HomeMy Public PortalAbout2016.11.03 Regular MinutesMINUTES
McCall City Council
Regular Meeting
McCall City Hall -- Legion Hall
November 3, 2016
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Department Reports
Committee Minutes
Public Hearing
Public Comment
Consent Agenda
Business Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m.
Mayor Aymon, Council Member Giles, Council Member Swanson, and Council Member
Witte all answered roll call. Council Member Scott was absent.
City staff members present were Nate Coyle, City Manager; Jay Kiiha, City Attorney; BessieJo
Wagner, City Clerk; Shay Tyler, Deputy Clerk; Erin Greaves, Communications Manager; Linda
Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Delta James,
City Planner; Kurt Wolf, Parks and Recreation Director; Jay Scherer, Airport Manager; Eric
McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Dallas Palmer, Police
Sergeant; Nathan Stewart, City Engineer; Cris Malvich, Streets Supervisor
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Council Member Swanson moved to approve the agenda as submitted. Council Member
Witte seconded the motion. In a voice vote all members voted aye and the motion carried.
DEPARTMENT REPORTS
City Manager
City Manager Nate Coyle gave a brief update on the Commerce Street project timeline, the
Flynn, Conifer, and Chipmunk LID proposal, and the status of contracts with McPaws and TVT
and other private entities that receive funding from the city.
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Airport
Airport Manager Jay Scherer reported on fees including snow removal services.
Community Development
Community Development Director Michelle Groenevelt reported that the map project is
becoming more comprehensive as they are adding kayak launches community wide and bike
paths. In the efforts to develop a housing strategy for McCall's workforce, undeveloped city &
private parcels are being evaluated according to size.
Manager Coyle reported on the latest discussion with Lakeshore Disposal regarding a recycling
center that is city code compliant and the costs to do curbside recycling.
Parks & Recreation
Parks and Recreation Director Kurt Wolf gave an update on the progress at Rotary Park.
Public Works
Public Works Director Nathan Stewart reported that an advertisement has been put out for a City
Engineer. He discussed the liner issues at the winter storage ponds and the repairs that are
transpiring. The Capital Improvement Project is to replace the liner in 5 years. There was a short
discussion on types of liners. The pump was replaced with a rebuilt pump and is performing
much better. A letter is being sent out soon to the snow removal contractors regarding business
license and will be asking for feedback.
Local Option Tax
City Clerk BessieJo Wagner reported that there is an excess of $23,295 in the Tourism LOT.
Streets are at currently just over $1.2 million and it is estimated that next year will be between
$1.5 and $1.6 million.
Golf
Golf Supervisor Eric McCormick reported that the Golf Advisory Committee has updated the
five year plan, and gave an update on the vole abatement.
COMMITTEE MINUTES
Council reviewed the following Committee Minutes:
1. Environmental Advisory Committee — May 17, 2016
2. Golf Advisory Committee — September 14, 2016
3. McCall Historical Preservation Commission — March 21, 2016
4. McCall Historical Preservation Commission — July 25, 2016
5. McCall Historical Preservation Commission — August 15, 2016
6. Library Board of Trustees — September 20, 2016
7. Local Option Tax Commission — May 4, 2016
8. Local Option Tax Commission — June 6, 2016
9. McCall Improvement Committee — September 15, 2016
10. Planning and Zoning Commission — September 6, 2016
11. Tree Advisory Committee — May 3, 2016
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PUBLIC HEARING
AB 16-254 PUD-14-02 Village on Lake Street PUD General Plan and Development
Agreement Amendments
City Planner Delta James presented the Planned Unit Development (PUD) General Plan and
Development Agreement amendments to Council. The Lake Street Company LLC has submitted
a Development Agreement and PUD General Plan Minor Amendment applications to extend the
schedule identified within the Preliminary Phasing Plan for the Village on Lake Street PUD by
two additional years to an extended timeline as follows:
a. By December 31, 2018: Submit PUD Final Development Plan for at least one Phase of
the PUD.
b. By December 31, 2019: Submit Preliminary Condominium Plat for entire Project (i.e.
Site Plat) for at least one Phase (i.e. Building) of Project.
c. By December 31, 2020: Submit Preliminary Condominium Plat for at least second Phase
of PUD and Application for Building Permit for at least one Phase of PUD.
d. By December 31, 2021: Submit PUD Final Development Plan for remaining Phase(s) of
PUD.
