HomeMy Public PortalAbout2016.08.11 Regular MinutesMINUTES
McCall City Council
Regular Meeting
McCall City Hall -- Legion Hall
August 11, 2016
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Department Reports
Committee Minutes
Public Hearing
Public Comment
Consent Agenda
Business Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor
Aymon, Council Member Giles, Council Member Scott, all answered roll call. Council Member
Swanson and Council Member Witte were absent
City staff members present were Nate Coyle, City Manager; Bill Nichols, City Attorney; BessieJo
Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle
Groenevelt, Community Development Director; Dennis Coyle, Parks and Recreation Director; Jay
Scherer, Airport Manager; Meg Lojek, Library Director; Justin Williams, Police Chief
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Council Member Giles moved to approve the agenda as submitted. Council Member Scott
seconded the motion. In a voice vote all members voted aye and the motion carried.
DEPARTMENT REPORTS
City Manager
City Manager Nate Coyle gave an update for the LID Commerce Street project. A great deal of useful
information has been collected by the survey and the interviews with property owners. It is anticipated
to have a follow up public hearing to discuss additional options in mid -September. There has been a
number of property owners coming into City Hall to discuss an LID for the paving of the gravel streets,
McCall City Council Regular Meeting
August 11, 2016
Page 1 of 9
particularly Conifer, Flynn, and Chipmunk. A possible solution is using excess Tourism LOT funds as a
match to property owners to help finance the project.
The first round of interviews is scheduled for August 17th for the Public Works Director with the second
interviews to be scheduled after the selection process. The position for the Parks and Recreation Director
has been posted, and an interview committee has been selected. In regards to the update for health care
premium insurances, Blue Cross has reduced their offer down to 19% with no changes. Human
Resources has requested the insurance broker to investigate to see if there are any other options
available.
Airport
Airport Manager Jay Scherer reported that there were 400-500 visitors to the Airport for the open house.
Community Development
Community Development Director Michelle Groenevelt reported on the pedestrian and bike counts that
is being done this week. On September 9th at 4:00 p.m. at Alpine House by the new art structure will be
a ribbon cutting celebration.
Golf
Mayor Aymon stated that there is a citizen expressing concern on how the voles were being handled and
worried about secondary poisoning. City Manager Coyle reported that year to date revenues at the Golf
Course are up about $6000 over last year.
Library
Library Director Meg Lojek reported that on August 29th the consultants will return with preliminary
drawings for the Library to narrow the designs down to two plans. A11 work is expected to be completed
in October. Director Lojek gave a summary of the fund raising status.
Parks and Recreation
Parks and Recreation Director Dennis Coyle stated that the Wildhorse Firewise Education Park is
complete. The new Recreation Supervisor is Tara Woods. Rotary Park will be closed August 22nd for
parking lot repairs and ADA improvements. However, the bathrooms will remain open.
Public Works
City Manager Coyle reported that the wastewater planning grant for test wells installation is going
through the bidding process. There are five wells and it is expected that installation will begin in
September. There is a break in the line and analysis has shown that it is more cost effective to complete
the repair in place. It will be repaired in September and should not impede any progress on the test well
installation. Costs are anticipated to be around $20,000.
City Clerk
LOT projections are anticipated to fund everything for the awarded Tourism projects with a possible
surplus at year's end.
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August 11, 2016
COMMITTEE MINUTES
Council reviewed the following committee minutes.
1. Golf Advisory Committee — June 13, 2016
2. Historic Preservation Commission — June 6, 2016
3. Library Building Committee — June 29, 2016
4. Library Building Committee — July 29, 2016
5. Library Board of Trustees — June 21, 2016
6. McCall Improvement Committee — July 7, 2016
7. McCall Improvement Committee — July 21, 2016
8. McCall Redevelopment Agency — May 3, 2016
9. McCall Redevelopment Agency — May 20, 2016
10. Planning and Zoning Commission — July 5, 2016
CONSENT AGENDA
Staff recommended approval of the following items:
1. City Council Regular Minutes — July 28, 2016
2. City Council Special Minutes — July 29, 2015
3. Payroll Report for Period ending July 29, 2016
4. Clerk's License Report
5. AB 16-184 Request for Hangar 524 Lease Termination and Establishment of a New Lease
Council Member Scott moved to approve the Consent Agenda as submitted. Council Member
Giles seconded the motion. In a voice vote all members voted aye and the motion carried.
