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Home My Public Portal Aboutr 06:090 2RezDIU±tDlt Df ±~£ ~DtDU£fr Df ([ud£re±1 ~ _ W- No 106-90 Date of Adoption Fehrllarv 16, 2006 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH T &M ASSOCIATES - TIER A MUNICIPAL STORMW A TER STATEWIDE BASIC REQUIREMENT / PHASE II WHERE.ðS, the Borough of Carteret is in need of specialized engineering services with regard to the implementation of the Tier A Municipal Stoffi1water Statewide Basic Requirement / Phase II; and WHEREAS. the Borough's Engineers, T&M Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, T &M Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $18,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; \VHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of OJe Borough ofCarteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from T &M Associates for professional engineering services related to the implementation of the Tier A Municipal Stonnwater Statewide Basic Requirement / Phase II at a total cost not to exceed $ j 8,000.00, billable in accordance with T & 'M Associates' existing contract with the Borough, is hereby approved. 2. Annexed hereto is a copy öf said proposal. 3. This action is approved as an award of a professional services contract. Adopted this 16th day of February, 2006 and certified as a true copy of the original on February 17,2006. KATHLEEN M. BARNEY, RMC/CMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NY A.B. COUNCILMAN YES NO NV A.B. BELLINO X NAPT ~< -X DIAZ X RIOS X KRUM X X X -Indicate Vote AB· Absen! NV· Not Voting XOR ·Indic~tes Vote \0 Overrul~ V~to CD Adopted at a meeting (If the Municipal Council ~bruarv 16. 2006 /~¿;;/~ / I ê7 -- CART-0121O February 7, 2006 Mayor Daniel J. Reiman Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, New Jersey 07008 Re: Engineering Services for Implementation of the Tier A Municipal Stormwater Statewide Basic Requirements - Phase II APPROVED 'l1( Dear Mayor Reiman: T &M Associates is pleased to submit this scope of services and fee estimate for implementation of the remaining tasks (Phase II) of the Tier A Municipal Stormwater Statewide Basic Requirements (SBRs) as outlined in the Borough's stormwater permit. To date the Borough has completed Phase I in accordance with NJDEP requirements. The remaining tasks which must be undertaken include preparation of a Stormwater Control Ordinance, an Il1icit Connection Elimination and Outfall Scouring Program and Outfall Inspection and Mapping. A detailed scope of services is enclosed for your review. In 2004, the Borough was issued a $14,110 grant from the NJDEP to assist in offsetting costs for the first year permit requirements. In April 2005, the Borough submitted a grant request for funds for the 2005 permit requirements in the amount of $14,110. It is understood the Borough is in receipt of the 2005 grant. The attached scope of services outlines the following two (2) tasks required to assist with the Borough's compliance with the SBR's: A. Stormwater Control Ordinance NJDEP Completion Date: Co..t: $5,500.00 September 21, 2006 (Twelve months from the adoption of the Borough's MSWMP) B. Il1icit Connection Elimination and Outfall Pipe Scouring Programs and Outfall Mapping NJDEP Completion Dates: October!. 2005 (Develop Programs & Initiate Inspections) April!. 2007 (50% Outfall Mapping) April!. 2009 (]OO% Outfall Mapping) Although the Borough's permit requires outfall mapping to be complete in 2009, in order to be more efficient in our work, we will complete our services for this task by September 2006. Co..t: $12,500.00 (a....uming no more than 25 outfall..) H:\Cart\O 121 O\Com.:spondencc\Carteret_Phase ]J Proposal.doc Le: Borough ofCarteret AUn: Mayor Daniel J. Reiman CART-012tO February 7, 2006 Page 2 Re: Engineering Services for Implementation ofthe Tier A Municipal Stormwater Statewide Basic Requirements - Phase II We appreciate the opportunity to submit this scope and fee estimate. Upon your