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HomeMy Public PortalAbout2014.11.06 Regular MinutesMINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) November 6, 2014 Agenda Call to Order and Roll Call Approve the Agenda Department Reports Pledge of Allegiance Public Comment Business Agenda Consent Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Aymon, Councilor Giles, Councilor Scott, Councilor Swanson, and Councilor Witte all answered roll call. City staff present was Gene Drabinski, City Manager; Bill Nichols, City Attorney; Eric McCormick, Golf Superintendent; Justin Williams, Chief of Police; Michelle Groenevelt, Community Development Director; Delta James, City Planner; Nate Coyle, Airport Manager; Meg Lojek, Library Director; Dennis Coyle, Parks and Recreation Director; Peter Borner, Public Works Director; Linda Stokes, City Treasurer; Traci Malvich, Human Resources Manager; Carol Coyle, Grant Coordinator; Erin Roper, Communications Coordinator; and BessieJo Wagner, City Clerk. APPROVE THE AGENDA Councilor Giles moved to approve the agenda as submitted. Councilor Witte seconded the motion. In a voice vote all members voted aye and the motion carried. REPORTS 1 Gene Drabinski, City Manager, clarified the calls he was receiving regarding wastewater were about the pond leaking. He updated the Council on his meetings at Beside the Mill stating that there were concerns regarding how to communicate sign code issues. Peter Borner updated the Council on the rate study team. He stated that the members consisted of Gene Drabinski, Linda Stokes, Peter Borner, Nate Coyle, Cathy Cooper, and Bob Giles. He stated that the team had their kick off meeting and is now collecting information. He stated that the rate study team will have some information to present to Council after the first of the year. McCall City Council Regular Meeting November 6, 2014 Page 1 of 6 Mr. Borner assured the Council the he would distribute information as it was received. Mr. Borner also updated the council on the status of lift station 7 stating that it should be complete by end of year. He also gave a brief update to the process of replacing the lift station. Mr. Borner also updated the Council with the status of the sewer work on Hays Street and at the airport stating that it was complete. Dennis Coyle, Parks and Recreation Director, updated the Council on the status of Fairway Park stating that the drainage and field material was looking good. He also stated that the new sails over the playground would go up in the spring. Mr. Coyle also stated that the tree lighting was scheduled for 6:00 pm the Friday after Thanksgiving. Mr. Coyle also updated the Council that he was working with the School District to offer classes or programs to the community with the possibility of earning college credits. Meg Lojek, Library Director, clarified that the Health Care presentations held in the Library provided information and advice to those interested in Medicare. Eric McCormick updated the Council on the Golf end of season stating that costs were down for the year. He stated that November 2 was the last day of play. Carol Coyle, Grant Coordinator and staff liaison to the McCall Improvement Committee, confirmed that the Valentines Ball would actually be on Valentine's Day in 2015. Michelle Groenevelt, Community Development Director, updated the Council the code enforcement issues they had received. She stated they were related to signage and fencing, and a professional wood cutting business in the impact area. Justin Williams, Chief of Police, updated the Council on the success of the "Trunk or Treat" event on Halloween. He discussed ways the Police Department plans to make the event even more community friendly. The Council received copies of the following Committee Minutes: 1 Airport Advisory Committee — September 4, 2014 2. Historic Preservation Commission — September 15, 2014 3. McCall Improvement Committee — September 11, 2014 4. Planning and Zoning Commission — September 9, 2014 5. Planning and Zoning Commission — September 26, 2014 6. Tree Advisory Committee — April 1, 2014 Mayor Aymon led the audience in the Pledge of Allegiance at 5:56 p.m. PUBLIC COMMENT Mayor Aymon called for public comment at 5:57 p.m. Hearing no comments, Mayor Aymon closed the public comment period. McCall City Council Regular Meeting November 6, 2014 Page 2 of 6 BUSINESS AGENDA AB 14-205 Contract for Erosion Control Repairs at Legacy Park Dennis Coyle presented the Contract for Erosion Control Repairs at Legacy Park to the Council stating that the shoreline at Legacy Park adjacent to the walkway is eroding and undermining the concrete wall and walkway. He stated that stabilization of the concrete walkway is needed to protect the infrastructure and the City's investment. Mr. Coyle explained that erosion control measures and repairs to Legacy Park along the seawall supporting the walkway will include removal of shoreline soil, placement, and keying in large rock at the base of the seawall. He stated that the contractor would also install erosion control measures at the storm water discharge in Legacy Park. This