BUSINESS AGENDA
AB 16-191 Environmental Advisory Committee Member Appointment -Dalgleish
There are currently two (2), two (2) year term vacancies and one (1), three (3) year term vacancy on the
Environmental Advisory Committee. The mission of the Environmental Advisory Committee to the City
of McCall is to identify and promote a unifying policy of objectives for environmental stewardship and
sustainability across all city departments and for the ultimate benefit of the community. A press release
ran in the paper for two weeks seeking applicants for committee vacancies. Murray Dalgleish submitted
a letter of interest for the Environmental Advisory Committee.
Council Member Scott moved to approve the appointment of Murray Dalgleish to the
Environmental Advisory Board with the term to expire in August of 2019. Council Member Giles
seconded the motion. In a voice vote all members voted aye and the motion passed.
PUBLIC HEARING
AB 16-183 Council Will Hear Testimony Regarding the Proposed FY17 City Budget
Mayor Aymon opened the public hearing for the FY17 City Budget at 6:00 pm
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August 11, 2016
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City Treasurer Linda Stokes presented the FY17 City Budget to Council. Some of the items for
consideration within the budget are the 3% Property Tax increase, Capital Improvement Plan, the
Tourism Local Option Tax Allocations, Funding for McPaws, Funding for Treasure Valley Transit, and
Funding for Valley County Economic Development Council.
Council adopted a tentative budget in the amount of $23,494,430 on July 15, 2016. The FY17 Tentative
Budget includes the growth and annexation property tax amounts from the County Clerk, 3% property
tax increase, and no foregone amount. The recommended FY17 Local Option Tax (LOT) funding from
the LOT Commission includes some funding adjustments as recommended by the Council on July 15,
2016.
Mayor Aymon requested actual valuations for the City and the entire County
A Special Meeting is tentatively set for September 1s` at 5:30 evening. Treasurer Stokes will have three
budget options available at this meeting for final approval.
Council Member Scott moved to leave the Public Hearing open to accept written comments until
August 25, 2016. Council Member Giles seconded the motion. In a voice vote all members voted
aye and the motion carried.
PUBLIC COMMENT
Mayor Aymon called for public comment at 6:15 p.m.
Kirk Loomis inquired if Cheap Thrills had a permit to use the public beach for their wave runners and if
there was a limit on how many can be parked there. He presented a picture to the Council showing the
crowded condition. His complaint is that there is no room for any other water craft from anyone else
who wants to use the beach. He made the suggestion that Cheap Thrills be limited to half the beach so
the public can have access to the other half of the beach. Mr. Loomis also pointed out that they leave
their trucks running in front of the launch ramp sometimes up to 40 minutes. The other issue is how the
operation method for refueling the machines. He believes there has to be a better way that will reduce
truck and trailer traffic at the dock.
Lauren Daniels of Camp Pinewood protested the change in policy to require a vendor permit of $25
from each vendor for their craft show fundraiser as it will make it cost prohibitive. She wanted to know
if a hawker's license could be issued in place of the vendor permits. City Clerk BessieJo Wagner
addressed her inquiry by stating that current city code does not permit that exception but a request to
modify will be presented to the Council for circumstances such as craft fairs and bazaars.
Sherry Maupin protested the $25 vendor permit and stated that the Chamber had pulled out of the
Fourth of July event due to vendors having to pay twice, one to the City and one to the Chamber. Ms.
Maupin requested a meeting with the City Clerk to discuss the issue further. At the Mayor's request,
City Clerk Wagner explained the city code and a history of how the changes came about, and explained
that those who already have a business license are not required to attain a vendor permit. Under Idaho
State code, catering permits are still required.
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August 11, 2016
Hearing no comments, Mayor Aymon closed the comment period at 6:39 p.m.
