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HomeMy Public PortalAbout2015.01.08 Regular MinutesMINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) January 8, 2015 Agenda Call to Order and Roll Call Approve the Agenda Reports Pledge of Allegiance Public Comment Business Agenda Consent Agenda Executive Session Open Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:34 p.m. Mayor Aymon, Councilor Giles, Councilor Scott, Councilor Swanson, and Councilor Witte all answered roll call. City staff members present were Gene Drabinski, City Manager, Bill Punkoney, City Attorney; Linda Stokes, City Treasurer; Dennis Coyle, Parks and Recreation Director; Peter Borner, Public Works Director; Nathan Coyle, Airport Manager; Eric McCormick, Golf Course Superintendent; David Simmonds, Information System Manager; Meg Lojek, Library Director; Justin Williams, Police Chief; Michelle Groenevelt, Community Development Director; Erin Roper, Communications Coordinator; and BessieJo Wagner, City Clerk. APPROVE THE AGENDA Councilor Witte moved to approve the amended agenda as submitted. Councilor Swanson seconded the motion. In a voice vote all members voted aye and the motion carried. REPORTS 1 Gene Drabinski, City Manager, gave a brief explanation of who is going to be responsible for the airport, now that Nate Coyle has been given the new position of Special Projects Manager. Mr. Coyle will continue to manage the airport. Councilor Witte suggested that Carol Coyle, Grant Coordinator, create and maintain a report of ongoing grant activity, explaining what has been applied for and granted and where the grant is in its cycle. The New Mobility West Grant was denied. McCall City Council Regular Meeting January 8, 2015 Page 1 of 6 Michelle Groenevelt, Community Development Director, updated Council on the timeline for the Transit Center. Details were still being worked out and a location is being sought. The Downtown Master Plan shows the Transit Center in the City Ha11 Campus. Councilor Witte asked if the City was getting any reimbursement from ITD for the time spent working on the Lardo Bridge. Michelle Groenevelt explained that the disconnect between the design of the bridge and the construction, as the State provided an aesthetic plan and not the actual construction drawings. The railing height is an issue because it appears like it was designed for a highway and obstructs the view of the lake for pedestrians, bikers, and cars. City staff will continue to work with the State to correct some of the current design issues. Mayor Aymon asked if the golf course sold gift certificates, and if so could the certificates be made available to sell off-season at the front desk of City Hall. Mayor Aymon also asked if the pathways on the golf course were being kept clear of dog waste by the users. Eric McCormick, Golf Course Superintendent, thought that maybe 80% of the users were picking up their dogs' waste. Meg Lojek, Library Director, commented that the Library has been very busy and pushing the limits of the building. She explained that 63 children were squeezed into the children's room for story time. The Library Board is not pursuing a library district at this time, but rather pursuing funding through private donors. Mayor Aymon inquired about facilities for pickleball players as she had been approached by a group looking for an indoor place to play and who had been going to New Meadows to play pickle ball. Dennis Coyle, Parks and Recreation Director, explained that the only facilities that would accommodate indoor pickle ball were schools, which were already full with school activities as well as parks and recreation activities during the school year. Councilor Scott stated that she has heard great things about the youth basketball program. Justin Williams, Chief of Police, described the events leading to the arrest of a recent store burglary suspect. The suspect was located through the use of "old fashioned police work." The officers who apprehended the suspect were wearing full SWAT gear and were transported with the City's Parks and Recreation van. Police Chief Williams praised the team effort put forth by the City's police officers. Mayor Aymon asked Peter Borner, Public Works Director, about the status of licensing the snow removal drivers. Mr. Borner stated that city staff were still working with the issue and accumulating information. He gave kudos to the Police Department for helping Public Works with cars that were parked illegally. The Police Department was actually helping Cris track down contractors to explain