HomeMy Public PortalAbout2015.01.08 Regular MinutesMINUTES
McCall City Council
Regular Meeting
Legion Hall (McCall City Hall - Lower Level)
January 8, 2015
Agenda
Call to Order and Roll Call
Approve the Agenda
Reports
Pledge of Allegiance
Public Comment
Business Agenda
Consent Agenda
Executive Session
Open Session
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:34 p.m.
Mayor Aymon, Councilor Giles, Councilor Scott, Councilor Swanson, and Councilor Witte
all answered roll call.
City staff members present were Gene Drabinski, City Manager, Bill Punkoney, City Attorney;
Linda Stokes, City Treasurer; Dennis Coyle, Parks and Recreation Director; Peter Borner, Public
Works Director; Nathan Coyle, Airport Manager; Eric McCormick, Golf Course Superintendent;
David Simmonds, Information System Manager; Meg Lojek, Library Director; Justin Williams,
Police Chief; Michelle Groenevelt, Community Development Director; Erin Roper,
Communications Coordinator; and BessieJo Wagner, City Clerk.
APPROVE THE AGENDA
Councilor Witte moved to approve the amended agenda as submitted. Councilor Swanson
seconded the motion. In a voice vote all members voted aye and the motion carried.
REPORTS
1
Gene Drabinski, City Manager, gave a brief explanation of who is going to be responsible for the
airport, now that Nate Coyle has been given the new position of Special Projects Manager. Mr.
Coyle will continue to manage the airport.
Councilor Witte suggested that Carol Coyle, Grant Coordinator, create and maintain a report of
ongoing grant activity, explaining what has been applied for and granted and where the grant is
in its cycle. The New Mobility West Grant was denied.
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January 8, 2015
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Michelle Groenevelt, Community Development Director, updated Council on the timeline for the
Transit Center. Details were still being worked out and a location is being sought. The
Downtown Master Plan shows the Transit Center in the City Ha11 Campus.
Councilor Witte asked if the City was getting any reimbursement from ITD for the time spent
working on the Lardo Bridge. Michelle Groenevelt explained that the disconnect between the
design of the bridge and the construction, as the State provided an aesthetic plan and not the
actual construction drawings. The railing height is an issue because it appears like it was
designed for a highway and obstructs the view of the lake for pedestrians, bikers, and cars. City
staff will continue to work with the State to correct some of the current design issues.
Mayor Aymon asked if the golf course sold gift certificates, and if so could the certificates be
made available to sell off-season at the front desk of City Hall. Mayor Aymon also asked if the
pathways on the golf course were being kept clear of dog waste by the users. Eric McCormick,
Golf Course Superintendent, thought that maybe 80% of the users were picking up their dogs'
waste.
Meg Lojek, Library Director, commented that the Library has been very busy and pushing the
limits of the building. She explained that 63 children were squeezed into the children's room for
story time. The Library Board is not pursuing a library district at this time, but rather pursuing
funding through private donors.
Mayor Aymon inquired about facilities for pickleball players as she had been approached by a
group looking for an indoor place to play and who had been going to New Meadows to play
pickle ball. Dennis Coyle, Parks and Recreation Director, explained that the only facilities that
would accommodate indoor pickle ball were schools, which were already full with school
activities as well as parks and recreation activities during the school year. Councilor Scott stated
that she has heard great things about the youth basketball program.
Justin Williams, Chief of Police, described the events leading to the arrest of a recent store
burglary suspect. The suspect was located through the use of "old fashioned police work." The
officers who apprehended the suspect were wearing full SWAT gear and were transported with
the City's Parks and Recreation van. Police Chief Williams praised the team effort put forth by
the City's police officers.
Mayor Aymon asked Peter Borner, Public Works Director, about the status of licensing the snow
removal drivers. Mr. Borner stated that city staff were still working with the issue and
accumulating information. He gave kudos to the Police Department for helping Public Works
with cars that were parked illegally. The Police Department was actually helping Cris track down
contractors to explain the code and help them avoid being cited. Police Chief Williams added
that Cris Malvich, Streets Superintendent, has been great to work with on this.
