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HomeMy Public PortalAbout2016.06.17 Special MinutesMINUTES McCall City Council Special Budget Meeting McCall City Hall -- Legion Hall June 17, 2016 Call to Order and Roll Call Work Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 9:00 a.m. Mayor Aymon, Council Member Giles, Council Member Scott, Council Member Swanson, and Council Member Witte all answered roll call. City staff members present were Nate Coyle, City Manager; Linda Stokes, City Treasurer; Jay Scherer, Airport Manager; Traci Malvich, Human Resources Manager; and BessieJo Wagner, City Clerk BUDGET WORK SESSION Purpose & Agenda City Manager Nate Coyle and City Treasurer Linda Stokes presented an overview of the FY17 Budget Development to Council. Local Option Tax Commission The Local Option Tax Commission presented their recommendations for FY17. The Council commented that it was suggested last year that all promotional items should be considered under the Chambers ITC grant such as the different ski events. Commissioner Wood gave a brief explanation as to the process used by the Local Option Tax Commission when determining funding allocations for the 3% Tourism Local Option Tax. On a side not Commissioner Wood asked for some additional support at the corner of Hwy 55 where Fogglifter is located, stating that was lots of traffic on foot and in cars during the 4th of July weekend. MCPAWS MCPAWS Director, Rebecca Wallick, presented their FY17 budget request to Council. There was general discussion regarding how many animals McPaws received from the City of McCall and from the County including the impact area. The Council noted that the County as a regional government agency should pay more as the McCall Residents also pay county taxes. There was a brief discussion regarding McPaws various fund raising efforts. McPaws requested a higher amount from LOT and from the City this year due to high snow removal costs. McCall City Council Regular Meeting Page 1 of 4 June 17, 2016 McCall Transit McCall Transit, Terry Lindenberg, presented their FY14 budget request Terry Lindenberg asked for additional funding from Council and from the LOT fro FY17. She stated that she would be asking for additional funding for the Transit Facility remodel. She stated that Treasure Valley Transit put $97,000 (60,000 from Medicaid funding) into the McCall transit center in FY15. She stated that Treasure Valley Transit may have their funding from Medicaid slashed. She also stated that there was no state funding for transit and the Medicaid funding source is looking at using a private source for transportation such as Uber. Ms. Lindenberg stated that the service in McCall may be affected as Treasure Valley Transit will not have the funding to share with the McCall service. She stated that she will do everything they can to not have the McCall service affected. She is hoping to use the Idaho Power franchise fees to assist with the McCall Transit Facility. Council asked when funding for the bus replacement would expire, Ms. Lindenberg responded stating that this is the final year. Council also wanted to know how many buses served McCall, she responded stating that 7 buses in Valley County, 4 main buses with three spare buses. Ms. Lindenberg explained that the funding is for replacing 2 buses. She also stated that she is requesting $35,000 from Valley County. She stated that if Treasure Valley Transit does not receive the funding needed, they would reduce service and then their employees will be impacted by having to pay more for their medical benefits. She stated that operations were federally funded at 57.5%, bus funding is 50%, and maintenance is 92% funded. Ms. Lindenberg stated that the $98,000 requested is for the Red Line and a small portion goes to the Green Line, The organization is in need of $50,000 for bus replacement. Ms. Lindenberg also stated that she has requested funds from Valley County, City of Donnelly, and City of Cascade as well as from local businesses and school districts. Council suggested that she should also with St. Luke's McCall. There was a brief discussion on extending service within the City of McCall and route deviation. Review of personnel costs, including benefit cost increases Potential Increase In Health Insurance Costs to Passed on to Employees 2% Market/ 1 % Merit Increases — No Market Information at This Time Human Resources Manager Traci Malvich stated that there was no additional information regarding the benefit costs for FY17. She stated that by doing ehealth apps, there may be an opportunity to get a better rate. Ms. Malvich stated that they may need to look at a different plan structure to bring down the costs. There was general Council discussion