HomeMy Public PortalAbout11/22/2010 CCM273
MEDINA CITY COUNCIL MEETING MINUTES OF NOVEMBER 22, 2010
The City Council of Medina, Minnesota met in regular session on November 22, 2010 at
7:00 p.m. in the City Hall Chambers. Mayor Crosby presided.
I. ROLL CALL
Members present: Crosby, Siitari, Smith, and Weir.
Members absent: Johnson
Also present: City Attorney Ron Batty, Police Chief Ed Be!land, City Planner Dusty
Finke, Public Works Superintendent Steve Scherer, and City Administrator Chad
Adams.
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
The agenda was accepted as presented.
IV. APPROVAL OF MINUTES
A. Approval of the November 8, 2010 Regular City Council Meeting Minutes
Adams noted that grammatical and technical corrections could be submitted to him or
via email.
It was noted on page four, line 35, it should state: "...are that would meet the
Metropolitan Council density requirements in our comprehensive plan..." On page five,
line 16, it should state, "...by following the line that most impacts the neighboring
community." "...loss of two home sites, rather than the nine staff proposed." On page
six, line 12, it should state, "...is has been used in this the metropolitan area." On page
six, line 14, it should state "Smith said this is good management seRaprsna+se
incorporating compost and deep -tilling..." On page six, line 23, it should state, "Weir
asked if metering outside watering use this system would reduce water use in the City."
On page six, line 49, it should state, "...agreed this would be a lower cost than installing
a well." On page eight, line 35, it should state, "She commended the applicant for their
work with staff to date in order to meet our ordinances." On page eight, line 45, it
should state, "...who has owned the Nolan five acres for the 25 years." On page nine,
line 43, it should state, "Crosby asked about the planning rationale for access..." On
page ten, line nine, it should state, "Weir asked if noted that Toll Brothers is offering
money for neighboring lots in order to redevelop that land. If some future developer
may try were to do the same in the Elm Creek neighborhood, it whieka may result in
many more cars en at the Elm Creek intersection." On page ten, line 19, it should state,
"...landownership issues for over 40 years, planning should not be altered to address it."
On page ten, line 29, it should state, "... was split 40 years ago, we would now be
dealing with a five acre parcel."
On page ten, line 49, it should state, "...road connections..." On page 11, line 30, it
should state, "...with the edges reserved for denser sewered housing." On page 11, line
41, it should state, "...grass should be fine if hand watered with a hose." On page 11,
line 46, it should state, "...line" shown on the exhibit..." On page 12, line 19, it should
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state, "...cxcosc replacement tree plantings will be made on site." On page 12, line 31,
it should state, "Crosby asked if suggested that affordable units be a factor..." On page
13, it was noted that the minutes followed agenda and not the presentation, in example
lines 36 through 49, and the minutes should reflect how the meeting transpired. On
page 14, line 15, it should state, "...open contest issue." On page 14, line 20, it should
state, "topographical data..." On page 15, line 50, it should state, "...parking is just an
area for two to three cars..." On page 16, line 33, it should state, "...the other
information was taken out of context without a comparable range of salaries." On page
16, line 42, it should state, "Crosby said the city is also in considering a giving cost of
living, increase was given data from 146 other communities..." On page 16, line 46, it
should state, "...waste water management..." On page 16, line 47, it should state,
"...which will prove to be very costly."
Moved by Smith, seconded by Weir, to approve the November 8, 2010 Regular City
Council meeting minutes as amended. Motion passed unanimously.
V. CONSENT AGENDA
A Approve ISDN PRS DSS Advaneed ear I IAS Bulk Rated Aegreement with
Qwest
B. Approve Snow Removal Services Agreement with Designating Nature Inc.
C. Approve Geotechnical Services Agreement with Northern Technologies,
Inc. (for Hunter Dr. S)
D. Approve Geotechnical Services Agreement with Northern Technologies,
Inc. (for Hunter Dr. N)
E. Approve Medina Morningside Well No. 1 Repair Services Agreement
w/Bergerson-Caswell, Inc.
