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Home My Public Portal About2017.01.27 Special MinutesMINUTES McCall City Council Special Meeting McCall Golf Course Clubhouse January 27, 2017 Call to Order and Roll Call Work Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the special meeting of the McCall City Council to order at 9:00 a.m. Mayor Aymon, Council Member Swanson, and Council Member Witte all answered roll call. Council Member Giles and Council Member Scott were absent. City staff members present were Nate Coyle, City Manager; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Traci Malvich, Human Resources Manager; Justin Williams, Police Chief; Nathan Stewart, Public Works Director PUBLIC COMMENT Mayor Aymon called for public comment at 9:05 a.m. Sherry Maupin, commented on the communications within the City and would like to see improvements for the different info that is happening within the City. Erin explained the communications process with the different communication tools utilized by the city. Communication — Regional communication is their next project Hearing no additional comments, Mayor Aymon closed the comment period. WORK SESSION City Council Meetings Discussion a. Regular Meeting Days City Clerk BessieJo Wagner presented the discussion regarding the Council Meeting Days. Currently the Council meeting dates are the second and fourth Thursday of the month. It was discussed at to whether to maintain the current schedule or consider changing meeting days. There was general Council consensus to maintain the current schedule. b. Duration and Frequency City Clerk BessieJo Wagner presented the discussion regarding the number of meetings and special meetings as well as the duration of Council meetings. Each year it seems that the City is McCall City Council Regular Meeting January 27, 2017 Page 1 of 3 getting busier and busier with more items coming to the Council (last year we had 48 more agenda items than the year before). The following questions were posed: 1. Does the Council want to consider either starting earlier like 5:00 or 4:30 or going later until 10:00 pm? 2. Does the Council want to consider adding an additional Regular Council Meeting? 3. Does the Council want to consider adding additional Special Council Meetings? 4. Does the Council want to consider additional shorter meetings or less long meetings? After a brief discussion there was Council consensus that completing a Council meeting at 9:00 pm or 9:30 would be preferable; however, depending the topic the Council would prefer a longer meeting over a special unless the subject matter warrants more time. Consent Agenda Use Follow-up a. To discuss feedback from changes made to use of the consent agenda following the 2016 Council Retreat, where direction was provided to staff for broader use of the consent agenda. There was some discussion regarding the type of items that make the most sense on the Consent Agenda. The Council was in agreement that grant applications should be on the Business Agenda and grant acceptance could be presented on the Consent Agenda. Some routine grant applications could also go on the Consent Agenda. The Council also agreed that the Warrant Registers could be presented on the Consent Agenda. The Council expressed that they felt overall the usage of the Consent Agenda was working well. Council Member Scott joined 9:44 Commerce St Communications Discussion City Manager Nate Coyle and Public Works Director Nathan Stewart presented the discussion on what was learned from the Commerce Street project and how communications would be better going forward with the upcoming streets projects in the downtown core. The following points were discussed: a. Recap Communications Issued to Property Owners b. Discuss What Worked We11/What Didn't Work We11 c. Discuss Solutions for Improving Communication of Similar Events in the Future i. Consider Communications for Downtown Core Feasibility Project It was identified that there are many issues for the City to consider with communications, you have the law, and the City adopted plans, the adopted LOT, and the political impact of each project that happens in the City. Council requested that staff set realistic time frames going forward. Discuss Joint Wastewater Advisory Group (JWAG) Structure and Purpose Some members of Council did not feel that they were as informed on the issues of wastewater as they should be. Council requested that the City Manager provide regular JWAG updates to keep all the Council properly informed. Council also requested that communication from the outside experts be provided directly to Council so there is opportunity for Council to ask questions. It was requested that staff formalize the communication process back to the Council. McCall City Council Regular Meeting Page 2 of 3 January 27, 2017 ATTEST: 4,, 41 _ _ BessieJo W. er, City,,LL, ID I+ oisoo Creative Public Relations with City Council Communications Manager Erin Greaves introduced some creative Public Relations ideas to the Council. She had the Council identify the different attributes each Member brings to the Council. She shared ideas such as highlighting a different Council Member on the website as a way for the community to get to know their City Leaders. a. Council Road Show(s) — Meetings on the Go Manager Greaves shared ideas around having Council Meetings in different locations throughout the City and inviting different demographics to attend to encourage more community engagement. Core Values Discussion Council requested that this item be moved to a future Council Meeting. Discuss Potential Changes to Immigration Law and LGBT Protections Police Chief Justin Williams gave a brief explanation of what it means to be a "Sanctuary City". The Council had some questions regarding sanctuary cities and the effects of the presidential executive order may have on these cities. There was also a brief discussion on whether the Council would be interested in an ordinance that spells out LGBT protections. Human Resources Manager Traci Malvich gave a brief explanation of how the LGBT Community is protected under Federal Law stating the law prohibits discrimination on the basis of race, color, sex, or ethnic origin. She stated that the word "sex" in that law covers sexual orientation. Council would like to revisit the topic and request that the ACLU present to the Council. No Email Hour— Lets Walk the Streets Friday(s) Discussion City Manager Nate Coyle presented the discussion regarding "Lets Walk the Streets Friday" idea. He brought the idea that City staff not use email for a period of time on Fridays to encourage staff to pick up the phone or go out and visit a member of the community as opposed to communicating via email. The idea would also encourage staff to get up away from their computer for a period of time. The Council was very supportive of the concept. Without further business, Mayor Aymon adjourned the meeting at 1:05 p.m. ``a•.•O41'rllCCll ��i AL = J. % ie J. Avn M. or McCall City Council Regular Meeting January 27, 2017 Page 3 of 3