BUSINESS AGENDA Continued
AB 16-187 Valley County Economic Development Council (VCEDC) — Regional Economic
Development Coordinator Position Funding Request Discussion
Sherry Maupin from the VCEDC presented a request for consideration of the Council. She gave a brief
history of how the VCED came about. The VCEDC has obtained a grant from the Department of
Commerce to fund a Regional Economic Development Coordinator position. The grant provides
$27,500 in funding for support of this position. Staff also understands that the County has obligated
$15,000 in FY17 to support this position, the McCall Area Chamber has provided $2,500, and $20,000
in funds is available from the ABC Contest. The VCEDC expects that grant funding will be available
from Department of Commerce in future years as long as the group is able to continue demonstrating
success with its efforts. The committee is also seeking additional commitment in funds (beginning in
FY17) to help support this position and/or for other funding needs to support the work of the position.
The VCEDC has developed a calculation method based on market value within cities in the county and
within Valley County itself to propose the following to each city as a future funding source:
Valley County - $10,667.37 (the County has provided $15,000 in FY17)
City of McCall - $9,835.08
City of Donnelly - $146.83
City of Cascade - $871.33
Ms. Maupin presented the goals and objectives for this position to the Council and addressed the request
being made for funding as outlined above. The interview process has been completed and Andrew
Mentzer has been hired.
During a previous budget meeting, the Council requested that staff carry forward $8,000 in existing
economic development funds to the FY17 budget to match an additional $8,000 providing a total of
$16,000 in available economic development funds in FY17. Staff recommends that the Council consider
the request from the VCEDC among other economic development opportunities to make a determination
for application of funding by the end of this FY. City staff will also provide a recommended use for
economic development funds which can be considered among the existing options.
AB 16-186 July 4th Survey Questions Review and Discussion
Communications Manager Erin Greaves presented July 4th Survey Questions review to the Council.
City staff is developing two separate surveys for the purpose of obtaining feedback from local
businesses and the general public regarding the outcome of the July 4th events in McCall. Staff is
requesting comments and/or direction from the Council regarding the draft survey questions which have
been developed to date. Staff also plans to share the draft survey for businesses with the Chamber to
receive input prior to finalizing and distributing the survey. The survey will be distributed in the same
fashion as the first survey process conducted this past winter using online/digital and hard -copy paper
formats, and will be open for comment for a two week period.
McCall City Council Regular Meeting Page 5 of 9
August 11, 2016
For the business survey, the Council was supportive of names to be included to bring about
accountability, the categorical question to determine what type of business is being represented, and the
comparison section. Mayor Aymon would like to see on the visitor survey the question if this was a first
time visit and where they heard about it. Manager Greaves projects that she can have the survey ready
and out to the public by next Friday.
AB 16-185 Golf Pro Contract Update and Discussion
City Manager Nate Coyle began the discussion with a briefing of the alcohol license the City holds for
the Golf Course Club House and the issue that has risen at the State level regarding renewal. The State
governing agency, ABC, wants the license to be in the name of those actually dispensing the alcohol
meaning that Golf Pro would need to apply for the license and not the City. This change was brought
about by the Idaho State Tax Commission changing their database process last year. The current contract
with Golf Pro states that the City will hold the alcohol license so the contract needs to change in order to
make the switch. Also, ABC has stated that the City has a specialty exemption license under State code
that will allow the City to have the license transferred back when that contract ends and will allow
indefinite transfers as needed as contracts change so that if the City is between contracts, the licenses
will still be in effect without much interruption. Staff is seeking the Council's direction on moving
forward with the City Attorney to amend the current contract to add the proper language to allow the
transfer to Golf Pro so it can be taken care of immediately to prevent loss of income.
The Council consensus was to transfer the Liquor License to Alan Morison Golf Pro. The amended
contract will be available by the next Council meeting for approval.
AB 16-192 Parking Ordinance Discussion and Request for Council Direction
On June 30, 2016, the City Council reviewed a proposed ordinance to amend parking restrictions within
the central business district and community commercial zones of McCall. During the course of
discussion, Council directed staff to move forward with drafting an ordinance which would identify that
parking restrictions within the McCall are to be established by resolution of the Council.
