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HomeMy Public PortalAbout2016.04.14 Regular MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall April 14, 2016 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Department Reports Committee Minutes Public Comment Consent Agenda Proclamations Business Agenda Public Hearing Business Agenda Continued Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Aymon, Council Member Giles, Council Member Swanson, and Council Member Witte all answered roll call. Council Member Scott was absent. City staff members present were Nate Coyle, City Manager; Bill Nichols, City Attorney; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Delta James, City Planner; Dennis Coyle, Parks and Recreation Director; Jay Scherer, Airport Manager; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Peter Borner, Public Works Director; Nathan Stewart, City Engineer; BessieJo Wagner, City Clerk; and Lisa Kundrick, Deputy City Clerk. Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Witte had a question on AB 16-79 so she would like it moved from the consent agenda to the business agenda for discussion. AB 16-93 was removed and deferred to another meeting. Add the ordinance summary for Fourth of July to AB 16-87. Mayor Aymon moved to approve the amended agenda as submitted. Council Member Swanson seconded the motion. In a voice vote all members voted aye and the motion carried. McCall City Council Regular Meeting April 14, 2016 Page 1 of 17 DEPARTMENT REPORTS Council reviewed department reports. Community Development: • Director Groenevelt explained to the audience about the TIGER grant and just how close the city came in previous years and the good chances of actually winning this grant. It was highly recommended as it is the highest rating a city can get. Two review rounds had been completed before it stopped on the desk of the Secretary of Transportation. It will be re -submitted again this year with more intensity. Golf: • Superintendent McCormick reported that the greens are mostly clear and the majority looks very nice. There was a lot of vole damage that the crew will be cleaning up next week. High school students are teeing off at the driving range. Library: • The Library is looking for volunteers to scan historical documents. Mayor Aymon encouraged the audience members to contact the Library Director and volunteer. Parks and Rec: • Director Coyle reported that there have been three scholarships awarded in Youth Volleyball and Youth Soccer. Public Works: • Council Member Swanson complimented the PW crew for an outstanding job on the water main break repair in his neighborhood. Director Borner explained the nature of the break and the troubled history of this water line. LOT: • Mayor Aymon inquired about the February LOT numbers. Overpayment by a vendor in January made the numbers look higher than they actually are. Council Member Scott joined the meeting via phone at 5:41 p.m. COMMITTEE MINUTES Council was presented with the following committee minutes: 1. Airport Advisory Committee — January 14, 2016 2. Golf Advisory Committee — January 13 & February 17, 2016 3. Historic Preservation Commission — January 25, 2016 4. Library Board of Trustees — February 16, 2016 5. Library Building Committee — January 6 & 20, February 3, 7, & 10, 2016 6. McCall Improvement Committee — January 14, 2016 7. McCall Redevelopment Agency — January 5, 2016 8. McCall Planning and Zoning Commission — March 1, 2016 McCall City Council Regular Meeting April14, 2016 Page 2 of 17 9. Parks and Recreation Advisory Committee — January 20, 2016 10. Public Art Advisory Committee — February 24, 2016 11. Tree Advisory Committee — February 2, & March 1, 2016 The time was not yet 6:00 p.m. so Public Comment, Consent Agenda, Proclamations, and the Business Agenda were moved up. PUBLIC COMMENT Mayor Aymon called for public comment at 5:44 p.m. Hearing no comments, Mayor Aymon closed the comment period at 5:44 p.m. CONSENT AGENDA Staff recommended approval of the following items: 2. AB 16-81 Request for Approval of the Artwork Commission Agreement with Susan Bond 3. AB 16-94 Request for Approval of Hangar 553 Lease Termination and Establishment of a New Lease 4. AB 16-95 Request for Approval of the Lease Agreement for Commercial Airport Tenant - Gem Air 5. AB 16-82 Request for Approval Agreement for Professional Services T-O Engineers for Procurement of Snow Removal Equipment 6. City Council Special Minutes — February 4, 2015 7. City Council Special Minutes — June 26, 2015 8. City Council Special Minutes — August 28, 2015 9. City Council Regular Minutes — March 24, 2016 10. Payroll Report for Period ending, 2016 11. Clerk's License Report Council Member Swanson moved to approve the amended Consent Agenda as submitted. Council Member Giles seconded the motion. In a voice vote all members voted aye and the motion carried. PROCLAMATIONS AB 16-99 Paul's Market Employee Appreciation Day City Clerk BessieJo Wagner presented the Paul's Market Employee Appreciation Day. At Mayor Aymon's requested, a proclamation to recognize all the many employees of Paul's Market. Paul's Market has served their customers since 1955. Over its many years operating retail food stores in the region, Paul's Market has developed an outstanding reputation for quality, selection, and service. Paul's Market opened in McCall in 1987 and has employed hundreds of local residents. Paul's Market employees have served the citizens of McCall with courtesy and respect. Paul's Market has contributed to McCall's economy and community in a positive way. The McCall City Council would like to recognize the many Paul's employees and thank them for their service to the community. McCall City Council Regular Meeting April14, 2016 Page 3 of 17 Council Member Witte moved to proclaim April 15, 2016 as Paul's Market Employee Appreciation Day and authorize the Mayor to sign the proclamation. Council Member Swanson seconded the motion. In a voice vote all Council Members voted aye and the motion carried. Mayor Aymon asked to send a copy of the proclamation to the owners of Paul's Market. AB 16-84 Arbor Day Proclamation City Clerk BessieJo Wagner presented the Arbor Day Proclamation. Arbor Day is celebrated nationally on the last Friday of April however the city has the flexibility to designate whichever day we prefer to celebrate it as a community. This year the city will be partnering with Franz Witte Nursery and holding the