Loading...
HomeMy Public PortalAbout2014.10.23 Regular MinutesMINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) October 23, 2014 Call to Order and Roll Call Approve the Agenda Work Session Public Hearing Pledge of Allegiance Public Comment Business Agenda Consent Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Aymon, Councilor Giles, Councilor Scott, Councilor Swanson, and Councilor Witte, all answered roll call. City staff present was Gene Drabinski, City Manager; Bill Nichols, City Attorney; Michelle Groenevelt, Community Development Director; Dennis Coyle, Parks and Recreation Director; Linda Stokes, City Treasurer; Delta James, City Planner; Justin Williams, Chief of Police; Traci Malvich, Human Resources Manager; Cris Malvich, Street Superintendent; Erin Roper, Communications Coordinator; Carol Coyle, Grant Coordinator; and BessieJo Wagner, City Clerk. APPROVE THE AGENDA Councilor Scott moved to approve the amended agenda. Councilor Giles seconded the motion. In a voice vote, all members voted aye and the motion carried. WORK SESSION 1 AB 14-198 Snow Removal Contractor Issues Discussion Peter Borner, Public Works Director, presented followup to an item that was brought to Council several weeks ago concerning licensing of snow removal contractors. Since the last meeting a draft had been prepared to an addition to Title 4. Mr. Borner wanted to review the changes to Title 4. He stated that it made sense for snow removal contractors to have a business license and McCall City Council Regular Meeting October 23, 2014 Page 1 of 7 not a separate license issued by Public Works. Mr. Borner stated that the City Attorney, Bi11 Nichols, pointed out that snow removal needs to be defined for the purpose of a business license. The Council reviewed MCC Title 4, Chapter 5. Information required on the business license application was discussed. It was noted that while the actual snow removal vehicle would not be required to have a license plate, the operator of the vehicle would be required to have a valid driver's license. Mayor Aymon asked if each driver would need a separate permit. BessieJo Wagner, City Clerk, answered that the applicant would register each driver. The section on Contractor Responsibility would be expanded upon in the future. Attorney Bill Nichols asked if there was a provision in Title 4 for revocation of license, and if not, it should be added. Mr. Borner then discussed the next steps stating that the City will host an open house to receive feedback from the snow removal contractors and they will be presented with the draft set of rules and regulations including the changes to Title 4. Shortly after the open house a final set of rules and regulations as well as changes will be produced. With the help of BessieJo Wagner and Bi11 Nichols an ordinance will be drafted to amend Title 4, requiring snow removers to obtain a business license to enforce rules and to set fees. Mr. Borner stated that the next step is that there will be a public hearing because of the new ordinance and to adopt new fees. He stated that if the ordinance is passed, information packets will be developed for all snow removal contractors to tell them what the ordinance is and explain the rules. Mr. Borner expected that public information campaign to go for at least one snow removal season. He anticipated the open house would take place in the earliest part of November and would like to see the proposed ordinance open house in December or by the first of the year when the heart of snow removal season gets going. Mr. Borner stated that starting with the second season, snow removal contractors who have not obtained a business license are in violation of rules and regulations may receive a citation or a fine. He stated that he would talk to the Police Chief and determine whether Code Enforcement would do that work, how problems would be identified, and how citations would be issued. Councilor Giles suggested working with Attorney Bi11 Nichols, adding language that repeated violations could lead to revocation of a license. Mr. Borner stated that a web page would be developed with the help of Erin Roper to address snow removal issues and getting information out to people. This would be beneficial for all people, but especially those who have recently moved to the area and are not aware of snow removal procedures and parking issues. Councilor Giles asked about smaller equipment like walk -behind snow blowers or even snow shoveling. Mr. Borner said that the Title 4 Amendment will have that definition in it. That will be part of the rules and regulations. Mayor Aymon said the most important thing is to get enough people in attendance so that they are informed and have input. McCall City Council Regular Meeting Page 2 of 7 October 23, 2014 Mayor Aymon led the audience in the Pledge of Allegiance at 5:57 p.m. PUBLIC HEARING AB 14-192 ZON-14-04: 101, 103, 105 West Lake Street Low Density Residential (R4) to Medium Density Residential (R8) Zoning Map Amendment Request - Ordinance Delta James, City Planner, presented the zoning map amendment request to change the zoning of a single parcel, addressed as 101, 103 and 105 West Lake Street, from R4-Low Density Residential to R8 — Medium Density Residential zone to allow the property to be split into two lots and conform to the minimum 50 ft. lot width requirements of McCall City Code (MCC 3.3.03). The proposed R8 — Medium Density Residential zoning is consistent with the adjacent property to the east. Mayor Aymon opened the Public Hearing for the West Lake Street Low Density Residential (R4) to Medium Density Residential (R8) Zoning Map Amendment Request at 6:01 p.m. Hearing