HomeMy Public PortalAbout2015.02.26 Regular MinutesMINUTES
McCall City Council
Regular Meeting
Legion Hall (McCall City Hall - Lower Level)
February 26, 2015
Agenda
Call to Order and Roll Call
Approve the Agenda
Work Session
Pledge of Allegiance
Public Comment
Business Agenda
Consent Agenda
Executive Session
Open Session
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:32 p.m.
Mayor Aymon, Councilor Giles, Councilor Scott, Councilor Swanson, and Councilor Witte
all answered roll call.
City staff present was Gene Drabinski, City Manager; Bill Nichols, City Attorney; Linda Stokes,
City Treasurer; Nathan Coyle, Airport Manager; Director; Peter Borner, Public Works Director;
David Simmonds, Information Systems Manager; Dennis Coyle, Parks and Recreation Director;
Justin Williams, Chief of Police; and BessieJo Wagner, City Clerk.
APPROVE THE AGENDA
Councilor Swanson moved to approve the agenda as submitted. Councilor Witte seconded
the motion. In a voice vote all members voted aye and the motion carried.
WORK SESSION
1
AB 15-30 Cooperative Operational Wastewater Treatment Agreement between the City of
McCall and Payette Lakes Recreational Water and Sewer District
Nate Coyle, Special Projects Manager, presented the work session for the Cooperative
Operational Wastewater Treatment Agreement between the City of McCall and Payette Lakes
Recreational Water and Sewer District (PLRWSD). The intent of this work session today was to
provide Council with another opportunity to address any remaining questions or concerns within
McCall City Council Regular Meeting
February 26, 2015
Page 1 of 7
the Cooperative Agreement with the District. As a recap, this Agreement was developed as a
stepping stone for the City as discussion is beginning with the District for collaboration and
eventual consolidation effort. The agreement was put together with the assistance of Bi11 Gigray
from White Peterson.
Since the last time the Agreement was seen by Council it has been seen by the District, the City,
DEQ has looked at the Draft Agreement, and attorneys from both parties have seen it, and some
discussion with Council to address concerns. Mr. Coyle provided a summary of changes that
occurred after the draft had been seen by all the parties.
Mr. Coyle reviewed the changes that had affected the draft agreement, mostly changes in
verbiage as recommended by DEQ.
The Council discussed cost sharing and whether this would be based on usage (flow) or whether
there would be fixed costs that are shared equally. Councilor Witte thought a clause should be
added about reviewing cost sharing over time (one to two or even five years, etc.), but both
groups would reevaluate if this is a fair and equitable distribution of costs. Since the Agreement
is fairly indefinite Councilor Witte thought there should be a way to balance these costs if they
need to be shared more fairly. Mr. Coyle explained the rationale behind the cost sharing
breakdown. Council agreed that the entire Agreement, including the distribution of cost sharing,
should be reviewed on a periodic basis, perhaps every five years as it is with the reuse permit.
Mayor Aymon led the audience in the Pledge of Allegiance at 6:10 p.m.
PUBLIC COMMENT
Mayor Aymon called for public comment at 6:10 p.m.
Hearing no comments, Mayor Aymon closed the public comment period.
BUSINESS AGENDA
AB 15-26 Golf Advisory Committee Member Appointment — Terry Lewis and Rita Bolli-
Neal
The Golf Advisory Committee had two vacancies. The vacancies were advertised in the Star
News for two weeks and three letters of interest were received. The Golf Advisory Committee
reviewed each of the letters and unanimously recommended to appoint Terry Lewis and Rita
Bolli-Neal to the Golf Advisory Committee.
Councilor Swanson moved to appoint Terry Lewis and Rita Bolli-Neal to the Golf Advisory
Committee. Councilor Scott seconded the motion. In a voice vote, all members voted aye,
and the motion carried.
McCall City Council Regular Meeting Page 2 of 7
February 26, 2015
AB 15-32 Prosecutor's Annual Report to Council
City Prosecuting Attorney Jay Kiiha presented his annual report to Council stating that two types
of crimes are prosecuted -- misdemeanors (jail time) and infractions (monetary fine). He stated
that last year about 750 cases were processed, all related to City arrests. Those cases either pled
out, they went through a diversion program, or they were challenged in some way using the court
process. Mr. Kiiha stated that the City has four major areas of crimes, the biggest being traffic
crimes (speeding tickets, license issues), next are misdemeanor drug offenses, the third area is
violent crime -- domestic violence, battery, etc. and the fourth is disturbing the peace. Of those
750 cases, 180 were litigated but most were settled. Mr. Kiiha stated that this year there were
more cases, although the number of litigated cases has stayed about the same.
Last year Mr. Kiiha attended a U.S. Secret Service training related to computer crimes where he
learned to dismantle computers so they can be used as evidence. He stated that the training
enabled the Police Department to go through similar training and eventually the McCall Police
Department will be able to investigate computer crimes at the same level as the Idaho State
Police.