official Arbor Day Celebration on Saturday, April 30 in the nursery. The event will consist of a celebration of trees with guest speakers covering topics on Urban Forestry & Management, Nursery & Landscaping, and Natural Resource and Forest Management. Council Member Swanson moved to proclaim April 30, 2016 as Arbor Day in McCall and authorize the Mayor to sign the proclamation. Council Member Witte seconded the motion. In a voice vote all Council Members voted aye and the motion carried. BUSINESS AGENDA AB 16-86 Parks and Recreation Advisory Committee Members Appointments Parks and Recreation Director Dennis Coyle presented, stating that the Parks and Recreation Advisory Committee recommended the re -appointment of Corey Nelson, Matt Linde, and Irwin Mulnick to the Parks and Recreation Advisory Board. The term for Irwin Mulnick will expire in December of 2018, the term for Matt Linde will expire in June 2018, and the term for Corey Nelson will expire in September of 2019. Council Member Giles moved to approve the re -appointment of Irwin Mulnick, Matt Linde, and Corey Nelson to the Parks and Recreation Advisory Committee. Council Member Scott seconded the motion. In a voice vote all Council Members voted aye and the motion carried. AB 16-80 Local Option Tax (LOT) Committee Member Appointment City Clerk BessieJo Wagner presented stating that the LOT Committee is comprised of seven members including two that serve on different City Advisory Committees, one senior citizen representative, two local business owners, and two at -large City residents. Members of the LOT Committee have the responsibility of developing annual budgets and making specific recommendations for the use of Tourism Local Option Tax revenue. There is currently one vacancy on the Local Option Tax Committee for one at -large City resident. George McFedries has submitted a letter of interest for that vacant position. Council Member Witte moved to appoint George McFedries to the Local Option Tax Committee to a term to expire December 31, 2018. Council Member Swanson seconded the motion. In a voice vote all Council Members voted aye and the motion carried. McCall City Council Regular Meeting Page 4 of 17 April14, 2016 AB 16-90 Historic Preservation Commission reappointment -Marlene Bailey Community Development Director Michelle Groenevelt presented stating that Marlene Bailey has served five terms on the McCall Historic Preservation Commission and her current term ended in March, 2016. Her broad knowledge of the people, places, and events of McCall has assisted the Commission in numerous projects. Her educational background allows McCall to maintain its eligibility as a Certified Local Government as recognized by the Idaho State Historical Society. Marlene wishes to be reappointed to the Commission and her reappointment is strongly supported by the other Commission members. Council Member Swanson moved to appoint Marlene Bailey to the McCall Historic Preservation Commission for a three year term ending in April, 2019. Council Member Giles seconded the motion. In a voice vote all Council Members voted aye and the motion carried. AB 16-79 Request for Approval of the Release of Setback Requirement and Indemnification of Liability — Lot 9A Fairway Subdivision AB 16-79 was removed from Consent Agenda. Council Member Witte expressed concern about the history of this issue being lost and wanted to make sure the City puts something into place to capture the documentation so that other homeowners on Fairway Dr. are afforded the same release of requirements in the future. Council Member Witte motioned to approve the release of setback requirements and indemnification of liability documents and authorize the Mayor to sign all necessary documents. Council Member Swanson seconded the motion. In a roll call vote Council Member Witte, Council Member Swanson, Mayor Aymon, Council Member Giles, Council Member Scott all voted aye and the motion carried. AB 16-91 FY 2016 TIGER Discretionary Grant Application Request Community Development Director Michelle Groenevelt presented the FY16 TIGER Discretionary grant application request. The City of McCall submitted a Transportation Investment Generating Economic Recovery (TIGER) grant application in 2014 and 2015 for Downtown Master Plan implementation. The TIGER program provides federal funding for surface transportation improvements such as roadways and sidewalks. Recent feedback from the US Department of Transportation revealed that McCall's 2015 application was "highly recommended" for funding, but was not selected. Director Groenevelt recommends that the City reapply for TIGER funding in 2016 for the downtown sidewalk project. She requested approval to submit another grant request for FY16. Exact costs are not known as of this time, but a final summary of project costs and funding sources will be presented to the Council at the 4/28/16 meeting. Council Member Witte moved to approve submission of a FY2016 TIGER grant application for infrastructure improvements in the downtown core and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Witte, Council Member Giles, Mayor Aymon, Council Member Scott, and Council Member Swanson all voted aye and the motion carried. AB 16-96 Request for Approval of the Community Choices Key No. 14341 Local Professional Services Agreement for Construction Engineering and Inspection McCall City Council Regular Meeting Page 5 of 17 April14, 2016 City Engineer Nathan Stewart presented the request for approval of the Community Choices Key No.14341 local professional services agreement for construction engineering and inspection to Horrocks Engineers and ITD. The bid opening was Tuesday and pricing came in about $60K under the Engineer's Estimate. City Engineer Stewart stated that this is an opportunity to get much accomplished, and he thinks it can be completed this summer. The trick will be how soon the project can get started. The goal is mid -May. Council Member Giles moved to approve the agreement with Horrocks Engineers and ITD for construction engineering and inspection and authorize the Mayor to sign all necessary documents. Council Member Swanson seconded the motion. In a roll call vote Council Member Giles, Council Member Swanson, Mayor Aymon, Council Member Scott, and Council Member Witte all voted aye and the motion carried. PUBLIC HEARING Council Member Scott was recused at 6:01 p.m. AB 16-85 Ordinance for ZON-15-02: Shore Lodge Whitetail