no comments, Mayor Aymon closed the Public Hearing. Councilor Witte moved to approve ZON-14-04, subject to the presented Findings and Conclusions. Councilor Scott seconded the motion. In a roll call vote Councilor Witte, Councilor Scott, Mayor Aymon, Councilor Giles, and Councilor Swanson all voted aye and the motion carried. Councilor Scott moved to suspend the rules and read by title only one time only Ordinance No. 928. Councilor Swanson seconded the motion. In a roll call vote Councilor Scott, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Witte all voted aye and the motion carried. BessieJo Wagner, City Clerk, read by title only, one time only Ordinance No. 928: An ordinance of the City of McCall, Valley County, Idaho rezoning certain real property located at 101, 103A, 103B, and 105 West Lake Street in the City from R4-Low Density Residential to R8-Medium Density Residential; providing for related matters; and providing an effective date. Councilor Witte moved to adopt Ordinance No. 928, approve the publication of the summary, and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a roll call vote Councilor Witte, Councilor Giles, Mayor Aymon, Councilor Scott, and Councilor Swanson all voted aye and the motion carried. BUSINESS AGENDA AB 14-191 McCall Public Art Advisory Committee Member Appointments — Claire Remsberg and Barbara Nokes Kwader McCall City Council Regular Meeting October 23, 2014 Page 3 of 7 Delta James, City Planner, stated the mission of the McCall Public Art Advisory Committee was to make recommendations to City Council regarding public art projects and policies within the City of McCall. The Public Art Advisory Committee consists of five members serving three year terms. Inaugural appointments in 2012 were for three, two and one-year terms to establish staggered term expirations. Claire Remsberg and Barbara Nokes Kwader were appointed to two- year terms in November, 2012, expiring November, 2014. Claire Remsberg and Barbara Nokes- Kwader would like to renew their appointments to the McCall Public Art Advisory Committee for full three-year terms. Councilor Swanson moved to appoint Claire Remsberg and Barbara Nokes Kwader to the McCall Public Art Advisory Committee with terms to expire November, 2017. Councilor Witte seconded the motion. In a voice vote all members voted aye and the motion carried. AB 14-196 Tree Committee Member Appointments John Lillehaug and John Richard Rehberg The Tree Committee has recommended that the City Council re -appoint John Lillehaug and John Richard Rehberg to the Tree Committee for three year terms. Councilor Scott moved to reappoint John Lillehaug and John Richard Rehberg to the Tree Committee for three year terms to expire October, 2017. Councilor Swanson seconded the motion. In a voice vote all members voted aye and the motion carried. Update on the State of the County from Valley County Commissioner Gordon Cruikshank Gordon Cruikshank, Valley County Commissioner addressed the Council with the State of the County update: Taxes: This year the budget was passed at $16 million, so a reduction of about $2 million since 2011. Levy rate in 2013 for the County was at 0.002210723. This year market value has increased and likewise dropped the levy rate to 0.001915098, so dropping 3 points. Payment in Lieu of Taxes has not yet been re -authorized, but the Senate has agreed to work on a solution for this, also the loss of the Secure Rural Schools Act payments, which supplements timber dollars. The County did a website survey with over 300 responses. The idea of a Highway District was not well received. There was some controversy regarding maintenance of the roads around Yellow Pine. The roads were submitted to the State and asked for payment under the Highway User Fund (gas tax) to pay for maintenance, which was granted. So, by giving up the 250 miles of roads in that area the County is giving up about $500K of revenue. Commissioner Cruikshank praised the elected officials that he works with at the County and stated that they have a great working relationship with the County. Recently a wage study was conducted on Valley County salaries and a few changes were made. Also, they have recently reviewed and amended the County personnel policy. The County has received calls about housing issues arising from employment growth in the County. Contractors are booked up and Tamarack plans to open for seven days a week this McCall City Council Regular Meeting Page 4 of 7 October 23, 2014 winter. The Planning and Zoning Commission has been asked to do some brainstorming and discuss housing issues in the County. Through Grants some improvements were made to the Francis Wallace snowmobile parking lot. Another grant was picked up that will help with the Brush Creek overflow parking lot. Some work was done with the Payette National Forest to expand snowmobile trail grooming into the Lost Lake area with the help of Adams County. (Valley County administers the grooming program that includes Adams and Idaho Counties and portions of Gem and Boise Counties, and those counties contribute in various ways to Valley County.) A donation box was set up at the busy Cabarton raft launch site and last year about $3900 was collected. The County has applied for a grant to create another raft launch site in that area with better parking. Last year the County issued 98 building permits. Over 150 permits have been issued so far this year. About 60% of those are new housing starts. These are for lots that are not inside the City Limits of Cascade or McCall. Mayor Aymon would like the Council and Commissioners to talk about affordable housing. Gene Drabinski asked how the