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HomeMy Public PortalAbout2015.12.17 Regular MinutesMINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) December 17, 2015 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Work Session Public Hearings Public Comment Business Agenda Consent Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:34 p.m. Mayor Aymon, Councilor Giles, and Councilor Witte answered roll call. Councilor Scott and Councilor Swanson were absent. City staff members present were Nate Coyle, City Manager; Bill Nichols, City Attorney; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Carol Coyle, Grant Coordinator; Delta James, City Planner; Casey Bruck, Librarian; Dennis Coyle, Parks and Recreation Director; Eric McCormick, Golf Course Superintendent; Nathan Stewart, City Engineer; Justin Williams, Police Chief; Peter Borner, Public Works Director; BessieJo Wagner, City Clerk; and Lisa Kundrick, Deputy City Clerk. Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Councilor Witte suggested deferring the agenda item for the Legislative Update Committee to another date as the meeting will run very late. Councilor Giles moved to approve the amended agenda as submitted. Councilor Witte seconded the motion. In a voice vote all members voted aye and the motion carried. WORK SESSION AB 15-241 Lakeshore Disposal — Curbside Recycling Discussion/Presentation McCall City Council Regular Meeting December 17, 2015 Page 1 of 11 Paul Dionne, Operations Manager of Lakeshore Disposal, discussed the problems currently associated with the unmanned recycling center on Deinhard Street. Mr. Dionne is proposing a curbside recycling program. This was already discussed with the County, with favorable reception, and it was suggested that he take this to the City as well for feedback. To make this an affordable endeavor, the first critical step would be getting more residents to recycle. Regarding the current recycling centers, there are three sites in Valley County and all are ridden with problems. Donnelly and Cascade have litter issues and McCall has volume issues. The problem is that commercial businesses are filling up the facility and the overflow leads to litter. Lakeshore's proposal is to provide 90-gallon carts to all with garbage service, to be picked up every other week. Commercial pickups would be subscription -based. Co -mingled recycling would cost more. Baled, co -mingled cardboard would be sold at optimum market times (high in summer, low in winter). Mr. Dionne noted that it is cheaper to get rid of recycled products rather than garbage. Mayor Aymon asked about the remaining duration of the City's contract with Lakeshore and found that is going to run about 13 more years. City Attorney Nichols stated that the contract could be amended to add recycling. The City could also opt into the County's contract for the recycling portion. Mr. Dionne stated that feedback about curbside recycling has been generally positive so far, but the actual cost will determine whether it is favorable with residents. The City would like to participate in gaining feedback from the citizens in the form of a survey. Lakeshore had run an ad in the newspaper that directed users to a web survey. Also, a generic email address was set up that is taking comments. Erin Greaves, Communications Manager, was asked to publish a link to the survey as well. Mayor Aymon commented on how important it is to recycle but noted that the poor conditions at the Deinhard Street facility make it difficult to go there. She added that co -mingling would be great because it is more difficult to separate recyclables. Mr. Dionne stated that regardless of whether or not curbside recycling is instituted, Lakeshore's goal is to one day have co -mingled recycling. Public education is key, because co -mingled recycling is cheaper if the products are clean. Mr. Dionne added that the biggest expense for Lakeshore in implementing the curbside program is purchasing a large enough truck to transport the recycled material so they don't have to make an excessive number of trips. Councilor Witte asked about the environmental impact of a recycling program, what the carbon footprint would be. She noted that washing containers wastes water, transporting recyclables, etc. Mr. Dionne agreed that it does create cost and consumes resources, but perhaps the cost savings would be realized from buying products from recycled materials. Council thanked Mr. Dionne for the presentation. McCall City Council Regular Meeting Page 2 of 11 December 17, 2015 Councilor Scott joined the meeting at 6:03 p.m. PUBLIC HEARINGS AB 15-234 Request to Approve Resolution 15-18 to Adopt Library Related Fees This was presented by Lynn Lewinski, Library Board member. Ms. Lewinski discussed the different kinds of patrons who visit the library