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HomeMy Public PortalAbout2015.02.26 Regular MinutesMINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) February 26, 2015 Agenda Call to Order and Roll Call Approve the Agenda Work Session Pledge of Allegiance Public Comment Business Agenda Consent Agenda Executive Session Open Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:32 p.m. Mayor Aymon, Councilor Giles, Councilor Scott, Councilor Swanson, and Councilor Witte all answered roll call. City staff present was Gene Drabinski, City Manager; Bill Nichols, City Attorney; Linda Stokes, City Treasurer; Nathan Coyle, Airport Manager; Director; Peter Borner, Public Works Director; David Simmonds, Information Systems Manager; Dennis Coyle, Parks and Recreation Director; Justin Williams, Chief of Police; and BessieJo Wagner, City Clerk. APPROVE THE AGENDA Councilor Swanson moved to approve the agenda as submitted. Councilor Witte seconded the motion. In a voice vote all members voted aye and the motion carried. WORK SESSION 1 AB 15-30 Cooperative Operational Wastewater Treatment Agreement between the City of McCall and Payette Lakes Recreational Water and Sewer District Nate Coyle, Special Projects Manager, presented the work session for the Cooperative Operational Wastewater Treatment Agreement between the City of McCall and Payette Lakes Recreational Water and Sewer District (PLRWSD). The intent of this work session today was to provide Council with another opportunity to address any remaining questions or concerns within McCall City Council Regular Meeting February 26, 2015 Page 1 of 7 the Cooperative Agreement with the District. As a recap, this Agreement was developed as a stepping stone for the City as discussion is beginning with the District for collaboration and eventual consolidation effort. The agreement was put together with the assistance of Bi11 Gigray from White Peterson. Since the last time the Agreement was seen by Council it has been seen by the District, the City, DEQ has looked at the Draft Agreement, and attorneys from both parties have seen it, and some discussion with Council to address concerns. Mr. Coyle provided a summary of changes that occurred after the draft had been seen by all the parties. Mr. Coyle reviewed the changes that had affected the draft agreement, mostly changes in verbiage as recommended by DEQ. The Council discussed cost sharing and whether this would be based on usage (flow) or whether there would be fixed costs that are shared equally. Councilor Witte thought a clause should be added about reviewing cost sharing over time (one to two or even five years, etc.), but both groups would reevaluate if this is a fair and equitable distribution of costs. Since the Agreement is fairly indefinite Councilor Witte thought there should be a way to balance these costs if they need to be shared more fairly. Mr. Coyle explained the rationale behind the cost sharing breakdown. Council agreed that the entire Agreement, including the distribution of cost sharing, should be reviewed on a periodic basis, perhaps every five years as it is with the reuse permit. Mayor Aymon led the audience in the Pledge of Allegiance at 6:10 p.m. PUBLIC COMMENT Mayor Aymon called for public comment at 6:10 p.m. Hearing no comments, Mayor Aymon closed the public comment period. BUSINESS AGENDA AB 15-26 Golf Advisory Committee Member Appointment — Terry Lewis and Rita Bolli- Neal The Golf Advisory Committee had two vacancies. The vacancies were advertised in the Star News for two weeks and three letters of interest were received. The Golf Advisory Committee reviewed each of the letters and unanimously recommended to appoint Terry Lewis and Rita Bolli-Neal to the Golf Advisory Committee. Councilor Swanson moved to appoint Terry Lewis and Rita Bolli-Neal to the Golf Advisory Committee. Councilor Scott seconded the motion. In a voice vote, all members voted aye, and the motion carried. McCall City Council Regular Meeting Page 2 of 7 February 26, 2015 AB 15-32 Prosecutor's Annual Report to Council City Prosecuting Attorney Jay Kiiha presented his annual report to Council stating that two types of crimes are prosecuted -- misdemeanors (jail time) and infractions (monetary fine). He stated that last year about 750 cases were processed, all related to City arrests. Those cases either pled out, they went through a diversion program, or they were challenged in some way using the court process. Mr. Kiiha stated that the City has four major areas of crimes, the biggest being traffic crimes (speeding tickets, license issues), next are misdemeanor drug offenses, the third area is violent crime -- domestic violence, battery, etc. and the fourth is disturbing the peace. Of those 750 cases, 180 were litigated but most were settled. Mr. Kiiha stated that this year there were more cases, although the number of litigated cases has stayed about the same. Last year Mr. Kiiha attended a U.S. Secret Service training related to computer crimes where he learned to dismantle computers so they can be used as evidence. He stated that the training enabled the Police Department to go through similar training and eventually the McCall Police Department will be able to investigate computer crimes at the same level as the Idaho State Police. Councilor Witte asked about the diversion program. Mr. Kiiha stated that the program is for first- time offenders who are not violent or not