The PUD General Plan, approved by City Council on September 25, 2014, proposes a mixed use
Planned Unit Development located on approximately 1.73 acres between East Lake Street and
Park Street. The uses in the PUD include single family residential, retail, restaurant, professional
offices, and associated amenities. No changes to the scope or design of the project are requested
as part of this PUD or Development Agreement amendment.
At its October 4, 2016 regularly scheduled meeting, the McCall Area Planning and Zoning
Commission held a properly noticed public hearing and unanimously recommended the PUD
General Plan and Development Agreement amendments for approval to City Council.
Steve Millemann, Attorney for the applicant, gave a short summarization of Lake Street
Company's intent.
Mayor Aymon opened the public hearing at 6:02 p.m. City Planner James stated there was one
written comment in favor of both the general plan and development agreement amendments.
Receiving no additional public comments, Mayor Aymon closed the public hearing at 6:03 p.m.
Council Member Swanson moved to approve PUD-14-02 Minor Amendment to Village on
Lake Street General Plan as recommended by the McCall Area Planning and Zoning
Commission and authorize the Mayor to sign all necessary documents. Council Member
Giles seconded the motion. In a roll call vote Council Member Swanson, Council Member
Giles, Mayor Aymon, and Council Member Witte all voted aye and the motion carried.
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Council Member Swanson moved to approve Village on Lake Street First Restated and
Amended Development Agreement and authorize the Mayor to sign all necessary
documents. Council Member Witte seconded the motion. In a roll call vote Council
Member Swanson, Council Member Witte, Mayor Aymon, and Council Member Giles all
voted aye and the motion carried.
AB 16-255 CA-16-01 Formula Restaurant Definition Code Amendments - Adopt
Ordinance to Amend Formula Restaurant Definition
Mayor Aymon opened the public hearing at 6:18 p.m.
Community Development Director Michelle Groenevelt presented the Formula restaurant
definition code amendments. The City of McCall received an application from Alpine Village
Company to amend the definition of what constitutes a formula restaurant within McCall City
Code. Currently, McCall City Code defines a formula restaurant as being an eating establishment
that has a name, appearance and/or food presentation format that is substantially identical to a
restaurant in one or more other locations.
McCall City Code also limits the number of formula restaurants to ten percent of the total
number of restaurants in McCall. So, for every nine single -location restaurants, one formula
restaurant is allowed. The proposed amendment changes the definition section of McCall City
Code so that restaurants are not considered formula restaurants if they have five (5) or less
substantially identical restaurants in other locations. Restaurants with more than five other
locations would still be limited to the ten percent of the total number of restaurants allowed.
At its October 4, 2016 regularly scheduled meeting, the McCall Area Planning and Zoning
Commission held a properly noticed public hearing and recommended the code amendment for
approval to the City Council and Valley County Board of Commissioners.
The change would change some restaurants from formula to non -formula restaurants opening the
city to receive more formula restaurants.
Steve Millemann, Counsel for the applicant Alpine Village, gave a brief explanation of how the
application for the amendment came to be. He presented the current code and the issues it
creates.
Ashley Ferguson, owner of the Griddle Restaurant spoke about the difficulties of owning a
business in a seasonal market and their experience in that market. She gave a brief overview of
the ambience and style of the restaurant.
Craig Campbell of 601 Thompson Street spoke in favor of changing the code and having more
formula businesses. He felt it is important to have businesses that have stability to make it work
in the tourism market. He expressed the difficulties of running a business in McCall. He would
like to see the code changed for all businesses categories, not just restaurants. He thinks five is
too small a number and should be bumped up to 10-15 formula businesses.
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November 3, 2016
Sherry Maupin of 376 Verita and a spokesman of the McCall Area Chamber of Commerce spoke
in favor of a code change. She feels it is important to evolve and now is the time to grow. The
surveys have shown that there is a need for more restaurants.
Hearing no additional comments, Mayor Aymon closed the public hearing at 6:25 p.m.
After some discussion, the Council consensus was in approval.
Council Member Swanson moved to suspend the rules, read by title only, one time only,
Ordinance No. 952, amending Title 3, Chapter 2. Council Member Witte seconded the
motion. In a roll call vote Council Member Swanson, Council Member Witte, Mayor
Aymon, and Council Member Giles all voted aye and the motion carried.
City Clerk Wagner read by title only one time only Ordinance 952:
An ordinance of the City of McCall, a municipal corporation of the State of Idaho, Valley
County, Idaho amending McCall city code title 3 chapter 2; amending section 3.2.02 meanings
of terms or words "restaurant, formula", providing for related matters; and providing an effective
date.
