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HomeMy Public PortalAbout2016.12.30 Regular MinutesMINUTES McCall City Council Special Meeting McCall City Hall -- Legion Hall December 30, 2016 Call to Order Discussion Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the special meeting of the McCall City Council to order at 9:02 a.m. Mayor Aymon, Council Member Scott (via phone), Council Member Swanson (via phone), and Council Member Witte were present. Council Member Giles was absent City staff members present were Nate Coyle, City Manager (via phone); BessieJo Wagner, City Clerk; Linda Stokes, City Treasurer; Nathan Stewart, Public Works Director, Michelle Groenevelt, Community Development Director; Delta James, City Planner; Stacy Lafay, Wastewater Treatment Plant Operator WORK SESSION Draft Annexation Agreement Discussion Public Works Director Nathan Stewart presented the resolution of comments and questions regarding the draft Annexation Agreement that were discussed at the last Joint Wastewater Advisory Group (JWAG) meeting. 1. Advisory Group - The Council asked that Community Development Director be added to the advisory group member list. Outcome: All parties at the JWAG agreed with this addition. 2. Governing Body - With reference to the governing body, the Council has asked that the initial District Zones be established and placed within the draft annexation agreement. Outcome: A draft District Zone proposal was created and provided to the JWAG for review. 3. Land Use Planning Process — The Council has asked for additional measures of aligning goals which would include adoption (by both agencies) the following documents at a minimum: - City of McCall Comprehensive Plan - District Sewer Master or Facility Plan - City Water Master Plan - City Transportation Master Plan McCall City Council Special Meeting Page 1 of 3 December 30, 2016 Outcome: After some discussion, all parties agreed with adding language to adopt these plans within the annexation agreement. 4. Property Annexation - The City Council has asked a number of questions related to property annexation. Within the existing agreement provisions, inclusion of property when contiguous to city boundaries requires annexation into the City. The Council has asked if there are other measures which can help us align growth outside of city limits related to potential leap frog requests. Some options which have come up: Outcome: After some discussion on the matter, members of the JWAG agreed to the following measures being placed within the annexation agreement: A. For any future inclusions into the District of properties contiguous to City limits, annexation into the City is required (already exists within the draft agreement). B. Unless for emergency health and safety purposes, and/or as approved by the City, the District shall not annex any new property unless such property is also annexed into the City. 5. System Investment - The Council has asked about focus for system growth related to limited growth capacity of the storage pond. Outcome: Members of the JWAG felt as though this could be accomplished through the land use process, and that additional language is not needed within the annexation agreement. There was concern over how to justify proper allocation given I&I issues and tracking of flows within the sub -district in comparison to the overall district. - Can the City implement a priority system for new sewer connections should capacity limitations become an issue? Outcome: The JWAG did not form a position on this issue. District representatives suggested that the City utilize the building permit process or other land use processes. Financial Impact of losing Wastewater Services from the City City Treasurer Linda Stokes presented the financial impact of losing the wastewater services from the City budget. Scenario No. 1 (Sewer (2) EE's trf to District) Scenario No. 2 (No Sewer (2) EE's trf to District) 1 Sewer EE Retirement 1 Sewer EE Retirement Total Revenue to City Decreased Revenue (122,185) (113,363) Total Expense to City Increased Expenses 241,744 346,365 Net Revenue - Expenses (363,929) (459,728) McCall City Council Special Meeting Page 2 of 3 December 30, 2016 Net Transfer Expenditures increased across all funds 1. Reallocated Property Taxes to offset transfer increases in Streets, Library, Recreation, and Airport to balance 2. Additional revenue and/or decreased expenditures needed in the General Fund to balance 3. Additional revenue and/or decreased expenditures needed in the Streets Fund to balance 4. Additional revenue and/or decreased expenditures needed in the Golf Fund to balance Increased total FTE's in the Water Fund 1. Scenario 1 - FTE's increased from 5 funded in FY17 budget to 7 FTE (assumed City would not fill vacancy due to retirement) 2. Scenario 2 - FTE's increased from 5 funded in FY17 budget to 8 FTE (assumed City would not fill vacancy due to retirement) 3. Analyze Water Fund staffing needs to determine number of FTE's required or desired 4. Increase user fees and/or decrease expenses in Water Fund to balance. Nate Coyle wrapped up by posing the question of whether there is worth in consolidation and the efficiencies that would be lost, for the Council to consider at a future meeting. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 10:16 a.m. ATTEST: essieJo W : gner, Cit Clerk McCall City Council Special Meeting Page 3 of 3 December 30, 2016