and the services they require. Ms. Lewinski presented a list of fees for these different services for adoption by Council. There was a discussion about which fees are taxable. Services with taxes will be rounded up to include taxes. Mayor Aymon opened the public hearing for Adoption of Library Related Fees at 6:10 p.m. Hearing no comments, Mayor Aymon closed the public hearing. Councilor Giles moved to approve Resolution 15-18 adopting Library related fees and authorize the Mayor to sign all necessary documents. Councilor Witte seconded the motion. In a roll call vote Councilor Giles, Councilor Witte, Mayor Aymon, and Councilor Scott all voted aye and the motion carried. AB 15-235 Request to Approve Resolution 15-19 to Adopt Centennial Plaza Brick Paver Fees Carol Coyle, Grant Coordinator, presented the resolution to set fees for Centennial Plaza brick sales. She explained the role of the McCall Community Improvement Corporation and the funds raised so far. The Committee finished the initial fund raising but decided to switch the brick revenue over to a City account specifically for ongoing maintenance of the Plaza, which is reflected in this resolution. The fees would stay the same. Ms. Coyle described special symbols available that could go along with names. Regarding requests for personalization, The MCIC borrowed language from the State on personalized license plates stating their right to refuse brick orders that were not appropriate, so this clause was added. Tax will be charged as well. Mayor Aymon opened the public hearing for Adoption of Centennial Plaza Brick Paver Fees at 6:17 p.m. Hearing no comments, Mayor Aymon closed the public hearing. Councilor Scott moved to approve Resolution 15-19 as amended; adopting fees for the sale of Centennial Plaza brick pavers and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a roll call vote Councilor Scott, Councilor Giles, Mayor Aymon, and Councilor Witte all voted aye and the motion carried. AB 15-236 Request to Approve Resolution 15-20 Adopting Planning and Zoning Related Fees McCall City Council Regular Meeting Page 3 of ll December 17, 2015 Presented by Michelle Groenevelt, Community Development Director; this resolution adopts revised fees for Planning and Zoning. The intent is to better cover costs involved. Fees were changed slightly in 2013 but haven't really changed since 2008, so this has not been done in a long time. McCall's fees were compared to other cities and appear to be similar. Mayor Aymon opened the public hearing for adoption of fees for Planning and Zoning at 6:25 p.m. Hearing no comments, Mayor Aymon closed the public hearing. Councilor Witte moved to approve Resolution 15-20 adopting Planning and Zoning related fees and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a roll call vote Councilor Witte, Councilor Giles, Mayor Aymon, and Councilor Scott all voted aye and the motion carried. AB 15-249 Request to Approve Resolution 15-21 to Adopt McCall City Code Title 4 Business Regulation Fee Schedule Presented by BessieJo Wagner, City Clerk; the proposed fee schedule was presented at the December 3, 2015 meeting and further changes were made. A public notice was placed in the Star News for two weeks announcing this public hearing. Per Councilor Witte there was a further change associated with the Peddler Permit. Mayor Aymon opened the public hearing for Adoption of Title 4 Fees, Business Regulations, at 6:39 p.m. Dan Krahn, 906 Anne Street, is a local business owner. He agreed with putting a time stipulation on the Peddler license, which would especially be appropriate for June through August. Mr. Krahn had no problem with the $125 fee and $25 for each day and would not mind if it was higher. Mr. Krahn stated that he pays much more than the Peddler fee to operate his local business and would support controls on the fee so that it supports local businesses. He thought a month duration for the permit would be sufficient. Hearing no further comments, Mayor Aymon closed the public hearing. Councilor Witte moved to approve Resolution 15-21 adopting McCall City Code Title 4 Business Regulation Fee Schedule as amended and authorize the Mayor to sign all necessary documents. Councilor Scott seconded the motion. In a roll call vote Councilor Witte, Councilor Scott, Mayor Aymon, and Councilor Giles all voted aye and the motion carried. PUBLIC COMMENT Mayor Aymon called for public comment at 6:44 p.m. McCall City Council Regular Meeting December 17, 2015 Page 4 of l l Dan Krahn, 906 Anne Street, brought up the issue of downtown lighting. New power -conserving LED lights have been installed but he noted that they do not work very well. He stated that pedestrians cannot be seen adequately when it is dark and they are on the street corners getting ready to cross. Mr. Krahn admitted that he has had