HomeMy Public PortalAbout2016.03.24 Regular MinutesMINUTES
McCall City Council
Regular Meeting
McCall City Hall -- Legion Hall
March 24, 2016
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Committee Annual Report
Proclamations
Public Comment
Consent Agenda
Business Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m.
Mayor Aymon, Council Member Giles, and Council Member Witte all answered roll call.
Council Members Scott and Swanson were absent.
City staff members present were Nate Coyle, City Manager; Bill Nichols, City Attorney; Linda
Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Carol Coyle,
Grant Coordinator; Justin Williams, Police Chief; Peter Borner, Public Works Director; Nathan
Stewart, City Engineer; BessieJo Wagner, City Clerk; and Lisa Kundrick, Deputy City Clerk.
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
The agenda was amended to add:
• AB 16-71 Request for Approval of Resolution 16-06 to Adopt the City of McCall Access
Management Policy
• AB 16-75 Request for Approval of the Contract with FCS Group for a Sewer Rate Study
Approval of City Council special minutes were removed from the Consent Agenda and placed at
the end of the Business Agenda to make a minor correction.
Council Member Giles moved to approve the amended agenda as submitted. Council
Member Witte seconded the motion. In a voice vote all members voted aye and the motion
carried.
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COMMITTEE REPORT
AB 16-67 Centennial Committee Annual Report
Lyle Nelson, Chair of the Centennial Committee, presented the committees annual report. Mr.
Nelson began by explaining the reason for the committees existence. Mr. Nelson noted how
much people care about McCall and the enthusiasm shown at the 100th celebration, and how
there was a desire to create something special and permanent to honor the City's history. The
committee was formed and a mission was identified -- to develop the corner of Third Street and
Railroad Avenue with a small commemorative park.
Mr. Nelson thanked Arborist Kurt Wolf from the Parks Department, Nathan Stewart, City
Engineer, and Carol Coyle, Grant Coordinator. Mr. Nelson listed the committee members and
gave a state of the committee. The committee's finances show $8,200 in the account with $5,000
in encumbrances to buy the bronze plaques. Projected revenue is a minimum of 30 bricks and
$2,000. Brick sales should continue at a steady pace to create enough revenue for the park to
cover its maintenance. Currently the committee is in the process of mounting the nine plaques
that have been sold, and they would like to be done with those by May. At some point the
committee plans to disband, transfer maintenance of the park to the City, and would like some
direction from the City and have a plan for the City to maintain the revenue from the plaques.
Mr. Nelson feels the committee has accomplished what they set out to do and are happy with the
results.
PROCLAMATIONS
AB 16-77 Proclaim April as Fair Housing Month
City Clerk BessieJo Wagner presented a proclamation for Fair Housing Month. The Idaho
Department of Commerce has asked each community in Idaho to publish a Fair Housing
Proclamation each April to raise awareness of everyone's entitlement to Fair Housing as per the
Fair Housing Act.
Council Member Witte moved to proclaim April, 2016 as Fair Housing Month in the City
of McCall, and authorize the Mayor to sign the proclamation. Council Member Giles
seconded the motion. In a roll call vote Council Member Witte, Council Member Giles, and
Mayor Aymon all voted aye and the motion carried.
AB 16-78 Proclaim the Week of April 16-23, 2016 as Infant Immunization Awareness Week
City Clerk BessieJo Wagner presented a proclamation for the week of April 16 to 23 as Infant
Immunization Awareness Week. This year, National Infant Immunization Week will be
celebrated as part of the first World Immunization Week, an initiative of the World Health
Organization (WHO) where all six WHO regions will simultaneously promote immunization,
advance equity in the use of vaccines and universal access to vaccination services, and enable
cooperation on cross -border immunization activities in April 2016. The week of April 16-23,
2016, has been declared National Infant Immunization Week to help ensure that children should
be protected against 14 vaccine -preventable diseases by the age of two.
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Council Member Giles moved to proclaim the week of April 16-23, 2016 as Infant
Immunization Awareness Week in the City of McCall, Idaho and authorize the Mayor to
sign the proclamation. Council Member Witte seconded the motion. In a roll call vote
Council Member Giles, Council Member Witte, and Mayor Aymon all voted aye and the
motion carried.
PUBLIC COMMENT
Mayor Aymon called for public comment at 5:44 p.m.
The Council heard comment from Matt Ganz, 1104 Alpine Street, owner of Salmon River
Brewery, along with Brian Ward, 214 Lenora Street, owner of Crusty's Pizza.