authorization we will initiate work promptly. In the interim, if you have any questions or require additional infonnation, please do not hesitate to contact me. Very truly yours, T &M ASSOCIATES DONALD J. NORBUT, P.E., C.M.E. CARTERETBOROUGHENGThŒER DJN:DRLRRS:han Enclosure c: John DuPont, Director of Engineering Patrick DeBlasio, CFO Kathleen Barney, Clerk //:\Cart\O] 21 O\('uITespondence\Carteret_Phase II Proposal.doc SCOPE OF SERVICES TASK A: PREPARATION OF THE STORMW A TER CONTROL ORDINANCE o Stormwater Control Ordinance. Utilizing the NJDEP's sample Stonnwater Control Ordinance and our knowledge of the Borough, T &M will draft a stonnwater control ordinance for Borough review. Additionally, T&M will review the land development ordinances highlighted in the Borough's adopted Municipal Stonnwater Management Plan and provide recommendations to amend those ordinances found in conflict with the new stonnwater regulations. Copies will be forwarded to the Borough for review and comment. A meeting with Borough representatives will be scheduled to review the draft ordinance{ s), and address any comments or questions. Based on comments received at this meeting, the ordinance{s) will be revised and a final copy submitted to the Borough for approval. Amendment of ordinances other than those specified above is not included in this scope of services. o Hearings. In accordance with Municipal Land Use Law, T&M will forward a copy of the proposed ordinance to the County Planning Board. T &M will also conduct a presentation at the first and second reading of the proposed ordinance and answer any questions the Councilor public may have. Based on comments received at the public hearings, T &M will finalize the ordinance for adoption. County and/or public comments received that require additional meetings will not be included in this scope of services. The Borough will be responsible for posting of all public notices as required by the Municipal Land Use Law requirements. TASK B: PREPARATION OF THE ILLICIT CONNECTION ELIMINATION & OUTFALL PIPE SCOURING REMEDIATION PROGRAMS AND OUTFALL MAPPING o Illicit Connection Elimination Program. T &M will develop a program in accordance with NJDEP requirements to initiate the inspection of each outfall for the detection and elimination of potential illicit connections. The program will include an inspection schedule and procedures for the detection, documentation, investigation, and elimination of potential illicit connections. Once developed, we will conduct the initial physical inspections of each outfall and preparation of the NJDEP provided inspection report. A letter report identifying outfalls which show evidence (dry weather flow) of possible illicit connections will be prepared and submitted to the Borough for review. This scope of services is limited to the inspection of no more than 25 outfalls. The analysis and follow up investigations to identify potential illicit discharges is not included as part of this scope. o Outfall Pipe Scouring Remediation Program. T&M Associates will develop a program in accordance with NJDEP requirements for the inspection of each outfall for evidence of scouring and/or erosion. The program will include an inspection schedule and procedures for the detection, and routine maintenance of outfall pipe stream scouring H:\Cart\O 121 O\.com::spolldencc\Carteret_Phase II Proposal.doc and/or erosion. Once developed, T &M will conduct the initial visual inspections of each outfall in conjunction with the illicit connection inspection. A letter report identifying areas of scouring and/or erosion will be prepared and submitted to the Borough for review. Evaluation and preparation of detailed repair recommendations are not included as part of this scope. o Outfall Pipe Mapping. T &M Associates will conduct an evaluation of existing stormwater system mapping, including any mapping done under the Sewage Infrastructure Improvement Act (SUA) to identify the locations of the Borough operated