HomeMy Public PortalAbout2015.12.03 Regular Minutes MINUTES
McCall City Council
Regular Meeting
McCall City Hall -- Legion Hall
December 3, 2015
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Department Reports
Committee Minutes
Public Comment
Business Agenda
Consent Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:31 p.m.
Mayor Aymon, Councilor Scott, and Councilor Swanson all answered roll call. Councilor
Giles and Councilor Witte were absent.
City staff members present were Nate Coyle, City Manager; Bill Punkoney, City Attorney; Erin
Greaves, Communications Manager; Michelle Groenevelt, Community Development Director;
Carol Coyle, Grant Coordinator; Dennis Coyle, Parks and Recreation Director; Nathan Stewart,
City Engineer; Eric McCormick, Golf Course Superintendent; Linda Stokes, City Treasurer;
Justin Williams, Police Chief, Peter Borner, Public Works Director; Traci Malvich, Human
Resources Manager; Meg Lojek, Library Director; BessieJo Wagner, City Clerk; and Lisa
Kundrick, Deputy City Clerk.
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Councilor Swanson moved to approve the agenda as submitted. Councilor Scott seconded
the motion. In a voice vote all members voted aye and the motion carried.
DEPARTMENT REPORTS
Council reviewed department reports.
City Manager's Report:
Nathan Coyle, City Manager, updated the Council on the following items. The LOT
administrator has been hired. Some offices in City Hall have been relocated to accommodate the
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December 3, 2015
new position. There is ongoing discussion about LOT planning and funding of maintenance
projects as directed in the ordinance.
He also updated the Council on the Joint Wastewater Advisory Group, stating that that Council
will have another work session on December 18, 2015. A large portion of the agenda will be
regarding the reuse implementation process. The Sewer District and JUB Engineers will be
participating in the presentation.
Councilor Witte joined the Council meeting at 5:37 p.m.
City Manager Coyle stated that he, Mayor Aymon, and Councilor Swanson, will be attending the
AIC legislative meeting (Association of Idaho Cities) on December 4, 2015 in Boise. They will
be reviewing a legislative proposal regarding the Sewer District merger with other AIC members
to request support. Mayor Aymon added that other cities in similar situations are also watching
this proposal with interest.
He also updated the Council on the Fourth of July stating that staff has continued to discuss with
area agencies and they are ready to give an update to Council. City Manager Coyle will propose
another method of engaging the community before moving forward. This additional feedback
will allow for further recommendations.
City Manager Coyle stated that there is a finalist candidate for the Airport Manager position. The
top three candidates were interviewed but the front runner did not pan out. The finalist, Jay
Scherer, from Durango, Colorado, will be making a site visit next week and a conditional offer
has been accepted. Mr. Scherer will have a tour of the facility and meet with the Airport
Advisory Committee as well as T-O Engineers.
He also stated that the Communications Manager position has been filled by Erin Greaves.
City Manager Coyle stated that Linda Stokes, City Treasurer, is working on a draft Capital
Planning policy, which will be vetted by the Department Heads before bringing the discussion
back to Council. He also stated Jay Kiiha has decided to stay on as City Prosecuting Attorney.
Mr. Kiiha was able to re-prioritize his workload so he will continue offering his services. There
was no response to the RFQ released in November until the final day it was active. The new
contract is to be finalized in December.
City Manager Coyle updated the Council on Curbside Recycling stating that Paul Dione,
Operations Manager for Lakeshore Disposal, will make a presentation to Council at the
December 17, 2015 Council meeting.
City Manager Coyle stated he is working on the agenda for Council retreat and requested
feedback on topics for discussion.
Department Reports:
Community Development: Mayor Aymon asked about new permit applications. Are there
problems with the current application? Michelle Groenevelt, Community Development Director,
has worked with the Public Works Department to streamline a new application to encourage a
more effective sequence of events that need to happen with each application. A draft outline will
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be ready next week for review and the new application should be ready for use by the contractors
next month.
Mayor Aymon congratulated the GIS Department for winning second prize in a GIS contest held
by a Montana organization.
