commissioners is scheduled for Thursday evenings, January 2, 2020 in Greencastle City Hall at 7:00 p.m. 2 . 0110 kid 3. Park Board Retreat — The board also elected to schedule their annual retreat • following the regular January 2nd meeting. This will allow a review of 2019 and discussion toward 2020. Adjournment On a motion from C.Merrell, second by J.Muncie, the park board meeting was adjourned at 7:45 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minutes approved by: Tim Trigg, resident Or. Jq n nette, Vice President f {F 1 f CALVI/WIALC(' `Cathy Mecretary Joa Muncie • 3 . 4110 • ONO GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET - DECEMBER 10, 2019 - VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Aquatics Center—Winterize facility 377.62 All Creatures Great& Groomed, LLC Rec. Supplies—Pie Baking Contest Aprons 86.00 Baker's Septic Services, Inc. Portalet services to BWSP &Jaycee Park 162.00 Black Lumber Company, Inc. Park Maintenance—wood supplies 135.93 Card Services Rec. Supplies—Brick-Mania supplies 75.39 Card Services Rec. Supplies—"Dia de los Muertos"& Brick-Mania 116.18 Endeavor Communications Aquatics Center Security System 49.90 Headley Hardware Park Maintenance supplies 260.85 Horizon Business Center Office supplies 77.99 Humphrey's Outdoor Power Park Repair Parts—snow blower 14.79 JTN Services, Inc. Lawn& garden battery 47.00 Kirby Built Sales Bulletin boards—band shelter& shelter#5 888.96 Menard's—Terre Haute Park house—Front door+ front storm door 889.42 Michelle Sharpee Screened department t-shirts & sweatshirts 259.00 Taylor Made Awards Rec. Supplies—contest ribbons &plaques 129.25 Walmart Community Card Expenses: 156.88 • Office supplies—storage containers $20.00 • Rec. supplies—programs supplies $83.14 • Park maint.- Christmas decorations $53.74 • Total General Operation Expenses $3,727.16 (212) PARK NON-REVERTING SOFTBALL FUND Chris Huff Umpire 2 fall coed softball games 44.00 Flying W Awards Softball season-end awards 157.55 Indiana Amateur Softball Association Breast Cancer Tournament liability coverage 120.00 Total Non-Reverting Softball Expenses $321.55 GRAND TOTAL MONTHLY EXPENSES S4,048.71 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$4,048.717 dated this loth day of December, 2019. SIGNATURES OF GOVERNING BOARD r1 c '7YLV1Aibe Tim Tri es nt Cath Merre 1 ecret Y arY Dr. Joh H nnette, President Joa .na Muncie I w w GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET 1111 - DECEMBER 10, 2019 - VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Aquatics Center—Winterize facility 377.62 All Creatures Great & Groomed, LLC Rec. Supplies—Pie Baking Contest Aprons 86.00 Baker's Septic Services, Inc. Portalet services to BWSP& Jaycee Park 162.00 Black Lumber Company, Inc. Park Maintenance—wood supplies 135.93 Card Services Rec. Supplies—Brick-Mania supplies 75.39 Card Services Rec. Supplies—"Dia de los Muertos"& Brick-Mania 116.18 Endeavor Communications Aquatics Center Security System 49.90 Headley Hardware Park Maintenance supplies 260.85 Horizon Business Center Office supplies 77.99 Humphrey's Outdoor Power Park Repair Parts—snow blower 14.79 JTN Services, Inc. Lawn& garden battery 47.00 Kirby Built Sales Bulletin boards—band shelter& shelter#5 888.96 Menard's—Terre Haute Park house—Front door+ front storm door 889.42 Michelle Sharpee Screened department t-shirts& sweatshirts 259.00 Taylor Made Awards Rec. Supplies—contest ribbons &plaques 129.25 Walmart Community Card Expenses: 156.88 • Office supplies—storage containers $20.00 • Rec. supplies—programs supplies $83.14 • Park maint.- Christmas decorations $53.74 Total General Operation Expenses $3,727.16 (212) PARK NON-REVERTING SOFTBALL FUND Chris Huff Umpire 2 fall coed softball games 44.00 Flying W Awards Softball season-end awards 157.55 Indiana Amateur Softball Association Breast Cancer Tournament liability coverage 120.00 Total Non-Reverting Softball Expenses $321.55 GRAND TOTAL MONTHLY EXPENSES S4,048.71 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$4,048.717 dated this 10th day of December,2019. SIGNATURES OF GOVERNING BOARD Tim Tri , Pr t Cathy Merrell k ecretary S .�fto. �" llJ�1'1C.\ Dr. J ennette, ee Preside Jo a Muncie