LLC and Alscott Real Estate LLC Zoning Map Amendment City Planner Delta James presented the zoning map amendment application to change the R8 — Medium Density Residential and R4 — Low Density Residential currently dividing two adjacent parcels to CC — Community Commercial zoning throughout in regards to Shore Lodge Whitetail LLC and Alscott Real Estate LLC. Ms. James described the current zoning designation of the affected parcels and how it would change. It would rezone the medium -density buffer zone to Community Commercial. She also gave the history of the parcels. She gave a description of the improvements that would take place to the property by Whitetail Club. Ms. James explained that the Design Review is conditioned upon the rezone of the property. Delta provided additional written comments that came in after the packet was presented. Testimony from the Applicant: Steve Millemann, counsel for the applicant, presented stating they were here because it was being requested that the Council clean up this potential zoning issue. The R8 zone cannot be used for commercial purposes. The application returns the map to its original zoning in 1986. At that time the entire property was zoned as CC. The property was originally sold with the understanding that it was zoned as CC. The properties are all owned by Alscott. At the time in 1986, these were owned by independent owners and there was a need for a buffer zone. The imperative was that the zoning change dissects the lot and essentially the building on the property. Mr. Millemann noted that the project has been thoroughly vetted with Planning and Zoning, and that the Whitetail Club will add approximately 25 new jobs with this project. Mr. Millemann has considered every letter that was submitted and thinks the focus seems to be mostly about two issues. First, the R8 zone was not a mistake even though it was understood as such. It was intentional to make a buffer between commercial and residential and if that is the case and purpose of the R8 zone, that would be 170 feet in 1986 around the edge of the commercial zone to the edge of the residential zone. Since 1986, the applicant has now acquired these properties, about 190 feet of depth. The buffer still exists but at a northern boundary of his own property. Mr. Millemann continued stating that the new construction would take place at the McCall City Council Regular Meeting Page 6 of 17 April14, 2016 south end of the commercial zone and not occur near the residential. He also pointed out that it is not the norm to have R8 in between commercial and R4 residential, even though most people said that it is. He pointed out several places in McCall that do not have this issue. The second is the Owen Home which has nothing to do with rezoning which was denied to allow the club facilities that adjoin other residential properties. Alscott still owns it and is leasing the home as a vacation rental, which neighborhood owners have complained about. He thinks this does not have anything to do with the application, although the complaints from neighborhood owners may use this as part of their complaint. The Scott family looked at the lease for this property and tightened the wording about nuisance activities. Any problems with that rental will be escalated to the Shore Lodge and authorities will be notified. Mr. Millemann also pointed out that they turned down events for weddings there just to respect the neighborhood owners. Overall the Owen Home has nothing to do with the proposed use for the facility in question and is for a completely different use. Mr. Millemann completed the applicant's testimony. Council Member Witte asked about the anticipated use for Owen Drive. Millemann said no use is proposed. Millemann added the introduction of Joe Scott, owner of Shore Lodge Whitetail and Alscott. Mr. Scott spoke in favor of the proposal. He gave his family's history in the area and how they came to be here. He and his family have a deep love of McCall and this compelled him to buy the Shore Lodge. Developing amenities at Whitetail are the type of members this community should have. They are active and philanthropic and they are beneficial to have here. The zoning was CC when they zoned the Shore Lodge. Mr. Scott stated that they have no desire to make McCall less than it is, and he believes the amenity will make McCall better in the end. Mayor Aymon opened the public hearing at 6:31 p.m. • Ed Galtney, 731 Greystone Drive. Spoke in favor of the Applicant. Whitetail member. • Rob Sweikert, 924 Conifer. Spoke in favor. Whitetail member. • Katie Ball, 941 Driftwood Lane. Spoke in favor. Part-time resident, attorney. Pointed out that the rezone agrees with the Comprehensive Plan. • Jim Beaver, 3300 Elkwood Road, New Meadows (Whitney Ranch). Spoke against. Former owner of Ice Cream Alley. Supported concerns of McDowell's. Concerned about congestion and traffic and danger to public safety. • Dennis McDowell, [neighbor] 602/604 Whipkey Lane spoke against the rezoning. • Jodee McDowell, 604 Whipkey Lane, 1178 E Broadwater in Boise. Spoke against the rezoning amendment. • Julie Serabian, 3904 Wolf Creek Court. Spoke in favor of the zoning amendment. Whitetail member. • Dallas Young, 609 Whipkey. Opposed to rezoning amendment. • Scot Ludwig, Boise, spoke in favor. Whitetail member and member of Boise City Council. • Sherry Maupin, 376 Verita, spoke in favor. Project is good for McCall. • David Carey, 1101 N 3rd Street. Spoke in favor. • Michael W. Anderson, 208 Country Craftsman Loop. Spoke in favor. • Kent Mills, 605/607 Whipkey, opposed. Traffic and congestion, public safety concerns. • Lindy Congleton, Front Desk Manager for Shore Lodge, 14 Huckleberry Place. Spoke in favor. McCall City Council Regular Meeting Page 7 of 17 April14, 2016 Mayor Aymon closed the floor to Public testimony at 7:12 p.m. Steve Millemann returned to the floor for closing comments stating that the Planning and Zoning Commission heard more as the timing was not regulated and they still gave a unanimous recommendation. There is no application for any additional docks as part of this application, nor for any ramps that might introduce additional boats to the lake. Statements that use of Whitetail has always been residential are incorrect. Shore Lodge cottage was the largest event facility in McCall before Manchester tore it down and built his home there. Joe Scott owns the lots to the north of the CC zoning, and anyone who