several close calls with pedestrians at night as they are not very visible in the dark. Mr. Krahn also worries about people being susceptible to crime when it is dark. He feels the new lights do not contribute to public safety. On another subject, Mr. Krahn mentioned that not every business is removing snow from their sidewalks. He thinks enforcement should be fair and apply to everyone. He also said private snow removal contractors are putting their snow on nearby City lots for snow storage. Mayor Aymon thanked Mr. Krahn for bringing up these two issues. Hearing no further comments, Mayor Aymon closed the public comment period. BUSINESS AGENDA AB 15-244 McCall Fourth of July Discussion Update Dennis Coyle, Parks and Recreation Director, presented an update on discussions with multiple agencies regarding the Fourth of July in McCall. A lot of feedback has been received from citizens, businesses, and agencies throughout the County. Meetings have been held with the City Police, County Sheriff, State Police, State Parks Department, and St. Luke's Hospital. A11 agreed it is a problem that is not going to be solved by any one agency and involves cooperation from everyone. A meeting was held in September and Mr. Coyle presented notes from that. Staff members have met multiple times and feel that this is a Community effort, not just from City department heads. The only way to be successful is to have support from the Community and Council. Discussion was turned over to Police Chief Williams. Chief Williams noted that are specific problem spots and issues that were identified in the brainstorming event. In McCall, the problems identified are alcohol, fireworks, litter, traffic congestion, and theft. Some suggestions were to involve the Fire Department and to limit fireworks sales. Another is to consider proactive traffic management and work with ITD, perhaps changing the flow of some streets during the holiday. Create a police officer presence throughout McCall. Legacy Park is a big problem area with excessive alcohol, public indecency, and crowding. Address where and how much alcohol is sold. Identify City employees to help enforce compliance. Large vacation rentals are a problem with overcrowding; contact property management companies and curtail problems before they arise. North Beach is another big problem with binge drinking, DUIs, overcrowding, noise, assaults, and indecency. Hospitals become overcrowded and community resources are drained. The ideal plan would be to ban all alcohol at North Beach for that day at that location. This would have to be enforced by State Parks along with Valley County. Another possible solution is to limit access to the location, not just by foot but by boat, perhaps stringing buoys close to the shore to not allow watercraft to beach there. Traffic control patterns can be optimized. Designate parking areas. McCall City Council Regular Meeting Page 5 of 11 December 17, 2015 Many semi -remote areas around the County are plagued with illegal camping, litter, and unattended campfires; Chief Williams pointed out that we need to focus on an educational program with public media assistance -- get the word out that this is unacceptable! Chief Williams added that this all depends on what the community desires -- whether they want change or not, to what degree, or what they would like to see happen. The task force is open to suggestions and will move on from there. City Manager Coyle added that we need to understand the concerns of each of the regulatory agencies. Engaging the community is first priority. Mr. Coyle introduced Erin Greaves, Communications Manager, on how we are approaching the community in this discussion. Erin Greaves, Communications Manager, stated that the goal is to connect the City Government to the people and present listening opportunities. We would do this by addressing various demographics to have a conversation with the City Manager and Police Chief talk and find out how commerce is affected. The City would also host events for the public to tell us what their vision is for the Fourth of July. Ms. Greaves proposed having these sessions take place over a full week, promoted by the newspaper and media, with fliers in many of the businesses. Ms. Greaves also stated that comment boxes would be used to gather feedback for questions like, "Do you want change or not? What changes would you like to see attempted?" Mayor Aymon agreed that something needs to be done. The early comments have been overwhelming that a problem exists and the community definitely wants change. Councilor Witte liked the idea of an informal comment event, yet she thought the comment box idea seems expensive. Ms. Greaves stated that Tom Grote of the Star News offered to let the City use his comment boxes free of charge. Mayor Aymon stated that change