It was brought to the attention of staff that utilization of a resolution to implement these restrictions may
not be user friendly for the general public, as resolutions are not as easily indexed/found as specific code
provisions. Before finalizing an ordinance and associated resolution as previously discussed, staff
believes it would be prudent to discuss the aforementioned consideration. The conclusion given by City
Attorney Bi11 Nichols is that the ordinance is the better route. Per the Council's request to address
creating a parking exemption for service providers on residential streets, Attorney Nichols is helping to
craft the exemption language. These changes will be presented at future Council meeting. Mayor Aymon
brought up the issue of contractors parking on another street because of the small size of the lot or street
the project is on. A permit was suggested as a possible control mechanism.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings. Options for improving the corner at Hwy 55 and Railroad
discussion with ITD needs scheduled. Citizens have brought their concerns regarding safety at this
location.
Added to the schedule is September 1s` at 5:30 p.m. for the Special Meeting to adopt the budget.
McCall City Council Regular Meeting Page 6 of 9
August 11, 2016
Council Member Witte joined the Meeting 7:38 pm
Warrant Registers
Staff presented the Warrant Registers for approval.
Council Member Scott moved to approve the Warrant Registers as submitted. Council Member
Giles seconded the motion. In a voice vote, all members voted aye and the motion carried.
AB 16-190 Adopt Ordinance to Amend FY16 Budget
On July 28, 2016 at the regular City Council meeting, the Council had a Public Hearing to amend the
FY16 Budget. Although a motion was made to suspend the rules and read by title only one time only,
the Ordinance Title did not get read. In order to cure this mistake Ordinance 944 will need to be adopted
again to ensure each step is followed. Ordinance 944 will amend the FY16 Appropriations Ordinance
No. 937 by appropriating additional monies in the sum of $1,262,666.
Council Member Giles moved to suspend the rules, read by title only, one time only Ordinance No.
944. Council Member Scott seconded the motion. In a roll call vote Council Member Giles,
Council Member Scott, Mayor Aymon, and Council Member Witte all voted aye and the motion
carried.
City Clerk Wagner read by title only, one time only Ordinance 944:
An ordinance amending Ordinance No. 937, the annual FY16 Budget, to provide for additional monies
received by the City of McCall; to appropriate fund balances of the City of McCall; providing for a title;
providing for findings; providing for the adoption of a budget and the appropriation of expenditures of
sums of money to defray the necessary expenses and liabilities of the City of McCall, in accordance with
the object and purposes and in the certain amounts herein specified for the fiscal year beginning October
1, 2015 and ending on September 30, 2016; providing for the levy of a sufficient tax; and providing for
an effective date and the filing of a certified copy of this ordinance with the Secretary of State.
Council Member Giles moved to adopt Ordinance No. 944 amending the FY2016 Appropriations
Ordinance No. 937, approve its publication, and authorize the Mayor to sign all necessary
documents. Council Member Scott seconded the motion. In a roll call vote Council Member Giles,
Council Member Scott, Mayor Aymon, and Council Member Witt all voted aye and the motion
carried.
AB 16-188 Request to Adopt McCall City Code Title 4 Amendment — Craft Fairs and Bazaars - 3
Ordinances
City Council adopted a total rewrite of Title 4 in December of 2015. As staff has worked with the
community with the revised code it has come to our attention that we do not have any provisions for
Craft Fairs and Bazaars. With the way that the current code is written, each vendor at a Craft Fair would
have to get a vendors permit. For many organizations that have craft fairs for fund raisers this
requirement makes it difficult to secure crafters for their Craft Fairs. In an effort to streamline the
process and make it easier for both the organizers of the Craft Fairs and Bazaars and for City Staff, staff
is proposing an amendment to Title 4 Business Regulations. Staff has worked with the City Attorney to
draft three amending ordinances.
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August 11, 2016
Staff recognizes that ordinarily this type of amendment would have three touches by the Council.
However, due to pending craft fairs staff is requesting that the Council waive the three touch rule for this
code amendment. If approved by Council a public hearing will be held at the August 25, 2016 Council
meeting to adopt the corresponding fees.
Council Member Witte moved to suspend the rules and read by title only one time only Ordinance
No 945. Council Member Scott seconded the motion. In a roll call vote Council Member Witte,
Council Member Scott, Mayor Aymon, and Council Member Giles all voted aye and the motion
carried.