Councilor Witte asked about the diversion program. Mr. Kiiha stated that the program is for first-
time offenders who are not violent or not a DUI. He stated that they may plead guilty but it is
wiped clean after they complete community service or education.
Police Chief Williams added that Prosecutor Kiiha has been fantastic to work with on the ATM
robbery case and it cast a favorable light on the Police Department in a story that made national
news.
AB 15-33 2014 Annual Report to Council — Airport, Information Systems, and Police
Department
Airport
Nate Coyle, Airport Manager, delivered the Airport's Annual Report to Council. McCall Airport
(KMYL) is the fourth busiest general aviation airport in Idaho. He reported that not only do the
private aviators operate from here, but it is also critical of operations of the Forest Service, Life
Flight, and also a gateway to the backcountry.
Mr. Coyle listed some of the Airport's accomplishments in 2014 (updated Hangar Lease
Agreement template, completed FAA grant -funded maintenance, enhanced sewer infrastructure
for the hangars, completed inspection of 68 hangars, and worked towards land acquisition). Mr.
Coyle then gave some statistics on Airport use in 2014.
Mr. Coyle summarized goals for 2015 as accomplishing the land acquisition, review the lease
rates for hangars, paving projects, update snow removal equipment, and find new ways to
increase revenue.
Information Systems
David Simmonds, Information Systems Manager, gave an update on the 2014 activities within
the IT Department. He reported that this year more effort was spent on planning than in the past.
McCall City Council Regular Meeting Page 3 of 7
February 26, 2015
Mr. Simmonds stated that data capacity numbers are almost triple what they were a year ago, so
data storage has become one of the department's biggest challenges. He explained that some of
the responsibilities of the IT Department are handling the phone system, fiber and wireless
networks between the buildings and facilities, email systems, databases, and negotiating for
external services like internet and phone service.
In 2014 Mr. Simmonds worked with ITD regarding the Lardo Bridge project so that conduit
space was reserved for the City to allow for future extension if necessary.
Mr. Simmonds commented that resources are squeezed to perform the current functions. Growth
of need is greater than growth of budget. The cost of software goes up but there is little room to
negotiate prices.
Mayor Aymon asked how the tablet deployment is going. Mr. Simmonds replied that tablets
have been given out to all the members of Planning and Zoning and members of City Council
that wanted them. Mr. Simmonds is considering deploying tablets within Public Works so field
work can be done on asset management with tablets.
Police Department
Chief Justin Williams gave his annual report for the Police Department in 2014. He reported that
the major goal for the year was to build up the Community's perception and trust of the PD.
Staffing is at 15-1/2 positions. He also stated that there was a goal was to staff for a minimum of
two officers on every 12-hour shift. The PD is still trying to fill the position of code enforcement
officer.
Chief Williams reported that calls for service were up 3.1% (2,734 calls) compared to the
previous year. He stated that there were two resignations during the year; neither position had
been filled. Chief Williams stated that some new equipment was purchased last year through
grants -- recent grants from ITD paid for light bars, radios, vehicular equipment, video cameras,
and ballistic vests. He also reported that crime statistics remained relatively flat compared to the
previous year.
Mayor Aymon complimented the Police Department and the work they have done this past year.
AB 15-22 McCall Police Department Winter Carnival Update
Chief Justin Williams reviewed the Police Department service calls associated with the 2015
Winter Carnival festivities. The Police Department used fewer external agencies than the
previous year (12 instead of 14), some of which were Idaho State Police, Valley County Sheriff,
Cascade PD, Fish & Game, and Probation and Parole.
Chief Williams reported that the cost of staffing for the parade was $1,923 internally and $2,411
externally, a total of $5,799. Chief Williams gave the statistics on crimes and service calls for the
police department, which were relatively flat compared to last year.
McCall City Council Regular Meeting Page 4 of 7
February 26, 2015
AB 15-31 FY14 Audit Report presented by Linda Stokes, City Treasurer
Linda Stokes, City Treasurer, presented the annual report for the fiscal year ended September 30,
2014.
AB 15-28 Request for Approval of the Cooperative Operational Wastewater Treatment
Agreement between the City of McCall and Payette Lakes Recreational
Water and Sewer District
Nate Coyle, Special Projects Manager, presented for approval the Cooperative Wastewater
Treatment Agreement between the City of McCall and Payette Lakes Recreational Water and
Sewer District stating that the document reflects the changes as discussed in the work session
earlier in this same Council meeting. He stated that a statement was added to review the
document after each renewal of the Reuse Permit or every five years, whichever is later, in which
the parties shall review the allocation of proportional expenses of operational maintenance and
the agreement amended as necessary.
Councilor Scott moved to a Adopt Resolution 15-04 approving The Cooperative
Operational Wastewater Treatment Agreement between the City of McCall and Payette
Lakes Recreational Water and Sewer District as amended, authorizing its execution by the
City of McCall and the Mayor to sign all necessary documents. Councilor Swanson
seconded the motion. In a roll call vote Councilor Scott, Councilor Swanson, Mayor
Aymon, Councilor Giles, and Councilor Witte all voted aye and the motion carried.
