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HomeMy Public PortalAbout2016.01.14 Regular MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall January 14, 2016 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Oaths of Office Election of Mayor Election of Council President Department Reports Public Hearings Public Comment Business Agenda Consent Agenda Committee Minutes Executive Session Return to Open Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:31 p.m. Mayor Aymon, Councilor Giles, Councilor Scott, Councilor Swanson, and Councilor Witte all answered roll call. City staff members present were Nate Coyle, City Manager; Bill Nichols, City Attorney; Michelle Groenevelt, Community Development Director; Delta James, City Planner; Jay Scherer, Airport Manager; Linda Stokes, City Treasurer; Carol Coyle, Grant Coordinator; Dennis Coyle, Parks and Recreation Director; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Traci Malvich, Human Resources Manager; Peter Borner, Public Works Director; BessieJo Wagner, City Clerk; and Lisa Kundrick, Deputy City Clerk. Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Councilor Swanson moved to approve the agenda as submitted. Councilor Giles seconded the motion. In a voice vote all members voted aye and the motion carried. McCall City Council Regular Meeting January 14, 2016 Page 1 of 13 OATHS OF OFFICE Installation of Re-elected City Council Members: Jackie Aymon and Nic Swanson BessieJo Wagner, City Clerk, swore in re-elected City Council Members Jackie Aymon and Nic Swanson. ELECTION OF MAYOR Elect a new Mayor for the term January 2016 through December 2017 Councilor Aymon stated that she would like to be Mayor. The other Council members were not interested in being mayor at this time. Councilor Scott nominated Councilor Aymon for Mayor. Councilor Witte seconded the nomination. In a voice vote all members voted in favor; none were opposed. Councilor Aymon was elected from the Council to be Mayor. ELECTION OF COUNCIL PRESIDENT Elect a new Council President for the term January 2016 through December 2017 Councilor Swanson offered to continue as Council President. The other Council members were not interested in being Council President at this time. Mayor Aymon nominated Councilor Swanson for Council President. Councilor Scott seconded the nomination. In a voice vote all members voted in favor; none were opposed. Councilor Swanson was elected from the Council to be Council President. DEPARTMENT REPORTS Council reviewed department reports. Nate Coyle, City Manager, had nothing additional to add to his written report in the packet. However, City Manager Coyle asked Council if it would be acceptable to have the departments submit their annual department reports in written form instead of having additional oral presentations at Council meetings, with the thinking that the information delivered would essentially be the same and it would save time. Council agreed that it would be fine just to receive the written reports in the packet and the Department Heads could provide a short 5 minute executive summary of their report, and they would ask questions if necessary. Mr. Coyle added that Fourth of July discussions are going well with 14 business owners engaged so far in a one-on-one discussion with unique feedback received. In the following week a series of public conversations will be held at various businesses. Council members were invited to McCall City Council Regular Meeting Page 2 of 13 January 14, 2016 attend. An online survey is also being conducted and public comment boxes are out in the community. City Manager Coyle introduced Jay Scherer as the new Airport Manager. Community Development is partnering with Parks and Recreation and working on a float for the Winter Carnival Parade. Carol Coyle, Grant Coordinator, reported that the Cram the Van event was successful and well supported. Eric McCormick, Golf Course Superintendent, stated the dog waste on the golf course walking paths is a problem but not as bad as it could be, as most people are picking it up. Signage is up and stations are in place. Council discussed the recent website hack and noted how unusual was. City Manager Coyle explained that it was a random target and that the problem is being corrected by moving to a new more secure website provider with better security controls. Mayor Aymon asked Meg Lojek, Library Director, about the Building Committee's plans for the Annex. Ms. Lojek stated there are a lot of moving parts, but it depends on what the City decides to do with it. City Manager Coyle added that this is part of a larger facility planning exercise that will consider short-term as well as long-term solutions to future growth. Mayor Aymon commented that the Parks and Recreation Department