HomeMy Public PortalAbout2014.09.11 Regular Minutes MINUTES
McCall City Council
Regular Meeting
Legion Hall (McCall City Hall - Lower Level)
September 11, 2014
Agenda
Call to Order and Roll Call
Approve the Agenda
Department Reports
Pledge of Allegiance
Public Comment
Business Agenda
Consent Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m.
Mayor Aymon, Councilor Giles, Councilor Scott (via phone), Councilor Swanson, and
Councilor Witte all answered roll call.
City staff present was Gene Drabinski, City Manager; Bill Nichols, City Attorney; Eric
McCormick, Golf Superintendent; Justin Williams, Chief of Police; Michelle Groenevelt,
Community Development Director; Dennis Coyle, Parks and Recreation Director; Peter Borner,
Public Works Director; Linda Stokes, City Treasurer; Traci Malvich, Human Resources
Manager; and BessieJo Wagner, City Clerk.
APPROVE THE AGENDA
Councilor Giles moved to approve the agenda as submitted. Councilor Swanson seconded
the motion. In a voice vote all members voted aye and the motion carried.
REPORTS
The Council reviewed the Consolidated Department Reports. There were a few items of note:
Gene Drabinski, City Manager, updated the Council about discussions with the Golf Course
Advisory Committee and with DEQ.
Michelle Groenevelt, Community Development Director, noted the Planning and Zoning Lake
Tour on September 26. Mayor Aymon asked if the Council could participate. Council will
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coordinate attendance. Council was updated on the Payette River Scenic Byway Group, which
last met in August. There was an update on the Chamber sub-committee. Frontier has a new
grant program, which the Chamber (along with help from the City) will apply for. The Mountain
Town and Resort Planning Conference will be March 12 through 14, 2015 at Shore Lodge.
The Library is recruiting for a new Director. Several candidates were interviewed last week with
an offer made.
Dennis Coyle, Parks and Recreation Director, noted that there will be a groundbreaking
ceremony for Fairway Park on October 24, 2014 with Midas Gold presenting a check to Mayor
Aymon at that time with a park naming contest to follow. Mayor Aymon asked about access to
the Payette River that is being worked out with the Lake Irrigation District. This will be access
from the south end of Neal Street to the west bank of the Payette River. The Lake Irrigation
District indicated that they would be amenable to cost sharing.
Mayor Aymon commented to Justin Williams, Chief of Police, that the new tower turned out
very pleasant in appearance. Chief Williams stated that concrete blocks are in place and the
parking lot will no longer be used as a through street. The FBI presented an award this week to
Officers Dallas Palmer, Andrew Fisher, Adam Benjamin, and Citizen Alex Hamilton to
recognize their efforts in apprehending the ATM robbery suspects. Officer Gestrin received an
award for saving money by repairing equipment. Chief Williams noted that several officers have
received compliments from the citizens for various helpful actions performed.
Peter Borner, Public Works Director, updated Council on the Fleet Management Program. He
has been having discussions with other Public Works departments to compare policies. He stated
that it seems that other cities are putting more miles on their fleet vehicles instead of replacing.
He stated that there is some help with grants to obtain a street sweeper, as was used to get the
water truck. Park Street is complete and is very nice. Mr. Borner added that the faulty pump was
taken out at the Winter Storage Pond as it had a broken shaft and it is currently out for repair.
This pump will be serviced while it is out. The other pump at the site will also be serviced so
they will not need any further maintenance for many years. He stated that he also hired a new
mechanic. Mr. Borner received the report on the sludge condition in the treatment lagoons. He
was able to find some measurements from 2007 for comparison to see what has happened over
time. The Winter Storage Pond was empty last year. He stated that there is not much sludge in it
currently, but what is there will need to be removed so DEQ can inspect the liner. He stated that
another option to fix the leaky liner is to add a bottom layer of sand and place a new liner over
the top of it, but no course of action has been decided upon yet. Mr. Borner added that
excavation on Lift Station 7 is going to start next week.
BessieJo Wagner, City Clerk, updated Council on LOT funding. Revenue has been sufficient to
completely fund priority projects, so from this point forward contingent projects will be awarded.
The Council received copies of the following Committee Minutes:
1. Airport Advisory Committee—June 25, 2014
2. Airport Advisory Committee—July 23, 2014
3. Golf Advisory Committee—July 9, 2014
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4. Historic Preservation Commission—July 9, 2014
5. Public Art Advisory Committee—June 4, 2014
Mayor Aymon noted that the golf course concession service was having trouble with staffing
during golf events. Mayor Aymon wondered whether it was an issue of college students leaving
or housing or a combination of both. Council briefly discussed the lack of affordable housing in
the city, noting that The Springs has no vacancy at this time. Michelle Groenevelt updated
Council on progress to get started on the second phase of The Springs.
Mayor Aymon asked Michelle Groenevelt about the McCall DVD Project. A cache of historical
local films were discovered in a recently purchased older home, and these will be converted to
DVD. The Historic Preservation Commission will determine if they have historical benefit to the
community.
Mayor Aymon stated that there was a ribbon cutting ceremony for the new trail to Bear Basin.