the code and help them avoid being cited. Police Chief Williams added that Cris Malvich, Streets Superintendent, has been great to work with on this. The draft contract with the Sewer District is almost complete and has gone to the district's attorneys. The Council should be able to see the contract before the deadline in the end of February. LOT totals continue to grow. FY15 is turning out to be a record season. McCall City Council Regular Meeting Page 2 of 6 January 8, 2015 Community Development is getting fielding lots of inquiries regarding residential building for next year. The Council received copies of the following: 1. Library Board of Trustees — November 18, 2014 2. McCall Improvement Committee — October 9, 2014 3. Planning & Zoning Commission — November 4, 2014 Mayor Aymon led the audience in the Pledge of Allegiance at 6:06 p.m. PUBLIC COMMENT Mayor Aymon called for public comment at 6:07 p.m. Melissa Hamilton introduced herself as the new Extension Educator for the University of Idaho for Valley County. She is returning to Valley County and reaching out to the community with Extension Service programs that would benefit the area. She highlighted two programs to be offered by the Extension Service and gave her contact information. Hearing no further comments, Mayor Aymon closed the public comment. BUSINESS AGENDA AB 15-03 Local Option Tax (LOT) Commission Member Appointment - Snodgrass BessieJo Wagner, City Clerk, presented the candidate for the vacancy on the Local Option Tax Commission. Bob Thackeray has stepped down from the Local Option Tax Committee, who was also part of the Golf Advisory Committee. Roger Snodgrass has submitted a letter of interest for this position. Councilor Swanson moved to appoint Roger Snodgrass to the Local Option Tax Commission to a term to expire December 31, 2018. Councilor Scott seconded the motion. In a voice call vote, all voted aye and the motion carried. AB 15-04 Winter Carnival 2015 - Event Summary - Request for suspension of the noise ordinance and Request for approval of the fireworks display BessieJo Wagner, City Clerk, presented the Winter Carnival 2015 Event Summary, Request for suspension of the noise ordinance, and Request for approval of the fireworks display to Council. The Chamber of Commerce submitted an event plan and applications pertaining to Winter Carnival 2015, which is to be held from Friday, January 30 through Sunday, February 8, 2015. The Chief of Police, Fire Chief, Parks and Recreation Director, and Street Superintendent were also given copies of this event plan. However, prior to this Council meeting, Dennis Coyle, Parks and Recreation Director, denied the request to waive fees and asked that the Council make the decision of whether or not the fees should be waived. Mr. Coyle presented to Council a memo expressing his concerns about the burden placed on the City during Winter Carnival. He also explained how he would arrive at a cost for this permit. Council then had an extensive discussion regarding the cost of the permit for the Park. Council McCall City Council Regular Meeting Page 3 of 6 January 8, 2015 agreed that it would be fair for the City to recoup some of the costs imposed by Winter Carnival instead of waiving all fees, but the Council also agreed that it was "too late in the game" to impose the fee this year and perhaps should negotiate a fee for next year's Carnival. Councilor Witte also pointed out that these expenses would be a good use of LOT funds. Mayor Aymon asked Police Chief Williams if he had any issues with Winter Carnival. City Clerk BessieJo Wagner added that she and Chief Williams did not sign off on the Chamber's request for suspension of the Code pertaining to open container. Chief Williams explained that this is a common request during events, but although the suspension is supposed to be limited to a particular area, people tend to walk out of the area and the Code becomes difficult to enforce, and therefore Chief Williams and Mrs. Wagner were in agreement to not approve the suspension. Chief Williams stated that he informed McKenzie Christensen of the Chamber and recommended that open containers only be permitted within the enclosed beer garden in Carey Park. Chief Williams explained the differences from rules in the past and why he chose to not allow the open container suspension this year. City Clerk BessieJo Wagner added that the fee waiver does not apply to the catering permit, which is $20. Councilor Swanson moved to approve the request to suspend the noise ordinance, waive the park fees, and approve