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HomeMy Public PortalAbout2015.08.27 Regular MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall August 27, 2015 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Work Session Public Hearing Public Comment Business Agenda Consent Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Aymon, Councilor Giles, Councilor Swanson, and Councilor Witte all answered roll call. Councilor Scott was absent. City staff members present were Nate Coyle, City Manager; Bill Nichols, City Attorney; Linda Stokes, City Treasurer; Dennis Coyle, Parks and Recreation Director; Justin Williams, Police Chief; Peter Borner, Public Works Director; Michelle Groenevelt, Community Development Director; Traci Malvich, Human Resources Manager; Delta James, City Planner; Garret Mapp, GIS Technician; Nathan Stewart, City Engineer; and BessieJo Wagner, City Clerk. Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Councilor Witte moved to approve the agenda as submitted. Councilor Swanson seconded the motion. In a voice vote all members voted aye and the motion carried. WORK SESSION 1 AB 15-156: Fourth of July Discussion -- Planning for a Community Meeting Community Development Director Michelle Groenevelt led the Fourth of July discussion. There has been significant conversation in the McCall Area community about the impacts of the fourth of July on the McCall community. The McCall Area Chamber developed a survey to gain a better understanding about the events and issues associated with the holiday festivities. Representatives from the McCall Area Chamber of Commerce and Visitors Bureau, Idaho State Parks, McCall Fire District, Valley County Sheriffs Department, County Commissioner, McCall City Council Regular Meeting August 27, 2015 Page 1 of 8 Representatives from St. Luke's; Idaho State Police (ISP); McCall Police Department, and McCall Parks were in attendance to give their comment. Sherry Maupin and Nicole Musgrove of McCall Area Chamber of Commerce shared the comments from the community and from the survey. There is great support for change and volunteerism has increased substantially in support. Many people are unhappy with the environment of the Fourth of July celebrations and want to see change which is reflected in the survey. Ideas were being tossed around to create activities for families, how to handle North Beach, music venues, a parade, etc. Many businesses close their doors early because they cannot deal with the kind of customers coming in the door. City Police Chief Justin Williams reported a general unhappiness in the community about the holiday crowd coming into McCall. This year, between the City and the State, a combined total $17,000 was spent on law enforcement. This does not include the County numbers. Chief Williams reiterated that many businesses close their doors. Idaho State Police (ISP) Sgt. Scott Tulleners favors designated beer gardens, elimination of alcohol in Legacy Park. Spreading out activities is a good idea as well. The goal is to change the perception of North Beach as a mini Cabo party. He estimated approximately 3000 kids gathered on North Beach, and with limited resources, it was a controlled chaos at best. People were belligerent towards authority. ISP wrote 100 minor in possession tickets, and there were a total of 416 calls for service between ISP and the County. Officer John Coombs, Valley County Sheriffs Office, was concerned about where the young crowd would go if pushed off North Beach. He liked the idea of activities such as a volleyball and golf tournaments, and activities for the teen and young adults. Ponderosa State Parks Manager Richard Taplin reported that it took a great effort in the 1990s to develop and clean up North Beach. The intent was to create a family oriented beach, and he feels eliminating alcohol is a high priority. The crowd that comes in for the Fourth of July are not local residents and have a disrespectful attitude towards others on the beach. Many people are avoiding McCall for the Fourth because of the big problem with attitude and alcohol. McCall is no longer family friendly during the Fourth of July holiday. Idaho Department of Parks and Recreation Director David Langhorst stated that the message they want to convey is they are taking the issue seriously and are committed to helping. McCall Fire District Chief Mark Billmire had put two EMTs up at North Beach which dealt with 3 overdoses and a stabbing among other things. There were many abandoned campfires left burning in non -camp ground areas, much of the area was trampled, discarded camping