around the different scenarios and the affects of the different scenarios on employees. Council recessed at 10:35 and reconvened at 10:47 PUBLIC COMMENT Mayor Aymon called for public comment at 10:47 a.m. Don Bailey and Chance Hobbs presented a $5000 request for funding to the Council. The new Board of the West Central Mountain Housing Trust (WCMHT) is preparing their McCall City Council Regular Meeting June 17, 2016 Page 2 of 4 budgets for the remainder of this year and 2017 (they will operate on a calendar year basis). Their initial budgeting effort will be a best estimate of the funding they will require for initial operations; with some experience, the Board will be able to more accurately plan for future expenses. However, they will need some funds to begin operations and proceed to provide additional workforce housing in the area. Mr. Bailey stated that since he has had a role in organizing this new Trust, he agreed to provide any assistance to help the new Board start operations. Mr. Bailey requested that the Council consider granting $5000 from the existing Council Budget, account 10-41-150-325, which, he stated, has a balance available as of the end of April in the amount of $7,875 from a budgeted amount of $8000.00. He then suggested that the Council consider adding another account for future support of the Trust, labeled "WORKFORCE HOUSING SUPPORT", and then budget for fiscal 2017 an amount of $5000.00 per quarter. He stated that after a year of operation the Trust Board will have a much clearer vision of future community funding needs to support the Vision and Mission of the Trust. He also noted that he would make a similar request from the County Commissioners. Council requested a copy of the West Central Mountain Housing Trust's budget. Hearing no additional comments, Mayor Aymon closed the comment period at 11:18 a.m. BUDGET WORK SESSION CONTINUED Property Taxes Growth an Annexation 3% Increase — $151, 408 Foregone Amount — $400,777 Treasurer Linda Stokes presented the information regarding property taxes to Council. Mayor Aymon stated that she had no interest in taking any foregone amount. But she did have some interest in the 3% stating some concern with some of the other fees that may be raised this year. Treasurer Stoke reminded the Council on the Legislative action regarding foregone amount and the possibility that the legislative action could take it. Council Member Swanson was open at the time and was willing to look at the overall need. Council Member Witte was not interested in taking any foregone amount; however, is more inclined to take the 3%. Council Member Giles was interested in the 3% and would like to see how the foregone would be used if it was also taken. There was a brief discussion on the merits of considering taking the foregone and the impact on property owners if it was taken all at once. It was suggested that a portion each year should be considered so as not to create as big of a burden on the tax payers. Review of Draft CIP Operating Capital submissions for FY17 McCall City Council Regular Meeting Page 3 of 4 June 17, 2016 City Manager will present the draft 5 year CIP for Council consideration City Manager Coyle gave a brief explanation of the CIP process and the plan for the future of CIP planning. Airport Manager Jay Scherer was the Chair of the CIP Committee and shared what process was used in the scoring and criteria used. City Manager Coyle explained the process for selecting the committee members and how that will look going forward. Overview of the draft budget Treasurer Stokes gave a brief explanation of the fund balance calculations. There was some discussion regarding the facilities including the Library and the dollars that would be used. Council also discussed the recommended expense for the code rewrite for Community Development and the monies recommended for workforce housing. The Council continued with a discussion around maintenance in the streets fund mandated by the Streets LOT Ordinance. It was suggested, for the scoring criteria of the CIP, that when there is an opportunity for fees the fees should be evaluated to determine if they need to be increased, particularly at the golf course. FY17 Budget Development Next Steps Council Work Session on July 15 (and July 18 if necessary), 09:00 am — 4:00 pm. Tentative Budget Adoption FY17 Budget Public Hearing on August 11, 6:00 pm FY17 Foregone Public Hearing on August 11, 6:00 pm if needed FY17 Budget Adoption on August 25, 6:00 pm Pass budget ordinance Approve Foregone Resolution if needed ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 1:28 p.m. oniumagoo 1 Al ATTEST: BessieJo agner, Cit, Cler McCall City Council Regular Meeting June 17, 2016 Page 4 of 4