Mr. Ganz voiced his concern over the alcohol ban in City Parks during the Fourth of July
weekend. He noted that the actual dates of the ban seemed confusing as there was such a wide
range of dates specified in the ordinance. Also, he was under the impression that Council decided
this would be a one-year trial period, yet the proposed ordinance sounded like it would become
permanent. Mr. Ganz also questioned the definition of "possession" of alcohol as he sells beer in
growlers and this would prohibit customers from transporting his products while passing through
the park. Mr. Ganz also felt that penalties for noncompliance were not well defined. Mr. Ward
added that his concerns are the same.
Mayor Aymon explained that the range of dates was designated because it encompasses
whichever weekend falls near July 4, the weekend before or the one after, for any year to come.
City Attorney Nichols assured Mr. Ganz and Mr. Ward that these topics will be addressed when
Council discusses the ordinance later in the meeting.
Hearing no comments, Mayor Aymon closed the comment period at 5:55 p.m.
CONSENT AGENDA
Staff recommended approval of the following items:
1. AB 16-68 Request for Reallocation of FY16 LOT Funds by McCall Winter Sports Club
2. City Council Regular Minutes — March 10, 2016
3. Payroll Report for Period ending March 11, 2016
4. Clerk's License Report
City Council Special Minutes were removed from the Consent Agenda and moved to the end of
the Business Agenda with the Warrant Registers so they could be approved with a minor error
correction.
Council Member Witte moved to approve the Consent Agenda as submitted. Council
Member Giles seconded the motion. In a voice vote all members voted aye and the motion
carried.
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BUSINESS AGENDA
AB 16-76 Golf Advisory Committee Member Appointment — Kristin Christensen
City Clerk Wagner presented on behalf of Golf Course Superintendent Eric McCormick.
Currently there is one vacancy for the Golf Advisory Committee, and Kristen Christensen has
submitted a letter of interest to fill this position. The committee considered her letter of interest
and unanimously recommended her appointment to the committee.
Council Member Giles moved to appoint Kristin Christensen to the Golf Advisory
Committee. Council Member Witte seconded the motion. In a voice vote all members voted
aye and the motion carried.
AB 16-74 Request to Adopt Resolution 16-10 Approving Stormwater Design Criteria
Modifications to the City of McCall's Drainage Management Guidelines
City Engineer Nathan Stewart presented the Drainage Management Guidelines for final review
and approval. Mr. Stewart met with the County Commissioners on March 14, 2016 and gave a
similar presentation. The commissioners voiced their complete support and thought it was an
appropriate step to help developers manage their stormwater. City Engineer Stewart presented
the final document ready for approval. The Council noted that per the recommendation of the
Environmental Advisory Committee, they would like to review these guidelines again in three
years to see whether they are still appropriate.
Council Member Witte moved to adopt Resolution 16-10 approving stormwater design
criteria modifications to the City of McCall's Drainage Management Guidelines and
authorize the Mayor to sign all necessary documents. Council Member Giles seconded the
motion. In a roll call vote Council Member Witte, Council Member Giles, and Mayor
Aymon all voted aye and the motion carried.
AB 16-72 Request for Approval of an Engineering Task Order: 16-01 Commerce Street
Reconstruction — Preliminary Engineering Design
City Engineer Nathan Stewart presented this request for approval of Engineering Task Order 16-
01 as the first step in the reconstruction of Commerce Street. This task order is for Horrocks
Engineers to complete the initial phases of engineering design. Significant components of this
proposal include the topographic survey, geotechnical assessment, and draft roadway design.
Additionally, this work will include preparation and attendance at public information meetings
for Commerce Street property owners and the public. This project has a total engineering budget
of approximately $85,000. Subsequent task orders will be prepared for the additional engineering
services that will be required to complete the project. This work will include final design and bid
packet preparation as well as construction engineering and inspection.
City Engineer Stewart added that in the past Public Works has worked with the City Manager on
approval of task orders. However, with this being the first major Streets Local Option Tax (LOT)
project, they wanted this task order to be presented to Council and ask for direction on how to
proceed with future LOT related task orders. City Manager Coyle also stated that having Council
review the task orders leads to greater transparency, which is especially important when LOT
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projects are involved. Council agreed that it would be a good idea to review task orders for now
and it would give a clear representation of how much the work is going to cost.
Council Member Witte moved to approve Task Order 16-01 for engineering design for
Commerce Street Reconstruction and authorize the City Manager to sign all appropriate
documentation. Council Member Giles seconded the motion. In a roll call vote Council
Member Witte, Council Member Giles, and Mayor Aymon all voted aye and the motion
carried.