gear, and fires started from illegal fireworks. Sylvia Ryan who has been working with St. Luke's on a prevention grant for underage drinking shared their action plan. She had witnessed beer pong in Legacy Park and was frustrated to see an activity such as that going on. It ruins the atmosphere for the visiting families and the people who live here. Valley County Commissioner Gordon Cruikshank stated that there is an entire county to cover on limited resources and they do the best they can in showing support. Cascade Reservoir and McCall City Council Regular Meeting Page 2 of 8 August 27, 2015 Warm Lake were neglected in the process of patrolling Payette Lake. This will take a collective effort to correct these issues. City Manager Nate Coyle stated that the City could take a leadership role to coordinate between the different groups, and hold a community meeting. Councilor Swanson felt that this needs to be a community effort as there are certain policies that will need to be changed that should not fall entirely on the shoulders of the City of McCall. Commissioner Cruikshank asked if the meeting could be later in the year to ensure the Forest Service and Southern Idaho Timber representatives could be present. There was discussion on when and how to set up a future meeting. The meeting will be planned and everyone will be contacted by email. PUBLIC HEARING AB 15-153: McCall Redevelopment Agency (MRA) Plan Boundary Amendment Community Development Director Michelle Groenevelt presented the McCall Redevelopment Agency (MRA) plan boundary amendment. The MRA has been discussing a boundary expansion for three years. The Board sent out letters to all the taxing districts and all affected property owners in June 2012 although this proposal does not change the tax revenue allocation area or boundary. The legal description shows the boundaries of the MRA which was formed in 1993. The MRA owns a parcel of land outside the current boundary. By including this parcel within the MRA area, the property can be sold, leased, or developed by the Agency in the future. The Board would like to enlarge the boundaries to include properties north of Lenora Street and west of Roosevelt Avenue. The identified expansion area is located within the CBD. In order to expand the boundary, a plan for the parcel(s) would need to be developed (or modified). The plan expansion does not change the tax revenue allocation area. Mayor Aymon opened the Public Hearing at 6:36 p.m. Hearing no comments, Mayor Aymon closed the Public Hearing at 6:36 p.m. Councilor Swanson moved to adopt the amendment to the 2006 Update of the 1990 Urban Renewal Plan for the Railroad Avenue Urban Renewal Project and authorize the Mayor to sign all necessary documents as amended. Councilor Giles seconded the motion. In a roll call vote Councilor Swanson, Councilor Giles, Mayor Aymon, and Councilor Witte all voted aye and the motion carried. PUBLIC COMMENT Mayor Aymon called for public comment at 6:38 p.m. Hearing no comments, Mayor Aymon closed the public comment period. BUSINESS AGENDA McCall City Council Regular Meeting August 27, 2015 Page 3 of 8 AB 15-154: Parks and Recreation Advisory Committee Annual Report Parks and Recreation Chair Irwin Mulnick presented the committee's annual report. He gave an update on the year's accomplishments, discussed future goals, identified needs, and shared the status on different park projects. AB 15-152: Request Contract Award for Bid Number PW 15-06 12,000-Gallon Fuel Tank Public Works Director Peter Borner presented the request for contract for the 12,000 gallon fuel tank, bid number PW 15-06. Within the FY15 McCall Capital Plan, $30K in funding from the General Fund, Airport, and Public Works was allocated toward the purchase of an above ground fuel tank to store and dispense diesel fuel for Public Works and Airport vehicles. The benefits of this acquisition include a reduction of diesel fuel cost and positive control of a fuel source in the event of an isolation event in McCall. During the planning phase of this project, the McCall Fire Department requested an opportunity to be a joint owner of the fuel tank and offered a $15K match for the purchase of an above ground fuel tank providing $45K in available funds for acquisition of a fuel tank. In July, City Council adopted Resolution 15-10 approving the Petroleum Tank Mutual Ownership and Joint Operation Agreement with the McCall Fire Protection District. A Request For Proposals for acquisition of a 12,000 gallon above ground fuel tank was released and a complete list of bids received are available. It is hopeful that acquisition