is doing a good job of keeping the sidewalks clear. Mayor Aymon asked Peter Borner, Public Works Director, if there was a target date in place for the Water Master Plan. Mr. Borner thinks it is still about a year away, around September 30, 2016. This depends on progress with SPF Water Engineers. Councilor Witte asked whether the new well locations were approved by DEQ and prepared. Mr. Borner replied that the new locations were selected but have not been submitted to DEQ yet; waiting on permission from property owners. BessieJo Wagner, City Clerk, gave an update on LOT. The Clerk's Office has been busy contacting all businesses and making sure they know how to collect tax and have payment vouchers on hand. The next step is to address businesses with "special circumstances" like contractors and use tax; currently contacting and educating. Mrs. Wagner visited some businesses and found they were not collecting tax or doing it incorrectly, so she is correcting those problems as they come up. Joel Castle will be working full-time on the Streets LOT and will also collect the revenue from the original LOT program. Nate Coyle and BessieJo Wagner will be attending the Business After Hours event to discuss sales tax with local businesses. McCall City Council Regular Meeting Page 3 of 13 January 14, 2016 Traci Malvich, Human Resources Coordinator, stated that all employees are currently completing annual ICRMP training. This will net a discount in our insurance premiums if all participate. PUBLIC HEARINGS AB 16-03 Appeal of Planning and Zoning Commission Decision: Denial of Hopper Chain Link Fence Michelle Groenevelt, Community Development Director, presented an appeal of an administrative decision that went to Planning and Zoning for denial of a chain link fence. The Appellant, Robin Hopper, owns two adjacent properties at 951 Conifer Lane and 954 Strawberry Lane. Ms. Hopper purchased the materials to construct a chain link fence to enclose the back yards of both properties. Although the proposed fenced enclosure is to the rear of two existing residential structures, the material would be visible from Conifer and Strawberry Lanes and visible to immediate neighbors. McCall City Code states that the use of chain link fencing in any residential zone requires administrative approval by city staff prior to issuance of a building permit. On October 13, 2015, staff issued a letter of administrative determination to the Appellant stating that the use of chain link is not approved. The Appellant then appealed this decision to the McCall Area Planning and Zoning Commission. On December 1, 2015, the Commission held a public hearing and unanimously denied the appeal of staff decision. Ms. Hopper began her testimony by addressing the ambiguity of the Code in referring to "perimeter fencing," stating that her fence is not considered a perimeter fence because it encloses only a lesser portion of the property and does not intend to follow the full perimeter. Ms. Hopper then noted other properties in her neighborhood that have chain link fences and referenced the corresponding building permits issued at the time. Ms. Hopper then presented neighbors' favorable responses to her proposed fence design. Ms. Hopper stated that the City gave her a permit allowing the use of alternative materials and she presented examples of these different materials, citing that in her opinion they were unsightly. Ms. Hopper stated that she thought the language of the City's Design Guidelines was ambiguous, noting that in one place it states chain link is not allowed and then in another place it states chain link is discouraged. Ms. Groenevelt returned to the floor. She stated that although the fence does not go to the property line it is still visible from the street. Ms. Groenevelt again reminded the Council that City Code requires that all fences get a building permit, and noted that Ms. Hopper came in for the building permit after she bought materials and had already started building the fence. John Powell, Building Inspector, checked Ms. Hopper's plans and approved the plan with the condition that she use an approved alternative material. Ms. Groenevelt also pointed out that the Code and Design Guidelines were put into place in 2006 and the standard is very clear. She acknowledged the nonconforming fences and stated they will be allowed until they fall down or are removed and then will not be allowed again. Staff examined all the permits issued for fences noted by Ms. Hopper and none were for chain link fences. They were denied based on the Design Guidelines. Staff spent considerable resources trying to work with Ms. Hopper to meet her needs and the Design Guidelines as well. She was provided examples of acceptable enclosures but none were to her