ever buys those properties will know that they are buying on the border of CC. Discussed the development agreement to protect the neighbors. This area has nothing to do with the neighborhood but the rental on Owen Road which is more of the problem and has nothing to do with Shore Lodge. Mr. Millemann closed his comments. City Planner Delta James took the floor to answer questions. Council Member Witte asked why the two zoning changes were presented together. Delta said it was the applicant's choice because they would like to fix both at the same time. Owen Drive is not a public ROW, only an access easement. There would be no change if the zoning was changed; the easement would still be in place. Mayor Aymon closed the public hearing at 7:23 p.m. Council Member Giles thinks the Planning and Zoning Commission followed a good process and was very thorough with a unanimous decision. He stated that he was fine with approving the zoning change. Council Member Swanson had no issue with the rezoning. Commitment from Shore Lodge and Whitetail is important, and he supports the development. He stopped by Owen Drive today to take a look at it and it looks reasonable to him. The point made about not increasing the size of the dock eases any concerns he has about boater safety. Council Member Witte liked the project and thought it might even help the Owen Road rental problem. She thinks it sounds reasonable to rezone a small portion. She is more concerned about the Alscott Property that is zoned residential as zoning it to CC opens it up to development which may become a problem in the future. She is disappointed the two applications are together because one sounds okay to her but the other one does not. Mayor Aymon felt tidying up the zoning is a good idea. She was sympathetic for the neighbors who have to deal with the rental house problem. She suggested calling the Police like she does when faced with these types of problems. Council Member Swanson moved to approve zoning map amendment application ZON-15- 02 as recommended by the McCall Area Planning and Zoning Commission. Council Member Giles seconded the motion. In a roll call vote Council Member Swanson, Council Member Giles, Mayor Aymon, and Council Member Witte all voted aye and the motion carried. Council Member Swanson moved to suspend the rules and read by title only one time only Ordinance No. 941. Council Member Giles seconded the motion. In a roll call vote Council Member Swanson, Council Member Giles, Mayor Aymon, and Council Member Witte all voted aye and the motion carried. City Clerk BessieJo Wagner read Ordinance No. 941 by title: McCall City Council Regular Meeting Page 8 of 17 April14, 2016 An ordinance of the City of McCall, Valley County, Idaho rezoning certain real property located at 1101 Warren Wagon Road, and the adjacent parcel, both in the City of McCall, from R4-LOW Density Residential and R8- Medium Density Residential to CC -Community Commercial; providing for related matters; and providing an effective date. Council Member Swanson moved to adopt Ordinance No. 941, approve the publication of the summary, and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Swanson, Council Member Giles, Mayor Aymon, and Council Member Witte all voted aye and the motion carried. Council Member Scott joined the meeting at 7:35 p.m. AB 16-88 Request to Approve Resolutionl6-11 to Ban Alcohol in McCall City Parks for 4th of July Holiday Weekend The intent of this agenda bill is to request approval of a resolution to enact a ban on possession and consumption of alcohol within McCall City Parks on the 4th of July holiday weekend. A discussion ensued but because there was a change in how this process needed to proceed, there was no action. AB 16-89 Request for Approval of SUB-16-01: Aspen Ridge III Subdivision Plat Amendment City Planner Delta James presented the request for approval of SUB-16-10 Aspen Ridge III Subdivision plat amendment by McCall Ventures LLC to convert the existing Woodpecker Flats and Dragonfly Glen Condo sites into single family lots that are currently not built. This was a smaller part of a greater PUD that was approved. There are three parcels along Aspen Ridge Lane that are subject to this replatting. Woodpecker Flats is currently platted as ten (10) condominium units with garages and is proposed to be converted to seven (7) single family lots. Dragonfly Glen Condos is currently platted as thirteen (13) condominium units and is proposed to be converted to six (6) single family lots, and the second Dragonfly Glen site currently platted for thirteen (13) garages is proposed to be converted to three (3) single family lots. Aspen Ridge III Subdivision is a phase of the larger Spring Mountain Ranch Planned Unit Development (PUD), approved as a seven hundred fifty (750) unit residential PUD in 1993. The proposed plat amendment reduces the number of units within the subject parcels from twenty three (23) units to sixteen (16) single family units, thereby reducing density and remaining within the density approved in the PUD. At its March 1, 2016 regularly scheduled meeting, the McCall Area Planning and Zoning Commission held a properly noticed public hearing and unanimously recommended the application to replat for approval by McCall City Council. Planning and Zoning as to give approval due that it is on the scenic route. The Developer has agreed to preserve several significant trees on the plat as directed by the City Arborist. Also, as a condition, any structure built on #57 has a height limit. City Planner James discussed the conditions that were recommended by Planning and Zoning Commission and the Developer agreed to. The Applicant, Mike Robnett, 129 Brundage View Court, Addressed the Council stating that the property was purchased with this proposed intention. The governing documents allowed for the conversion of these condo lots to single family homes. Mr. Robnett discussed the current plat and described the proposed changes. He noted that they visited the site and surveyed and noted natural features and divided the properly from this review. Mr. Robnett gave the history of the subdivision platting that has already occurred through the years since it was originally platted. McCall City Council Regular Meeting Page 9 of 17 April14, 2016 He feels the replat adds to the value of the neighborhood as there will be single family homes instead of multi -family condos. He noted that lot #57, situated on a curve, was originally not platted, but now it will accommodate one single family home but has a height restriction. He noted that the former plat had designated on -street parking, which would have been a big problem for snow storage and removal. This new plat would provide driveways. The required snow storage area was calculated and the new plat allows for sufficient snow storage within the easement. 