F. Approve Amendment 1 to Residential Recycling Grant Agreement with
Hennepin County
G. Approve Amendment to City Capitalization Policy
H. Resolution Granting Preliminary Plat Approval for Fortuna Farms, Located
at 1425 Tamarack Dr.
I. Resolution to Amend and Restate Flexible Spending Account Plan
J. Resolution to Amend and Restate Health Reimbursement Arrangement
Plan
K. Resolution Authorizing Execution of Safe and Sober Communities
Agreement
Crosby asked to remove item A (Approve ISDN PRS, DSS Advanced or UAS Bulk
Rated Agreement with Qwest) from the consent agenda.
Adams noted that some technical changes had been made to some items on the
consent agenda.
Moved by Smith, seconded by Weir, to approve the consent agenda. Motion passed
unanimously.
A. Approve ISDN PRS, DSS Advanced or UAS Bulk Rated Agreement with
Qwest
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275
Crosby stated that he had read through the. Qwest contract and expressed concern with
the length of the contract and penalty for early cancelation. He stated that he would like
to empower Adams to negotiate with Qwest to possibly obtain cancelation without
penalty in the future.
Adams advised that the agreement is drafted as is because it's a bulk rate agreement,
which is resulting in savings of over $600 per month to the City. He stated Staff has
discussed the terms with Qwest and they have stated we can opt the non -bulk rate
agreement instead. Adams added that the service agreement would transfer to another
property if City facilities were to move in the next five years. He noted that he would
double check with Qwest on the contract penalty.
Moved by Weir, seconded by Smith, to approve ISDN PRS, DSS advanced or UAS bulk
rated agreement with Qwest, with direction for staff to attempt to negotiate further in
regard to cancelation penalties after 12 months of service. Motion passed
unanimously.
VI. PRESENTATIONS
A. Minnesota GreenStep Cities Program — Phillip Muessiq, Minnesota
Pollution Control Agency (MPCA)
Phillip Muessig, MPCA, provided background information regarding the Minnesota
GreenStep Cities program. He advised that this program would assist cities in reaching
the goal for green energy for the future. He stated that this program not only works with
energy but also works with other functions, such as water or transportation. He advised
that the program is based on best practices. He summarized the items that would be
required for a city to be recognized as a GreenStep City and noted that progress could
be tracked via their website. He noted that this program would not fund improvements
but could help to challenge and assist cities.
Crosby stated that the City of Medina already takes action in most of the 28 listed items
for this program and questioned what assistance this program would provide. He
believed that this program would be more beneficial in cities which are not as
environmentally conscious.
Phillip Muessig commended Medina for the work already in progress but believed that
additional information and challenges could be provided through this program.
Amir Nadav, resident of Eagan, provided background information regarding the
environmental aspects of the City of Eagan's environmental commission and how the
City joined the GreenStep Cities program. He explained how the program has helped
Eagan and how the program could assist other cities.
Smith noted that this program could be used as a resource and believed that cities
should challenge themselves.
Crosby stated that he believed staff should review the actual amount of staff time that
would be required to participate in this program.
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276
Melissa Martinson noted that she would be joining the City Council in January and
questioned if standards needed to be met or an item simply needed to be implemented.
Phillip Muessig noted that some items are quantifiable and advised that there are
options within each best practice.
Adams noted that further discussion on this program would be planned for the Council's
goal setting session in January or February 2011.
VII. COMMENTS
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Park Commissioner Chris Hilberg advised that the Commission had met the previous
week and discussed a request from an Eagle Scout. He noted that the identified project
was to build a pavilion at Holy Name Park and advised that the consensus was that
while the project was liked by the Commission the issue of available funding was
discussed. He noted that a member of the Park Commission and staff would develop a
policy for dealing with requests of this nature. He advised no formal action was taken
and noted that the request would come back before the Commission in the future.
Crosby advised that the Council had already discussed this item at a previous meeting
and relayed the position of the Council, which was that any project to be so considered
should be in the existing capital improvement plan.
Hilberg noted that Scherer had expressed those thoughts to the Park Commission as
well.
Smith suggested reviewing the previous Park Commission and Council minutes to
determine why the item had originally been removed from the Parks CIP.
