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HomeMy Public PortalAbout2014.09.11 Regular Minutes MINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) September 11, 2014 Agenda Call to Order and Roll Call Approve the Agenda Department Reports Pledge of Allegiance Public Comment Business Agenda Consent Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Aymon, Councilor Giles, Councilor Scott (via phone), Councilor Swanson, and Councilor Witte all answered roll call. City staff present was Gene Drabinski, City Manager; Bill Nichols, City Attorney; Eric McCormick, Golf Superintendent; Justin Williams, Chief of Police; Michelle Groenevelt, Community Development Director; Dennis Coyle, Parks and Recreation Director; Peter Borner, Public Works Director; Linda Stokes, City Treasurer; Traci Malvich, Human Resources Manager; and BessieJo Wagner, City Clerk. APPROVE THE AGENDA Councilor Giles moved to approve the agenda as submitted. Councilor Swanson seconded the motion. In a voice vote all members voted aye and the motion carried. REPORTS The Council reviewed the Consolidated Department Reports. There were a few items of note: Gene Drabinski, City Manager, updated the Council about discussions with the Golf Course Advisory Committee and with DEQ. Michelle Groenevelt, Community Development Director, noted the Planning and Zoning Lake Tour on September 26. Mayor Aymon asked if the Council could participate. Council will McCall City Council Regular Meeting Page 1 of 7 September 11, 2014 coordinate attendance. Council was updated on the Payette River Scenic Byway Group, which last met in August. There was an update on the Chamber sub-committee. Frontier has a new grant program, which the Chamber (along with help from the City) will apply for. The Mountain Town and Resort Planning Conference will be March 12 through 14, 2015 at Shore Lodge. The Library is recruiting for a new Director. Several candidates were interviewed last week with an offer made. Dennis Coyle, Parks and Recreation Director, noted that there will be a groundbreaking ceremony for Fairway Park on October 24, 2014 with Midas Gold presenting a check to Mayor Aymon at that time with a park naming contest to follow. Mayor Aymon asked about access to the Payette River that is being worked out with the Lake Irrigation District. This will be access from the south end of Neal Street to the west bank of the Payette River. The Lake Irrigation District indicated that they would be amenable to cost sharing. Mayor Aymon commented to Justin Williams, Chief of Police, that the new tower turned out very pleasant in appearance. Chief Williams stated that concrete blocks are in place and the parking lot will no longer be used as a through street. The FBI presented an award this week to Officers Dallas Palmer, Andrew Fisher, Adam Benjamin, and Citizen Alex Hamilton to recognize their efforts in apprehending the ATM robbery suspects. Officer Gestrin received an award for saving money by repairing equipment. Chief Williams noted that several officers have received compliments from the citizens for various helpful actions performed. Peter Borner, Public Works Director, updated Council on the Fleet Management Program. He has been having discussions with other Public Works departments to compare policies. He stated that it seems that other cities are putting more miles on their fleet vehicles instead of replacing. He stated that there is some help with grants to obtain a street sweeper, as was used to get the water truck. Park Street is complete and is very nice. Mr. Borner added that the faulty pump was taken out at the Winter Storage Pond as it had a broken shaft and it is currently out for repair. This pump will be serviced while it is out. The other pump at the site will also be serviced so they will not need any further maintenance for many years. He stated that he also hired a new mechanic. Mr. Borner received the report on the sludge condition in the treatment lagoons. He was able to find some measurements from 2007 for comparison to see what has happened over time. The Winter Storage Pond was empty last year. He stated that there is not much sludge in it currently, but what is there will need to be removed so DEQ can inspect the liner. He stated that another option to fix the leaky liner is to add a bottom layer of sand and place a new liner over the top of it, but no course of action has been decided upon yet. Mr. Borner added that excavation on Lift Station 7 is going to start next week. BessieJo Wagner, City Clerk, updated Council on LOT funding. Revenue has been sufficient to completely fund priority projects, so from this point forward contingent projects will be awarded. The Council received copies of the following Committee Minutes: 1. Airport Advisory Committee—June 25, 2014 2. Airport Advisory Committee—July 23, 2014 3. Golf Advisory Committee—July 9, 2014 McCall City Council Regular Meeting Page 2 of 7 September 11, 2014 4. Historic Preservation Commission—July 9, 2014 5. Public Art Advisory Committee—June 4, 2014 Mayor Aymon noted that the golf course concession service was having trouble with staffing during golf events. Mayor Aymon wondered whether it was an issue of college students leaving or housing or a combination of both. Council briefly discussed the lack of affordable housing in the city, noting that The Springs has no vacancy at this time. Michelle Groenevelt updated Council on progress to get started on the second phase of The Springs. Mayor Aymon asked Michelle Groenevelt about the McCall DVD Project. A cache of historical local films were discovered