a DUI. He stated that they may plead guilty but it is wiped clean after they complete community service or education. Police Chief Williams added that Prosecutor Kiiha has been fantastic to work with on the ATM robbery case and it cast a favorable light on the Police Department in a story that made national news. AB 15-33 2014 Annual Report to Council — Airport, Information Systems, and Police Department Airport Nate Coyle, Airport Manager, delivered the Airport's Annual Report to Council. McCall Airport (KMYL) is the fourth busiest general aviation airport in Idaho. He reported that not only do the private aviators operate from here, but it is also critical of operations of the Forest Service, Life Flight, and also a gateway to the backcountry. Mr. Coyle listed some of the Airport's accomplishments in 2014 (updated Hangar Lease Agreement template, completed FAA grant -funded maintenance, enhanced sewer infrastructure for the hangars, completed inspection of 68 hangars, and worked towards land acquisition). Mr. Coyle then gave some statistics on Airport use in 2014. Mr. Coyle summarized goals for 2015 as accomplishing the land acquisition, review the lease rates for hangars, paving projects, update snow removal equipment, and find new ways to increase revenue. Information Systems David Simmonds, Information Systems Manager, gave an update on the 2014 activities within the IT Department. He reported that this year more effort was spent on planning than in the past. McCall City Council Regular Meeting Page 3 of 7 February 26, 2015 Mr. Simmonds stated that data capacity numbers are almost triple what they were a year ago, so data storage has become one of the department's biggest challenges. He explained that some of the responsibilities of the IT Department are handling the phone system, fiber and wireless networks between the buildings and facilities, email systems, databases, and negotiating for external services like internet and phone service. In 2014 Mr. Simmonds worked with ITD regarding the Lardo Bridge project so that conduit space was reserved for the City to allow for future extension if necessary. Mr. Simmonds commented that resources are squeezed to perform the current functions. Growth of need is greater than growth of budget. The cost of software goes up but there is little room to negotiate prices. Mayor Aymon asked how the tablet deployment is going. Mr. Simmonds replied that tablets have been given out to all the members of Planning and Zoning and members of City Council that wanted them. Mr. Simmonds is considering deploying tablets within Public Works so field work can be done on asset management with tablets. Police Department Chief Justin Williams gave his annual report for the Police Department in 2014. He reported that the major goal for the year was to build up the Community's perception and trust of the PD. Staffing is at 15-1/2 positions. He also stated that there was a goal was to staff for a minimum of two officers on every 12-hour shift. The PD is still trying to fill the position of code enforcement officer. Chief Williams reported that calls for service were up 3.1% (2,734 calls) compared to the previous year. He stated that there were two resignations during the year; neither position had been filled. Chief Williams stated that some new equipment was purchased last year through grants -- recent grants from ITD paid for light bars, radios, vehicular equipment, video cameras, and ballistic vests. He also reported that crime statistics remained relatively flat compared to the previous year. Mayor Aymon complimented the Police Department and the work they have done this past year. AB 15-22 McCall Police Department Winter Carnival Update Chief Justin Williams reviewed the Police Department service calls associated with the 2015 Winter Carnival festivities. The Police Department used fewer external agencies than the previous year (12 instead of 14), some of which were Idaho State Police, Valley County Sheriff, Cascade PD, Fish & Game, and Probation and Parole. Chief Williams reported that the cost of staffing for the parade was $1,923 internally and $2,411 externally, a total of $5,799. Chief Williams gave the statistics on crimes and service calls for the police department, which were relatively flat compared to last year. McCall City Council Regular Meeting Page 4 of 7 February 26, 2015 AB 15-31 FY14 Audit Report presented by Linda Stokes, City Treasurer Linda Stokes, City Treasurer, presented the annual report for the fiscal year ended September 30, 2014. AB 15-28 Request for Approval of the Cooperative Operational Wastewater Treatment Agreement between the City of McCall and Payette Lakes Recreational Water and Sewer District Nate Coyle, Special Projects Manager, presented for approval the Cooperative Wastewater Treatment Agreement between the City of McCall and Payette Lakes Recreational Water and Sewer District stating that the document reflects the changes as discussed in the work session earlier in this same Council meeting. He stated that a statement was added to review the document after each renewal of the Reuse Permit or every five years, whichever is later, in which the parties shall review the allocation of proportional expenses of operational maintenance and the agreement amended as necessary. Councilor Scott moved to a Adopt Resolution 15-04 approving The Cooperative Operational Wastewater Treatment Agreement between