Council Member Swanson moved to follow P&Z's recommendation and adopt Ordinance
No. 952, amending Title 3, Chapter 2, approve the publication of the summary, and
authorize the Mayor to sign all necessary documents. Council Member Giles seconded the
motion. In a roll call vote Council Member Swanson, Council Member Giles, Mayor
Aymon, and Council Member Witte all voted aye and the motion carried.
PUBLIC COMMENT
Mayor Aymon called for public comment at 6:30 p.m.
Hearing no comments, Mayor Aymon closed the comment period at 6:30 p.m.
CONSENT AGENDA
Staff recommended approval of the following items:
1. City Council Regular Minutes — August 13, 2015
2. City Council Regular Minutes — August 27, 2015
3. City Council Regular Minutes — October 20, 2016
4. City Council Special Minutes — October 21, 2016
5. Payroll Report for Period Ending October 21, 2016
6. Clerk's License Report
Council Member Witte moved to approve the Consent Agenda as submitted. Council
Member Giles seconded the motion. In a voice vote all members voted aye and the motion
carried.
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BUSINESS AGENDA
AB 16-260 Commerce Street Reconstruction Work Session #4 — design update and street
section considerations
Public Works Director Nathan Stewart gave an update of the design and street section
considerations of the Commerce Street reconstruction work sessions. On 9/23/16, the project
Team (staff and Horrocks) updated City Council on the various alternative street sections and the
associated overall project costs. Public comment was also received. Council directed the Team to
revisit with property owners to discuss proposed access limitations and alternative street
sections. Additionally, the team was to evaluate various issues brought up by public comment.
The intent of this session is to provide additional project information and discussion so that
Council is prepared to make a final decision on access control and street section selection at their
November 17, 2016 City Council meeting. A review of the revised overall project schedule will
also be presented.
Brian Foote, Project Manager, Horrocks Engineers presented the slideshow and gave a recap of
what has transpired to date. Karie Davidson, Design Engineer with Horrocks Engineers reported
on the additional meetings held with business owners and after some adjustments, had the
support of the designs presented. Mr. Foote discussed the issues created by directing storm water
on to private property, presented the cost analysis of gravel and paved approaches, and talked
about the infiltration rate study which is very good. He presented the different alternatives with
the modifications discussing the pros and cons. All but one property owner preferred alternative
3 which did not have a drain ditch or sidewalks. He concluded with a tentative project schedule
in moving forward.
Mayor Aymon opened for public comment at 7:12 p.m.
Lex Bernstein of McCall Auto Club is against city mandated paving and would like the City to
consider changing the code.
John Brush of Adventure Floors was concerned about how the construction is going to impact
business. Mr. Foote addressed the traffic flow during construction and gave some examples.
There are many different strategies and those decisions will be made during the final design.
Brian Nelson of Nelson Plumbing would like the street to look nice and is against ditches and
sidewalks. He would like a lot of thought given towards what future development might bring in.
Scott Bowes of 195 Commerce Street feels that the city needs a master drainage system, and felt
that the budget was estimated too low and maybe should have been set higher. He shared
pictures showing access to and from his property. He talked about putting power and other
utilities underground.
Steve Millemann, attorney, showed appreciation for the work done to address the concerns of the
property owners, and would like the Council to take into consideration access into the properties.
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City Manager Nate Coyle gave a brief explanation of how the initial budget was developed and
the possible flexing of that budget. The budget was figured very conservatively purposely
because there were only an estimated revenue to base it on. The revenue projections are
exceeding expectations which allows some flexibility with the project. Community Development
Director Michelle Groenevelt addressed the comments regarding the standards in the industrial
zone. Issues regarding the current standards have come up several times, so in 2017 there will be
public meetings to address possible code updates and she encourages participation.
Council Member Swanson thanked the Streets Department and the Engineers for all the work
they have done. He was encouraged by the general consensus of the property owners on an
alternate design and appreciated everyone's patience. He also felt that whatever is designed, it is
important that it should work for the business owners along Commerce Street.
Council Member Giles is encouraged by Alternative 3 and feels there is a way to make it happen.
Council Member Witte was also encouraged by the consensus and wants to ensure that the more
costly design is worth the funds to do it. She wondered if there could not be a compromise
between Alternative 2 and 3. She was concerned about the turning radius with the gravel ditches
instead of the wider pavement.