in a recently purchased older home, and these will be converted to DVD. The Historic Preservation Commission will determine if they have historical benefit to the community. Mayor Aymon stated that there was a ribbon cutting ceremony for the new trail to Bear Basin. Mayor Aymon led the audience in the Pledge of Allegiance at 6:12 p.m. PUBLIC COMMENT Mayor Aymon called for public comment at 6:13 p.m. Hearing no comments, Mayor Aymon closed the public comment period. BUSINESS AGENDA AB 14-167 Parks and Recreation Advisory Committee Member Appointment—Forrest Stanley Dennis Coyle, Parks and Recreation Director, presented the Parks and Recreation Advisory Committee's recommended appointment of Forrest Stanley to the Parks and Recreation Advisory Board. The appointment would expire in September of 2017. Councilor Swanson moved to approve the appointment of Forrest Stanley to the Parks and Recreation Advisory Board with the term to expire in December of 2017. Councilor Giles seconded the motion. In a voice vote all voted aye, and the motion carried. AB 14-166 Professional Services Agreement for Airport Land Acquisition Amendment Request Gene Drabinski, City Manager, presented the requested amendment of the existing professional services agreement with T-O Engineers for inclusion of services to revise the City's existing appraisal, execute a review appraisal service, and for additional consultant services under the City's ongoing land acquisition effort. The additional cost incurred within this agreement is eligible for reimbursement under the Airport Improvement Program (AIP) pending successful execution of land acquisition by the City. McCall City Council Regular Meeting Page 3 of 7 September 11, 2014 Councilor Witte moved to approve the amendment of the Professional Services Agreement for Land Acquisition and authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Witte, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Scott all voted aye, and the motion carried. AB 14-173 Building Envelope Replacement Proiect: Contract between the City of McCall and Falvey Corp. John Powell, Building Official, presented the Building Envelope Replacement Project Contract to Council. Falvey Corporation won the bid for this contract for phase I to be completed in FYI4. Phase 2 will be completed sometime in the spring or summer of FY15. Councilor Witte moved to approve the contract between the City of McCall and Falvey Corporation and authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Witte, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Scott all voted aye and the motion carried. AB 14-164 Joint Wastewater Advisory Group Charter Approval by Resolution Repuest Gene Drabinski, City Manager, presented the Joint Wastewater Advisory Group Charter to Council. He stated that this advisory group was derived within the MOU for Effluent Disposal between the City of McCall and Payette Lakes Recreational Water and Sewer District, and will serve to provide collaborative coordination and planning efforts between these entities. He stated that this proposed charter establishes a formal structure and basic roles/responsibilities for the Joint Wastewater Advisory Group. Mr. Drabinski clarified that the proposed amendment is to remove the requirement to have two City Council members as part of the Advisory Group. It was determined that the current MOU can now be managed by attorneys that can then bring items back to the Council for approval and not require the two Council members be part of the Group. After much discussion it was decided that Council will make appointments to the Advisory Group instead of the City Manager. Also, the Chairperson may select a Designee to conduct the meetings. Councilor Swanson moved to adopt Resolution 14-13 approving the McCall Area Joint Wastewater Advisory Group Charter as amended and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a roll call vote Councilor Swanson, Councilor Giles, Mayor Aymon, Councilor Scott, and Councilor Witte all voted aye and the motion carried. AB 14-165 Joint Wastewater Advisory Group Member Appointment Repuest Gene Drabinski, City Manager, presented the appointment of City members to the Joint Wastewater Advisory Group to Council. He stated that the Charter for this group calls for appointment of two City Council members and two City staff members (one of which is to be the Public Works Director). He stated that it is requested that Jackie Aymon, Nic Swanson, Peter Borner, and Nathan Coyle be appointed to this group to meet the requirements of the Joint Wastewater Advisory Group Charter. McCall City Council Regular Meeting Page 4 of 7 September 11, 2014 Councilor Swanson moved to approve the appointment of Jackie Aymon to the Joint Wastewater Advisory Group. Councilor Witte seconded the motion. In a roll call vote Councilor Swanson, Councilor Witte, Mayor Aymon, Councilor Giles, and Councilor Scott all voted aye and the motion carried. Mayor Aymon moved to approve the appointment of Nic Swanson to the Joint Wastewater Advisory Group. Councilor Witte seconded the motion. In a roll call vote Mayor Aymon, Councilor Witte, Councilor Giles, Councilor Scott, and Councilor Swanson all voted aye and the motion carried. AB 14-172 Approval request for the United States Fish & Wildlife Service ROW Easement Agreement with the City of McCall for Lift Station 7 Peter Borner, Public Works Director, presented the request for the United States Fish & Wildlife Service Right-Of-Way Easement Agreement with the City of McCall for Lift Station 7 to Council. He stated that the construction of Lift Station 7 