the City of McCall and Payette Lakes Recreational Water and Sewer District as amended, authorizing its execution by the City of McCall and the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Scott, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Witte all voted aye and the motion carried. AB 15-29 Request for Approval for Consent to Assignment of Lease for Hangar 526, Paige Walker Nate Coyle, Airport Manager, presented the request for approval for Consent to Assignment of Lease for Hangar 526 on behalf of Paige Walker, owner of Hangar 526, who is coordinating use of this privately owned hangar as collateral through Idaho First Bank. He stated that Idaho First Bank has requested consideration for issuance of a Landowner's Consent to Assignment for completion of this process. Mr. Coyle stated that a Landlord's Consent to Assignment of a lease allows Idaho First Bank to step into the position of the lessee should the lessee default or be in danger of defaulting upon the lease agreement for this hangar. The consent form was prepared by Idaho First Bank, signed by the lessee of Hangar 526 (Paige Walker), andwas reviewed by the City Attorney. Councilor Scott moved to approve the Consent to Assignment of Lease and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a roll call vote Councilor Scott, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Witte all voted aye and the motion carried. AB 15-19 Request for Approval of Resolution 15-03 to Adopt the Airport Advisory Committee (AAC) Charter Revision Nate Coyle, Airport Manager, presented the request for approval of Resolution 15-03 to adopt the Airport Advisory Committee (AAC) Charter revision. He stated that the draft AAC Charter was presented to the AAC on January 8, 2015 and received a unanimous vote to recommend that City Council approved the revised AAC Charter as presented. The revisions are detailed in Mr. Coyle's letter to Council of February 4, 2015. McCall City Council Regular Meeting Page 5 of 7 February 26, 2015 Councilor Witte moved to approve Resolution 15-03 to adopt the revisions to the Airport Advisory Committee Charter and authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Witte, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Scott voted aye and the motion carried. AB 15-23 - 3% LOT Discussion and Direction Gene Drabinski led the discussion stating that this was an opportunity for Council to discuss and agree on a direction to give the LOT Commission when they review LOT applications for 2016. City Manager Drabinski began by giving his observations in terms of feedback received from the January 13, 2015 Community Discussion. Councilor Swanson stated that he did not see any strategy in "shifting stuff around" this year when the Council will be talking about a bunch of other options for local option tax over the course of the next several months. He opted for not "rocking the boat" and leaving the decision up to the LOT Commission. Councilor Giles agreed, but added that there is an expectation that the Council respond to some of the feedback provided at the Community Forum held in January. Councilor Witte pointed out that they learned there was a lot of support for keeping it status quo and not shifting a lot of money back to the City's needs. The public surveyed in the forum seemed to agree on the fairly even distribution of funds. Mayor Aymon said she would like to see the applications first before deciding. City Manager Drabinski stated that he primarily would like to have all the members of the LOT Commission attend the Council meeting when this comes up for discussion in May, as the direction can get lost with only one representative of the Commission relaying the information. Upcoming Meetings Schedule Discussion Mayor Aymon commented that the meeting on March 26, 2015 occurs during the week of Spring Break and only three members of Council would be able to attend. The Community Conversations meetings will be held April 16, May 11, and June 9 at the High School. The work session meeting scheduled for March 27 was canceled. CONSENT AGENDA Staff recommended approval of the following items: 1. Regular Council Minutes — July 24, 2014 McCall City Council Regular Meeting February 26, 2015 Page 6 of 7 2. Special Council Minutes — August 13, 2014 3. Alcohol and Catering Licenses Activity Report 4. Payroll Report for Period ending February 13, 2015 5. Warrant Registers Councilor Witte moved to approve the Consent Agenda as presented. Councilor Giles seconded the motion. In a voice vote all members voted aye and the motion carried. EXECUTIVE SESSION At 8:27 p.m. Councilor Scott moved to go into Executive Session for • Land Acquisition - Pursuant to Idaho Code §67-2345(1) (c) To conduct deliberations concerning labor negotiations or to acquire an interest in real property which is not owned by a public agency; Councilor Swanson seconded the motion. In a roll call vote Councilor Scott, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Witte all voted aye and the motion carried. Council discussed possible land acquisition at the airport. RETURN TO OPEN SESSION At 8:40 p.m. Councilor Swanson moved to return to Open Session. Councilor Scott seconded the motion. In a voice vote, all voted aye and the motion carried. ADJOURNMENT Without further business, the Mayor adjourned the meeting at 8:41 p.m. ckie J. Ay P on, ay a r McCall City Council Regular Meeting February 26, 2015 Page 7 of 7