HomeMy Public PortalAbout2016.07.28 Regular MinutesMINUTES
McCall City Council
Regular Meeting
McCall City Hall -- Legion Hall
July 28, 2016
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Work Session
Public Hearing
Public Comment
Consent Agenda
Business Agenda
Executive Session
Return to Open Session
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:33 p.m.
Mayor Aymon, Council Member Giles, Council Member Scott, Council Member Swanson,
and Council Member Witte all answered roll call.
City staff members present were Nate Coyle, City Manager; Bill Nichols, City Attorney; Linda
Stokes, City Treasurer; Delta James, City Planner; Stacy LaFay, Wastewater Plant Manager; Jay
Scherer, Airport Manager; Eric McCormick, Golf Course Superintendent; Traci Malvich, Human
Resources Manager; Nathan Stewart, City Engineer; and Shay Tyler, Deputy City Clerk.
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Council Member Swanson moved to approve the agenda as submitted. Council Member
Giles seconded the motion. In a voice vote all members voted aye and the motion carried.
City Attorney Bill Nichols asked to amend the consent agenda to remove AB 16-179 Request to
Approve Termination of the Existing Lease of Hangar 523 from SEICO, LLC at the Time of
Closing and Subsequently Approve the New Lease for Hangar 523 to Bruce A. Hafenfeld &
Sylvia J. Hafenfeld and add to the Business Agenda.
Council Member Swanson moved to amend the consent agenda to move AB 16-179 to the
Business Agenda. Council Member Witte seconded the motion. In a voice vote all members
voted aye and the motion carried.
McCall City Council Regular Meeting
July 28, 2016
Page 1 of 6
WORK SESSION
AB 16-181 Sewer Treatment 20-Year Capital Improvement Plan —SPF Water Engineering
Update
To assist in the development of the ongoing sewer rate study, the Sewer Department has been
charged with developing a 20 year Capital Improvement Plan (CIP). The City has authorized
SPF Water Engineering, Inc. (SPF is Horrocks Engineers sub -consultant) to provide technical
assistance for development of this plan. This CIP will identify and define estimated costs for
future improvements and their respective date of implementation. These costs will then be
incorporated into the rate study to evaluate their impact on future sewer rates. Specific attention
has been given to projects that would occur during the first 1-5 years, as they will have the most
direct impact on near term financing strategies.
City Engineer Nathan Stewart and Scott Wenger, Project Manager at SPF Water Engineering
presented a PowerPoint slide on the Wastewater Capital Improvement Plans with the main focus
on the treatment of the wastewater. Mr. Wenger discussed how the current system traps debris
such as plastics and trash, and presented a system that is less likely to overflow and requires less
oversight by staff. He then discussed the aeration system, effluent filters, biosolids removal, and
effluent storage. Lastly, Mr. Wenger discussed the disinfection system and nitrogen and
phosphorus removal.
PUBLIC HEARING
AB 16-175 Request to Adopt an Ordinance to Amend the FY16 Budget
Mayor Aymon opened the public hearing for the budget amendment at 6:47 p.m.
City Treasurer Linda Stokes presented the Budget Amendment on the appropriation of the fund
balance of $42,666 in the Recreation Fund of FY15 Tourism LOT dollars awarded to the Parks
Department for use as match for the McCall Boat Launch Replacement Project, and the
appropriation of $1,220,000 in estimated revenue for FY16 Streets Local Option Tax. The
proposed ordinance will amend the FY16 Appropriations Ordinance No. 937 by appropriating
additional monies in the sum of $1,262,666.
Mayor Aymon called for public comment at 6:49 p.m.
Hearing no comments, Mayor Aymon closed the comment period at 6:50 p.m.
Council Member Witte made a motion to suspend the rules, read by title only one time
only, Ordinance No. 944. Council Member Giles seconded. Roll call Council Member
Witte, Council Member Giles, Mayor Aymon, Council Member Witte, Council Member
Swanson, and Council Member Scott all voted aye and the motion carried.