has been approved and is expected to start September 15, 2014. He explained that the original Right-of-Way easement was granted to the City in 1991 for a sewer main only. The lift station was never appropriately authorized to be located on US Fish & Wildlife Service property. Br. Borner clarified that in order to properly construct, operate, and maintain Lift Station 7 and the associated facilities the enclosed Easement is necessary. The term of the easement is for 50 years and can be renewed. Councilor Giles moved to approve the USFWS Right-of-Way Easement Agreement for Lift Station 7 and authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Giles, Councilor Swanson, Mayor Aymon, Councilor Scott, and Councilor Witte all voted aye and the motion carried. AB 14-169 Assumption of lease for Greystone Village#3, Lot 9, Block 3, from Thomas K. Burke to Hunter and Rebecca Baumgartner BessieJo Wagner, City Clerk, presented the assumption of lease for Greystone Village 43, Lot 9, Block 3, from Thomas K. Burke to Hunter and Rebecca Baumgartner to Council. She stated that the City of McCall has a lease agreement with Thomas K. Burke for a single lot on McCall Avenue. Mr. Burke is selling his home to Hunter and Rebecca Baumgartner. Accordingly, Mr. and Mrs. Baumgartner will assume the land lease for Lot 9. Mr. and Mrs. Baumgartner are requesting that Council waive the transfer fee. After review by the City Attorney, it was discovered that the transfer fee falls on the Seller and not the Purchaser. There is also an option within the lease document that the Council can waive that. Councilor Witte moved to authorize the transfer of the land lease for Greystone Village #3, Lot 9, block 3, from Thomas K. Burke to Hunter and Rebecca Baumgartner and consent to allow Hunter and Rebecca Baumgartner to encumber their interest in 1559 McCall Avenue, McCall, Idaho and authorize the Mayor to sign all necessary documents. Councilor Witte, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Scott all voted aye and the motion carried. McCall City Council Regular Meeting Page S of 7 September 11, 2014 AB 14-171 Renewal of City Attorney Contract BessieJo Wagner, City Clerk, presented the Renewal of City Attorney Contract to Council. She stated that the current retainer agreement with White Peterson expires on September 30, 2014. The agreement would renew the professional relationship for another fiscal year. The amount of the monthly retainer and the fees for services outside the retainer again remain unchanged from the current agreement and has not changed in the past 6 years. Councilor Witte moved to approve the Agreement for City Attorney Services for FY15 and authorize the Mayor to sign the Agreement. Councilor Giles seconded the motion. In a roll call vote Councilor Witte, Councilor Giles, Mayor Aymon, Councilor Scott, and Councilor Swanson all voted aye and the motion carried. AB 14-170 Terrorism Insurance Waiver FY 15 Request BessieJo Wagner, City Clerk, presented the Terrorism Insurance Waiver FY 15 request to Council. She explained that the City of McCall has received its ICRMP Policy renewal for FY13, and included in the insurance policy is terrorism coverage for ICRMP Members as a whole for $20,000,000. The coverage is provided for all ICRMP members to be shared by any and all affected by acts of terrorism, at no additional cost to the City. ICRMP also has available additional terrorism insurance for the additional cost of $33,437 over our renewal amount of $130,063, to cover our total insured property of$33,437. Councilor Witte moved to reject the additional terrorism insurance offered by ICRMP and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a roll call vote Councilor Witte, Councilor Giles, Mayor Aymon, Councilor Scott, and Councilor Swanson all voted aye and the motion carried. AB 14-168 1% Local Option Sales Tax Ordinance Summary Approval BessieJo Wagner, City Clerk, presented thel% Local Option Sales Tax Ordinance Summary Approval to Council. The Council adopted Ordinance No. 926, Imposing a non-property tax of one percent (1%) on the sales price of all property subject to taxation under Idaho Code 63-3601 at their August 28, 2014 City Council Meeting. A summary of Ordinance 926 has been prepared for publication. Councilor Giles moved to approve the summary for Ordinance 926 for publication and authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Giles, Councilor Swanson, Mayor Aymon, Councilor Scott, and Councilor Witte all voted aye and the motion carried. Upcoming Meetings Schedule Discussion There was discussion about upcoming meetings. The work session for September 26 will be moved to 4:00 due to the Planning and Zoning shoreline boat tour. The Public Forum on September 30 will be at Idaho First Bank. CONSENT AGENDA Staff recommended approval of the following items: McCall City Council Regular Meeting Page 6 of 7 September 11, 2014 1. Council Regular Minutes—May 22, 2014 2. Payroll Report for Period ending August 29, 2014 3. Warrant Registers A brief discussion took place regarding the Warrant Register and corrections to the minutes. Councilor Witte moved to approve the Consent Agenda as amended. Councilor Swanson seconded the motion. In a roll call vote Councilor Witte, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Scott all voted aye and the motion carried. ADJOURNMENT Without further business,the Mayor adjourned the meeting at 7:40 p.m. %`' O Mme•! V ��� �_ _ * > fkieJ on, .yor es ATTEST: n' O* S4est ID 1►$ �/NlllilI$ i BessieJo Wager, City Cl: McCall City Council Regular Meeting Page 7 of 7 September 11, 2014