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HomeMy Public PortalAbout2022-12-08 minutesMinutes JEFFERSON CITY PLANNING AND ZONING COMMISSION December 8, 2022 5:15 p.m. COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Dale Vaughan, Chair 6 of 6 Penny Quigg, Vice Chair 6 of 6 Gregory Butler 3 of 6 Bunnie Trickey Cotten 6 of 6 Emily Fretwell 5 of 6 Shanon Hawk 6 of 6 Hank Vogt 6 of 6 Jacob Robinett, Alternate 4 of 6 Randy Hoselton, Alternate 1 of 1 COMMISSION MEMBERS ABSENT Treaka Young 5 of 6 Tom Werdenhause, Alternate 0 of 1 COUNCIL LIAISON PRESENT Michael Lester STAFF PRESENT Eric Barron, Planning Manager Dustin Birch, Associate City Counselor Kortney Bliss, Planner Shane Wade, Civil Engineer Lisa Dittmer, Administrative Assistant Guest: Paul Samson with Central Missouri Professional Services. 1. Call to Order and Introduction of Members, Ex-officio Members and Staff Chair Dale Vaughan called the meeting to order. Six regular members and two alternates were present. A quorum was present. Designation of Voting Alternates The Chair announced that all regular members and alternates present are eligible to vote. 2. Procedural Matters and Procedures Explained Ms. Bliss explained the procedures for the meeting. The following documents were entered as exhibits. Ms. Bliss advised that copies of the exhibits are available through the City Clerk or the Department of Planning and Protective Services: The City Code of the City of Jefferson, as amended Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, Planning & Zoning Commission Ms. Bliss submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration 3. Adoption of Agenda Ms. Cotten moved and Ms. Quigg seconded to approve the agenda. The motion passed 8-0 with the following votes: Aye: Butler, Cotten, Fretwell, Hawk, Hoselton, Quigg, Robinett, and Vogt. Nay: None 4. Approval of the Regular Meeting Minutes of November 10, 2022. Ms. Butler moved and Mr. Vogt seconded to approve the regular meeting minutes of November 10, 2022 as printed. The motion passed 8-0 with the following votes: Aye: Butler, Cotten, Fretwell, Hawk, Hoselton, Quigg, Robinett, and Vogt. Nay: None 5. Communications Received No communication received. 6. New Business/Public Hearing Case No. P22016 – 900 Block of Emily Lane, Preliminary and Final Plat of Emily Lane Subdivision Section Three. Request filed by Mark and Julie Gerlach, property owner, for a Preliminary and Final Subdivision Plat for 3.39 acres consisting of three lots. The property is zoned RA-1 High Density Residential and is located at the terminus of Emily Lane and is described as Part of the Southwest Quarter of the Southwest Quarter of Section 8, Township 44 North, Range 12 West, in the City of Jefferson, Missouri. (Central Missouri Professional Services, Consultant). Ms. Bliss stated the applicant is requesting a preliminary and final subdivision plat for the 900 block of Emily Lane. The property is zoned RA-1 High Density Residential. The owner plans to divide the 3.39-acre property into three separate lots with each lot having connection to a proposed cul-de-sac finishing off the current dead end of Emily Lane. Paul Samson with Central Missouri Professional Services (CMPS), representing property owner Mark and Julie Gerlach, presented the case. The property owners purchased the property within the last year and are interested in developing the property for multi-family residential uses. The property was recently annexed into the city and is zoned RA-1, which matches the existing part of Emily Lane. CMPS has submitted the street improvement plans and sanitary sewer extension plans which would allow building of the cul-de-sac and the sanitary sewer mains that would serve each of the lots. Site plans will be submitted as construction goes on each lot. Mailboxes will be addressed during site plans. Mr. Wade advised there is public infrastructure in the vicinity, Emily Lane is servicing section one and two of the subdivision currently. Sidewalks exist along one side of Emily Lane, the street is being proposed to be completed and terminate with a cul-de-sac with this proposal. The street is a 28-foot-wide street with parking allowed on one side of the roadway. Stormwater detention, stormwater quality, and erosion/sediment control will be private and part of the site development. Some clearing activity has occurred on the site, staff asks that some perimeter fencing, granular construction entrance and any other erosion control be installed to stabilize the site for the portion that has been cleared. A land disturbance permit will also need to be completed by the property owner. The upstream drainage for the existing channel that runs along lot 24 carries over 50 acres of drainage, staff asks that there is a stream and structure setback for lot 24. Sewer main and sidewalks are being proposed to be extended to serve all of the lots. Facilities for street lights, utilities, and fire hydrants are all existing within the current subdivision and meet city standards. Ms. Bliss stated that staff recommends approval of the preliminary plat and the requested final plat with the condition that any technical corrections or comments be addressed from staff. Ms. Cotten moved and Ms. Quigg seconded a motion to approve requested preliminary plat of Emily Lane Subdivision Section Three subject to technical comments and corrections by city staff. The motion passed 8-0 with the following votes: Aye: Butler, Cotten, Fretwell, Hawk, Hoselton, Quigg, Robinett, and Vogt. Nay: None. Ms. Cotton moved and Mr. Vogt seconded a motion to recommend approval of requested final plat of Emily Lane Subdivision Section Three subject to technical comments and corrections by city staff. The motion passed 8-0 with the following votes: Aye: Butler, Cotten, Fretwell, Hawk, Hoselton, Quigg, Robinett, and Vogt. Nay: None. 7. Other New Business 8. Other Business A. Staff Updates on Prior Cases Mr. Barron advised the daycare/coffee shop on Stonehill Road was approved by City Council as an amendment to the PUD plan. The JC Gymnastics building on Four Seasons Drive was approved by the City Council for a PUD plan amendment. The special exception permit for the Algoa Industrial Park Transload Facility was approved by the City Council. Mr. Barron gave an update on the Capital Area Active Transportation Plan and reminded members to complete the survey. B. New Planning and Zoning Commission Members Mr. Hoselton introduced himself to the commission. Mr. Werdenhause was not present. Adjourn. There being no further business, the meeting adjourned at 5:56 p.m. Respectfully Submitted, Lisa Dittmer, Administrative Assistant