satisfaction. Ms. Groenevelt then added that Planning and McCall City Council Regular Meeting Page 4 of 13 January 14, 2016 Zoning unanimously recommended denial. She stated that this topic will be on a list for future Code amendments but when this is done they will likely remove all references to chain link. Mayor Aymon opened the public hearing for comment at 6:30 p.m. Francis Tague, who lives on Lick Creek Road, stated her distaste for hogwire and that chain link would look better. She also raised the question that if chain link is allowed for a dog kennel why it would not be appropriate for a fence. She also noted the extra maintenance required for a wooden fence. William Tague, also of Lick Creek Road, stated that a wooden fence would block the transparent view of the neighborhood. He stated that chain link would last longer and would be transparent. He stated his preference to chain link over hogwire. Ms. Hopper rebutted that her fence would be in the back of her house and would not be visible from the road. It would be obscured by trees and a shed and would not be an eyesore. Ms. Groenevelt clarified the point about the kennel versus the chain link fence. A fence is considered a structure and requires a permit but a dog kennel is not affixed and therefore not a structure. Also, from a Staff perspective their goal is to be consistent and they have denied requests like this in the past. Councilor Witte asked if the Design Guidelines refer to all fencing and not just perimeter fencing. Ms. Groenevelt affirmed that it does; everything that requires a permit must conform to Design Guidelines. Mayor Aymon closed the public hearing at 6:36 p.m. Council discussed the differences between Code and Design Guidelines. City Attorney Nichols explained that Design Guidelines are actually part of Code and thus need to be followed. Mr. Nichols also pointed out that consistency is important, whether chain link fences were actually approved on building permits in the past. Councilor Giles stated that the process has been consistent and the Planning and Zoning Commission has reviewed the matter. He would recommend that they affirm the original decision and deny the appeal. Councilor Swanson stated he understood Ms. Hopper's position as she did not know she needed a permit and bought her materials in advance, but had she obtained a permit she would have known which materials to use. Councilor Swanson admitted the Code is confusing; however, he felt that the Code has been applied consistently and therefore he agreed with the denial. Councilor Scott also felt empathy for Ms. Hopper because of the money she had already spent on the fence. She had hoped a compromise could be met so that it conforms. McCall City Council Regular Meeting Page 5 of 13 January 14, 2016 Councilor Witte felt that the Code is not entirely clear but yet the Design Guidelines are clear. She stated that a fence is a fence, regardless of whether it is a perimeter fence or not, and the fence should comply with Design Guidelines. Councilor Witte would not favor an exception for one individual. Mayor Aymon stated her confidence in the Planning and Zoning Commission and their unanimous decision and agreed that consistency is important. Councilor Scott added that the Code was written in 2006 and meeting the aesthetic appeal can be expensive. She thought that perhaps the Code should be revisited at some point. Councilor Giles moved to uphold the Planning and Zoning Commission's decision to deny the appeal and approve the Findings and Conclusions and authorize the Mayor to sign all necessary documents. Councilor Witte seconded the motion. In a roll call vote Councilor Giles, Councilor Witte, Mayor Aymon, Councilor Swanson, and Councilor Scott all voted aye and the motion carried. AB 16-04 Zoning Ordinance Amendment: Title 3, Chapter 8 Special Garage Standards Delta James, City Planner, presented the Zoning Ordinance Amendment: Title 3, Chapter 8 Special Garage Standards. In response to input from builders and designers, Staff proposed an amendment to Title 3, Chapter 8 to address an inconsistency within the zoning regulations regarding lot width between the minimum development standards for R4/Low Density Residential properties (75 feet minimum property width) and the exemptions from the Special Garage Standards of Title 3, Chapter 8, which currently allow exemptions from the garage -to - front facade ratio for properties if the property is in excess of 90 feet in width and 10,000 square feet in size. The proposed zoning ordinance amendment reduces the street frontage required for exemption from the Special Garage Standards from 90 feet to 75 feet. At its November 3, 2015, meeting the McCall Area Planning and Zoning Commission held a properly noticed and regularly