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Home My Public Portal About2021-10-14 minutesMINUTES JEFFERSON CITY PLANNING AND ZONING COMMISSION October 14, 2021 5:15 p.m. COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Dale Vaughan, Chair 3 of 4 Penny Quigg, Vice Chair 4 of 4 Bunnie Trickey Cotten 3 of 4 Dean Dutoi 1 of 4 Doug Record 4 of 4 Emily Fretwell 2 of 4 Shanon Hawk, Alternate 3 of 4 COMMISSION MEMBERS ABSENT Jack Deeken 3 of 4 Blake Markus 1 of 4 Gregory Butler 3 of 4 Spencer Hoogveld, Alternate 1 of 4 COUNCIL LIAISON PRESENT Michael Lester, Council Liaison STAFF PRESENT Sonny Sanders, Director of Planning & Protective Services Dustin Birch, Associate City Counselor Eric Barron, Planning Manager Kourtney Bliss, Planner Shane Wade, Engineer Beth Sweeten, Administrative Assistant 1. Call to Order and Introduction of Members, Ex-officio Members and Staff Chair Dale Vaughan called the meeting to order. Six regular members and one alternate were present. A quorum was present. Designation of Voting Alternates The Chair announced that all regular members and alternates present are eligible to vote. 2. Procedural Matters and Procedures Explained Ms. Bliss explained the procedures for the meeting. The following documents were entered as exhibits. Ms. Bliss advised that copies of the exhibits are available through the City Clerk or the Department of Planning and Protective Services: The City Code of the City of Jefferson, as amended Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, Planning & Zoning Commission Ms. Bliss submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration 3. Adoption of Agenda Ms. Cotten moved and Ms. Quigg seconded approve the agenda. The motion passed 6-0 with the following votes: Aye: Quigg, Cotton, Dutoi, Record, Fretwell, and Hawk Nay: None 4. Approval of the Regular Meeting Minutes of June 10, 2021. Ms. Hawk moved and Ms. Quigg seconded to approve the regular meeting minutes of June 10, 2021 as printed. The motion passed 6-0 with the following votes: Aye: Quigg, Cotton, Dutoi, Record, Fretwell, and Hawk Nay: None 5. Communications Received No communications were received. 6. New Business/Public Hearing 7. Other New Business Case No. P21008 - A Replat of Lot 11 and Lot 1-A of Capital Mall Subdivision. Application filed by Capital Mall J.C. 1 LLC to replat Lot 11 and Lot 1-A for the purpose of dividing Lot 11 into three separate lots (Lot A, Lot B, and Lot C) and placing a portion of Lot 1-A into newly made Lot 11-A (Starbucks location) and Lot 11-C (future development). Both Lot 11 and Lot 1-A are east of the West Truman Boulevard and Country Club Drive intersection. The property is described as Lot 11 and Lot 1 - A of Capital Mall Subdivision Jefferson City, Cole County, Missouri. Central Missouri Professional Services, Inc.(consultant). Ms. Bliss stated the purpose of the request is to divide lot 11 into three lots, and to include a portion of the lot for the main mall building, Lot 1-A. Ms. Bliss described that an existing Pizza Hut restaurant exists on one of the proposed lots, a Starbucks is currently under construction on another, and the third lot is available for future development. She stated that proposed lot 11-C would not have street frontage, and that the Board of Adjustment had approved a variance from the Zoning Code requirement for street frontage but that the Planning and Zoning Commission would also need to review a variance from the Subdivision Code requirement for street frontage. Mr. Wade gave his staff report and stated that most infrastructure are already in place and would recommend approval. Mr. Paul Sampson, 2500 East McCarty, with Central Missouri Professional Services presented his case. He stated that since Farmers Holding has redeveloped the property and the Sears wing and parking lot was sold, the rest of the area needs to be platted out. This will allow each separate building to have its own lot associated with it. This will help them keep property taxes separate and allow the business to sell in the future if they desire. Mr. Sampson explained the street front variance for Lot 11-C and said everything within the mall is operated by a master development agreement that was created when the Farmer’s still owned the property. That agreement allows all lots to have access across all lots and utilities are allowed across all lots. Therefore street front access is not needed. Ms. Bliss stated that staff recommends approval of the proposed replat of Lot 11 and Lot 1-A of the Capital Mall Subdivision in addition to a street frontage variance from the Subdivision Code. Ms. Fretwell moved and Ms. Quigg seconded to approve a variance from the Subdivision Code requirement that all lots have street frontage to permit Lot 11-C to have no street frontage. The motion passed 6-0 with the following votes: Aye: Quigg, Cotton, Dutoi, Record, Fretwell, and Hawk Nay: None Ms. Fretwell moved and Mr. Dutoi seconded to approve the Final Subdivision Plat of A Replat of Lot 11 and Lot 1-A of Capital Mall Subdivision. The motion passed 6-0 with the following votes: Aye: Quigg, Cotton, Dutoi, Record, Fretwell, and Hawk Nay: None 8. Other Business Private Street Name Proposal: An application has been submitted by the Jefferson City School District for the creation of 2 private street names for driveway additions off of Thomas Jefferson Middle School / Lawson Elementary Driveway located at Fairgrounds Road/West Edgewood Drive. The main new drive is proposed as Patriot Drive and the other road would be named Lion Way. Ms. Bliss stated the property where the new street names have been proposed are two schools and a day care center that would be directly impacted by the creation of the two new streets. Mr. Paul Sampson, 2500 East McCarty, with Central Missouri Professional Services presented his case. He stated the Jefferson City School District constructed the two new drives this past summer to help alleviate traffic congestion on Fairgrounds Rd. They have asked that street names be assigned to these roads for wayfinding needs. Ms. Bliss stated staff recommends approval of the suggested two names, Lion Way and Patriot Drive, to be designated for private streets belonging to the Jefferson City School District located east of the Fairgrounds Road and West Edgewood Drive intersection. Ms. Hawk moved and Ms. Cotten seconded to approve two new private street names, Lion Way and Patriot Drive, to be located near the Fairgrounds Road and West Edgewood Drive intersection as proposed by the Jefferson City School District. The motion passed 6-0 with the following votes: Aye: Quigg, Cotton, Dutoi, Record, Fretwell, and Hawk Nay: None Update on prior cases Mr. Barron stated the prior case for the replat on Schotthill Woods Drive has been approved by City Council, along with the Comprehensive Plan. Mr. Barron formally introduced Kourtney Bliss as our new Planner. Mr. Barron announced that Ms. Gampher has announced her resignation as an alternate on the Commission Adjourn. There being no further business, the meeting adjourned at 5:42 p.m. Respectfully Submitted, Eric Barron, Assistant Secretary