HomeMy Public PortalAbout2015.12.17 Regular MinutesMINUTES
McCall City Council
Regular Meeting
Legion Hall (McCall City Hall - Lower Level)
December 17, 2015
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Work Session
Public Hearings
Public Comment
Business Agenda
Consent Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:34 p.m.
Mayor Aymon, Councilor Giles, and Councilor Witte answered roll call. Councilor Scott
and Councilor Swanson were absent.
City staff members present were Nate Coyle, City Manager; Bill Nichols, City Attorney; Erin
Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt,
Community Development Director; Carol Coyle, Grant Coordinator; Delta James, City Planner;
Casey Bruck, Librarian; Dennis Coyle, Parks and Recreation Director; Eric McCormick, Golf
Course Superintendent; Nathan Stewart, City Engineer; Justin Williams, Police Chief; Peter
Borner, Public Works Director; BessieJo Wagner, City Clerk; and Lisa Kundrick, Deputy City
Clerk.
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Councilor Witte suggested deferring the agenda item for the Legislative Update Committee
to another date as the meeting will run very late. Councilor Giles moved to approve the
amended agenda as submitted. Councilor Witte seconded the motion. In a voice vote all
members voted aye and the motion carried.
WORK SESSION
AB 15-241 Lakeshore Disposal — Curbside Recycling Discussion/Presentation
McCall City Council Regular Meeting
December 17, 2015
Page 1 of 11
Paul Dionne, Operations Manager of Lakeshore Disposal, discussed the problems currently
associated with the unmanned recycling center on Deinhard Street. Mr. Dionne is proposing a
curbside recycling program. This was already discussed with the County, with favorable
reception, and it was suggested that he take this to the City as well for feedback. To make this an
affordable endeavor, the first critical step would be getting more residents to recycle. Regarding
the current recycling centers, there are three sites in Valley County and all are ridden with
problems. Donnelly and Cascade have litter issues and McCall has volume issues. The problem
is that commercial businesses are filling up the facility and the overflow leads to litter.
Lakeshore's proposal is to provide 90-gallon carts to all with garbage service, to be picked up
every other week. Commercial pickups would be subscription -based. Co -mingled recycling
would cost more. Baled, co -mingled cardboard would be sold at optimum market times (high in
summer, low in winter). Mr. Dionne noted that it is cheaper to get rid of recycled products rather
than garbage.
Mayor Aymon asked about the remaining duration of the City's contract with Lakeshore and
found that is going to run about 13 more years. City Attorney Nichols stated that the contract
could be amended to add recycling. The City could also opt into the County's contract for the
recycling portion.
Mr. Dionne stated that feedback about curbside recycling has been generally positive so far, but
the actual cost will determine whether it is favorable with residents.
The City would like to participate in gaining feedback from the citizens in the form of a survey.
Lakeshore had run an ad in the newspaper that directed users to a web survey. Also, a generic
email address was set up that is taking comments. Erin Greaves, Communications Manager, was
asked to publish a link to the survey as well.
Mayor Aymon commented on how important it is to recycle but noted that the poor conditions at
the Deinhard Street facility make it difficult to go there. She added that co -mingling would be
great because it is more difficult to separate recyclables.
Mr. Dionne stated that regardless of whether or not curbside recycling is instituted, Lakeshore's
goal is to one day have co -mingled recycling. Public education is key, because co -mingled
recycling is cheaper if the products are clean.
Mr. Dionne added that the biggest expense for Lakeshore in implementing the curbside program
is purchasing a large enough truck to transport the recycled material so they don't have to make
an excessive number of trips.
Councilor Witte asked about the environmental impact of a recycling program, what the carbon
footprint would be. She noted that washing containers wastes water, transporting recyclables, etc.
Mr. Dionne agreed that it does create cost and consumes resources, but perhaps the cost savings
would be realized from buying products from recycled materials.
Council thanked Mr. Dionne for the presentation.
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Councilor Scott joined the meeting at 6:03 p.m.
PUBLIC HEARINGS
AB 15-234 Request to Approve Resolution 15-18 to Adopt Library Related Fees
This was presented by Lynn Lewinski, Library Board member. Ms. Lewinski discussed the
different kinds of patrons who visit the library and the services they require. Ms. Lewinski
presented a list of fees for these different services for adoption by Council. There was a
discussion about which fees are taxable. Services with taxes will be rounded up to include taxes.