Some discussion ensued regarding the filling of the ditches with gravel with no drain. Mr. Foote
explained that there are problems with plugging up that arise with that style. As the design team
moves forward, there will need to be fine tuning with the drainage to find the best alternative and
best value solution. There is still work to do with this part of the project.
Mayor Aymon likes Alternate 3 best. There can be code enforcement for parking issues, and is
happy that the property owners are in favor of the same alternative. This entire exercise has
created a good process when the city moves into the downtown core and she thanked everyone
for their input.
Council consensus was in favor of Alternative 3. Public Works Director Stewart encouraged the
Council and others to contact him if anyone has questions over the next few weeks. This topic
will be brought back to the Council for decision on the November 17 Council meeting.
AB 16-261 Request to Submit a Grant Application to Idaho Transportation Department —
Office of Highway Safety Federal Fiscal Year 2017 for the Purchase One —
Zero FXP Motorcycle and/or Watchguard Video Systems
Police Sergeant Dallas Palmer presented the request to submit a grant application to the Idaho
Department of Transportation (ITD) to purchase one Zero FXP motorcycle and/or Watchguard
video systems. ITD — Office of Highway Safety has announced the Federal Fiscal Year 2017
(FFY17) highway safety grant application. This funding is for law enforcement agencies and
other organizations to assist in the development of programs to reduce or eliminate traffic deaths
and serious injuries.
If approved for the equipment funding at the end of the grant period, the McCall Police
Department wishes to purchase one Zero FXP Motorcycle and/or Watchguard in -car video
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November 3, 2016
systems. The dollar amount earned through the grant will determine the actual equipment
purchased. It would be used to access areas where the police vehicles hinder and would also
modify the current motor vehicle rotation extending the life of the vehicles. Because the
motorcycle is electric it would not have the noise issues or affect the environment like a gas
powered model.
In -car video systems aid in the prosecution of defendants and help reduce liability to the City of
McCall. The Zero FXP Motorcycle will aid in officer response especially during the summer
season.
The actual FY 17 Traffic Safety Agreement will not be available for signature until December 1,
2016 due to a delay in the upgrade of the state's grant reporting system, Webcars.
Council Member Giles moved to approve Submission of the Idaho Transportation
Department — Office of Highway Safety Grant FFY17 application for the purchase one
Zero FXP Motorcycle and/or Watchguard Video Systems and authorize the Mayor to sign
all necessary documents which will be available for signature by December 1, 2016. Council
Member Witte seconded the motion. In a roll call vote Council Member Giles, Council
Member Witte, Mayor Aymon, and Council Member Swanson all voted aye and the motion
carried.
AB 16-237 Support for Pathway Connection to Bear Basin
Community Development Director Michelle Groenevelt introduced Jared Alexander to discuss
the support for a pathway connection between the City's Bear Basin Connection pathway and the
Bear Basin Trail system. Mr. Alexander explained the safety issues caused by the current
pathway and described the pathway alternative he found. Mr. Alexander is requesting a letter of
support from the McCall City Council to support the formalization of a safe connection on Forest
Service property.
On a separate issue, Mr. Alexander briefly touched on pathway connections throughout the city
and currently has private landowners willing to donate land to extend a pathway from Deinhard
and Rivers Crossing.
Tom Welty of 139 McCall showed support for the pathway. He stated that there is very little
signage and not much for bike paths in that area.
The Council consensus is to provide a letter.
AB 16-259 (MOU) — Life Jacket Loaner Station: A Memorandum of Understanding,
between the Idaho Department of Parks and Recreation and the City of
McCall
Parks and Recreation Director Kurt Wolf presented the life jacket loaner station memorandum.
The life jacket loaner station has been installed and on site for approximately four years now.
The Idaho Department of Parks and Recreation does not have an MOU on file for the use of the
loaner station and would like to remedy the paper work if the City wishes to continue to keep the
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loaner station in use. The Parks department has had positive feedback and feels the life jackets
are an asset to the boat ramp and would like to keep the program in place.
Council Member Giles moved to approve the Memorandum of Understanding, between the
Idaho Department of Parks and Recreation and the City of McCall for the Life Jacket
Loaner Station and authorize the Mayor to sign all necessary documents. Council Member
Witte seconded the motion. In a roll call vote Council Member Giles, Council Member
Witte, Mayor Aymon, and Council Member Swanson all voted aye and the motion carried.