scheduled public hearing and unanimously recommended the zoning ordinance amendment for approval. The City Attorney has reviewed the proposed ordinance. Mayor Aymon opened the public hearing at 6:55 p.m. Hearing no comments, Mayor Aymon closed the public hearing at 6:56 p.m. Councilor Scott moved to suspend the rules, read by title only, one time only, Ordinance No. 939, amending Title 3, Chapter 8. Councilor Witte seconded the motion. Councilor Scott, Councilor Witte, Mayor Aymon, Councilor Giles, and Councilor Swanson all voted aye and the motion carried. City Clerk, BessieJo Wagner, read Ordinance 939 by title only, one time only: An ordinance of the City of McCall, a municipal corporation of the State of Idaho, Valley County, Idaho amending McCall City Code Title 3 Chapter 8; amending Section 3.8.20 special McCall City Council Regular Meeting Page 6 of 13 January 14, 2016 standards for garages to reduce the street frontage width required for exemption from this section; and providing an effective date. Councilor Scott moved to adopt Ordinance No. 939, amending Title 3, Chapter 8, approve the publication of the summary, and authorize the Mayor to sign all necessary documents. Councilor Witte seconded the motion. In a roll call vote Councilor Scott, Councilor Witte, Mayor Aymon, and Councilor Swanson all voted aye and the motion carried. PUBLIC COMMENT Mayor Aymon called for public comment at 6:58 p.m. Hearing no comments, Mayor Aymon closed the comment period at 6:58 p.m. BUSINESS AGENDA AB 16-17 Parks and Recreation Advisory Committee Member Appointment -- Michele L. Hughes Dennis Coyle, Parks and Recreation Director, submitted a request to appoint Michele Hughes to the Parks and Recreation Advisory Board to serve a term that would expire in July of 2018. Ms. Hughes is the Executive Director of Mentoring Youth Supporting Teens, Inc. (MYST). The Committee unanimously voted for the appointment of Ms. Hughes at the December 2015 meeting. Councilor Swanson moved to appoint Michele L. Hughes to the Parks and Recreation Advisory Committee to a term to expire July of 2018. Councilor Swanson seconded the motion. In a voice vote all members voted aye and the motion carried. AB 16-16 Airport Manager Appointment Confirmation -- Jay Scherer Traci Malvich, Human Resources Manager, described the recruitment and selection process to choose the new Airport Manager. Several qualified applications for the Airport Manager position were received following a nation-wide recruitment effort. Staff members, along with the Chairperson of the Airport Advisory Committee, conducted multiple interviews with a number of candidates. The top six candidates were initially interviewed and then the pool was narrowed to three candidates for a second round of interviews. The final interview was conducted on -site in McCall and included interactions among city staff, AAC members, and airport tenants and commercial operators. Ms. Malvich then described Mr. Scherer's credentials and experience. She stated that Mr. Scherer has demonstrated dedication, knowledge, and experience in various high level airport systems which have made him the ideal selection as the City of McCall's Airport Manager. The Council welcomed Jay Scherer to McCall. McCall City Council Regular Meeting Page 7 of 13 January 14, 2016 Councilor Scott motioned to confirm the City Manager's appointment of Jay Scherer as the Airport Manager, per McCall City Code 1-9-3(C). Councilor Swanson seconded the motion. In a roll call vote Councilor Scott, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Witte all voted aye and the motion carried. AB 16-05 Request for Approval of a FY2017 Idaho Department of Parks and Recreation (IDPR) Road and Bridge grant application for Riverfront Park Carol Coyle, Grant Coordinator, presented the request for approval of a FY2017 Idaho Department of Parks and Recreation (IDPR) Road and Bridge grant application for Riverfront Park. Development of Riverfront Park is a priority in the Parks and Recreation Department's Capital Improvement Plan. In 2015, a conceptual plan was developed for the first phase of improvements to include parking and roadway improvements. The Streets Department improved the road access in May, 2015 and added barriers to reduce damage from off -road vehicle use. The Idaho Department of Parks and Recreation administers funding that allows municipalities to improve access to public recreation areas. Funds from the FY17 Road and Bridge program are requested to assist with parking lot development, erosion control, and stormwater management. Councilor Swanson moved to approve submission of an FY17 IDPR Road and Bridge application and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a roll call vote Councilor Swanson, Councilor Giles, Mayor