Mayor Aymon opened the public hearing for Adoption of Library Related Fees at 6:10
p.m.
Hearing no comments, Mayor Aymon closed the public hearing.
Councilor Giles moved to approve Resolution 15-18 adopting Library related fees and
authorize the Mayor to sign all necessary documents. Councilor Witte seconded the motion.
In a roll call vote Councilor Giles, Councilor Witte, Mayor Aymon, and Councilor Scott all
voted aye and the motion carried.
AB 15-235 Request to Approve Resolution 15-19 to Adopt Centennial Plaza Brick Paver
Fees
Carol Coyle, Grant Coordinator, presented the resolution to set fees for Centennial Plaza brick
sales. She explained the role of the McCall Community Improvement Corporation and the funds
raised so far. The Committee finished the initial fund raising but decided to switch the brick
revenue over to a City account specifically for ongoing maintenance of the Plaza, which is
reflected in this resolution. The fees would stay the same. Ms. Coyle described special symbols
available that could go along with names. Regarding requests for personalization, The MCIC
borrowed language from the State on personalized license plates stating their right to refuse brick
orders that were not appropriate, so this clause was added. Tax will be charged as well.
Mayor Aymon opened the public hearing for Adoption of Centennial Plaza Brick Paver
Fees at 6:17 p.m.
Hearing no comments, Mayor Aymon closed the public hearing.
Councilor Scott moved to approve Resolution 15-19 as amended; adopting fees for the sale
of Centennial Plaza brick pavers and authorize the Mayor to sign all necessary documents.
Councilor Giles seconded the motion. In a roll call vote Councilor Scott, Councilor Giles,
Mayor Aymon, and Councilor Witte all voted aye and the motion carried.
AB 15-236 Request to Approve Resolution 15-20 Adopting Planning and Zoning Related
Fees
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December 17, 2015
Presented by Michelle Groenevelt, Community Development Director; this resolution adopts
revised fees for Planning and Zoning. The intent is to better cover costs involved. Fees were
changed slightly in 2013 but haven't really changed since 2008, so this has not been done in a
long time. McCall's fees were compared to other cities and appear to be similar.
Mayor Aymon opened the public hearing for adoption of fees for Planning and Zoning at
6:25 p.m.
Hearing no comments, Mayor Aymon closed the public hearing.
Councilor Witte moved to approve Resolution 15-20 adopting Planning and Zoning related
fees and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the
motion. In a roll call vote Councilor Witte, Councilor Giles, Mayor Aymon, and Councilor
Scott all voted aye and the motion carried.
AB 15-249 Request to Approve Resolution 15-21 to Adopt McCall City Code Title 4
Business Regulation Fee Schedule
Presented by BessieJo Wagner, City Clerk; the proposed fee schedule was presented at the
December 3, 2015 meeting and further changes were made. A public notice was placed in the
Star News for two weeks announcing this public hearing.
Per Councilor Witte there was a further change associated with the Peddler Permit.
Mayor Aymon opened the public hearing for Adoption of Title 4 Fees, Business
Regulations, at 6:39 p.m.
Dan Krahn, 906 Anne Street, is a local business owner. He agreed with putting a time stipulation
on the Peddler license, which would especially be appropriate for June through August. Mr.
Krahn had no problem with the $125 fee and $25 for each day and would not mind if it was
higher. Mr. Krahn stated that he pays much more than the Peddler fee to operate his local
business and would support controls on the fee so that it supports local businesses. He thought a
month duration for the permit would be sufficient.
Hearing no further comments, Mayor Aymon closed the public hearing.
Councilor Witte moved to approve Resolution 15-21 adopting McCall City Code Title 4
Business Regulation Fee Schedule as amended and authorize the Mayor to sign all
necessary documents. Councilor Scott seconded the motion. In a roll call vote Councilor
Witte, Councilor Scott, Mayor Aymon, and Councilor Giles all voted aye and the motion
carried.
PUBLIC COMMENT
Mayor Aymon called for public comment at 6:44 p.m.
