HomeMy Public PortalAbout2016.01.29 Special MinutesMINUTES
McCall City Council
Special Meeting
McCall Golf Course Restaurant
925 Fairway Drive
January 29, 2016
Agenda
Call to Order and Roll Call
Work Session
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the special meeting of the McCall City Council to order at 9:15 a.m.
Mayor Aymon, Councilor Giles, Councilor Scott, Councilor Swanson, and Councilor Witte
answered roll call. A quorum was present.
City staff present was Nate Coyle, City Manager; Michelle Groenevelt, Community
Development Director; Nathan Stewart, City Engineer; Linda Stokes, City Treasurer; and
BessieJo Wagner, City Clerk.
WORK SESSION
City Council Meeting Protocol
Consent Agenda Discussion
• The Council discussed with staff the use of the consent agenda during regular meetings.
The following points were covered:
o Adding items to the consent agenda could minimize meeting length and allow for
stronger Council attention/discussion on other matters.
o Use of a consent agenda could also minimize staff time where standard approvals
could be given at the beginning of the meeting, which eliminates the need for
staff members waiting to present specific agenda topics.
The following were recommended items for the consent agenda:
• Warrant Register — The Council consensus was to keep the Warrant Register on the
business agenda as there are often items that Council would like some clarification.
• Payroll Data (Overtime/Comp Time)
• Routine or Recurring Contracts and Agreements
• Committee Member Appointments
o Note this item may be worthwhile discussing as it would eliminate an ability to
recognize volunteers during the meeting.
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January 29, 2016
Council consensus was to keep Committee Member Appointments on the business agenda as to
emphasize the importance of these appointments and have the opportunity to recognize the
City's volunteers.
• Grant Applications
Council consensus was to keep grant applications on the Business Agenda as the Council
would like the opportunity to hear more details of the grant opportunity.
• Airport Hangar Lease Transactions
• Bid Opening Results and Award
o If the recommendation is to reject bids we can add this to the agenda and discuss
the reason.
There was some discussion as to whether this item should remain on the business agenda. There
was general consensus to trust the city manager's recommendation as to whether it should be on
the consent agenda or the business agenda. If it is on the consent agenda it can be removed for
discussion by the request of a Council Member.
• Any Others Identified By City Council
Agenda Bi11 Discussion
• The Council discussed with staff the potential revisions to the agenda bill format.
Potential revisions identified included the following:
o Specifically identifying staff recommendation or the fact that staff is not
providing a recommendation.
o Identify requested action (discussion vs. approval vs. info only).
o Provide recommended motion or perhaps available motions for use by the
Council (e.g. approve, deny, or table).
o Identify attachments that are enclosed with each agenda bill.
There was general consensus to include additional information in the agenda bill so that the
Council will know what options they have and to identify who or what is making the
recommendation. It was identified that statements of facts were very important. If it is city or
state code that mandates a certain outcome the agenda bill will reflect that code also if a
committee or commission makes a recommendation it will be reflected in the agenda bill.
Order of Business Discussion — The following were points of discussion:
• Is the Council satisfied with the standard order of business for Council meetings?
• If the Council chooses to allow for expansion for use of consent agenda, can the consent
agenda be moved to occur immediately following public comment? This would free up
staff members from waiting for specific agenda items which may now be on a consent
agenda.
There was general Council consensus to move the consent agenda to the front of the meeting
before the business agenda.
Public Comment Discussion — The following were points of discussion:
• What is the desired format for public comment as related to guidance in the Governance
Manual?
• What is the preferred time limit for overall public comment and individual public
comment?
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January 29, 2016
" D o e s t h e C o u n c i l a l l o w f o r p u b l i c c o m m e n t f o r i t e m s o n t h e b u s i n e s s a g e n d a t h a t e v e n i n g
( g o v e r n a n c e m a n u a l i s c o n t r a d i c t o r y a s w r i t t e n ) ?
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C o m m u n i c a t i o n s M a n a g e r . T h e f o l l o w i n g w e r e p o i n t s o f d i s c u s s i o n :
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C i t y C o u n c i l a n d C i t y M a n a g e r R o l e s / R e s p o n s i b i l i t i e s
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i n t h e M c C a l l G o v e r n a n c e M a n u a l .
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B e s s i e J o W a g n e r , C i t y C l e r k , d i s c u s s e d w i t h C o u n c i l t h e s t r u c t u r e o f t h e G o v e r n a n c e M a n u a l
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C o m p r e h e n s i v e P l a n K i c k - o f f D i s c u s s i o n w i t h C o u n c i l
M i c h e l l e G r o e n e v e l t , C o m m u n i t y D e v e l o p m e n t D i r e c t o r , p r e s e n t e d t h e f o l l o w i n g t o C o u n c i l .
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ATTEST:
BessieJo Wa: er, City C
• Receive a picture of each Council Member and request a single word from each member
which represents their desire or vision for McCall's future.
ADJOURNMENT
Without further business, Mayor Aymon adjourned the meeting at 1:15 p.m.
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