and installation of this tank will occur in the Fall of 2015. The bids received were much higher than expected. After a short discussion, the conclusion was to reject the bids and rebid with different specifications. Councilor Swanson moved to reject all bids for the contract for the PW15-06 12,000 Gallon Fuel Tank contract and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a roll call vote Councilor Swanson, Councilor Giles, Mayor Aymon, Councilor Witte all voted aye and the motion carried. AB 15-151: Public Art Gift Acceptance and Agreement: "Taking Flight" by Alisa Looney City Planner Delta James presented the public art gift acceptance and agreement. An anonymous donor has proposed to gift the sculpture "Taking Flight" by artist Alisa Looney to the City of McCall for incorporation into McCall's public art collection. The donor has agreed to pay for the costs of transportation and installation of the work, including costs to install a concrete base for mounting of the sculpture. Additionally, the donor has offered to seed a public art maintenance fund in the amount of $500 for the City of McCall to use for any necessary future maintenance of the piece. The sculpture is a bright blue abstract human figure of 8 feet approximate height. The sculpture materials are powder coated steel, which is expected to durably withstand McCa11's environment. The proposed location of the sculpture is the landscaped area within the City right-of-way at the intersection of Railroad Ave. and Pine St., at the gateway to the "Roosevelt Arts District" and approximately in front of the AmeriTitle property. Adjacent land owners, including AmeriTitle, have expressed support for the siting of the sculpture. In keeping with the City of McCall Public Art Policies, the gift proposal was reviewed by the McCall Public Art Advisory Committee and unanimously recommended for approval to City Council. The Artwork Donation Agreement has been reviewed by the City Attorney. McCall City Council Regular Meeting Page 4 of 8 August 27, 2015 Councilor Giles motioned to approve acceptance of the public art sculpture "Taking Flight" by Alisa Looney into the City of McCall public art collection, and to approve the Artwork Donation Agreement and authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Giles, Councilor Swanson, Mayor Aymon, Councilor Witte all voted aye and the motion carried. Mayor Aymon asked if there needed to be something added about gender neutrality to the contract. It was stated that it was too late as the motion had been voted on. City Planner Delta James stated that she would pass on to the artist the request to include gender neutrality into the agreement. AB 15-148: Request for Ordinance Adoption of Fiscal Year 2016 Budget City Treasurer Linda Stokes and Human Resource Manager Traci Malvich presented the adoption of the fiscal year 2016 budget. Council adopted a tentative budget in the amount of $20,873,100 on July 17, 2015. Council conducted a duly noticed public hearing at the August 13, 2015 Council meeting regarding the tentative (proposed) FY16 budget. Staff presented two alternate budget scenarios for Council consideration at the public hearing. • Scenario number one decreased the property tax increase from the maximum allowable increase of 3% down to 2%, increased City Manager advertising expenditures, and decreased the health insurance increase from 27% down to 19% based upon a renewal rate quote from Select Health. Staff also instructed the City's insurance broker to go back to Blue Cross to see if they could come back with a comparable rate to Select Health. Staff anticipates to hear back from the broker late in the week of August 17. Should the Council decide to go with scenario number one, the FY16 budget will decrease to $20,821,271 from the tentative budget amount of $20,873,100. • Scenario number two maintains the maximum allowable increase of 3%, incorporates the renewal rate of 19% received for Select Health, and provides for a 2% merit pool for City employees. If the Council should decide to go with scenario number two, the FY16 budget will decrease slightly to $20,872,467 from the tentative budget amount of $20,873,100. The public hearing from August 13, 2015 was left open until August 27, 2015 to receive written comments from the public. No written comments were received. Human Resource Manager Malvich reported the latest benefits carrier information along with the challenges, and the impact to employees by switching to Select Health on October 1, 2015. The Council discussed the different plans and impacts of each, and were inclined to