Mayor Aymon led the audience in the Pledge of Allegiance at 6:12 p.m.
PUBLIC COMMENT
Mayor Aymon called for public comment at 6:13 p.m.
Hearing no comments, Mayor Aymon closed the public comment period.
BUSINESS AGENDA
AB 14-167 Parks and Recreation Advisory Committee Member Appointment—Forrest
Stanley
Dennis Coyle, Parks and Recreation Director, presented the Parks and Recreation Advisory
Committee's recommended appointment of Forrest Stanley to the Parks and Recreation Advisory
Board. The appointment would expire in September of 2017.
Councilor Swanson moved to approve the appointment of Forrest Stanley to the Parks and
Recreation Advisory Board with the term to expire in December of 2017. Councilor Giles
seconded the motion. In a voice vote all voted aye, and the motion carried.
AB 14-166 Professional Services Agreement for Airport Land Acquisition Amendment
Request
Gene Drabinski, City Manager, presented the requested amendment of the existing professional
services agreement with T-O Engineers for inclusion of services to revise the City's existing
appraisal, execute a review appraisal service, and for additional consultant services under the
City's ongoing land acquisition effort. The additional cost incurred within this agreement is
eligible for reimbursement under the Airport Improvement Program (AIP) pending successful
execution of land acquisition by the City.
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Councilor Witte moved to approve the amendment of the Professional Services Agreement
for Land Acquisition and authorize the Mayor to sign all necessary documents. Councilor
Swanson seconded the motion. In a roll call vote Councilor Witte, Councilor Swanson,
Mayor Aymon, Councilor Giles, and Councilor Scott all voted aye, and the motion carried.
AB 14-173 Building Envelope Replacement Proiect: Contract between the City of McCall
and Falvey Corp.
John Powell, Building Official, presented the Building Envelope Replacement Project Contract
to Council. Falvey Corporation won the bid for this contract for phase I to be completed in
FYI4. Phase 2 will be completed sometime in the spring or summer of FY15.
Councilor Witte moved to approve the contract between the City of McCall and Falvey
Corporation and authorize the Mayor to sign all necessary documents. Councilor Swanson
seconded the motion. In a roll call vote Councilor Witte, Councilor Swanson, Mayor
Aymon, Councilor Giles, and Councilor Scott all voted aye and the motion carried.
AB 14-164 Joint Wastewater Advisory Group Charter Approval by Resolution Repuest
Gene Drabinski, City Manager, presented the Joint Wastewater Advisory Group Charter to
Council. He stated that this advisory group was derived within the MOU for Effluent Disposal
between the City of McCall and Payette Lakes Recreational Water and Sewer District, and will
serve to provide collaborative coordination and planning efforts between these entities. He stated
that this proposed charter establishes a formal structure and basic roles/responsibilities for the
Joint Wastewater Advisory Group. Mr. Drabinski clarified that the proposed amendment is to
remove the requirement to have two City Council members as part of the Advisory Group. It was
determined that the current MOU can now be managed by attorneys that can then bring items
back to the Council for approval and not require the two Council members be part of the Group.
After much discussion it was decided that Council will make appointments to the Advisory
Group instead of the City Manager. Also, the Chairperson may select a Designee to conduct the
meetings.
Councilor Swanson moved to adopt Resolution 14-13 approving the McCall Area Joint
Wastewater Advisory Group Charter as amended and authorize the Mayor to sign all
necessary documents. Councilor Giles seconded the motion. In a roll call vote Councilor
Swanson, Councilor Giles, Mayor Aymon, Councilor Scott, and Councilor Witte all voted
aye and the motion carried.
AB 14-165 Joint Wastewater Advisory Group Member Appointment Repuest
Gene Drabinski, City Manager, presented the appointment of City members to the Joint
Wastewater Advisory Group to Council. He stated that the Charter for this group calls for
appointment of two City Council members and two City staff members (one of which is to be the
Public Works Director). He stated that it is requested that Jackie Aymon, Nic Swanson, Peter
Borner, and Nathan Coyle be appointed to this group to meet the requirements of the Joint
Wastewater Advisory Group Charter.
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Councilor Swanson moved to approve the appointment of Jackie Aymon to the Joint
Wastewater Advisory Group. Councilor Witte seconded the motion. In a roll call vote
Councilor Swanson, Councilor Witte, Mayor Aymon, Councilor Giles, and Councilor Scott
all voted aye and the motion carried.
Mayor Aymon moved to approve the appointment of Nic Swanson to the Joint Wastewater
Advisory Group. Councilor Witte seconded the motion. In a roll call vote Mayor Aymon,
Councilor Witte, Councilor Giles, Councilor Scott, and Councilor Swanson all voted aye
and the motion carried.
AB 14-172 Approval request for the United States Fish & Wildlife Service ROW Easement
Agreement with the City of McCall for Lift Station 7
Peter Borner, Public Works Director, presented the request for the United States Fish & Wildlife
Service Right-Of-Way Easement Agreement with the City of McCall for Lift Station 7 to
Council. He stated that the construction of Lift Station 7 has been approved and is expected to
start September 15, 2014. He explained that the original Right-of-Way easement was granted to
the City in 1991 for a sewer main only. The lift station was never appropriately authorized to be
located on US Fish & Wildlife Service property. Br. Borner clarified that in order to properly
construct, operate, and maintain Lift Station 7 and the associated facilities the enclosed Easement
is necessary. The term of the easement is for 50 years and can be renewed.