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December 17, 2015
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Dan Krahn, 906 Anne Street, brought up the issue of downtown lighting. New power -conserving
LED lights have been installed but he noted that they do not work very well. He stated that
pedestrians cannot be seen adequately when it is dark and they are on the street corners getting
ready to cross. Mr. Krahn admitted that he has had several close calls with pedestrians at night as
they are not very visible in the dark. Mr. Krahn also worries about people being susceptible to
crime when it is dark. He feels the new lights do not contribute to public safety.
On another subject, Mr. Krahn mentioned that not every business is removing snow from their
sidewalks. He thinks enforcement should be fair and apply to everyone. He also said private
snow removal contractors are putting their snow on nearby City lots for snow storage.
Mayor Aymon thanked Mr. Krahn for bringing up these two issues.
Hearing no further comments, Mayor Aymon closed the public comment period.
BUSINESS AGENDA
AB 15-244 McCall Fourth of July Discussion Update
Dennis Coyle, Parks and Recreation Director, presented an update on discussions with multiple
agencies regarding the Fourth of July in McCall. A lot of feedback has been received from
citizens, businesses, and agencies throughout the County. Meetings have been held with the City
Police, County Sheriff, State Police, State Parks Department, and St. Luke's Hospital. A11 agreed
it is a problem that is not going to be solved by any one agency and involves cooperation from
everyone. A meeting was held in September and Mr. Coyle presented notes from that. Staff
members have met multiple times and feel that this is a Community effort, not just from City
department heads. The only way to be successful is to have support from the Community and
Council. Discussion was turned over to Police Chief Williams.
Chief Williams noted that are specific problem spots and issues that were identified in the
brainstorming event. In McCall, the problems identified are alcohol, fireworks, litter, traffic
congestion, and theft. Some suggestions were to involve the Fire Department and to limit
fireworks sales. Another is to consider proactive traffic management and work with ITD, perhaps
changing the flow of some streets during the holiday. Create a police officer presence throughout
McCall. Legacy Park is a big problem area with excessive alcohol, public indecency, and
crowding. Address where and how much alcohol is sold. Identify City employees to help
enforce compliance. Large vacation rentals are a problem with overcrowding; contact property
management companies and curtail problems before they arise.
North Beach is another big problem with binge drinking, DUIs, overcrowding, noise, assaults,
and indecency. Hospitals become overcrowded and community resources are drained. The ideal
plan would be to ban all alcohol at North Beach for that day at that location. This would have to
be enforced by State Parks along with Valley County. Another possible solution is to limit access
to the location, not just by foot but by boat, perhaps stringing buoys close to the shore to not
allow watercraft to beach there. Traffic control patterns can be optimized. Designate parking
areas.
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Many semi -remote areas around the County are plagued with illegal camping, litter, and
unattended campfires; Chief Williams pointed out that we need to focus on an educational
program with public media assistance -- get the word out that this is unacceptable!
Chief Williams added that this all depends on what the community desires -- whether they want
change or not, to what degree, or what they would like to see happen. The task force is open to
suggestions and will move on from there.
City Manager Coyle added that we need to understand the concerns of each of the regulatory
agencies. Engaging the community is first priority. Mr. Coyle introduced Erin Greaves,
Communications Manager, on how we are approaching the community in this discussion.
Erin Greaves, Communications Manager, stated that the goal is to connect the City Government
to the people and present listening opportunities. We would do this by addressing various
demographics to have a conversation with the City Manager and Police Chief talk and find out
how commerce is affected. The City would also host events for the public to tell us what their
vision is for the Fourth of July. Ms. Greaves proposed having these sessions take place over a
full week, promoted by the newspaper and media, with fliers in many of the businesses. Ms.
Greaves also stated that comment boxes would be used to gather feedback for questions like,
"Do you want change or not? What changes would you like to see attempted?"
Mayor Aymon agreed that something needs to be done. The early comments have been
overwhelming that a problem exists and the community definitely wants change.
Councilor Witte liked the idea of an informal comment event, yet she thought the comment box
idea seems expensive. Ms. Greaves stated that Tom Grote of the Star News offered to let the City
use his comment boxes free of charge.
Mayor Aymon stated that change is not going to happen overnight, as it has evolved to this point
since the 1960s.