stay with Blue Cross giving Staff the opportunity to find a better solution for the 2017 budget. The general consensus was to table the ordinance, have Staff adjust the budget to show the impact of staying with the current carrier, and make a decision at tomorrow's meeting. Councilor Witte moved to direct staff to adjust the budget and table the ordinance adoption until August 28, 2015. Councilor Giles seconded the motion. In a roll call vote Councilor Witte, Councilor Giles, Mayor Aymon, Councilor Swanson all voted aye and the motion carried. AB 15-150: Resolution 15-14: Designating the Newly Appointed City Manager as a Signatory on the City of McCall's Bank Accounts McCall City Council Regular Meeting Page 5 of 8 August 27, 2015 City Clerk BessieJo Wagner presented Resolution 15-14 to allow a change to the signatories for all of the City of McCall bank accounts. The election of a new Mayor and Council President requires the Council to update the list of signatories on the City of McCall's bank accounts. The Resolution 15-14 authorizes the newly appointed City Manager, Nathan Coyle, to sign checks and other disbursements. The signature authority for Jackie J. Aymon, Mayor, Nic Swanson, Council President, and Linda Stokes, City Treasurer, remains unchanged. Councilor Witte moved to adopt Resolution No. 15-14 designating the City Manager as a signatory on the City of McCall's bank accounts and authorize the City Manager and Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Witte, Councilor Swanson, Mayor Aymon, Councilor Giles all voted aye and the motion carried. AB 15-158: Review of Streets Educational Brochure and Website Component City Manager Nate Coyle presented the drafts of the Streets educational brochure and website. Staff members have been working to develop a factual brochure and website component to outline the streets plan recently presented to the City Council. The brochure will provide information about prioritized streets work for completion under the proposed Local Option Tax (LOT). A website component will provide additional information regarding streets work to be completed under the proposed LOT as well as necessary work to be completed on other streets within the city in future years. The Staff would like feedback and direction for the draft streets brochure and associated website component. Council provided direction to city staff for any changes or additions to the draft streets brochure and associated website component. AB 15-149: 2015 Local Option Sales Tax Initiative -- Request for Ordinance Adoption City Clerk BessieJo Wagner presented the 2015 Local Option Sales Tax initiative request for ordinance adoption. At the August 13, 2015 City Council Meeting the Council directed staff to prepare the ordinance and summary for adoption. After months of Community Conversations and recapping all the information gathered, the Council reviewed taxing options for the 2015 Local Option Sales Tax Initiative at the July 23, 2015 City Council Meeting. The ordinance and summary has been reviewed by the City Attorney. There was a brief discussion of the ordinance wording and some small amendments were made. Councilor Swanson moved to suspend the rules, read by title only, one time only, Ordinance No. 936, Imposing a non -property tax of one percent (1%) on the sales price of all property subject to taxation under Idaho Code 63 3601 items excluding groceries and motor vehicles and an additional 3% occupancy tax of short term rentals, Councilor Giles seconded. In a roll call vote Councilor Swanson, Councilor Giles, Mayor Aymon, Councilor Witte all voted aye and the motion carried. City Clerk Wagner read one time only by title only Ordinance No. 936: An ordinance of the City of McCall, Valley County, Idaho, finding that said city qualifies as a resort city able to adopt local -option non -property taxes upon authorization by election; providing for definitions; providing for the imposition and rate of certain non -property sales taxes: a one percent (1%) sales tax on sales at retail with certain exclusions and an additional McCall City Council Regular Meeting Page 6 of 8 August 27, 2015 three percent (3%) occupancy sales tax on hotel motel and short term rentals; providing for a ten (10) year duration of said non -property taxes; establishing the purposes for which the revenues derived from said non -property taxes shall be used; establishing general and enterprise fund capital infrastructure budgets; authorizing the City Clerk to administer, regulate, and collect said non -property taxes; creating a property tax relief fund; providing for