27 foot height restriction was placed to accommodate the step down of the hillside. He noted they are following the subdivision's bylaws to the letter and have stepped into the Declarant's role so they do not need permission from the HOA. Mayor Aymon asked if Mr. Robnett thought about making #57 a park. Mr. Robnett said Aspen Ridge has a lot of common area already. The park would be nice, but it is tough to turn a building lot into a dedicated park. It creates issues with accommodating this set of homeowners but not their neighbors down the street. Mayor Aymon opened the public hearing at 8:03 p.m. Jim Schmidt, 1380 Aspen Ridge Lane, spoke against building on lot #57 (the corner lot). When he bought the property, he was told it would not be developed and the 20' height restriction would be in place. Of 47 trees only 7 would be left. There is a slough where the lots are supposed to be platted. Dave Carter, 656 Douglas Drive, realtor spoke in favor stating that condos are tough to sell and single family homes would build equity faster. He has referred 3 clients to Mike Robnett. He endorsed Mr. Robnett's integrity as a responsible builder. Mayor Aymon closed the public hearing at 8:09 p.m. Mr. Robnett again took the floor. He discussed the trees issue and how he worked with the Arborist and Tree Committee. Nothing yet has been established if any trees would be removed. The Arborist earmarked certain trees for discussion but the trees would not be marked for cutting until a building envelope is established, and then only the trees within that envelope would come out. Lot #57 would need about 4 trees removed and the home would fit right in the middle of the rest of those trees. Other homes already designed for those lots fit within the trees and fit the height restriction. He acknowledged the wetlands and already has in place plans for mitigation. Drainage easement is in the plat that is prepared to deal with the water. Overall, Mr. Robnett would like to keep the trees as they add value to the subdivision. Council Member Giles asked if the HOA has taken a position. Aspen Ridge #3 is not well organized as of yet but they are in favor. Aspen Ridge #1 sent a letter of opposition but they were not well informed. After some discussion, they were amenable and wrote a letter of support. Majority of neighbors are in favor. City Planner James presented a few points for clarification about the trees. The HOA asked that the larger trees ("monument trees") be indicated on the plat and preserved. Code requires approval for larger trees already. Lot #57 is subject to the Scenic Route conditions and has landscape screening requirements from the Scenic Route. Wetlands will continue to be on the plat. There was confusion as to whether the parent HOA has approval authority. They do not have authority because Robnett owns the development rights for Aspen Ridge #3. The Developer McCall City Council Regular Meeting Page 10 of 17 April14, 2016 has also proposed a generous 40' snow storage easement. No alleviations to the proposed setback requirements. Height requirements are governed by city code once the condo units are converted to single family units. Mayor Aymon closed the floor for public comment at 8:23 p.m. Council Member Giles has no problem with the proposed plat. Council Member Witte thinks it is reasonable and ultimately it will increase the value of the properties around it. Council Member Swanson agrees and thinks it is reasonable. The decreased density is good for the neighborhood. Council Member Scott concurs. She is familiar with Mr. Robnett's work and the buildings are beautiful. Mayor Aymon thinks single family residences make more sense. She wishes #57 could be a park but she understands and stated that it was nice to see development being built. She expressed the wish that the bungalows could be affordable housing. Council Member Giles moved to approve subdivision plat amendment application SUB-16- 01 as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Swanson seconded the motion. In a roll call vote Council Member Giles, Council Member Swanson, Mayor Aymon, Council Member Scott, and Council Member Witte all voted aye and the motion carried. BUSINESS AGENDA Continued AB 16-83 Lakeshore Disposal's Request to Deviate from Established Collection Times in Commercial Areas and; Periodic Operations Update City Manager Nate Coyle presented Lakeshore Disposal's request to deviate from the established collection times in commercial areas. The existing agreement between the City of McCall and Lakeshore Disposal prohibits waste collection in commercial areas prior to 5 AM and after 9 PM. City Manager Coyle then introduced Paul Dionne, Site Manager for Lakeshore Disposal in McCall, who would like to request the Council's consideration to allow collection prior to 5 AM in commercial areas. The request came as a result of the time it takes in the summer and hearing complaints from commercial customers. During the Fourth of July there were complications due to blockades and the parking congestion creating difficulty in getting to the garbage containers. The customers get very upset when their trash is not picked up and it is not feasible to keep coming back to see if an area is free. A solution would be to start in the very early hours in the commercial zones before daytime traffic picks up. Mr. Dionne would like to request to remove the restriction in the contract so the commercial areas only are serviced in the early morning hours. Mayor Aymon clarified that the problem is not parking issues at night but in the day when people are out and about. Mr. Dionne also stated that there are issues with employees parking around the area of the containers to make room for customer parking during the day. The time Lakeshore Disposal would like to start would be around 3:30 AM to service all businesses that are not residential to get out of the corridor before businesses open. City Manager Coyle suggested the option of a temporary testing of the idea to see how the public reacts before making the