City Clerk Wagner read by title only, one time only Ordinance 945:
An Ordinance of the City Of McCall, Valley County, Idaho, Amending Section 4.1.2, Definitions, of
Title 4, Business Regulations, Chapter 1, Purpose; Regulations; and Penalties, of the McCall city code to
add a new definition for craft fairs and bazaars and provide an effective date therefor.
Council Member Scott moved to adopt Ordinance No. 945 amending McCall City Code Title 4
section 4.1.2, to add a new definition for Craft Fairs, approve the summary for publication, and
authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion.
In a roll call vote Council Member Scott, Council Member Giles, Mayor Aymon, and Council
Member Witte all voted aye and the motion carried.
Council Member Witte moved to suspend the rules and read by title only one time only Ordinance
No. 946. Council Member Scott seconded the motion. In a roll call vote Council Member Witte,
Council Member Scott, Mayor Aymon, and Council Member Giles all voted aye and the motion
carried.
City Clerk Wagner read by title only, one time only Ordinance 946:
An ordinance of the City of McCall, Valley County, Idaho, amending section 4.7.2, Vendor's Licenses;
Fee and Permit; Application, of Title 4, Business Regulations, Chapter 7, Limited Duration Business
Licenses, of the McCall city code to insert a new subparagraph (e) providing that a person having a stall,
booth or vending area at a craft fair or bazaar shall not be required to hold a city -issued vendor's permit
or license pursuant to section 4.7.2 of the McCall city code, re -lettering the remaining subparagraphs,
and providing an effective date therefor.
Council Member Scott moved to adopt Ordinance No. 946 amending McCall City Code Title 4
section 4.7.2, providing that a person having a stall, booth or vending area at a craft fair or bazaar
shall not be required to hold a city -issued vendor's permit, approve the summary for publication,
and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the
motion. In a roll call vote Council Member Scott, Council Member Giles, Mayor Aymon, and
Council Member Witte all voted aye and the motion carried.
Council Member Witte moved to suspend the rules and read by title only one time only Ordinance
No. 947. Council Member Scott seconded the motion. In a roll call vote Council Member Witte,
Council Member Scott, Mayor Aymon, and Council Member Giles all voted aye and the motion
carried.
McCall City Council Regular Meeting Page 8 of 9
August 11, 2016
City Clerk Wagner read by title only, one time only Ordinance 947:
An ordinance of the City of McCall, Valley County, Idaho, amending Title 4, Business Regulations,
Chapter 7, Limited Duration Business Licenses, of the McCall city code to enact section 4.7.6, craft fairs
and bazaars; application, permit, and fee, allowing for the permitting of craft fairs and bazaars within the
City of McCall, establishing the requirements for location, signage and fees and providing an effective
date therefor.
Council Member Scott moved to adopt Ordinance No. 947 enacting McCall City Code Title 4
section 4.7.6 allowing for the permitting of Craft Fairs, approve the summary for publication, and
authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion.
In a roll call vote Council Member Scott, Council Member Giles, Mayor Aymon, and Council
Member Witte all voted aye and the motion carried.
AB 16-189 Review Fees Related to Craft Fairs and Bazaars and a New 5 Year Business License
Fee
With the adoption of a new section in Business Regulations, Craft Fairs and Bazaars, a new fee needs to
be established. The draft resolution recommended a fee of $100 per Craft Fair or Bazaar. The fee seems
reasonable when compared to other fees in this Title of the McCall City Code. Also reflected in this
draft Resolution is a fee for a five year Business License. During the renewal period staff received many
comments that some businesses would like to have the option of paying for their license for multiple
years. The five year provision will ultimately save the businesses $25 and will save staff time.
The Council felt the fee too steep for Craft Fair or Bazaars and suggest it be lowered to $50 per Craft
Fair or Bazaar and a five year business license of $100. The Council consensus is to move forward to
schedule the public hearing.
ADJOURNMENT
Without further business, Mayor Aymon adjourned the meeting at 8:02 p.m.
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McCall City Council Regular Meeting Page 9 of 9
August 11, 2016