AB 16-73 Request for Approval of an Engineering Task Order: 16-02 Downtown Core
Feasibility
City Engineer Nathan Stewart presented a request for approval of a task order that directs
Horrocks Engineers to prepare a preliminary engineering evaluation. This will address the
construction feasibility of completing the downtown core reconstruction. The assessment would
give the City a recommended approach on how to implement several future overlapping
downtown LOT projects. At the completion of this task order, the City Council will have been
provided the necessary technical and financial information as well as public input to approve a
timeline for when infrastructure projects should be scheduled and how financing for those
projects will be achieved over the next seven years.
Council Member Giles moved to approve Task Order 16-02 — Downtown Core
Reconstruction, and authorize the City Manager to sign all necessary documents. Council
Member Witte seconded the motion. In a roll call vote Council Member Giles, Council
Member Witte, and Mayor Aymon all voted aye and the motion carried.
AB 16-70 Wastewater Options Update
Public Works Director Peter Borner presented an update on the work being done on sewer
projects. City Manager Coyle discussed a presentation from SPF on effluent disposal. Land
application will require a $10M investment to move pipeline and the sand filters will have to be
repaired to meet the requirements of the DEQ reuse permit. SPF provided a number of other
improvements that are also options to add on. City Manager Coyle also stated that the City needs
some kind of authorization to approve a bond. Currently he has been engaged with Nic Miller
and Zions Bank on bonding options. Zions Bank has advised that a rate study would be required
to bond, and the contract for the rate study will be presented later in the meeting. Components
for land application are being reviewed and it is being determined whether the City is eligible to
go through the judicial confirmation process to go to bonding. Confirmation could be done
within a few months' time, or it will have to go on the ballot in November. Judicial confirmation
would only apply to the bare minimum requirements needed per DEQ. The rate study can be
completed as fast as data can be provided with possibly a June timeframe.
Mayor Aymon asked if pipe relocation will replace the mixing station. Public Works Director
Peter Borner replied that Option B eliminates using the mixing station, which sits on Simplot
property through an easement that expires soon.
Mayor Aymon then asked if the $10M is the City's portion or will the cost be shared with Payette
Lakes Recreational Water and Sewer District (the District). City Manager Coyle replied that Nic
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Miller suggested that the City and the District enter as two parties if going the judicial
confirmation route. There will be a discussion of sharing of that cost.
City Manager Coyle suggested a meeting in April with Nic Miller, Council, and the District to
talk about cost sharing and to see if the City is eligible for judicial confirmation. He would also
like to come up with a parallel process in case judicial confirmation falls through. Council
Member Witte suggested having DEQ there as well and suggested asking DEQ for an additional
year to buy more time.
Public Works Director Peter Borner added that discussion is being continued with the District on
items that need to be completed to move toward consolidation. The City will be meeting with the
District today to identify manpower needs with the combined agencies. There was also a
discussion about components required for reuse. Mr. Borner will approach DEQ next week to
talk about what is needed to repair the sand filters.
Mayor Aymon summarized that the two things needing to be done for the reuse permit are to
repair the sand filters and relocate the pipeline.
AB 16-71 Request for Approval of Resolution 16-06 to Adopt the City of McCall Access
Management Policy
Public Works Director Peter Borner presented this resolution to adopt the Access Management
Policy. This is a revised policy that now only affects principal arterials and major collectors. The
tables were removed specifying driveway spacing. This document now only involves the two
most important classifications of streets; the remaining classifications will be addressed when the
Transportation Master Plan is developed.
Community Development Director Michelle Groenevelt added that at the last meeting there was
concern about the commercial driveways, so this was removed and simplified.
Council Member Witte recommended some minor corrections of errors. City Attorney Bill
Nichols recommended a motion to amend the access policy per these corrections, and then have
a motion to adopt the resolution.
Council Member Witte moved to approve the access management policy as amended.
Council Member Giles seconded the motion. In a roll call vote Council Member Witte,
Council Member Giles, and Mayor Aymon all voted aye and the motion carried.
Council Member Witte motioned to approve Resolution 16-06 adopting the City of McCall
Access Management Policy and authorize the Mayor to sign all necessary documents.
Council Member Giles seconded the motion. In a roll call vote Council Member Witte,
Council Member Giles, and Mayor Aymon all voted aye and the motion carried.
