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Home My Public Portal About20131023 - Minutes - Board of Directors (BOD) October 23, 2013 Board Meeting 13-29 *Approved by the Board of Directors on November 13, 2013 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle Los Altos, CA 94022 October 23, 2013 APPROVED MINUTES* SPECIAL MEETING – CLOSED SESSION I. CALL TO ORDER Vice-President Harris called the Special Meeting of the Midpeninsula Regional Open Space District Board of Directors to order at 5:00 p.m. II. ROLL CALL Members Present: Pete Siemens, Nonette Hanko, Larry Hassett, Cecily Harris, and Curt Riffle Members Absent: Jed Cyr and Yoriko Kishimoto Staff Present: Assistant General Manager Ana Ruiz, General Counsel Sheryl Schaffner, Assistant General Counsel Hilary Stevenson, Real Property Manager Mike Williams, Senior Real Property Planner Sandy Sommer, Real Property Specialist Allen Ishibashi Vice-President Harris adjourned the Special Meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 7:00 p.m. REGULAR MEETING I. CALL TO ORDER Vice-President Harris called the Regular Meeting of the Midpeninsula Regional Open Space District Board of Directors to order at 7:03 p.m. Meeting 13-29 Page 2 II. ROLL CALL Members Present: Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto, Curt Riffle, and Pete Siemens Members Absent: Jed Cyr Staff Present: General Manager Steve Abbors, Assistant General Manager Ana Ruiz, Assistant General Manager Kevin Woodhouse, General Counsel Sheryl Schaffner, Assistant General Counsel Hilary Stevenson, Administrative Services Manager Kate Drayson, Natural Resources Manager Kirk Lenington, Acting Planning Co-Manager Tina Hugg, Public Affairs Manager Shelly Lewis, Communications Media Supervisor Amanda Kim, Human Resources Supervisor Candice Basnight, Real Property Manager Mike Williams, Real Property Specialist Allen Ishibashi, Operations Manager David Sanguinetti, and District Clerk Jennifer Woodworth Vice-President Harris reported that no reportable action was taken during the closed session. III. ORAL COMMUNICATIONS There were none. IV. ADOPTION OF AGENDA Motion: Director Hanko moved, and Director Riffle seconded the motion to adopt the agenda. VOTE: 6-0-0 (Director Cyr absent) V. SPECIAL ORDER OF THE DAY Public Affairs Manager introduced Communications Media Supervisor Amanda Kim to the Board of Directors. VI. CONSENT CALENDAR Director Hassett stated his vote on the Consent Calendar would not be a vote on claim number 20163 of Agenda Item #1. Motion: Director Siemens moved, and Director Hanko seconded the motion to approve the Consent Calendar. VOTE: 6-0-0 (Director Cyr absent) Agenda Item #1 – Approve the Revised Claims Report Director Hassett recused himself from claim number 20163. Meeting 13-29 Page 3 Agenda Item #2 – Renewal of a Lease and Management Agreement with Peninsula Open Space Trust (POST) for one-half interest in the Behroozi Property at Sierra Azul Open Space Preserve (Santa Clara County Assessor Parcel Numbers: 537-09-007 and 537-09- 008) (R-13-91) Agenda Item #3 – Renewal of a Lease and Management Agreement with Peninsula Open Space Trust (POST) for the Former Gottsleben/Sonntag Property at Long Ridge Open Space Preserve (San Mateo County Assessor Parcel Number: 085-120-210) (R-13-90) VII. BOARD BUSINESS Agenda Item #4 – Mindego Landfill Removal Agreement Amendment Update (R-13-100) Natural Resources Manager Kirk Lenington provided the staff report outlining the history of the Mindego Ranch site and the landfill located on the site. Mr. Lenington described the evaluation of the landfill completed by Geocon Consultants, including the landfill’s contents, capping, and stability. Finally, Mr. Lenington reported the distribution of the Mindego Landfill escrow funds resulting from the Landfill Removal Agreement Amendment. Directors Riffle inquired about the fencing that will surround the landfill site including its location and ongoing maintenance. Mr. Lenington described where the proposed fencing will be located. Director Siemens and Harris stated that they would prefer for no fencing be erected if this is allowable under the closure in place. Public hearing opened at 7:25 p.m. No speakers were present. Public hearing closed at 7:25 p.m. No action was taken on this item. General Counsel Sheryl Schaffner reported that this action results from direction given to staff at a closed session held on January 26, 2011. Agenda Item #5 – Approval of Salary Adjustments and Amendments to Employment Agreements for the Board Appointees: General Manager, General Counsel and District Controller (R-13-101) Human Resources Supervisor Candice Basnight provided the staff report reporting that the action being considered tonight results from previous meetings of the Board Appointee Evaluation Committee and the Board of Directors held from May to December 2013. Public hearing opened at 7:31 p.m. No speakers were present. Meeting 13-29 Page 4 Public hearing closed at 7:31 p.m. Director Riffle commented that he would like the Board Appointee Evaluation Committee to meet before the end of the year to review the process. Director Cyr arrived at 7:42 p.m. Motion: Director Siemens moved, and Director Riffle seconded the motion to adopt the resolutions to (1) adjust the General Manager’s base salary upward to $207,924; (2) adjust the General Counsel’s base salary upward to $186,909; (3) adjust the Controller’s base salary upward to $33,153; (4) adopt the resolution approving adjustments to the Employer Paid Member Contributions to the California Public Employees Retirement System; (5) authorize the Board President to execute the commensurate related amendments to the Board Appointee Employment Agreements; and (6) charge the Board Appointee Evaluation Committee to review the process for Board Appointee evaluations. VOTE: 7-0-0 VIII. COMMITTEE REPORTS There were none. IX. STAFF REPORTS Real Property Manager Mike Williams reported that the demolition at the Powell property is scheduled to be completed by mid-November. Administrative Services Manager Kate Drayson reported that several of her staff members attended the New World Systems Customer Conference in Scottsdale in early October. Members of the administrative services staff and human resources staff attended the CalPERS Educational Forum in San Jose this week. Assistant General Manager Ana Ruiz reported that she and other District staff met with members of San Mateo County staff regarding their permitting process and opportunities for streamlining that process, including proposed master permits for the District related to grading and coastal development. Natural Resources Manager Kirk Lenington reported that the next Vision Plan public deliberation meeting will be held next Monday at West Valley College in Saratoga. Acting Planning Co-Manager Tina Hugg reported on the progress of the Mt. Umunhum demolition, the Mindego Staging Area, and the El Corte de Madera Staging Area. General Counsel Sheryl Schaffner reported CalJPIA’s risk manager assigned to the District attended this morning all-staff meeting to provide a brief report on the District’s risk assessment. General Manager Steve Abbors reported that he has been working with the General Manager of the Open Space Authority related to coordination of efforts. Meeting 13-29 Page 5 X. DIRECTOR REPORTS Directors Hassett, Hanko, Riffle, Siemens, and Cyr attended the Audrey Rust Event at Mindego Gateway on October 20th. Directors Hassett, Riffle, Harris, and Cyr attended the Vision Plan public deliberation meeting in Half Moon Bay on October 21st. The Board of Directors thanked staff for their efforts at recent Board Study Sessions and Workshops. Director Cyr reported that he and General Manager Abbors attended the League of Conservation Voters 20th Annual Environmental Awards and Fundraising Event to accept several certificates of commendation and an award on behalf of the District. The Board submitted their compensatory forms to the District Clerk. XI. ADJOURNMENT President Cyr adjourned the Regular Meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 8:16 p.m. ________________________________ Jennifer Woodworth District Clerk