Aymon, Councilor Scott, and Councilor Witte all voted aye and the motion carried. AB 16-06 Request for Approval of Idaho Power and Wells Fargo Corporate Contribution Grants for Public Art Carol Coyle, Grant Coordinator, presented the request for approval of Idaho Power and Wells Fargo Corporate Contribution Grants for Public Art. The City of McCall received funding from the Idaho Commission on the Arts in 2014 for development of a public art installation near the Alpine Playhouse. The public art project involves the creation of an outdoor public gathering place on City property adjacent to the Playhouse, and includes a brick paver plaza along with the sculptural artwork. Funds are secured for the art installation, and the site preparation will be completed as part of the 2016 Community Choices sidewalk improvement project. Funds are needed for the cost of the plaza pavers and installation. Staff members are seeking donations from corporate sponsors and wish to apply for funding from private corporation foundation grants. Idaho Power and Wells Fargo were identified as two possible opportunities to pursue. Councilor Scott moved to approve submission of grant applications to Wells Fargo and Idaho Power for the Alpine Playhouse public art project and authorize the Mayor to sign any necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Scott, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Witte all voted aye and the motion carried. AB 16-07 Request for Approval of an FY 2017 Idaho Department of Parks and Recreation (IDPR) Mountain Bike Fund Grant Application for Mountain Bike Skills Park Carol Coyle, Grant Administrator, presented the request for approval of an FY 2017 Idaho Department of Parks and Recreation (IDPR) Mountain Bike Fund Grant Application for McCall City Council Regular Meeting Page 8 of 13 January 14, 2016 Mountain Bike Skills Park. The Idaho Department of Parks and Recreation administers the Mountain Bike grant fund, which comes from a portion of the revenue from mountain bike license plate sales. Funds are for the development, maintenance, and expansion of mountain bike trails. The Parks and Recreation Advisory Committee and City staff wish to develop a mountain bike skills park (pump track) adjacent to the McCall Skate Park on School District property. The purpose of the project would be to provide a local public bike park for skill development and recreational use. Grant funds are needed to hire a contractor for tree removal and track development, and signage. City staff force account labor will be used for track design and site development. Councilor Giles motioned to approve submission of a FY2017 Mountain Bike Fund grant application for a mountain bike park. Councilor Scott seconded the motion. In a roll call vote Councilor Giles, Councilor Scott, Mayor Aymon, Councilor Swanson, and Councilor Witte all voted aye and the motion carried. AB 16-02 Event Summary Winter Carnival 2016 -- Request for Suspension of the Noise Ordinance and Request for Approval of the Fireworks Display BessieJo Wagner, City Clerk, presented the Event Summary for Winter Carnival 2016, the request for suspension of the Noise Ordinance and the request for approval of the Fireworks Display. The Chamber of Commerce has submitted a packet with requests and applications pertaining to Winter Carnival 2016, which is to be held from Friday, January 29 through Sunday, February 7, 2016. The Chief of Police, Fire Chief, Parks and Recreation Director and Street Superintendent have received the information for this event. In the past the City Manager has waived fees for the use of City Parks during Winter Carnival. City Manager Coyle wanted to specifically ask Council about this, as this is his first time before Council with this event. Council discussed waiving versus not waiving the fees. Mayor Aymon commented that she was not worried about the fees as the City recoups the cost in Tourism Local Option Tax receipts. Councilor Giles moved to approve the request to suspend the noise ordinance, approve the fireworks display permit for Winter Carnival 2016, and authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Giles, Councilor Swanson, Mayor Aymon, Councilor Scott, and Councilor Witte all voted aye and the motion carried. AB 16-15 Sewer Planning Options Timeline Peter Borner, Public Works Director, gave an update on the latest joint meeting with the Sewer District on December 18, 2015. At this meeting City Staff updated the Council on sewer planning efforts. JUB Engineers also presented their planning efforts with respect to the Preliminary Engineer Report for upgrading the Reuse process. In JUB's presentation, they presented two options to consider. City staff indicated that they would be reviewing the proposals offered up