Council Member Witte made a motion to adopt Ordinance No. 944 amending the FY2016
Appropriations Ordinance No. 937. Council Member Swanson seconded. Roll call Council
McCall City Council Regular Meeting Page 2 of 6
July 28, 2016
Member Witte, Council Member Swanson, Mayor Aymon, Council Member Giles, and
Council Member Scott all voted aye and the motion carried.
PUBLIC COMMENT
Mayor Aymon called for public comment at 6:52 p.m.
Hearing no comments, Mayor Aymon closed the comment period at 6:52 p.m.
CONSENT AGENDA
Staff recommended approval of the following items:
1. AB 16-174 Request to Consent to the Assignment of the 2015-16 Prosecution Services
Agreement with Jay Kiiha
2. AB 16-177 Request for Approval of Contingent Revenue and Contingent Expense line
item transfers for unanticipated revenue
3. Council Regular Minutes — July 14, 2016
4. Council Special Minutes — July 15, 2016
5. Payroll Report for Period ending July 15, 2016
6. Clerk's License Report
Council Member Witte moved to approve the Consent Agenda as amended. Council
Member Swanson seconded the motion. In a voice vote all members voted aye and the
motion carried.
BUSINESS AGENDA
AB 16-179 Request to Approve Termination of the Existing Lease of Hangar 523 from
SEICO, LLC at the Time of Closing and Subsequently Approve the New Lease for
Hangar 523 to Bruce A. Hafenfeld & Sylvia J. Hafenfeld
Attorney Bill Nichols explained the delay for the new hangar lease. The wrong paperwork for
securing a lease hold was submitted to the title company so the buyer and seller hired an attorney
draw up the documents. Those documents were delivered this afternoon and there has not been
time to review them.
Attorney Nichols would like to ask the Council to approve the agenda bill subject to Attorney
Bi11 Nichols' approval of the language in the deed of trust.
Council Member Witte moved that subject to City Attorney Bill Nichols' approval of the
language of the deed of trust to approve termination of the existing lease of Hangar 523
from SEICO, LLC at the time of closing and subsequently approve the new lease for
Hangar 523 to Bruce A. Hafenfeld & Sylvia J. Hafenfeld, and authorize the Mayor to sign
all necessary documents. Council Member Scott seconded the motion. In a roll call Council
Member Witte, Council Member Scott, Mayor Aymon, Council Member Giles, and
Council Member Swanson all voted aye and the motion carried.
McCall City Council Regular Meeting Page 3 of 6
July 28, 2016
AB 16-176 Request for Approval of a Conditional Use Permit CUP-16-02 Wild River Java
Drive Through — 213 N. 3rd Street
A Conditional Use Permit application has been submitted to construct a new 1164 sq. ft. building
with two drive -through windows, two one-way drive accesses, and parking area to replace the
existing Wild River Java drive -up coffee shop. The project includes establishment of new
entrance and exit access driveways, paving of drive and parking areas, construction of curb,
gutter and sidewalk along the 3rd Street property frontage, landscaping, drainage, and outdoor
seating.
At its July 5, 2016, regularly scheduled meeting, the McCall Area Planning and Zoning
Commission held a properly noticed public hearing, approved the associated Design Review
(DR-16-25) and Scenic Route (SR-16-09) applications, and unanimously recommended approval
of this Conditional Use Permit application to City Council without requiring a second public
hearing. No public comment in favor or opposition has been received to date.
City Planner Delta James presented a PowerPoint showing the design of the new coffee shop
layout, parking, pedestrian/car traffic flow in and out of the property, and landscaping and
lighting.
Council Member Giles moved to Approve CUP-16-02 as recommended by the McCall Area
Planning and Zoning Commission and authorize the Mayor to sign all necessary
documents. Council Member Swanson seconded the motion. In a roll call vote Council
Member Giles, Council Member Swanson, Mayor Aymon, Council Member Scott, and
Council Member Witte all voted aye and the motion carried.