Golf: Mayor Aymon asked if not covering the greens will be a problem come springtime. Eric
McCormick, Golf Course Superintendent, replied that there will not be a problem if the snow
accumulates in a favorable manner. Normally Staff covers about eight particular golf holes. It
was also recognized that the Golf Course Clubhouse restaurant met their revenue projections for
the month in the first two weeks, so this is good news so far.
Parks: Dennis Coyle, Parks and Recreation Director, stated that the boat ramp reconstruction is
about 98% complete. The clearing of Thompson Park is going well. The wood from this project
was made available to citizens for firewood.
Public Works: Mayor Aymon asked Peter Borner, Public Works Director, if he will schedule
divers to clean out intake lines for Davis and Legacy beaches. Mr. Borner replied that they have
been unable to contact the usual contractor who does this work. Instead he found a local crew
that can come out next week and use a boat and robotic camera to inspect the pipe.
COMMITTEE MINUTES
Council was presented with the following committee minutes:
1. Planning and Zoning Commission—September 29, 2015
2. Planning and Zoning Commission—October 6, 2015
PUBLIC COMMENT
Mayor Aymon called for public comment at 5:52 p.m.
Hearing no comments, Mayor Aymon closed the comment period at 5:52 p.m.
BUSINESS AGENDA
AB 15-230 Reguest for Approval of Parks and Recreation Committee Member
Appointment
Dennis Coyle, Parks and Recreation Director, presented the request for approval of the Parks and
Recreation Advisory Committee's member appointment. The Parks and Recreation Advisory
Board recommended that the City Council appoint Austin Shotwell, a junior from McCall
Donnelly High School, to the Parks and Recreation Advisory Committee for a term that will
expire when he graduates in June of 2017. The Board unanimously voted for the appointment of
Austin Shotwell earlier in the month.
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Councilor Scott moved to appoint Austin Shotwell to the Parks and Recreation Advisory
Committee to a term to expire June of 2017. Councilor Swanson seconded the motion. In a
voice vote all members voted aye and the motion carried.
AB 15-227 McCall Transit Center Update—Terri Lindenberg to Present
Terri Lindenberg, Executive Director of Treasure Valley Transit (TVT), provided an update to
Council on the status of the McCall Transit Center. The previous work session highlighted a
positive direction involving a lease arrangement for property on which to build the Transit
Center. However, the lease agreement was not approved by ITD as a lease was not allowed per
the original grant, and it was difficult to determine the percentage of property held between TVT
and the City. A letter was sent to the FTA outlining the extensive process TVT has been through
over the last several years and requesting to push forward. In the meantime TVT became aware
that 210 Park Street, a dental office next door to City Hall on the west boundary, had come up
for sale. Ms. Lindenberg again requested support from FTA, presenting this as another option.
ITD agreed with this approach and an offer was made on the property. The owner was favorable
to work with and the property is currently being secured with ITD's approval. The great thing
about this plan is that it expands the City Campus Footprint. The grant has been approved since
2011, so funding is ready. The next step is to close on the property at the end of the year or early
next year. TVT will then own the property and design options can begin. The existing building
will work with modifications and will accommodate users. City Manager Coyle added that the
City has a great partnership with TVT and this will be further enhanced with being on the City's
campus.
AB 15-225 Request for Approval of SUB-04-18: Timbercrest Downtown Assignment and
Assumption of the Development Agreement
This was presented by Michelle Groenevelt, Community Development Director. Timbercrest
Downtown is located on Second Street. There has been a change of ownership, which requires
amendment of the Escrow documents. The City Attorney has reviewed the documents and they
have been turned over to Steve Millemann, representing the Seller, Dan Green. All of the
residential condo units have been sold. The commercial units on the ground level will be sold.
The current ownership group is activating the association and setting budgets and are aware of
the obligations involved. Greg Byron will be the spokesperson. The association will be
responsible for fulfilling the development agreement along with the streetscape improvements.