by JUB Engineers. After initial review, staff contacted SPF Water Engineers to review the documentation provided by JUB Engineers. After reviewing those documents and consulting with city staff, it was McCall City Council Regular Meeting Page 9 of 13 January 14, 2016 determined that it would take 6 to 8 weeks to vet out the existing options presented. There are potentially several other possible alternatives that need to be explored. Mr. Borner provided a timeline for this process to be completed. Mr. Borner plans on giving an update to Council next month on the progress of considering these options. AB 16-19 Resolution 16-05 in support of Proposed Resort City Restaurant Liquor Licenses Legislation Nate Coyle, City Manager, City Manager presented Resolution 16-05 in support of Proposed Resort City Restaurant Liquor Licenses Legislation. The City of Driggs' Mayor Johnson has requested a resolution from the McCall City Council in support of a proposed resort city restaurant liquor license legislation that would allow all restaurants within the city limits of a resort city to have liquor by the drink licenses, with some restrictions. City Manager Coyle returned to the community for feedback after the previous Council Meeting. Mr. Coyle presented written feedback from current alcohol license holders. There were some concerns about the red tape involved and managing. Most restaurants seemed positive about this proposal as they have been on a waiting list for quite some time to receive a liquor license. Others felt it was not a good idea because holding a liquor license has value because of its exclusivity. Council discussed and supported the idea. Councilor Witte moved to adopt Resolution 16-05 supporting the efforts to create a new class of liquor licenses which would allow restaurants in resort cities to serve mixed drinks with meals for their customers while minimizing impacts to existing liquor license holders and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a roll call vote Councilor Witte, Councilor Giles, Mayor Aymon, and Councilor Swanson all voted aye, Councilor Scott voted no, and the motion carried. AB 16-13 Resolution 16-04 Authorizing the Destruction of Records — Email BessieJo Wagner, City Clerk, presented Resolution 16-04 Authorizing the Destruction of Records — Email. In 2011 staff developed an Email Retention Procedure designed to provide detail to the retention of email as it pertains to correspondence in addition to what is stated in the Records Retention Schedule. In the event that it is determined that a contradiction occurs between the two, the information in the Records Retention Schedule will take precedence over the information contained in the Email Retention Procedure. It has been identified that there are many emails that have exceeded the retention time limits established by the City's records management policy. Resolution 16-04 will authorize the City Clerk to provide notice to all City employees with email of the intent for the destruction of the identified emails. Councilor Scott moved to adopt Resolution 16-04 allowing the destruction of documents and authorize the Mayor to sign all necessary documents. Councilor Witte seconded the motion. In a roll call vote Councilor Scott, Councilor Witte, Mayor Aymon, Councilor Giles, and Councilor Swanson all voted aye and the motion carried. AB 16-10 Resolution 16-01: Designating the Mayor and Council President, City Manager, and City Treasurer as Signatories on the City of McCall's Bank Accounts This agenda item was omitted as there were no changes to titles or roles in City Council. McCall City Council Regular Meeting Page 10 of 13 January 14, 2016 AB 16-11 Adoption of Resolution 16-02: Signatories on City Safe Deposit Box BessieJo Wagner, City Clerk, would like to update the authorized signatures to access the safe deposit box located at US Bank. This box is a secure, off -site storage for critical records and backup media. Several people need to be removed who are no longer employees and the Council members need to be added. Mrs. Wagner stated that all parties need to sign the signatory card on the same day at the bank, so some coordination will be required to complete this. Councilor Witte moved to adopt Resolution No. 16-02 and authorize the Mayor, Council President, City Manager, City Clerk, and Information Systems Manager to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote Councilor Witte, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Scott all voted aye and the motion carried. AB 16-12 Adoption of Resolution 16-03: McCall City Council Meeting Schedule for 2016 BessieJo Wagner, City Clerk, presented the proposed Council meeting schedule for 2016. City Code usually designates the second and fourth Thursdays of each