change permanent. It would also give some time to define the borders and work out any issues. The Council Members showed support of this option. McCall City Council Regular Meeting Page 11 of 17 April14, 2016 Council Member Swanson moved to direct staff to prepare a contract amendment which would allow a temporary six month approval to solid waste collection within commercial areas of McCall prior to 5 AM. Council Member Scott seconded the motion. In a roll call vote Council Member Swanson, Council Member Scott, Mayor Aymon, Council Member Giles, and Council Member Witte all voted aye and the motion carried. Mr. Dionne began the update with explaining that the main goal for him when he took the position as Site Manager was safety. There has been many changes, staff and otherwise, and a lot of money spent on equipment. Improvement has gone up 300% over the last year throughout the county. This is due mostly to keeping the equipment maintenance up as should be. When Mr. Dionne first came on board, 80% of the fleet was down and he has spent 3-5 times more than his predecessors maintaining the fleet. His goal is to not have broken down vehicles. There were some blended routes that serve inside and outside the city limits, so is difficult to get completely accurate information for the tonnage records. For the City of McCall, 10 tons a day twice a week are collected on the average over the last six months. Commercially, more about 10 tons a day three times a week. Mr. Dionne continued stating that charging for cardboard inspired people to take it to the recycling center to avoid paying, so the cardboard collection was greatly reduced. Complaints fall mostly into categories of billing, driver issues, and damage, which are tracked in the computer system. The issues the last six month was due to a hard winter such as breakdowns, heavy snow, and slush accumulation which caused trucks to break down or get stuck frequently, especially areas around the Payette Lake and in Donnelly. This in turn caused problems keeping to the route schedule. He noted that the revenue from one customer will not cover a $600 tow bill. The biggest complaint was blocked commercial containers and the other was tampered bear - proof containers. On a good note, the tracking CPI index is not leaning towards a rate increase for this year so a reprieve on that. He is still recommending curbside recycling but it is delayed due to the County Solid Waste Manager was unavailable this spring and then resigned. It is important to include the County because they will help determine co -mingled recycling prices. Mayor Aymon asked City Manager Coyle if there is an opportunity for Mr. Dionne to meet with Public Works to work out some of the snow plowing issues. Sounds like most of the plowing issues are within the impact area and are privately maintained areas. Council Member Scott asked about the lifespan of the bear proof containers. They are amortized over 10 years. The carts are amortized over 5 years and they are not even 3 years old and already falling apart, mostly due to tampering. Council Member Scott commented that the steel carts are not a good design and would like to see something else. Mr. Dionne said that the carts serve a purpose but he thinks there is a different way in going along with ease of use, safety for staff, and costs. He hopes to be able to have some discussion about it in the future. Council Member Giles asked what the problems are with the smaller containers. Mr. Dionne has had two employees injure themselves (with very expensive claims) handling the containers due to the difficulty in handling them. Customers sabotage the carts to make it easier to use. AB 16-100 Request for Funds for Governing Boards and City Advisory Committee Appreciation Lunch and Visioning Workshop Community Development Director Michelle Groenevelt presented the request for funds to put on a breakfast or luncheon event for the governing boards and committees to express appreciation to McCall City Council Regular Meeting Page 12 of 17 April14, 2016 the volunteer groups that put in countless hours for City Council and the community as a whole. She also stated that the event will provide an opportunity for the different groups to interact and share, and host a "McCall in Motion" (Comprehensive Plan and Transportation Master Plan) visioning workshop with all committees and governing boards. The purpose of this presentation is to receive guidance and set the stage for moving forward. Director Groenevelt felt it would be good the department heads to attend and interact with the committees, especially the City Manager and the Mayor. The proposed budget for the event is $575 if everyone shows up. The Northfork Lodge is the prospective location. The event is scheduled for Tuesday, April 26 at 8:15 a.m. Council Member Witte moved to approve funding for an appreciation breakfast for City Advisory Committees and Governing Boards. Council Member Swanson seconded the motion. In a roll call vote Council Member Witte, Council Member Swanson, Mayor Aymon, Council Member Giles, and Council Member Scott all voted aye and the motion carried. AB 16-87 Request Approval of Ordinance to Adopt Code Amendment to Allow Ban of Alcohol in City Parks City Manager Nate Coyle presented the agenda bill to request an approval of the ordinance to adopt the code amendment to allow the ban of alcohol in city parks during the Fourth of July holiday. The first step will be to pass the ordinance, publish it, and then finalize the resolution to create the alcohol ban. The first order of business tonight is to amend the code. He feels it would be wise to set the dates. Council Member Swanson moved to suspend the rules and read by title only one time only Ordinance No. 942. Council Member Witte seconded the motion. In a roll call vote Council Member Swanson, Council Member Witte, Mayor Aymon, Council Member Giles, and Council Member Scott all voted aye and the motion carried. City Clerk BessieJo Wagner read Ordinance No. 942 by title only: An ordinance of the City of McCall, Valley County, Idaho, amending Title 8, Public Ways and Property, Chapter 14, City Parks and Park Facilities, Section 8-14-8, Alcohol In City Parks, of the McCall City Code to allow the City Council, By resolution, to prohibit the possession or consumption of alcoholic beverages in designated city parks on specific days from July l through July 7 of each year. Council Member Scott moved to