Hilberg advised that the Commission had also discussed the issue of park dedication
with the Enclave of Medina development and provided an update on the issue.
C. Planning Commission
Planning Commissioner Kathleen Martin noted that the Commission held a meeting on
November 9, 2010 and discussed a comprehensive plan amendment requested by two
neighbors. She advised that the residents would like their property to be zoned as
agricultural preserve. She reviewed the discussion of the Commission and noted that
the Commission recommends approval of the request to the City Council.
VIII. NEW BUSINESS
A. Resolution Establishing Municipal State Aid Streets
Finke advised that the Council had previously approved a map designating the MSA
routes. He noted that in working with adjacent cities all the necessary documentation
and approval had been obtained, and advised that the City must approve this resolution
to submit to the State for formal approval.
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November 22, 2010
277
Moved by Smith, seconded by Weir, to approve the resolution establishing municipal
state aid streets. Motion passed unanimously.
B. Housing Action Plan
Finke provided background information regarding this item and noted that the Council
adopted a resolution to participate in the local housing incentive program in August of
2010. He stated that as a condition of participation the City is required to adopt the
goals of the Metropolitan Council, which has been done. He advised that the City must
also establish a draft housing plan in order to participate in the program and noted that
staff did complete a draft housing plan for the Council to review and approve tonight.
He then summarized the draft housing action plan for the Council, explaining how the
City would work towards the goals adopted in August through policies and actions.
Crosby suggested alternate language in regard to the fee schedule.
Finke noted that the housing action plan of the City could exceed the minimums
expressed by the Met Council and explained the different ways in which the plan could
exceed the minimum requirements. He advised that the draft housing action plan
presented would meet the minimum requirements of the Met Council.
Crosby noted that the Council should first approve this draft housing action plan to be
eligible for grant funding and advised that the document could be amended in the future.
Moved by Smith, seconded by Weir, to approve the Housing Action Plan with the
revisions to zoning flexibility and alternative language in regard to the fee schedule.
Motion passed unanimously.
IX. CITY ADMINISTRATOR REPORT
A. Schedule Special Council Meeting on December 7, 2010
Moved by Weir, seconded by Siitari, to schedule a special Council meeting on
December 7, 2010 at 6:00 p.m. Motion passed unanimously.
X. MAYOR & CITY COUNCIL REPORTS
Weir stated that she and Adams would present something to the Council in the future on
methods and options for funding the Elm Creek and Pioneer -Sarah Creek Watershed
Commissions capital improvement plans.
Crosby stated that the annual holiday party/celebration of service banquet would be held
on December 2, 2010 at 5:00 p.m.
Xl. APPROVAL TO PAY THE BILLS
Moved by Smith, seconded by Weir, to approve the bills, EFT 000895-000918 for
$71,392.23 and order check numbers 036171 and 036209-036267 for $108,144.79, and
payroll EFT 503121-503151 for $45,433.29 and payroll checks 020260-020295 for
$3,107.81.Motion passed unanimously.
XII. CLOSED SESSION: ACQUISITION OF PROPERTY
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278
The meeting adjourned to closed session to discuss the acquisition of property at 1600
Prairie Drive at 8:46 p.m.
The Council entered open session at 9:02 p.m.
XIII. CLOSED SESSION: LABOR NEGOTIATIONS
The meeting adjourned to closed session to discuss labor negotiations at 9:03 p.m.
The Council entered open session at 9:19 p.m.
Crosby announced that City Administrator Adams was provided with direction to proceed
with discussions on the acquisition of property at 1600 Prairie Drive.
Crosby announced that City Administrator Adams and Police Chief Ed Belland were
provided with direction to discuss an amendment to the current Police labor agreement.
XIII. ADJOURN
Moved by Weir, seconded by Siitari to adjourn the meeting at 9:20 p.m. Motion passed
unanimously.