AB 16-263 Review of Changes to the Golf Course Rules and Regulations
Golf Course Supervisor Eric McCormick presented the review of changes to the golf course rules
and regulations. The McCall Golf Pro Allan Morrison requested that the Golf Course Advisory
Committee review and present to City Council updated rules of operation for the Golf Course.
The reasoning was to give the Pro Shop staff an adopted policy to back them up when it came to
directing offenders. By having the Golf Course Rules and Regulations discussed and approved
by the Golf Course Advisory Committee and the City Council gives the needed support.
Council directed staff to draft a resolution to adopt the changes.
AB 16-262 Review of McCall City Code Title 8 Chapter 15 McCall Golf Course
Amendment
Golf Course Supervisor Eric McCormick presented the review of McCall City Code Title 8
Chapter 15 Golf Course amendment as presented below. The goal is to simplify the code and add
some policy to address season pass refunds.
Rain Check
There have been instances where Golfers have requested a Rain Check based on various reasons.
There has not been an established Rain Check Policy so the person at the counter at that time
would determine what kind of rain check to give out. Therefore a policy needs to be set what
circumstances constitutes issuing Rain Checks. The Golf Advisory Committee constructed a
policy that the Pro Shop staff could refer to when asked.
Season Pass Refund
There have also been instances where Golfers have requested a refund of a season pass for
various reasons. Sometimes it is that they just were busy and did not use it. The existing policy
leaves a lot open to discussion and the Golf Advisory Committee felt that after reviewing other
golf courses' policies the McCall Golf course should establish a set policy.
There was a discussion on some amendments to strike B-H. Council gave approval to move
forward to draft an ordinance.
AB 16-257 Request for approval of Library Expansion option
City Manager Nate Coyle presented the request for approval of the Library expansion option.
Humphries Poli Architects proposed two possible alternatives to solve Library Expansion and
City needs to the Council during the October 21st work session. City staff is requesting Council
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November 3, 2016
to provide recommendation to staff on moving forward with conceptual plans for either Option A
or Option B.
After a short discussion, the Council came to the general consensus that option A was the best
design and gave the direction to move forward to find funding options.
AB 16-258 Golf Pro Contract Negotiation — Introductory Conversation
City Manager Nate Coyle presented the Golf Pro contract negotiation. He gave a short recap of
the contract renegotiation for continued Golf Pro Services from Allan Morrison. He briefly
discussed the survey, particularly that this year the survey was more inclusive of the golf course
as a whole rather than just on the Golf Pro management. Manager Coyle also covered the
revenue of the last few years and the reasons of fluctuations between years.
Communication Manager Erin Greaves provided an update of feedback received from this year's
golf course survey and suggested having a survey box available continually to capture feedback
on an ongoing basis. Overall, the comments were positive. There was some discussion on
marshalling the golf course, the green conditions, and the restaurant.
Manager Coyle reported the results of initial negotiations with Mr. Morrison covering a bonus
from the profits, surcharges, and to explore a small increase in green fees. For the restaurant
operations, the City is contemplating finding another expert to run it thus freeing Mr. Morrison
to focus on increasing revenue at the golf course. Another topic discussed was Mr. Morrison's
retirement in a few years. Manager Coyle thinks it would be prudent to utilize Mr. Morrison's
expertise in transitioning from running the golf course to a non -management position such as
giving lessons when he retires at the end of this contract. There was a brief discussion of the non -
compete clause in the current contract. City Attorney Jay Kiiha pointed out that non -compete
forms are difficult to enforce so it is very important to narrow down the details if there is one.
Council's general consensus was to keep a five year contract. It was also felt that concentrating
on a tournament surcharge only and leave the daily cart fees alone. There was a positive feeling
towards finding someone to oversee the restaurant and work out the buy-out costs with Mr.
Morrison, and was supportive of a transitional role when Mr. Morrison retires. Council Member
Witte would like to have a clearer breakout of all the different fees and the revenue as it is a bit
confusing for a non -golfer. There were a few items in the contract called out by Mayor Aymon to
revise or delete.
Staff will clean up the contract and bring back for the Council's review.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings.
Warrant Registers
Staff presented the Warrant Registers for approval.
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November 3, 2016
Council Member Swanson moved to approve the Warrant Registers as submitted. Council
Member Giles seconded the motion. In a voice vote, all members voted aye and the motion
carried.
ADJOURNMENT
Without further business, Mayor Aymon adjourned the meeting at 9:27 p.m.
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