Council thanked the team for their presentation.
AB 15-246 Request to Approve the FY15 Annual Road and Street Financial Report
Linda Stokes, Treasurer, presented the Annual Street and Road report. This is submitted to the
State Controller every year, and then forwarded to ITD where it is compiled with other cities'
reports. LTAC uses it for grant applications as well, so the information is beneficial. Ms. Stokes
pointed out the last page where there is a change with new HB 312. Highway user tax dollars
have to be accounted for separately now. A total of $2,919 was received this year, which is on an
accrual basis for shared revenues. The funds were received in October but recorded in September
for FY15. This is a partial amount for August and September.
Councilor Witte moved to approve the FY15 Annual Road and Street Financial Report and
authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion.
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In a roll call vote Councilor Witte, Councilor Giles, Mayor Aymon, and Councilor Scott all
voted aye and the motion carried.
AB 15-237 Request to Adopt Resolution 15-22 Authorizing the City Treasurer to Pay
Routine City Bills
Presented by Linda Stokes, Treasurer; authorization is requested to pay routine city bills during
the winter break when there are no Council meetings for a longer period. Ms. Stokes presented a
specific list of regular vendors that included copier leases, utilities, etc.
Councilor Scott moved to adopt Resolution 15-22 authorizing the Treasurer to pay the
listed vendors as necessary and authorize the Mayor to sign all necessary documents.
Councilor Witte seconded the motion. In a roll call vote Councilor Scott, Councilor Witte,
Mayor Aymon, and Councilor Giles all voted aye and the motion carried.
AB 15-242 Request to Approve the City Prosecutor Contract with Jay Kiiha
City Manager Coyle presented this agenda bill, which is a second showing of a proposal to
continue the Prosecuting Attorney's contract. The contract was approved at an earlier meeting so
this is the formal approval. The contract term was changed to correspond with a fiscal year
instead of a calendar year. The City and its attorney have no concern with the change.
Councilor Witte moved to approve the agreement for prosecutor services between the City
of McCall and Kiiha Law Office PLLC, and authorize the Mayor to sign all necessary
documents. Councilor Scott seconded the motion. In a roll call vote Councilor Witte,
Councilor Scott, Mayor Aymon, and Councilor Giles all voted aye and the motion carried.
AB 15-243 Request for Approval of the Airport Engineering and Planning Consultant
Selection and Agreement — T-O Engineers
Presented by Nate Coyle, City Manager; T-O Engineers has been the City's airport consultant for
several years. FAA requires an RFQ for consultant services every five years. The last time was in
December of 2010 so we are due for another RFQ process. This is vetted through the FAA. Four
submissions were received. All submittals were scored by the required persons by the FAA and
T-O was the clear choice. The recommendation is that we continue to receive engineering and
planning consultant services from T-O Engineers. T-O has provided services for about $12K a
year. A little more was budgeted this time in case there was a different provider. At this price T-
O loses money on the annual contract, but they make money on the special projects.
Councilor Giles moved to approve selection of T-O Engineers as the engineering and
planning consultant for the McCall Municipal Airport, approve the enclosed annual
engineering services agreement between T-O Engineers and the City of McCall, and
authorize the Mayor to sign all necessary documents. Councilor Witte seconded the motion.
In a roll call vote Councilor Giles, Councilor Witte, Mayor Aymon, and Councilor Scott all
voted aye and the motion carried.
AB 15-238 Request for approval of the purchase of a Crack Sealing Trailer — Bid Number
PW 16-06 Award
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Presented by Peter Borner, Public Works Director; this was already approved but there was an
issue with the specifications. Peter asked Council to reject all bids so the specifications can be
rewritten. It had to do with where the pump was located. A vendor thinks we are getting an
inferior machine with the way the current specifications are now written. If we reject the bids we
can rewrite the specifications to produce a better piece of equipment.
Councilor Witte motioned to authorize staff to reject all bids for the purchase of a Crack
Sealing Trailer, and authorize the Mayor sign all necessary documents. Councilor Scott
seconded the motion. In a roll call vote Councilor Witte, Councilor Scott, Mayor Aymon,
and Councilor Giles all voted aye and the motion carried.