month, with the last two months of the year changed to first and third Thursdays to accommodate holidays. Resolution 16-03 would change October as well as November and December because of the extra week for this year (leap year). Councilor Scott moved to approve Resolution 16-03 adopting the McCall City Council Meeting Schedule for 2016 and authorize the Mayor to sign all necessary documents. Councilor Giles seconded the motion. In a roll call vote Councilor Scott, Councilor Giles, Mayor Aymon, Councilor Swanson, and Councilor Witte all voted aye and the motion carried. AB 16-09 Assignment of Council Liaison Duties Council discussed their liaison duties for the coming year. They will remain the same as before with the exception of the Valley County Economic Development Council; Councilor Giles offered to take this liaison duty in place of Councilor Swanson. • Urban Renewal Agency: Two Councilors serve as voting members of the seven member Board of Directors (Councilor Giles and Councilor Swanson). • Valley Adams Planning Partnership Transportation Subcommittee: One Councilor serves as a representative of the City (Councilor Aymon, with staff support from Peter Borner, Public Works Director). • Western Idaho Community Action (WICAP): One Councilor serves as a representative of the City (Councilor Aymon). • Big Payette Lake Watershed Advisory Group: One Councilor serves as a member of the Board (Councilor Scott - City staff serves on the Technical Advisory Committee). • MCPAWS Board of Directors: One Councilor serves as a voting member (Councilor Scott). • Valley County Economic Development Council (VCEDC) (Councilor Giles). • Library Board of Trustees (Councilor Giles) McCall City Council Regular Meeting Page 11 of 13 January 14, 2016 There were no changes to the following representative or liaison roles, filled by either a Council member or a staff member. • McCall Area Chamber of Commerce Board of Directors: One representative of the City serves as an ex-officio, non -voting member (currently Michelle Groenevelt, Community Development Director). • West Central Highlands Resource Conservation & Development (RC&D) District: One Councilor or staff member serves as a representative of the City (currently Carol Coyle, Grant Coordinator). • Payette River Scenic Byway Committee: One Councilor or staff member serves as a representative of the City (currently Delta James, City Planner). AB 16-18 Legislative Meeting Update This topic was deferred to a later date. Upcoming Meetings Schedule Discussion City Manager Coyle discussed the agenda for the upcoming Council Retreat. City Manager Coyle requested using the February 26 work session as a time to discuss City Facility Planning as it pertains to the Campus Plan. Mayor Aymon noted the recent major power outage and that it identified some problems that needed correction. CONSENT AGENDA Staff recommended approval of the following items: 1. Regular Council Minutes - December 3, 2015 2. Regular Council Minutes - December 17, 2015 3. Payroll Report for period ending December 18, 2015 4. Payroll Report for period ending January 1, 2016 5. Warrant Registers Councilor Witte recommended a change to the December 17 minutes. Councilor Swanson moved to approve the Consent Agenda as amended to remove the December 17, 2015 Council Minutes from the Consent Agenda for further review. Councilor Scott seconded the motion. In a voice vote all members voted aye and the motion carried. COMMITTEE MINUTES Council was presented with the following committee minutes: 1. Airport Advisory Committee - November 5, 2015 2. Environmental Advisory Committee - October 12 and November 17, 2015 3. McCall Redevelopment Agency - September 22, November 24, and December 8, 2015 4. Planning and Zoning Commission - November 3 and December 1, 2015 McCall City Council Regular Meeting January 14, 2016 Page 12 of 13 5. Public Art Advisory Committee - September 15, 2015 EXECUTIVE SESSION At 8:06 p.m. Councilor Scott moved to go into Executive Session for: • Personnel - 74-206 (1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student; Councilor Giles seconded the motion. In a roll call vote Councilor Scott, Councilor Giles, Mayor Aymon, Councilor Swanson, and Councilor Witte all voted aye and the motion carried. Council discussed the City Manager evaluation. RETURN TO OPEN SESSION At 8:23 p.m. Councilor Scott moved to return to Open Session. Councilor Giles seconded the motion. In a voice call vote, all voted aye and the motion carried. Council scheduled two additional executive sessions for personnel for January 28, 2016 and February 11, 2016. Without further business, Mayor Aymon adjourned the meeting at 8:24 p.m. ATTEST: BessieJo Wag - er, City Cl McCall City Council Regular Meeting January 14, 2016 Page 13 of 13