The work was not done this year but Public Works prefers to wait until other work is being done
on Second Street. The other document is the assignment of escrow instructions. Escrow will be
funded with 125% of the required funds to pay for the streetscape improvements.
Councilor Scott moved to approve the Timbercrest Downtown Assignment and
Assumption of the Development Agreement and authorize the Mayor to sign all necessary
documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Scott,
Councilor Swanson, Mayor Aymon, and Councilor Witte all voted aye and the motion
carried.
AB 15-233 Idaho Transportation Department Community Choices for Idaho Program
—
Local, Redevelopment Area Sidewalk Improvements, McCall, Proiect No.
A014(341),Key No. 14341 - Request to Reiect All Bids
This was presented by Nathan Stewart, City Engineer. ITD conducted formal bidding for the
City's Community Choices for Idaho Grant project. Bids were opened on October 27, 2015. Two
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December 3, 2015
bids were received with the lowest being $384,520, which is 143% greater than the Engineer's
Estimate. City Staff and Keller Associates met with MRA on November 24, 2015 to recommend
rejection of all bids and to discuss opportunities for MRA to contribute additional funds to the
project. MRA voted to reject all bids and change the scope of the project and possibly provide
additional funding in preparation for rebidding the project. City Engineer Stewart felt strongly
that the project can be re-bid and prices will probably come in lower next time. As this is a City
project and not from MRA, formal rejection of bids requires action by City Council so that the
project can move forward.
Councilor Witte moved to reject all bids received for ITD Project A014(341) and authorize
the City Engineer to submit a letter to ITD affirming this decision. Councilor Swanson
seconded the motion. In a roll call vote Councilor Witte, Councilor Swanson, Mayor
Aymon, and Councilor Scott all voted aye and the motion carried.
AB 15-226 Prosecutor Contract Renewal—Initial Presentation Review
City Manager Coyle presented a renewed draft agreement for prosecutor services between Kiiha
Law Office, PLLC, and the City. Although Mr. Kiiha originally stated that he would be unable to
continue providing prosecutor services to the city, he has since been able to re-align his workload
to allow for continued service to the City of McCall. Mr. Coyle presented the draft agreement for
initial review by Council. The Agreement is the same as previous years with a slight cost
increase, which has been budgeted. Police Chief Williams stated he is happy with the working
relationship with Mr. Kiiha and he is pleased that Mr. Kiiha will continue to work with the City.
Council directed Mr. Coyle to make corrections as discussed and return with the finished
contract for approval.
AB 15-229 Reguest to Revise the McCall City Code by Standardizing and Simplifying the
Punishments and Penalties for Code Violations Discussion
Police Chief Williams held a discussion about changes in code violation penalties. There are
several different types of violations now; Chief Williams is proposing changing to a singular
Notice of Violation. At present many violations are misdemeanors and have to go through the
Court system, which is cumbersome. This proposal will standardize violations and make them
more beneficial to the City. If Council agrees then implementation will move forward.
The Penalties section of City Code will state that violators will be issued a Notice of Violation.
A code enforcement officer can issue the notice and fines will be set by Council. After 30 days
of nonpayment the violation can become an infraction and then would proceed to the Court
system. The main benefit is that any City employee can issue the notice, whether it be the
Building Inspector, a Public Works Employee, or the City Clerk, etc. Citizens can help define
what would be a reasonable fine and the Public can be engaged to determine what is fair.
Another benefit is that Court costs would be lower because no Public Defender is necessary.
Chief Williams then discussed what needs to happen to implement the change. Council needs to
establish the classes of violations and set fines for each. They would work through each of the
chapters of City Code one-at-a-time and define this where appropriate. Fines would be set by
resolution, eventually requiring a revision of the entire City Code. An appeals process would also
need to be defined.
Mayor Aymon asked if additional staff training would be necessary. Chief Williams
acknowledged that there would be. There needs to be a process for notifying the supervisor of
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each department and following proper procedure. The Police Department would train the other
City departments. Each department would be responsible for different areas of infraction; for
example, if there is a building issue the Building Inspector would be the one to issue the citation.