The draft contract with the Sewer District is almost complete and has gone to the district's
attorneys. The Council should be able to see the contract before the deadline in the end of
February.
LOT totals continue to grow. FY15 is turning out to be a record season.
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Community Development is getting fielding lots of inquiries regarding residential building for
next year.
The Council received copies of the following:
1. Library Board of Trustees — November 18, 2014
2. McCall Improvement Committee — October 9, 2014
3. Planning & Zoning Commission — November 4, 2014
Mayor Aymon led the audience in the Pledge of Allegiance at 6:06 p.m.
PUBLIC COMMENT
Mayor Aymon called for public comment at 6:07 p.m.
Melissa Hamilton introduced herself as the new Extension Educator for the University of Idaho
for Valley County. She is returning to Valley County and reaching out to the community with
Extension Service programs that would benefit the area. She highlighted two programs to be
offered by the Extension Service and gave her contact information.
Hearing no further comments, Mayor Aymon closed the public comment.
BUSINESS AGENDA
AB 15-03 Local Option Tax (LOT) Commission Member Appointment - Snodgrass
BessieJo Wagner, City Clerk, presented the candidate for the vacancy on the Local Option Tax
Commission. Bob Thackeray has stepped down from the Local Option Tax Committee, who was
also part of the Golf Advisory Committee. Roger Snodgrass has submitted a letter of interest for
this position.
Councilor Swanson moved to appoint Roger Snodgrass to the Local Option Tax
Commission to a term to expire December 31, 2018. Councilor Scott seconded the motion.
In a voice call vote, all voted aye and the motion carried.
AB 15-04 Winter Carnival 2015 - Event Summary - Request for suspension of the noise
ordinance and Request for approval of the fireworks display
BessieJo Wagner, City Clerk, presented the Winter Carnival 2015 Event Summary, Request for
suspension of the noise ordinance, and Request for approval of the fireworks display to Council.
The Chamber of Commerce submitted an event plan and applications pertaining to Winter
Carnival 2015, which is to be held from Friday, January 30 through Sunday, February 8, 2015.
The Chief of Police, Fire Chief, Parks and Recreation Director, and Street Superintendent were
also given copies of this event plan. However, prior to this Council meeting, Dennis Coyle, Parks
and Recreation Director, denied the request to waive fees and asked that the Council make the
decision of whether or not the fees should be waived.
Mr. Coyle presented to Council a memo expressing his concerns about the burden placed on the
City during Winter Carnival. He also explained how he would arrive at a cost for this permit.
Council then had an extensive discussion regarding the cost of the permit for the Park. Council
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agreed that it would be fair for the City to recoup some of the costs imposed by Winter Carnival
instead of waiving all fees, but the Council also agreed that it was "too late in the game" to
impose the fee this year and perhaps should negotiate a fee for next year's Carnival. Councilor
Witte also pointed out that these expenses would be a good use of LOT funds.
Mayor Aymon asked Police Chief Williams if he had any issues with Winter Carnival. City
Clerk BessieJo Wagner added that she and Chief Williams did not sign off on the Chamber's
request for suspension of the Code pertaining to open container. Chief Williams explained that
this is a common request during events, but although the suspension is supposed to be limited to
a particular area, people tend to walk out of the area and the Code becomes difficult to enforce,
and therefore Chief Williams and Mrs. Wagner were in agreement to not approve the suspension.
Chief Williams stated that he informed McKenzie Christensen of the Chamber and
recommended that open containers only be permitted within the enclosed beer garden in Carey
Park. Chief Williams explained the differences from rules in the past and why he chose to not
allow the open container suspension this year.
City Clerk BessieJo Wagner added that the fee waiver does not apply to the catering permit,
which is $20.
Councilor Swanson moved to approve the request to suspend the noise ordinance, waive
the park fees, and approve the fireworks display permit for Winter Carnival 2015 and
authorize the Mayor to sign all necessary documents. Councilor Witte seconded the motion.