AB 15-245 Request Approval to Raffle 1 Lifetime Golf Pass
Eric McCormick, Golf Course Superintendent, presented this request for approval to raffle off a
lifetime golf pass. The funds raised would pay for improvements to the clubhouse. Tickets can
be sold at the start of the spring golf season. If 255 tickets were sold it would be more than
enough to cover the cost of the pass and make a profit. The last raffle was a success.
Councilor Scott motioned to approve the McCall Men's Association to raffle one lifetime
pass to fund flooring replacement in the club house. Councilor Witte seconded the motion.
In a roll call vote Councilor Scott, Councilor Witte, Mayor Aymon, and Councilor Giles all
voted aye and the motion carried.
AB 15-248 Request to Adopt an Ordinance of the McCall City Code Title 4 - Business
Regulations Re -Write
BessieJo Wagner, City Clerk, returned with another revision of Title 4 for approval, which
should be ready for adoption this time. Council reviewed the ordinance and again recommended
a few small changes. Since Council will not be able to approve the publication of the summary
by December 31, verification from the City Attorney was needed to see whether the ordinance
could still be adopted. City Attorney Nichols checked this while Council adjourned for a break.
Mr. Nichols determined that City Council does not need to approve the publication of the
summary before publishing so the ordinance could be adopted at tonight's meeting.
Councilor Witte moved to suspend the rules, read by title only, one time only, Ordinance
No. 938 amending McCall City Code Title 4 Business Regulations. Councilor Giles
seconded the motion. In a roll call vote Councilor Witte, Councilor Giles, Mayor Aymon,
and Councilor Scott all voted aye and the motion carried.
BessieJo Wagner, City Clerk, read by title only, one time only, Ordinance 938:
An ordinance of the city of McCall, Valley County, Idaho, repealing the following chapters of
Title 4, Business Regulations, of the McCall City Code, to -wit: Chapter 1, alcoholic beverages,
Chapter 2, liquor, Chapter 3, licenses, Chapter 5, dance halls, Chapter 6, minors, Chapter 7,
licensing dance halls, Chapter 8, wine, Chapter 9, wine by the drink, Chapter 10, amusement
devices, chapter 11, pawnbrokers, and Chapter 13, products containing phosphorus; and enacting
the following new Chapters to title 4, business regulations, of the McCall City Code, to -wit:
Chapter 1, purpose; definitions; and penalties, Chapter 2, general business license, Chapter 3,
snow removal licenses, Chapter 5, pawnbrokers licenses, Chapter 6, child daycare licenses,
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Chapter 7, limited duration business licenses, Chapter 8, public events, Chapter 9, alcoholic
beverages, Chapter 10, products containing phosphorus, and Chapter 11, 1% and 3%
nonproperty taxes.
Councilor Witte moved to adopt Ordinance No. 938, amending McCall City Code Title 4
Business Regulations, and authorize the Mayor to sign all necessary documents. Councilor
Giles seconded the motion. In a roll call vote Councilor Witte, Councilor Giles, Mayor
Aymon, and Councilor Scott all voted aye and the motion carried.
AB 15-240 Request for City Supplemental Funding - ITD Community Choices for Idaho —
Local, Redevelopment Area Sidewalk Improvements, McCall, Project No.
A014(341), Key No2q. 14341
Presented by Nathan Stewart, City Engineer; this is an update on the Community Choices Project
after all bids received in October were rejected. Staff met with McCall Redevelopment Agency
(MRA) and discussed cutting components out of the projects and the results that would bring and
also looked at other funding sources.
MRA requested that the City explore additional funding to fill the gap. Certain City funds that
were presented are healthy and can be used to fund these improvements. The City staff found
$35K that they feel is a significant contribution to the project. It is not half or all that is required
but is a substantial part of it. Mr. Stewart presented the stipulation that cost savings would go to
reimburse the Streets Department for any contribution that they make, since they will be the ones
that save the money on the project first. Mr. Stewart also identified two or three components that
they have agreed to complete that will save money on the project, such as removal of trees along
Roosevelt Street, and some additional stormwater piping that can be done in-house. Additional
costs that can be saved will be used to reimburse MRA.