is not going to happen overnight, as it has evolved to this point since the 1960s. Council thanked the team for their presentation. AB 15-246 Request to Approve the FY15 Annual Road and Street Financial Report Linda Stokes, Treasurer, presented the Annual Street and Road report. This is submitted to the State Controller every year, and then forwarded to ITD where it is compiled with other cities' reports. LTAC uses it for grant applications as well, so the information is beneficial. Ms. Stokes pointed out the last page where there is a change with new HB 312. Highway user tax dollars have to be accounted for separately now. A total of $2,919 was received this year, which is on an accrual basis for shared revenues. The funds were received in October but recorded in September for FY15. This is a partial amount for August and September. Councilor Witte moved to approve the FY15 Annual Road and Street Financial Report and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. McCall City Council Regular Meeting Page 6 of 11 December 17, 2015 In a roll call vote Councilor Witte, Councilor Giles, Mayor Aymon, and Councilor Scott all voted aye and the motion carried. AB 15-237 Request to Adopt Resolution 15-22 Authorizing the City Treasurer to Pay Routine City Bills Presented by Linda Stokes, Treasurer; authorization is requested to pay routine city bills during the winter break when there are no Council meetings for a longer period. Ms. Stokes presented a specific list of regular vendors that included copier leases, utilities, etc. Councilor Scott moved to adopt Resolution 15-22 authorizing the Treasurer to pay the listed vendors as necessary and authorize the Mayor to sign all necessary documents. Councilor Witte seconded the motion. In a roll call vote Councilor Scott, Councilor Witte, Mayor Aymon, and Councilor Giles all voted aye and the motion carried. AB 15-242 Request to Approve the City Prosecutor Contract with Jay Kiiha City Manager Coyle presented this agenda bill, which is a second showing of a proposal to continue the Prosecuting Attorney's contract. The contract was approved at an earlier meeting so this is the formal approval. The contract term was changed to correspond with a fiscal year instead of a calendar year. The City and its attorney have no concern with the change. Councilor Witte moved to approve the agreement for prosecutor services between the City of McCall and Kiiha Law Office PLLC, and authorize the Mayor to sign all necessary documents. Councilor Scott seconded the motion. In a roll call vote Councilor Witte, Councilor Scott, Mayor Aymon, and Councilor Giles all voted aye and the motion carried. AB 15-243 Request for Approval of the Airport Engineering and Planning Consultant Selection and Agreement — T-O Engineers Presented by Nate Coyle, City Manager; T-O Engineers has been the City's airport consultant for several years. FAA requires an RFQ for consultant services every five years. The last time was in December of 2010 so we are due for another RFQ process. This is vetted through the FAA. Four submissions were received. All submittals were scored by the required persons by the FAA and T-O was the clear choice. The recommendation is that we continue to receive engineering and planning consultant services from T-O Engineers. T-O has provided services for about $12K a year. A little more was budgeted this time in case there was a different provider. At this price T- O loses money on the annual contract, but they make money on the special projects. Councilor Giles moved to approve selection of T-O Engineers as the engineering and planning consultant for the McCall Municipal Airport, approve the enclosed annual engineering services agreement between T-O Engineers and the City of McCall, and authorize the Mayor to sign all necessary documents. Councilor Witte seconded the motion. In a roll call vote Councilor Giles, Councilor Witte, Mayor Aymon, and Councilor Scott all voted aye and the motion carried. AB 15-238 Request for approval of the purchase of a Crack Sealing Trailer — Bid Number PW 16-06 Award McCall City Council Regular Meeting Page 7 of ll December 17, 2015 Presented by Peter Borner, Public Works Director; this was already approved but there was an issue with the specifications. Peter asked Council to reject all bids so the specifications can be rewritten. It had to do with where the pump was located. A vendor thinks we are getting an inferior machine with the way the current specifications are now written. If we reject the bids we can rewrite the specifications to produce a better piece of equipment. Councilor Witte motioned to authorize staff to reject all bids for the purchase of a Crack Sealing Trailer, and authorize the Mayor sign all necessary documents. Councilor Scott seconded the motion. In a roll call vote Councilor