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HomeMy Public PortalAbout2014.07.18 Regular MinutesMINUTES McCall City Council Special Meeting Legion Hall - McCall City Hall (Lower Level) July 18, 2014 Agenda Call to Order Work Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the Special meeting of the McCall City Council to order at 9:10 a.m. Mayor Aymon, Councilor Giles, Councilor Scott, Councilor Swanson, and Councilor Witte were present. City staff members present were Gene Drabinski, City Manager; Linda Stokes, Treasurer; Michelle Groenevelt, Community Development Director; Peter Borner, Public Works Director; Nate Coyle, Airport Manager; Eric McCormick, Golf Course Superintendent; Justin Williams, Police Chief; Dennis Coyle, Parks and Recreation Director; David Simmonds, Information Systems Manager; Traci Malvich, Human Resources Director; and BessieJo Wagner, City Clerk APPROVE THE AGENDA 1 Councilor Witte moved to approve the agenda with the LOT discussion moved to after the CIP Discussion. Councilor Scott seconded the motion. In a voice vote all members voted aye and the motion carried. BUDGET WORK SESSION Purpose & Agenda Gene Drabinski, City Manager, reviewed the agenda. Linda Stokes, Treasurer, presented the Fiscal Year 15 budget. She stated that the purpose of the Work Session was to adopt the tentative budget. Personnel costs Linda Stokes, Treasurer, stated that the budget reflected a 1.5% merit adjustment in FY15. She stated that the budget also showed a market equity adjustment in FY15 for three positions that were greater than 9% below minimum wage for that job based on the salary survey. There was a brief discussion regarding the disparity of salaries compared to other communities. McCall City Council Special Meeting July 18, 2014 Page 1 of 4 The Council discussed and expressed concern that by not taking the 3% property tax increase there would be no additional monies built into capital improvement. Mrs. Stokes stated that built in to the FY15 budget was a Health Insurance Renewal at 13.29% increase. She also stated that she was still waiting for the bids for health care to come back. The Dental Insurance Renewal shows no increase for Delta Dental and no increase for Willamette Dental. There was some general discussion regarding the various revenue sources the City receives. Department -by -Department review of the draft FY15 budget The Council reviewed each department's FY15 Budget with the Department Head. Council discussed with Golf Course superintendent, Eric McCormick, how the lift station replacement would save money in the future. The also discussed how to bring the golf course in balance either by fees or subsidized by the General Fund. The Council suggested that staff look at a rate study and an operations study to understand how much it costs to run the Golf Course. There was a recommendation that the Golf Course may be a good use of the Local Option Tax funds. Chief of Police, Justin Williams, asked the Council what direction the City wanted to go. Chief Williams explained that a Police Department is a money eater not a revenue generator. He also discussed the School Resource Officer position stating that he did not think the School District would fund this position in 2015. Chief Williams added that the position was not statistically affordable and the question to be answered was "Is it worth it?" He stated that currently the position was being covered through patrol officers. Mayor Aymon would like to see more code enforcement Chief Williams asked and received clarification. Council also noted that the budget reflected the purchase of one vehicle. Chief Williams stated that currently there were two vehicles out of commission. There was some concern that the budget did not reflect the replacement schedule of two vehicles per year. Gene Drabinski stated that the City Manager should have the discretion to manage the budget within the confines of the dollars given. There was a discussion regarding McPaws and whether or not the City was paying too much and whether the Police Budget was the appropriate place to budget for McPaws. Mayor Aymon suggested that McPaws be moved to the Council budget. It was suggested that the City communicate with McPaws to let them know that over time the funding may be reduced incrementally each year. Councilor Witte did not feel it was a council function so did not want to move it from the Police budget into the Council budget. Councilor Giles moved to leave the animal control line item in Police Department's budget. Councilor Witte seconded the motion. In a roll call vote Councilor Giles and Councilor Witte voted aye, and Mayor Aymon, Councilor Scott, and Councilor Swanson voted no and the motion failed. McCall City Council Special Meeting Page 2 of 4 July 18, 2014 Councilor Scott moved to move the animal control line item into the Council's budget. Councilor Swanson seconded the motion. In a roll call vote, Councilor Scott, Councilor Swanson, and Mayor Aymon voted aye, and Councilor Giles and Councilor Witte voted no and the motion carried. Michelle Groenevelt, Community Development Director, stated that she had budgeted for a comprehensive plan update. She also suggested that the Council move the housing line item from the Council budget to the Community Development budget. Peter Borner, Public Works Director, stated that the Streets Department was in need of a new street sweeper. General discussion took place regarding the Water budget for FY15. General discussion took place regarding the Wastewater budget for FY15. General discussion took place regarding the Recreation Fund, Programs budget and Recreation Fund, Parks budget for FY15. General discussion took place regarding Information Systems budget for FY15. General discussion took place regarding the Library budget for FY15. Gene Drabinski, City Manager, stated that he has paid for the quarterly City ad at his own personal expense and would like the Council to consider budgeting for in future years when new City Manager comes on board. There was a brief discussion regarding the recruiting for next City Manager. General discussion took place regarding the Administrative Costs budget for FY15. General discussion took place regarding the City Clerk budget for FY15. General discussion took place regarding the Finance budget for FY15. General discussion took place regarding the Mayor and Council budget for FY15. Councilor Witte expressed concern with the amount going to transit between the Council budget and the amount received from the Local Option Tax. Public Comment There was no public present at the budget meeting. Review Capital Improvement Plan Council was updated on the FY15 Capital Improvement projects for FY15. McCall City Council Special Meeting Page 3 of 4 July 18, 2014 FY15 Local Option Tax BessieJo Wagner, City Clerk, presented the finalized FY15 Local Option Tax awards based on the last Budget work session. Councilor Scott moved to approve the FY15 Local Option Tax awards as presented. Councilor Giles seconded the motion. In a roll call vote Councilor Scott, Councilor Giles, Mayor Aymon, Councilor Swanson, and Councilor Witte all voted aye and the motion carried. Property Taxes General discussion took place regarding the FY15 estimated levy rate. Adopt FY15 Tentative Budget Councilor Scott moved to adopt the tentative budget at $17,531,774. Councilor Swanson seconded the motion. In a roll call vote Councilor Scott, Councilor Swanson, Councilor Giles, Mayor Aymon, and Councilor Witte all voted aye and the motion carried. FY15 Budget Development Next Steps Linda Stokes stated that the FY15 Budget Public Hearing would be on August 14, at 6:00 pm and the FY15 Budget Adoption was scheduled for August 28, at 6:00 pm. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 3:44 p.m. / 7, 7 ,ckie J. Aymon, Mayor McCall City Council Special Meeting Page 4 of 4 July 18, 2014