Human Resources function is organized at the County. Mr. Cruikshank explained that several years ago it was done in-house until that person vacated the position. The Treasurer helped with the work for a while until the work was contracted out. Last summer, with the contract due to expire, the County reexamined the situation and created a different position that took someone out of the Prosecuting Attorney's office who was an attorney. This was because of the need for someone with legal expertise due to the rising number of indigent cases. So far this system appears to be working very well. AB 14-193 McCall Redevelopment Agency (MRA) Annual Report Rick Fereday, Chairperson of the McCall Redevelopment Agency, presented the Board's annual report to Council. The year has been relatively quiet year with little to report. The bond payments are being made on time and funding is adequate. The next project will be on Roosevelt Street and in the area of the boat ramp, probably October of 2015. AB 14-197 Amerigas Propane Contract Renewal Peter Borner, Public Works Director, stated that the City's contract with Amerigas is up for renewal. The City of McCall has eleven (11) propane tanks that serve the heating needs of various buildings and departments. Amerigas was once again the successful State of Idaho bidder for supplying propane to various state agencies throughout Idaho. Mr. Borner stated that Idaho Code allows cities to "piggyback" on contracts for personal property competitively bid by the federal government, state of Idaho, or another Idaho unit of local government. This then exempts the City of McCall from competitive bidding on this item. He stated that the price for propane remains at $0.45 over the State Terminal Index and there will be no other additional fees. Any above ground tanks that Amerigas provides will be rent free. McCall City Council Regular Meeting Page 5 of 7 October 23, 2014 This contract will supply propane at the least cost to the City. The contract will expire on September 30, 2015. Councilor Giles moved to approve the contract with Amerigas for propane for FY15 and authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Giles, Councilor Swanson, Mayor Aymon, Councilor Scott, and Councilor Witte all voted aye and the motion carried. AB 14-195 North Fork Payette River ("Lardo") Bridge Agreements Michelle Groenevelt, Community Development Director, presented information on the Lardo Bridge. The Idaho Transportation Department (ITD) is currently replacing the North Fork Payette River Bridge (known as the Lardo Bridge) on Highway 55 between The Shore Lodge and Rotary Park utilizing a design -build contracting method this year. The Cooperative Agreement approved on April 24, 2014 between the state and city outlined the responsibilities and terms of the construction of and improvement for the new bridge. Ms. Groenevelt stated that the temporary easement document for the construction and installation of bridge structure and sidewalk in Rotary Park was approved at the October 9, 2014 City Council meeting. However, the associated donation letter for intention to donate the temporary easement for bridge structure and sidewalks was not approved due to some confusion about the easement. These temporary easements documents will not be recorded and are for the ITD record. Councilor Swanson moved to approve the Donation Letter for the SH-55 North Fork Payette River Bridge and authorize the Mayor to sign all necessary documents. Councilor Scott seconded the motion. In a roll call vote Councilor Swanson, Councilor Scott, Mayor Aymon, Councilor Giles, and Councilor Witte all voted aye and the motion carried. AB 14-194 Idea Sharing from conferences and professional development opportunities Dennis Coyle, Parks and Recreation Director, recently attended the Idaho Recreation and Parks Association annual conference and presented some highlights from the event: Carol Coyle, Grant Coordinator, discussed new ideas learned at recent conference in Philadelphia, Pennsylvania. Michelle Groenevelt, Community Development Director, presented ideas from the CityWorks Expo in Roanoke, Virginia. Councilor Scott left the meeting at 7:19 p.m. AB 14-199 Personal Property Lease Agreement — Artist Leasing Art to the City of McCall — Phil Wilcomb BessieJo Wagner, City Clerk, presented an annual lease agreement for art that is leased to the City. There were originally three pieces of art, but there is now just one supplied by Phil Wilcomb that resides in Brown Park. This lease is up for renewal for one year for $1. Upon renewal of the lease the piece will continued to be insured for its value of $2,250. McCall City Council Regular Meeting Page 6 of 7 October 23, 2014 Councilor Witte moved to approve the Personal Property Lease Agreement with Phil Wilcomb and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a voice vote Councilor Witte, Councilor Giles, Mayor Aymon, and Councilor Swanson all voted aye and the motion carried. Upcoming Meetings Schedule Discussion The council discussed the upcoming meetings schedule. CONSENT AGENDA Staff recommended approval of the following items: 1. Council Special Minutes — June 27, 2014 2. License Report 3. Payroll Report for Period ending October 23, 2014 4. Warrant Registers A brief discussion took place regarding the Warrant Register. Councilor Witte moved to approve the Consent Agenda as presented. Councilor Swanson seconded the motion. In a voice vote, all voted aye and the motion carried. ADJOURNMENT Without further business, the Mayor adjourned the meeting at 7:27 p.m. ATTEST: BessieJo W gner, Cit Clerk McCall City Council Regular Meeting Page 7 of 7 October 23, 2014