would include soil removal, and placement of rock to control runoff Mr. Coyle stated that this is an ideal time to complete the work as the lake level is at a very low level. He stated that the work would be completed within fourteen days and would have little impact on the public. He also confirmed that approval from all permitting agencies had been granted. The Parks and Recreation Department received at $27,047 from LOT allocation. The remaining funds will be used for additional erosion control measures in the spring. Councilor Scott moved to approve the contract between the City of McCall and Falvey Corp. for Erosion Control Repairs at Legacy Park and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a roll call vote Councilor Scott, Councilor Giles, Mayor Aymon, Councilor Swanson, and Councilor Witte all voted aye and the motion carried. AB 14-202 Resolution 14-16 to Adopt the 2014 VCED Strategic Plan The Valley County Economic Development Council (VCEDC) is a regional economic development council that has been working together and includes voting members from the Chamber of Commerce Representative from the Cascade, Donnelly and McCall chamber or business community, city council representative from each of the three incorporated communities: Cascade, Donnelly, McCall, a County Commissioner, representing unincorporated Valley County, and two at -large (non -government) members appointed by the council. The group meets monthly in the different communities to discuss economic development efforts. Nic Swanson is the City of McCall representative. The VCEDC updated their Strategic Plan at the October 22, 2014 meeting and asked the county and cities to adopt the 2014 updated Strategic Plan. Councilor Witte moved to approve Resolution 14-16 to adopt the VCEDC Strategic Plan as a planning document for the City of McCall and authorize the Mayor to sign all necessary documents. Councilor Scott seconded the motion. In a roll call vote Councilor Witte, Councilor Scott, Mayor Aymon, Councilor Giles, and Councilor Swanson all voted aye and the motion carried. McCall City Council Regular Meeting Page 3 of 6 November 6, 2014 AB 14-203 Hangar 207 Lease Assignment Request Nathan Coyle, Airport Manager, presented the Hangar 207 Lease Assignment request to Council stating that the owner and lessee of Hangar 207, Thomas O. Wooten, has requested an assignment of lease to Thomas Wooten as Trustee of the Wooten Family Trust dated September 4, 2013. The existing lease was established on April 29, 1991 and was renewed on May 1, 2011. The rental rate for this lease was increased to the current lease rate of $0.35 per square foot with the lease renewal completed in 2011. A fee of $250 for this assignment process had been requested. Councilor Scott moved to approve assignment of the existing lease from Thomas O. Wooten to Thomas Wooten as Trustee of the Wooten Family Trust dated September 4, 2014, and authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Scott, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Witte all voted aye and the motion carried. AB 14-207 Resolutionl4-17 to Adopt Amendments to Joint Wastewater Advisory Group Charter Nathan Coyle, Special Project Manager, presented Resolutionl4-17 to Adopt Amendments to Joint Wastewater Advisory Group Charter to Council stating that on September 11, 2014 City Council adopted Resolution 14-13 to establish a Joint Wastewater Advisory Group contingent upon adoption of the same by the Payette Lakes Recreational Water and Sewer District (PLRWSD). On October 15, 2014 the PLWSRD Board adopted the same charter but with two minor revisions as listed below: 1) Under "ORGANIZATION' revised language to require that District appointees to this group be appointed by the District Board. 2) Under "TERMS OF OFFICE" added additional language to further define a process for handling potential conflicts of interest by voting members within this group. Mr. Coyle stated that following adoption of the Charter by the PLRWSD Board on October 15, 2014, the Board made its appointments to this group which included Jerry Vevig (Board Member), Rick Skelly (Board Member), Dale Caza (Staff), and Jamie Melbo (Staff). He stated that pending adoption of the proposed amendment and appointment of City members, this group would conduct its first meeting following completion of contract development efforts between the City and PLRWSD. Councilor Witte moved to approve Resolution 14-17 to adopt the amended Joint Wastewater Advisory Group (JWAG) Charter, to match JWAG Charter language as adopted by the PLRWSD Board on October 15, 2014, and authorize the Mayor to sign all necessary documents. Councilor Scott seconded the motion. In a roll call vote Councilor Witte, Councilor Scott, Mayor Aymon, Councilor Giles, and Councilor Swanson all voted aye and the motion carried. AB 14-206 Appointment of McCall City Members to the Joint Wastewater Advisory Group Nathan Coyle, Special Project Manager, presented the appointment of McCall City Members to the Joint Wastewater Advisory Group to Council stating that on September 11, 2014 City Council adopted Resolution 14-13 