Witte, Councilor Scott, Mayor Aymon, and Councilor Giles all voted aye and the motion carried. AB 15-245 Request Approval to Raffle 1 Lifetime Golf Pass Eric McCormick, Golf Course Superintendent, presented this request for approval to raffle off a lifetime golf pass. The funds raised would pay for improvements to the clubhouse. Tickets can be sold at the start of the spring golf season. If 255 tickets were sold it would be more than enough to cover the cost of the pass and make a profit. The last raffle was a success. Councilor Scott motioned to approve the McCall Men's Association to raffle one lifetime pass to fund flooring replacement in the club house. Councilor Witte seconded the motion. In a roll call vote Councilor Scott, Councilor Witte, Mayor Aymon, and Councilor Giles all voted aye and the motion carried. AB 15-248 Request to Adopt an Ordinance of the McCall City Code Title 4 - Business Regulations Re -Write BessieJo Wagner, City Clerk, returned with another revision of Title 4 for approval, which should be ready for adoption this time. Council reviewed the ordinance and again recommended a few small changes. Since Council will not be able to approve the publication of the summary by December 31, verification from the City Attorney was needed to see whether the ordinance could still be adopted. City Attorney Nichols checked this while Council adjourned for a break. Mr. Nichols determined that City Council does not need to approve the publication of the summary before publishing so the ordinance could be adopted at tonight's meeting. Councilor Witte moved to suspend the rules, read by title only, one time only, Ordinance No. 938 amending McCall City Code Title 4 Business Regulations. Councilor Giles seconded the motion. In a roll call vote Councilor Witte, Councilor Giles, Mayor Aymon, and Councilor Scott all voted aye and the motion carried. BessieJo Wagner, City Clerk, read by title only, one time only, Ordinance 938: An ordinance of the city of McCall, Valley County, Idaho, repealing the following chapters of Title 4, Business Regulations, of the McCall City Code, to -wit: Chapter 1, alcoholic beverages, Chapter 2, liquor, Chapter 3, licenses, Chapter 5, dance halls, Chapter 6, minors, Chapter 7, licensing dance halls, Chapter 8, wine, Chapter 9, wine by the drink, Chapter 10, amusement devices, chapter 11, pawnbrokers, and Chapter 13, products containing phosphorus; and enacting the following new Chapters to title 4, business regulations, of the McCall City Code, to -wit: Chapter 1, purpose; definitions; and penalties, Chapter 2, general business license, Chapter 3, snow removal licenses, Chapter 5, pawnbrokers licenses, Chapter 6, child daycare licenses, McCall City Council Regular Meeting Page 8 of 11 December 17, 2015 Chapter 7, limited duration business licenses, Chapter 8, public events, Chapter 9, alcoholic beverages, Chapter 10, products containing phosphorus, and Chapter 11, 1% and 3% nonproperty taxes. Councilor Witte moved to adopt Ordinance No. 938, amending McCall City Code Title 4 Business Regulations, and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a roll call vote Councilor Witte, Councilor Giles, Mayor Aymon, and Councilor Scott all voted aye and the motion carried. AB 15-240 Request for City Supplemental Funding - ITD Community Choices for Idaho — Local, Redevelopment Area Sidewalk Improvements, McCall, Project No. A014(341), Key No2q. 14341 Presented by Nathan Stewart, City Engineer; this is an update on the Community Choices Project after all bids received in October were rejected. Staff met with McCall Redevelopment Agency (MRA) and discussed cutting components out of the projects and the results that would bring and also looked at other funding sources. MRA requested that the City explore additional funding to fill the gap. Certain City funds that were presented are healthy and can be used to fund these improvements. The City staff found $35K that they feel is a significant contribution to the project. It is not half or all that is required but is a substantial part of it. Mr. Stewart presented the stipulation that cost savings would go to reimburse the Streets Department for any contribution that they make, since they will be the ones that save the money on the project first. Mr. Stewart also identified two or three components that they have agreed to complete that will save money on the project, such as removal of trees along Roosevelt Street, and some additional stormwater piping that can be done in-house. Additional costs that can be saved will be used to reimburse MRA. Mayor Aymon wanted to clarify that one of the stipulations were that the MRA would commit to using additional available uncommitted funds to complete the paving of the boat -trailer parking lot. Mr. Stewart stated that was correct; however at this point