adopt Ordinance No. 942 to amend McCall City Code 8- 14-8 to allow for a ban of alcohol within city parks between July 1 and July 7 each year through resolution of the Council and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Scott, Council Member Giles, Mayor Aymon, Council Member Swanson, and Council Member Witte all voted aye and the motion carried. Council Member Swanson moved to approve the publication of the summary of Ordinance No. 942. Council Member Scott seconded the motion. In a roll call vote Council Member Swanson, Council Member Scott, Mayor Aymon, Council Member Giles, and Council Member Witte all voted aye and the motion carried. McCall City Council Regular Meeting Page 13 of 17 April14, 2016 The resolution cannot be approved until later. City Manager Coyle stated that the resolution in the packet is unchanged since the last discussion with the exception of the dates as there is some discussion to go back and confirm with IDPR the dates and times of their alcohol ban. IDPR stated that their intent is to enact a ban at North Beach starting Friday at 12:00 a.m. through the full day Monday ending at midnight. The floor was opened for discussion. Mayor Aymon felt it was good to coordinate with IDPR. Council Member Swanson commented that he thinks that Monday and Tuesday should be considered but the critical day for the City is the Fourth of July weekend. The advantage the City has over the IDPR is that our police force is close by. The real focus lies directly on the night of the 4th. Council Member Witte thinks it should align with the IDPR ban but she agreed with the Police Chief that it should extend from the 1st through the 5th. Council Member Giles agrees with Council Member Witte's proposal because it shows IDPR that we are partnering with them. He votes for Friday through Tuesday morning. Council directed staff to put full day Friday to Tuesday morning on the motion when it comes back. City Manager Coyle added that it is time again to have Parks and Recreation Director Dennis Coyle and Communications Manager Erin Greaves come to the next meeting and give another update. Council allowed Brian Ward, owner of Crusty's Pizza, to give public comment on the alcohol ban. He spoke against the ban because he does not want to create another law, and the City should enforce the laws that are already in place and feels that it takes away from citizens' freedom. AB 16-98 Review and Discussion of Recreational Trailer and Recreational Vehicle Parking City Manager Nate Coyle presented the review and discussion of recreational trailer and recreational vehicle parking. Some components were added to the report to build up a more comprehensive approach. More information has been provided although the issues have not changed. There is a need for methods to increase turnover in the Mill Road parking lot. City Manager Coyle had talked to a representative from the sailboat community and their concerns for use of the parking lot. He discussed an overnight parking permit system. Council discussed the previous agreement they had with Cheap Thrills who had to park trailers in the lot rather than take them back to their own lot. A proposal was discussed of people buying a single night ticket to park overnight. Charging a fee for launching, parking or both is fairly common in most places. Parks Director Dennis Coyle thinks it is worth trying. This may eliminate people leaving their trailers for extended periods of time. Mayor Aymon asked about free parking behind City Hall for the weekend. Parks Director Coyle thinks it is a good free alternative as Mill Road is premium parking. This will save them a few bucks if they are willing to walls a few blocks. Community Development Director Michelle Groenevelt expressed concerns about trailers parking in the bike lane, and would like to make sure they would fit without obstructing. Council Member Giles asked about the problem with the grant assurances from IDPR. Parks Director Coyle says we would have to notify IDPR in time for the 5/25 board meeting to get on their agenda for permission to charge a fee. He thinks they would probably not deny it, but we have to ask them. Other cities have done that. McCall City Council Regular Meeting Page 14 of 17 April14, 2016 Council Member Witte asked if the fee would be for trailers only or would it include the towing vehicle. Parks Director Coyle thinks there might be several scenarios, but paying a fee would make them attempt to look elsewhere and offload some of the crowding. City Manager Coyle added that the revenue would be allocated to maintaining the lot. Mayor Aymon asked if the City would designate a certain number or section of spots as overnight or would all be overnight. Parks Director Coyle would rather let them choose. The permits could be sold at several venues. Mayor Aymon would like to see a maximum of three nights. Council Member Scott asked about a penalty, ticket or towing for violators. Parks Director Coyle thought the Police department could issue a citation, and after 24 hours it could be towed. Discussion ensued regarding the fee amount. Council Member Witte said it needs to be steep so people don't just pay and not move their trailers. Mayor Aymon said to look into the free parking behind City Hall. Parks Director Coyle pointed out that the boating community will help police it themselves because they don't want others taking advantage of the system. The Council was provided with a chart showing other private companies in McCall that allow boat trailer storage. City Manager Coyle discussed the second portion about parking in the downtown core and along residential streets. The downtown core already had a 2-hour parking limit already established. A proposal has been extend the signage to designate 2-hour parking further out, such as to the Pancake House or wherever there are problems. Council Member Witte would like the Council to be informed of areas before they are signed and to have a discussion about them beforehand so as not to cause problems for citizens going to the parks for birthday parties or the like. City Manager Coyle discussed the communications kiosk that would be used to inform the public of the parking options and information. Communication Manager Erin Greaves has a draft of the kiosk. Also proposed is a cell phone code to load information for users. AB 16-101 Wastewater update Public Works Director Peter Borner presented an update on the wastewater