Councilor Giles moved to approve the USFWS Right-of-Way Easement Agreement for Lift
Station 7 and authorize the Mayor to sign all necessary documents. Councilor Swanson
seconded the motion. In a roll call vote Councilor Giles, Councilor Swanson, Mayor
Aymon, Councilor Scott, and Councilor Witte all voted aye and the motion carried.
AB 14-169 Assumption of lease for Greystone Village#3, Lot 9, Block 3, from Thomas K.
Burke to Hunter and Rebecca Baumgartner
BessieJo Wagner, City Clerk, presented the assumption of lease for Greystone Village 43, Lot 9,
Block 3, from Thomas K. Burke to Hunter and Rebecca Baumgartner to Council. She stated that
the City of McCall has a lease agreement with Thomas K. Burke for a single lot on McCall
Avenue. Mr. Burke is selling his home to Hunter and Rebecca Baumgartner. Accordingly, Mr.
and Mrs. Baumgartner will assume the land lease for Lot 9. Mr. and Mrs. Baumgartner are
requesting that Council waive the transfer fee.
After review by the City Attorney, it was discovered that the transfer fee falls on the Seller and
not the Purchaser. There is also an option within the lease document that the Council can waive
that.
Councilor Witte moved to authorize the transfer of the land lease for Greystone Village #3,
Lot 9, block 3, from Thomas K. Burke to Hunter and Rebecca Baumgartner and consent to
allow Hunter and Rebecca Baumgartner to encumber their interest in 1559 McCall
Avenue, McCall, Idaho and authorize the Mayor to sign all necessary documents.
Councilor Witte, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Scott
all voted aye and the motion carried.
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AB 14-171 Renewal of City Attorney Contract
BessieJo Wagner, City Clerk, presented the Renewal of City Attorney Contract to Council. She
stated that the current retainer agreement with White Peterson expires on September 30, 2014.
The agreement would renew the professional relationship for another fiscal year. The amount of
the monthly retainer and the fees for services outside the retainer again remain unchanged from
the current agreement and has not changed in the past 6 years.
Councilor Witte moved to approve the Agreement for City Attorney Services for FY15 and
authorize the Mayor to sign the Agreement. Councilor Giles seconded the motion. In a roll
call vote Councilor Witte, Councilor Giles, Mayor Aymon, Councilor Scott, and Councilor
Swanson all voted aye and the motion carried.
AB 14-170 Terrorism Insurance Waiver FY 15 Request
BessieJo Wagner, City Clerk, presented the Terrorism Insurance Waiver FY 15 request to
Council. She explained that the City of McCall has received its ICRMP Policy renewal for
FY13, and included in the insurance policy is terrorism coverage for ICRMP Members as a
whole for $20,000,000. The coverage is provided for all ICRMP members to be shared by any
and all affected by acts of terrorism, at no additional cost to the City. ICRMP also has available
additional terrorism insurance for the additional cost of $33,437 over our renewal amount of
$130,063, to cover our total insured property of$33,437.
Councilor Witte moved to reject the additional terrorism insurance offered by ICRMP and
authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion.
In a roll call vote Councilor Witte, Councilor Giles, Mayor Aymon, Councilor Scott, and
Councilor Swanson all voted aye and the motion carried.
AB 14-168 1% Local Option Sales Tax Ordinance Summary Approval
BessieJo Wagner, City Clerk, presented thel% Local Option Sales Tax Ordinance Summary Approval to
Council. The Council adopted Ordinance No. 926, Imposing a non-property tax of one percent
(1%) on the sales price of all property subject to taxation under Idaho Code 63-3601 at their
August 28, 2014 City Council Meeting. A summary of Ordinance 926 has been prepared for
publication.
Councilor Giles moved to approve the summary for Ordinance 926 for publication and
authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the
motion. In a roll call vote Councilor Giles, Councilor Swanson, Mayor Aymon, Councilor
Scott, and Councilor Witte all voted aye and the motion carried.
Upcoming Meetings Schedule Discussion
There was discussion about upcoming meetings. The work session for September 26 will be
moved to 4:00 due to the Planning and Zoning shoreline boat tour. The Public Forum on
September 30 will be at Idaho First Bank.
CONSENT AGENDA
Staff recommended approval of the following items:
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1. Council Regular Minutes—May 22, 2014
2. Payroll Report for Period ending August 29, 2014
3. Warrant Registers
A brief discussion took place regarding the Warrant Register and corrections to the minutes.
Councilor Witte moved to approve the Consent Agenda as amended. Councilor Swanson
seconded the motion. In a roll call vote Councilor Witte, Councilor Swanson, Mayor
Aymon, Councilor Giles, and Councilor Scott all voted aye and the motion carried.
ADJOURNMENT
Without further business,the Mayor adjourned the meeting at 7:40 p.m.
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