outfalls. Locations of new outfalls will be obtained utilizing existing development plans (to be provided by the Borough) approved after the latest revision date of the existing SUA map. Each outfall location will be field verified during the illicit connection and outfall pipe scouring inspections utilizing a Global Positioning System (GPS) and mapped on the state plane coordinate system. Maps will be plotted on digital aerials and will include an alpha-numeric designation system for each Borough operated outfall and identify the surface water bodies receiving discharges. DELIVERABLES TASK A: PREPARATION OF THE STORMWATER CONTROL ORDINANCE The deliverables for these tasks will be the following: · Draft Stormwater Control Ordinance (Six (6) printed copies) · Final Stormwater Control Ordinance (Six (6) printed copies) TASKB: PREPARATION OF THE ILLICIT CONNECTION ELIMINATION & OUTFALL PIPE STREAM SCOURING REMEDIATION PROGRAMS AND OUTFALL MAPPING The deliverables for this task will be the following: · Final Illicit Connection Elimination Program (Three (3) printed copies) · Final Outfall Pipe Scouring Remediation Program (Three (3) printed copies) · Outfall Map (Two (2) printed copies of revised map sheets, if any) SCHEDULE TASK A: PREPARATION OF THE STORM WATER CONTROL ORDINANCE Completion of the stormwater control ordinance is anticipated to occur within 6 weeks of the Borough's authorization. Adoption of the proposed ordinance may require additional time depending on the public comments received during the public hearings/adoption meetings. NJDEP requires that the ordinance be in place by within 12 months of the MUnIcipal Stormwater Management Plan adoption date (September 21, 2006). H:',Cart\O 121 O\Corrcspondence\Carteret_Phase If Proposal. doc TASKB: PREPARATION OF THE ILLICIT CONNECTION ELIMINATION & OUTFALL PIPE STREAM SCOURING REMEDIATION PROGRAMS AND OUTFALL MAPPING Under the NJDEP's implementation schedule, completion of the illicit connection and outfall pipe scouring programs is required by October I, 2005 and initiation of the outfall inspections for dry weather flow and evidence of scouring and/or erosion must begin by October I, 2005. The outfall map must be 50% completed by April 1,2007 and 100% completed by April I, 2009. Although some of these tasks have long lead times (extending as far out as 2009), the best approach to completion is to combine them into a single task. For example, outfall field location and mapping can be accomplished at the same time as the inspections for illicit connections and outfall pipe scouring. Therefore, T &M proposes to combine these tasks and complete them within 3 months of authorization, weather permitting. H:\Cart\0121 O',Correspondcnce\Cartcrcl_Phasc [1 Proposal,doc ~ ~ ~nrI1ug4 I1f Qkrh~rd MIDDLESEX COUNTY !/'ÚJ 3,,"~ OFFICE OF KATHLEEN M. BARNEY, RMClCMC MUNICIPAL CLERK TEL (732) 54 1·3800 FAX (732) 541-8925 61 COOKE AVENUE CARTERET, NEW JERSEY 01008 Date February 17. 2006 TO: Patrick J. DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF A V AILABLE FUNDS: For:_ PROFESSIONAL ENGINEERING SERVICES TTF.1I A MUNICIPAL STORHWATER STATEWIDE BASIC REQUIREMENT/PHASE II Name of Account: T&H Associa,tes AMOUNT TO BE ENCUMBERED: Not to exceed $18,000.00: at an hourly rate accord1ng to schedule. KA~1ßœ?~ , Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS , ---- .1, Tr(:ª-ª\!ß1U)[Jb~Bo~puz-lt.gfCa."!_t,_dc hcæby -certi:fy-that-the.'hu .,....fficienrfifñðiïiViiiläõl€În the Cürreni-~ budget to enable the MUlÚcipal Council to authorize the entering into a contract between Ibe Borougb of Carteret and: The funds available for tlús.contract are in the Budget, in tbe account of: ~ -0;1.- t{1·Io"/lf _)Jzj ~).. J-'/<>.bo (;'0).''11- 6~Lf-)C¡£¡ :1/'5'151. '1-.> . in the amount of: ;((1; ,:>.7J ~ By tbis certification, I have bereby encumbered the above named account for the amount.ofthe contract. ~¡~ PA J. DeBLASIO, Treasurer Date: J.. /, ì I:> L. KMB/cp k ~ ~ '\\ (f-- ":f''P i~~\:d-~ 0~\o~