I
T.M. Crosby, Jr., Mayor
Attest:
Chad M. Adams, City Administrator -Clerk
T
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279
ORDER CHECKS November 4, 2010 - November 18, 2010
036209 AGGREGATE INDUSTRIES- $1,371.85
036210 PAUL COGHLAN $400.00
036211 COMMERCIAL ASPHALT CO $457.11
036212 JULIE MCDONALD $150.00
036213 MEDINA WILLOW BUSINESS $1,000.00
036214 CAREFREE SERVICES INC $1,210.30
036215 COMMERCIAL ASPHALT CO $1,416.73
036216 Office of Child Support Enforc $240.00
036217 ACCLAIM BENEFITS LLC $115.50
036218 ALLSTAR ELECTRIC $344.28
036219 BATTERIES PLUS $413.51
036220 BUDGET PRINTING $30.22
036221 CARLSON BUILDING SERVICES $494.92
036222 CIPHER LABORATORIES INC. $3,816.36
036223 DESIGNING NATURE, INC $154.97
036224 DESLAURIERS & SONS INC $200.00
036225 DOBOS $26.00
036226 ELITE CLEANERS & $10.69
036227 ESS BROS. & SONS, INC $225.51
036228 GMH ASPHALT CORP $38,197.86
036229 GOPHER SIGN COMPANY $1,783.49
036230 HAMEL LUMBER & SUPPLY INC $307.15
036231 HAMEL LIONS CLUB $100.00
036232 HD SUPPLY WATERWORKS $127.91
036233 HENN COUNTY INFO TECH $909.36
036234 HENRYS WATERWORKS INC $214.38
036235 HONEST AUTO LLC $292.47
036236 HOSTINGMINNESOTA.COM $17.98
036237 INTERFAITH OUTREACH $2,500.00
036238 INTL CITY/COUNTY MGMT $766.00
036239 JANS LAWN & LANDSCAPE $529.00
036240 JLR GARAGE DOOR SERVICE $143.44
036241 JOHN DEERE LANDSCAPES $231.15
036242 JOHN E REID & ASSOC INC $425.00
036243 KENNEDY & GRAVEN $5,770.80
036244 LAW ENFORCEMENT $500.00
036245 LEAGUE OF MINNESOTA CITIES $590.00
036246 CITY OF LONG LAKE $618.76
036247 LORETTO TOWING $130.39
036248 MARCO INC $200.62
036249 METROPOLITAN COUNCIL $2,079.00
036250 MIDWEST ASPHALT $3,597.19
036251 MILL CITY SECURITY $256.50
036252 MORTON SALT $11,885.38
036253 NELSON ELECTRIC MOTOR $250.00
036254 OFFICE DEPOT $260.93
036255 OFFICE OF ENTERPRISE $10.00
036256 OLSEN COMPANIES INC $206.91
036257 PEGS COUNTRYSIDE CATERING $375.67
036258 SCHARBER & SONS, INC. $77.30
036259 SCHOENING EXCAVATING INC $602.50
036260 ST JOSEPH EQUIPMENT $751.34
036261 STREICHER'S $545.93
036262 SUN PRESS & NEWSPAPERS $36.41
036263 SUPERIOR WIRELESS $35.00
036264 VESSCO, INC. $318.26
036265 WACONIA FARM SUPPLY $29.90
036266 WESTSIDE WHOLESALE TIRE $675.71
036267 YOCUM OIL CO. INC $19,717.15
036171 VOID $0.00
Total Order Checks $108,144.79
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November 22, 2010
280
E-CHECKS November 4, 2010 - November 18, 2010
000895E WHCEA $2,160.14
000896E VALVOLINE FLEET SERVICES $80.18
000897E XEROX CORPORATION $46.27
000898E XCEL ENERGY $8,631.42
000899E AFLAC $149.46
000900E GLENWOOD INGLEWOOD $59.69
000901E PR PERA $10,999.63
000902E PR FED/FICA $11,738.74
000903E PR MN Deferred Comp $1,175.00
000904E PR STATE OF MINNESOTA $2,486.25
000905E CITY OF MEDINA $20.00
000906E FARMERS STATE BANK OF $20.00
000907E ACCLAIM BENEFITS LLC $1,025.24