the fireworks display permit for Winter Carnival 2015 and authorize the Mayor to sign all necessary documents. Councilor Witte seconded the motion. In a roll call vote Councilor Swanson, Councilor Witte, Mayor Aymon, Councilor Giles, and Councilor Scott all voted aye and the motion carried. Mayor Aymon suggested that after Winter Carnival is over this year the City should meet with McKenzie Christensen to discuss these changes for the following year. AB 15-06 Utilities Rate Study Update to City Council Nate Coyle, Airport Manger, Special Projects Manager, provided a status update on the Utilities Rate Study. The team met initially in November to kick off the process and then again in December to create a timeline and a process on how to complete the rate study. Mr. Coyle reviewed the timeline and a list of tasks. By the end of February all the data is hoped to be collected and it will be reviewed in March for a comprehensive proposal to be created and presented to Council in April. Mr. Coyle stated that he would come back to Council with an update near the end of February to confirm that the project has passed the data collection phase. AB 15-01 Resolution 15-01 McCall City Council Meeting Schedule for 2015 Council discussed the meeting schedule for 2015, specifically the timing for the additional work session that has been held on the afternoon of the fourth Friday in the past. Council agreed to have the work session on the fourth Friday of each month from 9:00 a.m. to 11:00 a.m. Councilor Scott moved to approve Resolution 15-01 adopting the McCall City Council Meeting Schedule for 2015 as amended with the fourth Friday work sessions between 9:00 a.m. and 11:00 a.m. and authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Scott, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Witte all voted aye and the motion carried. McCall City Council Regular Meeting Page 4 of 6 January 8, 2015 AB 15-02 Resolution 15-02 Authorization for the Destruction of Records BessieJo Wagner, City Clerk, presented the resolution for Destruction of Records. This resolution authorizes the Clerk to notify all the City employees to purge their archived email messages within the times specified. Councilor Scott moved to adopt Resolution 15-02 allowing the destruction of documents and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a roll call vote Councilor Scott, Councilor Giles, Mayor Aymon, Councilor Swanson, and Councilor Witte all voted aye and the motion carried. AB 15-05 Review and preparation discussion for the 3% LOT Community Discussion In preparation for the upcoming LOT Community Discussion on January 13, Gene Drabinski, City Manager, presented the outline for the discussion to Council. After an educational session about the history of LOT tax in McCall, the group with break up into discussion groups at tables with the Council members taking notes. The second activity will ask the attendees to allocate the LOT tax into certain categories, which they will then prioritize. The results will be tallied and displayed for the attendees. Upcoming Meetings Schedule Discussion BessieJo Wagner requested to add a debrief session to January 22 from the community meeting on January 13. Also, the County Commissioners have asked to get together with the City Council in Cascade. CONSENT AGENDA Staff recommended approval of the following items: 1. City Council Special Minutes — August 27, 2014 2. Warrant Registers 3. Payroll Report for Period ending December 19, 2014 There was a brief discussion on the minutes and the warrant register. Councilor Witte moved to approve the Consent Agenda as amended. Councilor Swanson seconded the motion. In a Voice call vote, all voted aye and the motion carried. EXECUTIVE SESSION At 7:32 p.m., Councilor Scott moved to go into Executive Session for • Litigation - Pursuant to Idaho Code §67-2345(1) (f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated; Councilor Swanson seconded the motion. In a roll call vote Councilor Scott, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Witte all voted aye and the motion carried. Council discussed the Summers Litigation. McCall City Council Regular Meeting January 8, 2015 Page 5 of 6 RETURN TO OPEN SESSION At 8:03 p.m., Councilor Scott moved to return to Open Session. Councilor Giles seconded the motion. In a voice call vote, all voted aye and the motion carried. ADJOURNMENT Without further business, the Mayor adjourned the meeting at 8:04 p.m. ATTEST: l BessieJo W - gner, C :* Y lerk McCall City Council Regular Meeting Page 6 of 6 January 8, 2015