Mayor Aymon wanted to clarify that one of the stipulations were that the MRA would commit to
using additional available uncommitted funds to complete the paving of the boat -trailer parking
lot. Mr. Stewart stated that was correct; however at this point the MRA had not agreed to that
stipulation. Councilor Giles stated that that particular stipulation had not been discussed at the
MRA, and stated that the Chair of the MRA had expressed concern with higher bids than the
government estimated in the past on projects that the City expected the MRA to cover the
additional costs.
Councilor Giles also stated that he felt the proposal from Public Works was a good proposal;
however, he did not think it was a good idea to mandate how the MRA would spend the extra
$107K. He stated the MRA did not want to spend their entire savings account. He also suggested
that when presented to the MRA that staff makes a recommendation as to how the money be
spent but not a requirement. Mr. Stewart agreed that was the correct approach to take as well.
Councilor Giles also stated that the MRA would see the City as a real partner with this project
with the additional $35,000 coming from the City.
Mr. Stewart added clarification to the recommendation stating that it requires much of the City
Staffs time to execute these types of contracts, with the time it takes to put together cost
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estimates and to manage the projects. He stated that he recognizes efficiencies in how the City
can operate once there is a contractor mobilized on the project.
Councilor Giles thanked staff for their efforts on this project.
Councilor Witte moved to approve the use of City funds, up to $35,000, to provide
additional funding for the rebidding and construction of the Community Choices project,
contingent upon the conditions as amended in the memo and accompanying
documentation. Councilor Scott seconded the motion. In a roll call vote Councilor Witte,
Councilor Scott, Mayor Aymon, and Councilor Giles all voted aye and the motion carried.
AB 15-239 Request for Engineering Design Increase for Specifications Revisions and
Rebidding - ITD Community Choices for Idaho — Local, Redevelopment
Area Sidewalk Improvements, McCall, Project No. A014(341), Key No.
14341
This was presented by Nathan Stewart; Staff presented to MRA on December 8 the options and
the different logistics that would be required to rebid this project. The first option was to not
change anything and just rebid and hope it is lower, or a little extra money can be spent on
engineering to clearly articulate the cost savings anticipated. Ultimately the bids would be lower
because with this project, the lowest bid has to be funded. All parties agreed that there was
strong resistance to fronting the additional money that hadn't been budgeted.
Councilor Giles moved to approve a not -to -exceed $5,000.00 design budget to Keller
Associates for revising project specifications in preparation for rebidding and authorize the
Mayor to sign all necessary documents. Councilor Witte seconded the motion. In a roll call
vote Councilor Giles, Councilor Witte, Mayor Aymon, and Councilor Scott all voted aye
and the motion carried.
AB 15-250 City Of Driggs Request Support of New Legislation Proposal to Create a New
Class of Idaho Liquor Licenses in Resort Cities
Nate Coyle, City Manager, was contacted by Mayor Hyrum Johnson of Driggs. The City of
Driggs is launching a legislative proposal to allow additional liquor licenses for resort cities, as it
currently is limited by law. Mayor Johnson is asking for letters of support from other resort
cities. City Manager Coyle handed out a copy of the proposal along with a list of alcohol license
holders in McCall, highlighting those with liquor licenses. Mayor Aymon was not sure if this
change would have any effect on McCall and did not have an opinion on it. City Attorney
Nichols suggested asking the existing license owners how they felt about it. City Manager Coyle
will write a letter to the existing liquor license holders for feedback and will hopefully have some
ideas by the next Council meeting.
AB 15-247 Legislative Committee Meeting Update
This was deferred due to time restraints.
Upcoming Meetings Schedule Discussion
Council discussed items for upcoming meetings. The work session scheduled for tomorrow,
December 18, will be a joint meeting with the Sewer District and the JWAG team.
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CONSENT AGENDA
Staff recommended approval of the following items:
1. City Council Regular Minutes — June 11, 2015
2. Payroll Report for Period Ending December 4, 2015
3. Alcohol and Catering Licenses Report
4. Warrant Registers
Councilor Witte moved to approve the consent agenda as presented. Councilor Scott
seconded the motion. In a voice vote all members voted aye and the motion carried.
ADJOURNMENT
Without further business, the Mayor adjourned the meeting at 8:22 p.m.
ATTEST:
BessieJo Waer, City C
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