permits and issuance; providing method for payment of taxes, audits, deficiency determinations; re -determinations of deficiency, appeals, interest on deficiency, collections and enforcement; refunds, limitations and interest; providing for responsibility for payment of taxes; providing period of limitation on assessment and collection; establishing successors' liability; providing for general administration by City Clerk; providing penalties and penalty charges; providing exemptions; providing for confidentiality of information; providing for severability; providing a repealer clause; and, providing an effective date of this ordinance. Councilor Swanson moved Adopt Ordinance No. 936, Imposing a non -property tax of one percent (1%) on the sales price of all property subject to taxation under Idaho Code 63- 3601 items excluding groceries and motor vehicles, and an additional three percent (3%) occupancy tax of short term rentals, , approve the ballot initiative, and authorize the Mayor to sign all necessary documents. Councilor Witte seconded the motion. Discussion: Bill Nichols, City Attorney, requested that the motion be amended to remove the approval and publication of the summary until the next meeting so the summary could be properly amended. Councilor Swanson amended the motion to remove the approval and publication of the summary. Councilor Witte seconded the amended motion. In a roll call vote Councilor Swanson, Councilor Giles, Mayor Aymon, Councilor Witte all voted aye and the motion carried. AB 15-157: Request for Approval to Pursue Legislative Action to Amend State Code and Allow Direct Consolidation of City of McCall and Payette Lakes Recreational Water and Sewer District Entities City Manager Nate Coyle presented the request for approval to pursue legislative action to amend State Code and allow direct consolidation of City of McCall and Payette Lakes Recreational Water and Sewer District entities. On Thursday, August l3th the McCall City Council voted to tentatively concur with pursuit of legislative action to amend state code and allow for a more direct annexation and resulting consolidation of McCall City and Payette Lakes Recreational Water and Sewer District (PLRWSD) wastewater entities. During the August l3th Council Session one council member was unable to attend the meeting, and the above -mentioned tentative concurrence was provided to allow an opportunity of the remaining council member to review and comment on the proposed action. Staff request a final concurrence and the support of the City Council to pursue legislative action to amend state code to provide for a more direct annexation and resulting consolidation of wastewater entities. This request for concurrence does not lock the City of McCall or PLRWSD into selection of this consolidation option, but simply allows for application of resources to this legislative process which will run parallel to a process which will identify the terms and conditions of agreement for consolidation to be considered by both governing bodies upon McCall City Council Regular Meeting Page 7 of 8 August 27, 2015 completion. Of note, on Wednesday August 19th, the PLRWSD Board voted unanimously to concur with this same pursuit of this legislative action. There was a brief discussion clarifying some of the provisions. Councilor Swanson move that City Council concur with pursuit of legislative action to amend state code as identified within the enclosed legislative proposal. Councilor Giles seconded the motion. In a roll call vote Councilor Swanson, Councilor Giles, Mayor Aymon, Councilor Witte all voted aye and the motion carried. Upcoming Meetings Schedule Discussion It was requested to move the 4th of July work session be moved to a date after the election, preferably a Friday. The date and location will be selected and added to the Upcoming Meeting's Schedule. In addition, a date for the Governance Manual and the Local Option Tax Community Conversations will be selected and added to the calendar. CONSENT AGENDA Staff recommended approval of the following items: 1. City Council Regular Minutes -- March 13, 2015 2. Payroll Report for Period Ending August 14, 2015 3. Alcohol and Catering Licenses Report 4. Warrant Registers Councilor Witte moved to approve the consent agenda as amended with corrections to the minutes. Councilor Giles seconded the motion. In a voice vote all members voted aye and the motion carried. ADJOURNMENT Without further business, the Mayor adjourned the meeting at 8:24 p.m. ATTEST: (46i, ,PJ BessieJo Warmer, City McCall City Council Regular Meeting August 27, 2015 Page 8 of 8