000908E ACCLAIM BENEFITS LLC $1,057.43
000909E ELAN FINANCIAL SERVICE $1,942.32
000910E PAYMENT SERVICE NETWORK $54.90
000911E PITNEY BOWES POSTAGE BY $1,000.00
000912E EXXONMOBIL $165.71
000913E MEDIACOM OF MN LLC $46.95
000914E CULLIGAN-METRO $32.38
000915E CITY OF PLYMOUTH $628.48
000916E CENTERPOINT ENERGY $100.47
000917E FRONTIER $56.47
000918E HEALTHPARTNERS $27,715.10
Total Order Checks $71,392.23
PAYROLL DIRECT DEPOSIT November 4, 2010 — November 18, 2010
503121 SIITARI, MIKE $190.87
503122 ADAMS, CHAD M. $2,762.71
503123 BARNHART, ERIN A $1,392.20
503124 BELLAND, EDGAR J $2,576.22
503125 BOECKER, KEVIN D $1,821.19
503126 CONVERSE, KEITH A. $1,722.48
503127 COONEY, DALE T. $569.54
503128 CROSBY, THOMAS M. JR $327.07
503129 DAY, JEANNE M $2,038.34
503130 DINGMANN, IVAN W. $1,976.71
503131 DOMINO, CHARMANE $1,854.02
503132 FINKE, DUSTIN D $1,806.92
503133 GALLUP, JODI M $1,562.35
503134 GLEASON, JOHN M. $1,652.51
503135 GREGORY, THOMAS $1,815.39
503136 HALL, DAVID M. $1,814.23
503137 JESSEN, JEREMIAH S. $1,628.90
503138 KLAERS GROTHE, ANNE M. $586.53
503139 KORDIAK, JEFFREY $498.27
503140 LANE, LINDA $1,271.82
503141 LEUER, GREGORY J. $1,775.54
503142 MCGILL, CHRISTOPHER R $1,870.08
503143 NELSON, JASON $2,230.30
503144 PETERSON-DUFRESNE, DEBRA $1,291.78
503145 PORTINEN, TERI $1,240.73
503146 REINKING, DEREK M $1,606.77
503147 SCHERER, STEVEN T. $1,901.00
503148 SMITH, CAROLYN A $230.87
503149 VIEAU, CECILIA M $1,086.59
503150 VINCK, JOHN J $2,100.49
503151 WEIR, ELIZABETH V. $230.87
Total Payroll Direct $45,433.29
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281
PAYROLL CHECKS November 4, 2010 - November 18,2010
020260 VOID $0.00
020261 BENSON, BEN $99.27
020262 BENSON, DIANN $69.26
020263 BOHN, JUDITH $92.35
020264 CHRISTOPHER, MARK $64.64
020265 CHRISTOPHER, SHARRON $94.65
020266 DALBEC, DEBRA $94.65
020267 DEGMAN, ELEANOR $76.18
020268 EVANS, KAREN $64.64
020269 FLAIG, SHARRIE $76.18
020270 FOOTE, RANDALL $66.95
020271 GARBERICK, MARGARET $78.50
020272 GREENE, LEONARD $64.64
020273 GREGOR, PATTY $92.35
020274 KEARIN, MARJORIE $106.20
020275 KELLER-SILLOWAY, ANN $27.70
020276 KITZMAN, SALLY $106.20
020277 OLKON, ELLIS $64.64
020278 RICHMOND, KATHRYN $103.89
020279 RICHMOND, TERRY $106.20
020280 RILEY, JOHN $143.14
020281 SCHMIDT, KATHLEEN $106.20
020282 SCHNEIDER, SHIRLEY $64.64
020283 SHIKINSKI, JEAN $27.70
020284 SIVETS, COLLEEN $76.18
020285 SPALLA, DIEDRE $101.58
020286 VANDERBOOM, JULIE $92.35
020287 VELCH, PATRICIA $143.14
020288 VERBICK, DONALD $0.00
020289 WHITEHEAD, ANDREW B $64.64
020290 WILE, WENDY $103.89
020291 WILSON, JAMES $106.20
020292 ZONNEVELD, CHRISTINE $94.65
020293 JOHNSON, DANIEL $226.63
020294 VAN BUREN, RONALD $106.20
020295 VERBICK, DONALD $101.58
Total Payroll Checks $3,107.81
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