process. A timeline was handed out that was developed between JUB, PLWSD, and City to be modified as the rate study and judicial confirmation progresses. Director Borner's staff is evaluating the sand filters and checking the efficacy. If the estimated flow can be handled, it will give an idea as to know if the sand filters will continue to function for a while. JUB, PLWSD, and City are looking to find a type of sand that has a low life cycle cost. Also, DEQ has been contacted to see if they can remove sand filter #5, if the other four unlined sand filters will need to be lined, and how much that will add to the cost of the process. Public Works is also investigating the maximum cost of putting monitoring wells in for the winter storage pond, but DEQ might require some minor repairs that could be expensive. As part of the rate study, those maximum costs need to be identified so the consultants can determine the impact to rates. The update on the rate study is that Treasurer Linda Stokes and Director Borner are working to supply the data within the next week from the consultant's initial request. City Manager Coyle reported on his discussion with Nic Miller. The timeline is based on what was discussed to be a 1-year extension because the agreement with the landowners ends in 2017 and the extension is to keep the agreement with the landowners until the easement with Simplot McCall City Council Regular Meeting Page 15 of 17 April14, 2016 ends in the spring of 2018. Having discussed this with the members of the PLWSD, they are seeking a 2-year extension, but some of the landowners may not be comfortable with it. There are two key stake holders who have come around and are more open to a two year extension but that will depend on the meeting with Dale Caza and Simplot about adding another year to their easement. DEQ is not concerned about the 2-year extension as long as the City is moving forward. DEQ may still want to implement the 4th Amended Consent Order which will include some timelines and tasks to be completed. If the City is successful acquiring the 1-year extension with no changes, it will take a 4-month process to complete putting the 4th Amended Consent Order in line to be included on the November ballot for judicial confirmation. City Manager Coyle would like to have input from Council if they want to be part of the community discussions to answer questions. Manager Coyle stated that in order for a bond to be successful, timing with the ballot and judicial confirmation is the key. If not a bond, then the other option is to pursue a USDA interest loan which has a lower interest rate. There was a discussion for a joint meeting between the PLRWSD and the City but it has yet to be scheduled. In order to not delay the process, Nic Miller has been invited to attend the May 12th meeting to explain his findings and the process further. The question is whether to go or not to go with a ballot to get judicial confirmation. There was additional discussion on bonds and judicial confirmation, but Manager Coyle deferred questions to Nic Miller when he comes to present as he is better informed on the process. Council Member Swanson would like to host some joint community engagement sessions with the PLRWSD to talk to the public about what is going to happen with utility rates. Director Borner added that in talking with the two landowners, they have agreed to take a higher percentage of effluent and the City could save about 20% of the pipe cost and center pivots, a savings of about $1-2M. Council Member Witte thinks there needs to be a strict timeline. City Manager Coyle says finding of the judicial confirmation piece will determine if it is an option and help the City decide where to go next. AB 16-97 Set the Date and Location of the FY17 Budget Public Hearing City Treasurer Linda Stokes presented to set the date and location of the budge public hearing. Each year, per Idaho Code §63-802A no later than April 30, the City of McCall must set and notify the County Clerk of the date and location of the budget public hearing. Staff recommends the Council set the FY17 Budget Public Hearing on August 11, 2016 at 6:00 PM in the Legion Hall. Treasurer Stokes shared the proposed calendar showing the discussions that could take place during regularly scheduled council meetings and noted the extra budget work sessions. Even though there is some flexibility with the budget work sessions, the ultimate goal is to schedule the public hearing and have all council budget meetings conclude by the dates listed. Council Member Scott moved to set the FY17 Budget Public Hearing on August 11, 2106 at 6:00 PM in the Legion Hall, and direct the Treasurer to notify the County Clerk of the date and location of the FY17 Budget Public Hearing. Council Member Swanson seconded the motion. In a roll call vote Council Member Scott, Council Member Swanson, Mayor Aymon, Council Member Giles, and Council Member Witte all voted aye and the motion carried. Upcoming Meetings Schedule Discussion Council discussed the upcoming Council meeting schedule. As noted in the previous meeting, City Clerk Wagner will have a resolution by the April 28th meeting to modify the June 23-24 McCall City Council Regular Meeting Page 16 of 17 April14, 2016 meetings to be June 30 and July 1 to allow city staff and Council to attend the Association of Idaho Cities (AIC) meeting. Midas Gold is interested in having a discussion with each community to talk about offsetting the impact of their operations. The County Commissioners has requested some information from them and once that is collected, it will be reviewed and an agenda bill will be schedule along with a presentation. There may be upwards to 400 employees coming into the community and Midas Gold would like to help each city mitigate possible impacts (traffic, schools, housing, etc.). On the 29th, the EAC will present a report on recycling. Nic Miller's presentation is TBD. Warrant Registers Staff presented the Warrant Registers for approval. Council Member Witte moved to approve the Warrant Registers as submitted. Council Member Scott seconded the motion. In a voice vote, all members voted aye and the motion carried. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 10:10 p.m. `,`,,glulul1p104 .0 i cCAL J. 'd•, IA., ATTEST: r 7 SE . L J =U =O` * ••....... •`•• BessieJo gner, Cit ` lerk''%,,; L L , H it It , Mayor McCall City Council Regular Meeting Page 17 of 17 April 14, 2016