to establish a Joint Wastewater Advisory Group (JWAG) Charter. He stated that contingent upon adoption of amendments to this resolution within the McCall City Council Regular Meeting Page 4 of 6 November 6, 2014 previous agenda bill, the intent of this agenda bill is to appoint City members to this advisory group in accordance with the requirements of the adopted charter. Mr. Coyle explained that the JWAG Charter requires appointment of two McCall City Council members and two McCall City staff members for a three year term. One of the appointed staff members shall be the Public Works Director, Peter Borner. It is recommended that the following additional members be appointed to this group for a three year term effective November 6, 2014: 1) Jackie Aymon, Mayor 2) Nic Swanson, Council Member 3) Nate Coyle, Airport Manager Councilor Scott moved to appoint Jackie Aymon, Nic Swanson, Peter Borner, and Nate Coyle as members serving the Joint Wastewater Advisory Group for a three year term effective November 6, 2014. Councilor Witte seconded the motion. In a roll call vote Councilor Scott, Councilor Witte, Mayor Aymon, Councilor Giles, and Councilor Swanson all voted aye and the motion carried. AB 14-208 Effluent Reuse Permit Discussion Councilor Giles introduced the discussion regarding the proposed DEQ Reuse Permit and the number of farmers that will be needed or may be interested for land application. He stated that currently under the City's supervision there are six farmers using the City effluent, and the proposed DEQ Reuse Permit would narrow that down to two farmers. He stated that considering the process to amend the permit and add in the farmers after the fact, it may be more prudent to have any farmer who is currently using effluent and is interested in continuing into the future, to sign on from the beginning. The Council engaged in the discussion regarding how many farmers were currently being used and how many would need to be used into the future. Dale Caza, representing the Payette Lakes Recreational Water and Sewer District (the District) also participated in the discussion. Councilor Giles wanted to ensure that the process used was transparent to the farmers and the community. Councilor Swanson stated that the District was the entity in the process of obtaining the reuse permit and thought that it should be up to the District as to how many farmers would be needed. There was general consensus of the Council that the District would make the decision on whether to contact additional farmers. AB 14-204 Airport Non -Commercial Hangar Lease Template Approval Request Nate Coyle, Airport Manager, stated that he had compiled feedback from the Airport Advisory Committee and City Council regarding revision of the standing airport non-commercial hangar lease template. Mr. Coyle presented and discussed the elements of the hangar lease along with a summary of changes which highlights revisions to the existing hangar lease template along with recommendations (where different from proposed language) of the Airport Advisory Committee, to ensure questions and/or concerns of the Council were addressed. Councilor Scott left the meeting at 6:55 p.m. McCall City Council Regular Meeting Page 5 of 6 November 6, 2014 Councilor Witte moved to approve the airport non-commercial hangar lease template for future use when entering into new non-commercial airport hangar lease agreements with changes to include the following: 1. Paragraph 6A changing "incidental to" to "related to" 2. Paragraph 6A remove: "Short term approval for predominant hangar use to store non -aeronautical items is at the discretion of the FAA as specified by FAA policy. If approved by the FAA a non -aeronautical fair market rental rate shall be paid by the lessee for the period of approved non -aeronautical storage. If FAA approval is not granted for non -aeronautical use then any predominant storage of non -aeronautical may be subject to lease default as outlined in paragraph 25." 3. Utilizing the Airport Manager's proposed language for Paragraph 14. Councilor Giles seconded the motion. In a roll call vote Councilor Swanson, Councilor Witte, Mayor Aymon, Councilor Giles, and all voted aye and the motion carried. Upcoming Meetings Schedule Discussion Councilor Giles requested that the November 21st meeting be moved to Dec 5. Council requested to look at misdemeanor vs infraction in the City Code in January or February. CONSENT AGENDA Staff recommended approval of the following items: 1. Council Regular Minutes — July 10, 2014 2. Payroll Report for Period ending October 10, 2014 3. Payroll Report for Period ending October 24, 2014 4. Warrant Registers A brief discussion took place regarding the Warrant Register and corrections to the minutes. Councilor Witte moved to approve the Consent Agenda with the minutes as corrected. Councilor Giles seconded the motion. In a voice vote, all voted aye and the motion carried. ADJOURNMENT Without further business, the Mayor adjourned the meeting at 7:45 p.m. ott I VOCAL ATTEST: BessieJo a_ner, C. ' Clerk McCall City Council Regular Meeting Page 6 of 6 November 6, 2014