the MRA had not agreed to that stipulation. Councilor Giles stated that that particular stipulation had not been discussed at the MRA, and stated that the Chair of the MRA had expressed concern with higher bids than the government estimated in the past on projects that the City expected the MRA to cover the additional costs. Councilor Giles also stated that he felt the proposal from Public Works was a good proposal; however, he did not think it was a good idea to mandate how the MRA would spend the extra $107K. He stated the MRA did not want to spend their entire savings account. He also suggested that when presented to the MRA that staff makes a recommendation as to how the money be spent but not a requirement. Mr. Stewart agreed that was the correct approach to take as well. Councilor Giles also stated that the MRA would see the City as a real partner with this project with the additional $35,000 coming from the City. Mr. Stewart added clarification to the recommendation stating that it requires much of the City Staffs time to execute these types of contracts, with the time it takes to put together cost McCall City Council Regular Meeting Page 9 of 11 December 17, 2015 estimates and to manage the projects. He stated that he recognizes efficiencies in how the City can operate once there is a contractor mobilized on the project. Councilor Giles thanked staff for their efforts on this project. Councilor Witte moved to approve the use of City funds, up to $35,000, to provide additional funding for the rebidding and construction of the Community Choices project, contingent upon the conditions as amended in the memo and accompanying documentation. Councilor Scott seconded the motion. In a roll call vote Councilor Witte, Councilor Scott, Mayor Aymon, and Councilor Giles all voted aye and the motion carried. AB 15-239 Request for Engineering Design Increase for Specifications Revisions and Rebidding - ITD Community Choices for Idaho — Local, Redevelopment Area Sidewalk Improvements, McCall, Project No. A014(341), Key No. 14341 This was presented by Nathan Stewart; Staff presented to MRA on December 8 the options and the different logistics that would be required to rebid this project. The first option was to not change anything and just rebid and hope it is lower, or a little extra money can be spent on engineering to clearly articulate the cost savings anticipated. Ultimately the bids would be lower because with this project, the lowest bid has to be funded. All parties agreed that there was strong resistance to fronting the additional money that hadn't been budgeted. Councilor Giles moved to approve a not -to -exceed $5,000.00 design budget to Keller Associates for revising project specifications in preparation for rebidding and authorize the Mayor to sign all necessary documents. Councilor Witte seconded the motion. In a roll call vote Councilor Giles, Councilor Witte, Mayor Aymon, and Councilor Scott all voted aye and the motion carried. AB 15-250 City Of Driggs Request Support of New Legislation Proposal to Create a New Class of Idaho Liquor Licenses in Resort Cities Nate Coyle, City Manager, was contacted by Mayor Hyrum Johnson of Driggs. The City of Driggs is launching a legislative proposal to allow additional liquor licenses for resort cities, as it currently is limited by law. Mayor Johnson is asking for letters of support from other resort cities. City Manager Coyle handed out a copy of the proposal along with a list of alcohol license holders in McCall, highlighting those with liquor licenses. Mayor Aymon was not sure if this change would have any effect on McCall and did not have an opinion on it. City Attorney Nichols suggested asking the existing license owners how they felt about it. City Manager Coyle will write a letter to the existing liquor license holders for feedback and will hopefully have some ideas by the next Council meeting. AB 15-247 Legislative Committee Meeting Update This was deferred due to time restraints. Upcoming Meetings Schedule Discussion Council discussed items for upcoming meetings. The work session scheduled for tomorrow, December 18, will be a joint meeting with the Sewer District and the JWAG team. McCall City Council Regular Meeting Page 10 of 11 December 17, 2015 CONSENT AGENDA Staff recommended approval of the following items: 1. City Council Regular Minutes — June 11, 2015 2. Payroll Report for Period Ending December 4, 2015 3. Alcohol and Catering Licenses Report 4. Warrant Registers Councilor Witte moved to approve the consent agenda as presented. Councilor Scott seconded the motion. In a voice vote all members voted aye and the motion carried. ADJOURNMENT Without further business, the Mayor adjourned the meeting at 8:22 p.m. ATTEST: BessieJo Waer, City C McCall City Council Regular Meeting Page 11 of 11 December 17, 2015