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HomeMy Public PortalAbout2021-12-09 minutesMINUTES JEFFERSON CITY PLANNING AND ZONING COMMISSION December 9, 2021 5:15 p.m. COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Dale Vaughan, Chair 5 of 6 Penny Quigg, Vice Chair 6 of 6 Bunnie Trickey Cotten 5 of 6 Jack Deeken 5 of 6 Dean Dutoi 3 of 6 Blake Markus 2 of 6 Spencer Hoogveld, Alternate 3 of 6 COMMISSION MEMBERS ABSENT Emily Fretwell 3 of 6 Gregory Butler 4 of 6 Shanon Hawk, Alternate 4 of 6 COUNCIL LIAISON PRESENT Michael Lester, Council Liaison STAFF PRESENT Sonny Sanders, Director of Planning & Protective Services Dustin Birch, Associate City Counselor Eric Barron, Planning Manager Kourtney Bliss, Planner Shane Wade, Engineer Beth Sweeten, Administrative Assistant 1. Call to Order and Introduction of Members, Ex-officio Members and Staff Chair Dale Vaughan called the meeting to order. Six regular members and one alternate were present. A quorum was present. Designation of Voting Alternates The Chair announced that all regular members and alternates present are eligible to vote. 2. Procedural Matters and Procedures Explained Ms. Bliss explained the procedures for the meeting. The following documents were entered as exhibits. Ms. Bliss advised that copies of the exhibits are available through the City Clerk or the Department of Planning and Protective Services: The City Code of the City of Jefferson, as amended Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, Planning & Zoning Commission Ms. Bliss submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration 3. Adoption of Agenda Mr. Dutoi moved and Ms. Quigg seconded approve the agenda. The motion passed 6-0 with the following votes: Aye: Quigg, Cotten, Deeken, Dutoi, Markus, and Hoogveld Nay: None 4. Approval of the Regular Meeting Minutes of November 18, 2021. Ms. Cotten moved and Mr. Dutoi seconded to approve the regular meeting minutes of November 18, 2021 as printed. The motion passed 6-0 with the following votes: Aye: Quigg, Cotton, Deeken, Dutoi, Markus, and Hoogveld Nay: None 5. Communications Received No communications were received. 6. New Business/Public Hearing Case No. P21010 –Text Amendment Pertaining to Chapter 3 of Jefferson City Code, Pertaining to Murals. Request filed by city staff to amend the text of Chapter 3, Advertising and Signs, pertaining to murals and mural processing. The complete text of the amendment is available for review at the Department of Planning and Protective Services, 320 E. McCarty Street, or may be viewed on the Planning and Zoning Commission webpage at: www.jeffersoncitymo.gov under the “Division” subtab located under the “Government” tab. Ms. Bliss gave the background information on the proposed code changes. Code changes are identified as follows: 1. Definition additions; one for churches and the other for schools. 2. Added flexibility to permit churches and schools to construct murals in residential zoning districts. 3. Elimination of requirement specifying how much distance one mural must be from the another. 4. Allowance for murals to be located on right-of-way. 5. A few other technical verbiage corrections. At its meeting in July of 2020, the Cultural Arts Commission suggested staff exploration of options in which to amend Chapter 3, Article III of the City of Jefferson City Code. At the August 17, 2021 meeting, a draft amendment was approved by the Cultural Arts Commission and passed on to the Planning and Zoning Commission for review. Ms. Amy Schroeder with Jefferson City Parks and Recreation spoke and told the commission that they were excited about the changes that would make the mural code easier to understand. There was some discussion about the allowances for projecting murals, and a consensus that the proposed language needed a slight rewording in order to be clear. Ms. Bliss stated the text amendments, as detailed in the draft, pertaining to mural standards and mural processing have a recommendation for approval from staff. Ms. Cotton moved and Mr. Marcus seconded to approve the staff-requested text amendments to Chapter 3, Advertising and Signs, pertaining to murals and mural processing , with minor adjustments as discussed at the meeting. The motion passed 6-0 with the following votes: Aye: Quigg, Cotton, Deeken, Dutoi, Markus, and Hoogveld Nay: None 7. Other New Business 8. Other Business Update on prior cases Mr. Barron stated the prior case for SAM’s Club is going to City Council on December 20. Downtown Overlay District - Discussion Mr. Barron had a presentation on the proposed Downtown overlay district and explained what the proposal would consist of. He explained that staff had originally intended to bring forward a downtown overlay district proposal in 2020, but those plans were delayed due to COVID. Commission members discussed the plan and how to get feedback from local business owners. Mr. Barron said they will work on getting feedback and report back to the Commission regularly. Subdivision Code Revisions Regarding Minor Plats- Discussion Mr. Barron stated that staff has been reviewing our subdivision code and explained that it is fairly out dated. He explained the different types of plats, with a focus on administrative lot splits and minor plats. He explained that the staff desire is to change the process of the minor plat and have it become more of an administrative process if certain requirements are met. The Commission discussed the changes and were in consensus of a re-write of the code and with the administrative review for minor plats. Mr. Barron said he would consult with the engineering firms that regularly submit items to the Commission and get feedback from them. He will report back to the Commission for review at a later date. Adjourn. There being no further business, the meeting adjourned at 6:52 p.m. Respectfully Submitted, Eric Barron, Assistant Secretary