AB 15-29 Request for Approval for Consent to Assignment of Lease for Hangar 526, Paige
Walker
Nate Coyle, Airport Manager, presented the request for approval for Consent to Assignment of
Lease for Hangar 526 on behalf of Paige Walker, owner of Hangar 526, who is coordinating use
of this privately owned hangar as collateral through Idaho First Bank. He stated that Idaho First
Bank has requested consideration for issuance of a Landowner's Consent to Assignment for
completion of this process. Mr. Coyle stated that a Landlord's Consent to Assignment of a lease
allows Idaho First Bank to step into the position of the lessee should the lessee default or be in
danger of defaulting upon the lease agreement for this hangar. The consent form was prepared
by Idaho First Bank, signed by the lessee of Hangar 526 (Paige Walker), andwas reviewed by the
City Attorney.
Councilor Scott moved to approve the Consent to Assignment of Lease and authorize the
Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a roll call
vote Councilor Scott, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor
Witte all voted aye and the motion carried.
AB 15-19 Request for Approval of Resolution 15-03 to Adopt the Airport Advisory
Committee (AAC) Charter Revision
Nate Coyle, Airport Manager, presented the request for approval of Resolution 15-03 to adopt
the Airport Advisory Committee (AAC) Charter revision. He stated that the draft AAC Charter
was presented to the AAC on January 8, 2015 and received a unanimous vote to recommend that
City Council approved the revised AAC Charter as presented. The revisions are detailed in Mr.
Coyle's letter to Council of February 4, 2015.
McCall City Council Regular Meeting Page 5 of 7
February 26, 2015
Councilor Witte moved to approve Resolution 15-03 to adopt the revisions to the Airport
Advisory Committee Charter and authorize the Mayor to sign all necessary documents.
Councilor Swanson seconded the motion. In a roll call vote Councilor Witte, Councilor
Swanson, Mayor Aymon, Councilor Giles, and Councilor Scott voted aye and the motion
carried.
AB 15-23 - 3% LOT Discussion and Direction
Gene Drabinski led the discussion stating that this was an opportunity for Council to discuss and
agree on a direction to give the LOT Commission when they review LOT applications for 2016.
City Manager Drabinski began by giving his observations in terms of feedback received from the
January 13, 2015 Community Discussion.
Councilor Swanson stated that he did not see any strategy in "shifting stuff around" this year
when the Council will be talking about a bunch of other options for local option tax over the
course of the next several months. He opted for not "rocking the boat" and leaving the decision
up to the LOT Commission.
Councilor Giles agreed, but added that there is an expectation that the Council respond to some
of the feedback provided at the Community Forum held in January.
Councilor Witte pointed out that they learned there was a lot of support for keeping it status quo
and not shifting a lot of money back to the City's needs. The public surveyed in the forum
seemed to agree on the fairly even distribution of funds.
Mayor Aymon said she would like to see the applications first before deciding.
City Manager Drabinski stated that he primarily would like to have all the members of the LOT
Commission attend the Council meeting when this comes up for discussion in May, as the
direction can get lost with only one representative of the Commission relaying the information.
Upcoming Meetings Schedule Discussion
Mayor Aymon commented that the meeting on March 26, 2015 occurs during the week of Spring
Break and only three members of Council would be able to attend.
The Community Conversations meetings will be held April 16, May 11, and June 9 at the High
School.
The work session meeting scheduled for March 27 was canceled.
CONSENT AGENDA
Staff recommended approval of the following items:
1. Regular Council Minutes — July 24, 2014
McCall City Council Regular Meeting
February 26, 2015
Page 6 of 7
2. Special Council Minutes — August 13, 2014
3. Alcohol and Catering Licenses Activity Report
4. Payroll Report for Period ending February 13, 2015
5. Warrant Registers
Councilor Witte moved to approve the Consent Agenda as presented. Councilor Giles
seconded the motion. In a voice vote all members voted aye and the motion carried.
EXECUTIVE SESSION
At 8:27 p.m. Councilor Scott moved to go into Executive Session for
• Land Acquisition - Pursuant to Idaho Code §67-2345(1) (c) To conduct deliberations
concerning labor negotiations or to acquire an interest in real property which is not
owned by a public agency;
Councilor Swanson seconded the motion. In a roll call vote Councilor Scott, Councilor
Swanson, Mayor Aymon, Councilor Giles, and Councilor Witte all voted aye and the
motion carried.
Council discussed possible land acquisition at the airport.
RETURN TO OPEN SESSION
At 8:40 p.m. Councilor Swanson moved to return to Open Session. Councilor Scott
seconded the motion. In a voice vote, all voted aye and the motion carried.
ADJOURNMENT
Without further business, the Mayor adjourned the meeting at 8:41 p.m.
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McCall City Council Regular Meeting
February 26, 2015
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