AB 16-178 Golf Course Rule & Rain Check Policy Discussion
Golf Course Supervisor Eric McCormick presented the review and update of the existing rules
and regulations and rain check policy for the golf course. These documents have not previously
been formalized within a resolution or ordinance, and staff believes that it may be appropriate to
establish these policies by resolution or ordinance. The intent of this agenda bill is to review the
proposed rules/regulations and rain check policy.
One topic brought up for discussion was the age of golf cart drivers and how many people to a
cart. City Attorney Bi11 Nichols was not aware of any State laws that govern this issue. He stated
the City can stipulate rules for the carts that the golf course provides, but he expressed no reason
for concern regarding the City's liability for how people use their private carts.
The staff will have another work session to hammer out the specifics and will present for
approval to the City Council at a later date.
AB 16-182 Request for Approval of Resolutionl6-19 Authorizing Surplus of -Oshkosh
Snowblower
Airport Manager Jay Scherer presented the proposal to surplus the 1958 (factory refurbished in
1987) Oshkosh Snowblower. This resolution will allow city staff to use the Public Surplus
Auction website to sell the Oshkosh online following appropriate public notification. The auction
will be structured for a four week duration with a $10,000.00 reserve price.
McCall City Council Regular Meeting Page 4 of 6
July 28, 2016
Council Member Witte moved to Approve Resolution 16-182 declaring personal property
surplus, authorizing and directing the disposal of surplus property, and authorize the
Mayor to sign all necessary documents. Council Member Scott seconded the motion. In a
roll call vote Council Member Witte, Council Member Scott, Mayor Aymon, Council
Member Giles, and Council Member Swanson all voted aye and the motion carried.
AB 16-180 Release of Sanitary Sewer Easement Inst. #22295 Lots 1 and 2, Block 5,
McCall's First Edition
City Engineer Nathan Stewart discussed the back history on the Lots 1 and 2, Block 5 of
McCall's First Edition (between Mill and E. Lake, just south of Spruce Street ROW), and
presented the request to release a sanitary sewer easement recorded as Instrument #22295. This
sewer easement was granted by the owners of Lots 1 and 2 to the City in 1936. Staffs review
indicates that this easement was likely for a sewer main that has since been abandoned. As City
sewer mains exist both in E. Lake (downslope) and Mill Street (upslope of these parcels), the
Department does not see any foreseeable need for this easement. Additionally, because the
recorded instrument number does not include information pertaining to the "survey", it is unclear
if the City or the property owner could properly prove the location that this easement is intended
to exist. It is therefore recommended that Council consider releasing this unneeded and
undefined easement, so that the property owners can move forward with an impending sale of the
properties. This action will also facilitate future development of these lots.
Council Member Scott moved to Release the sanitary sewer easement identified as
Instrument #22295 and authorize the mayor to sign all necessary documentation. Council
Member Swanson seconded the motion. In a roll call vote Council Member Scott, Council
Member Swanson, Mayor Aymon, Council Member Giles, and Council Member Witte all
voted aye and the motion carried.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings. Tomorrow, July 29th at 9:00 a.m. in the Idaho First Bank
meeting room will be a Special Council public work session for the Commerce Street road
improvement. Also planned is a bike tour on August 26th.
Warrant Registers
Staff presented the Warrant Registers for approval.
Council Member Swanson moved to approve the Warrant Registers as submitted. Council
Member Witte seconded the motion. In a voice vote all voted aye and the motion carried.
EXECUTIVE SESSION
At 7:32 p.m. Council Member Scott moved to go into Executive Session for:
• Personnel — 74-206(1)(b) To consider the evaluation, dismissal or disciplining of,
or to hear complaints or charges brought against, a public officer, employee, staff
member or individual agent, or public school student;
McCall City Council Regular Meeting
July 28, 2016
Page 5 of 6
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R E T U R N T O O P E N S E S S I O N
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N o a c t i o n w a s t a k e n .
A D J O U R N M E N T
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