AB 16-75 Request for Approval of the Contract with FCS Group for a Sewer Rate Study
Public Works Director Peter Borner presented the rate study contract with FCS Group. This firm
comes highly recommended and specializes in this kind of work. Timelines are short and they
are comfortable with meeting the dates. The terms of the contract have been reviewed by the
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Bond Council, and in case that direction is taken, all necessary items are fulfilled. The Idaho
Bond Bank is also fine with it. The contract and scope of work were presented to Council and the
contract has been reviewed by City Attorney Nichols.
Council Member Giles moved to approve the contract with FCS Group for a Sewer Rate
Study and authorize the Mayor to sign all necessary documents. Council Member Witte
seconded the motion. In a roll call vote Council Member Giles, Council Member Witte, and
Mayor Aymon all voted aye and the motion carried.
AB 16- 69 Review Draft Ordinance and Resolution for July 4th Alcohol Ban in City Parks
City Manager Nate Coyle presented the first review of the ordinance and resolution for the
alcohol ban during the Fourth of July. City Attorney Nichols recommended amending existing
Code with a provision that Council can ban alcohol at any time with a resolution. The second
document is the resolution for 2016 specifying the exact dates. The amended ordinance provides
a range of dates to make it flexible for any given year, but the 2016 resolution is for a specific
date range. This mirrors what Idaho Department of Parks and Recreation (IDPR) is doing at
North Beach.
City Attorney Nichols addressed questions presented earlier during public comment. He
explained how the ordinance was edited so one can see what is added or removed. The new
language does not state the Council "does prohibit" but instead "shall prohibit," so the topic can
be addressed each year or not, giving some flexibility. Also, the date range shown in the
ordinance gives future flexibility. City Attorney Nichols explained that City Code is permanent,
but a resolution gives Council the ability to pick and choose what to address. Penalties are
explained in Section 8-14-9. City Attorney Nichols reiterated that the goal was to provide
flexibility. City Manager Coyle reminded Council that IDPR has gone with a three-year ban on
alcohol at North Beach.
Council discussed whether ending the ban at midnight on the 4th is late enough, as bars close at
2:00 a.m. and parties can run into the morning, but the parks should be closed by then regardless.
The ban is supposed to run until noon on the 5th. Police Chief Justin Williams stated it is
necessary to carry that ban over to cover 2:00 a.m. to 4:00 a.m.
City Attorney Nichols stated that as far as possession is concerned, the ordinance has not
changed; the language was there already. There should not be a problem with a person who is on
their way to somewhere carrying a closed container, but it really should be a judgment call on the
part of Law Enforcement. City Attorney Nichols pointed out that an open container is already
prohibited while walking on the sidewalk.
City Manager Coyle presented a draft of the poster Communications Manager Erin Greaves is
working on that highlights Fourth of July events. Ms. Greaves continues to have meetings with
nonprofits on events.
Mayor Aymon stated she prefers that the resolution state the ban ends at 8:00 a.m. rather than
noon. As far as changing to 8:00 a.m., Council Member Giles would rather the language agree
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with the States ban. City Manager Coyle and Police Chief Williams will clarify this with the
State.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings. Meetings on June 23 and 24, 2016 fall during the week of
the AIC conference. June also has a bye week with no Council meetings. City Clerk Wagner
proposed moving the June 23 and 24 meetings to the following week, June 30 and July 1, 2016.
That frees up staff and Council to attend the AIC conference. City Attorney Nichols pointed out
that since a meeting schedule was adopted, a resolution will be needed to change the date.
Mayor Aymon asked City Clerk Wagner what could be done to honor Larry Smith. His daughter
informed Mayor Aymon that he is turning 100 years old on April 13. The Rotary is recognizing
him at 1:30 p.m. on April 13 at Shore Lodge. Mayor Aymon asked BessieJo Wagner to write a
proclamation.
There is a JWAG meeting on March 31, 2016. City Manager Coyle would like it posted.
Committee Minutes
Two typographical errors were pointed out and corrected on the March 11 special Council
meeting minutes.
Council Member Giles moved to approve the minutes from the March 11, 2016 Special
Council Meeting as amended. Council Member Witte seconded the motion. In a voice vote
all members voted aye and the motion carried.
Warrant Registers
Staff presented the Warrant Registers for approval.
Council Member Giles moved to approve the Warrant Registers as submitted. Council
Member Witte seconded the motion. In a voice vote, all members voted aye and the motion
carried.
ADJOURNMENT
Without further businesttiMuor Aymon adjourned the meeting at 7:23 p.m.
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ATTEST:
McCall City Council Regular Meeting
March 24, 2016
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