In many cases violations could be mailed so personal contact is avoided and this would present
less danger to Staff
Councilor Swanson felt it was a good idea. However, he added that this has to be a well thought
out plan with thorough public education. Councilor Swanson also thought that it might be
controversial for Staff to be doing this, as infractions are normally handled by the Police
Department. City Manager Coyle stated another benefit would be that the City Staff member
may be more knowledgeable about their specific code section and may be more helpful to the
citizen.
Mayor Aymon asked Attorney Bill Punkoney about it; he thought it was a fantastic idea as it
saves money and time and keeps the community involved.
Chief Williams stated the next step would be to create an outline of how the process would work,
make some recommendations on the chapters that would be dealt with, identify individuals who
would work on specific chapters, and recommend typical fines and provide guidance in a work
session.
Council discussed that this change is happening statewide as more cities are implementing this
system. In addition, public defending is underfunded and understaffed in the state.
Chief Williams will prepare for further discussion in a work session.
AB 15-231 Review the 2015 City of McCall Evaluation Documents for City Employees and
City Manager with the Council
Traci Malvich, Human Resources Manager, presented forms and instruction for annual
evaluation of the City Manager. The timeline follows that of other Staff evaluations. The City
Manager will complete a self-evaluation form. In addition, Mrs. Malvich will provide feedback
from the City Manager's direct reports to the Council in an anonymous, confidential setting.
After the feedback is reviewed the Council can meet in executive session to discuss the
information, review the forms, and compile discussion into one form. This can be delivered in
person to the City Manager during another executive session, possibly after the January 28, 2016
meeting.
AB 15-228 McCall City Code Title 4 -Business Regulations Re-Write Final Review
BessieJo Wagner, City Clerk, presented the final review of the Title 4 rewrite. This was after the
last work session where many suggestions were presented, particularly with the events section.
Changes were outlined in the cover sheet with the handout. Ms. Wagner discussed the
corrections made since the previous review. Further corrections were recommended by Council.
AB 15-232 McCall City Code Title 4 Business Regulations Proposed Fee Schedule Review
and approval request to finalize the fees and prepare a public hearing for
adoption of recommended fees
BessieJo Wagner, City Clerk, presented the revised fee schedule for Title 4. This had been
previously reviewed at the November 5, 2015 City Council meeting and changes were
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December 3, 2015
recommended. Further changes were recommended to the Peddler Permit and Taxi Drivers
License. The revised fee schedule along with changes recommended tonight will be posted in the
Star News for two weeks in preparation for the public hearing at the December 17, 2015 Council
meeting.
Upcoming Meetings Schedule Discussion
Council discussed the schedule for upcoming meetings. There will be a work session with
JWAG (Joint Wastewater Advisory Group) on December 8, 2015. At the December 17, 2015
Council meeting Lakeshore Disposal will give a presentation on curbside recycling and also
there will be an update on Fourth of July discussions. City Manager Coyle scheduled the Council
Retreat for the morning of January 29, 2016.
City Manager Coyle brought up the list of topics "To Be Scheduled" on the Upcoming Meetings
Schedule, addressing some items that had been on the list a long time but had not yet been
discussed or resolved. Mr. Coyle asked the Council what they wanted to do with the topic
regarding the "Smoke Free Ordinance," whether to keep it on the list,move it forward, or remove
it entirely. Council decided that it should be removed for the time being unless a problem arises
in the future, as the issue seems to be minimal at present.
CONSENT AGENDA
Staff recommended approval of the following items:
1. City Council Special Minutes—August 5, 2015
2. City Council Regular Minutes—November 19, 2015
3. City Council Special Minutes—November 20, 2015
4. Payroll Report for Period Ending November 20, 2015
5. Alcohol and Catering License Report
6. Warrant Registers
Councilor Witte moved to approve the consent agenda as submitted. Councilor Swanson
seconded the motion. In a voice vote all members voted aye and the motion carried.
ADJOURNMENT
Without further business,Mayor Aymon adjourned the meeting at 8:02 p.m.
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