In a roll call vote Councilor Swanson, Councilor Witte, Mayor Aymon, Councilor Giles,
and Councilor Scott all voted aye and the motion carried.
Mayor Aymon suggested that after Winter Carnival is over this year the City should meet with
McKenzie Christensen to discuss these changes for the following year.
AB 15-06 Utilities Rate Study Update to City Council
Nate Coyle, Airport Manger, Special Projects Manager, provided a status update on the Utilities
Rate Study. The team met initially in November to kick off the process and then again in
December to create a timeline and a process on how to complete the rate study. Mr. Coyle
reviewed the timeline and a list of tasks. By the end of February all the data is hoped to be
collected and it will be reviewed in March for a comprehensive proposal to be created and
presented to Council in April. Mr. Coyle stated that he would come back to Council with an
update near the end of February to confirm that the project has passed the data collection phase.
AB 15-01 Resolution 15-01 McCall City Council Meeting Schedule for 2015
Council discussed the meeting schedule for 2015, specifically the timing for the additional work
session that has been held on the afternoon of the fourth Friday in the past. Council agreed to
have the work session on the fourth Friday of each month from 9:00 a.m. to 11:00 a.m.
Councilor Scott moved to approve Resolution 15-01 adopting the McCall City Council
Meeting Schedule for 2015 as amended with the fourth Friday work sessions between 9:00
a.m. and 11:00 a.m. and authorize the Mayor to sign all necessary documents. Councilor
Swanson seconded the motion. In a roll call vote Councilor Scott, Councilor Swanson,
Mayor Aymon, Councilor Giles, and Councilor Witte all voted aye and the motion carried.
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AB 15-02 Resolution 15-02 Authorization for the Destruction of Records
BessieJo Wagner, City Clerk, presented the resolution for Destruction of Records. This
resolution authorizes the Clerk to notify all the City employees to purge their archived email
messages within the times specified.
Councilor Scott moved to adopt Resolution 15-02 allowing the destruction of documents
and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the
motion. In a roll call vote Councilor Scott, Councilor Giles, Mayor Aymon, Councilor
Swanson, and Councilor Witte all voted aye and the motion carried.
AB 15-05 Review and preparation discussion for the 3% LOT Community Discussion
In preparation for the upcoming LOT Community Discussion on January 13, Gene Drabinski,
City Manager, presented the outline for the discussion to Council. After an educational session
about the history of LOT tax in McCall, the group with break up into discussion groups at tables
with the Council members taking notes. The second activity will ask the attendees to allocate the
LOT tax into certain categories, which they will then prioritize. The results will be tallied and
displayed for the attendees.
Upcoming Meetings Schedule Discussion
BessieJo Wagner requested to add a debrief session to January 22 from the community meeting
on January 13. Also, the County Commissioners have asked to get together with the City Council
in Cascade.
CONSENT AGENDA
Staff recommended approval of the following items:
1. City Council Special Minutes — August 27, 2014
2. Warrant Registers
3. Payroll Report for Period ending December 19, 2014
There was a brief discussion on the minutes and the warrant register.
Councilor Witte moved to approve the Consent Agenda as amended. Councilor Swanson
seconded the motion. In a Voice call vote, all voted aye and the motion carried.
EXECUTIVE SESSION
At 7:32 p.m., Councilor Scott moved to go into Executive Session for
• Litigation - Pursuant to Idaho Code §67-2345(1) (f) To communicate with legal
counsel for the public agency to discuss the legal ramifications of and legal options
for pending litigation, or controversies not yet being litigated but imminently likely
to be litigated;
Councilor Swanson seconded the motion. In a roll call vote Councilor Scott, Councilor
Swanson, Mayor Aymon, Councilor Giles, and Councilor Witte all voted aye and the
motion carried.
Council discussed the Summers Litigation.
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January 8, 2015
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RETURN TO OPEN SESSION
At 8:03 p.m., Councilor Scott moved to return to Open Session. Councilor Giles seconded
the motion. In a voice call vote, all voted aye and the motion carried.
ADJOURNMENT
Without further business, the Mayor adjourned the meeting at 8:04 p.m.
ATTEST:
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