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HomeMy Public PortalAbout2017.03.23 Regular MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall March 23, 2017 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Business Agenda Public Hearing Public Comment Proclamations Business Agenda Continued Executive Session Return to Open Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:31 p.m. Mayor Aymon, Council Member Giles, Council Member Swanson, and Council Member Witte all answered roll call. Council Member Scott was absent. City staff members present were Nate Coyle, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Kurt Wolf, Parks and Recreation Director; Jay Scherer, Airport Manager; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Traci Malvich, Human Resources Manager; and Nathan Stewart, Public Works Director Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Witte moved to approve the agenda as submitted. Council Member Swanson seconded the motion. In a voice vote all members voted aye and the motion carried. CONSENT AGENDA Staff recommended approval of the following items: 1. City Council Special Minutes — February 22, 2017 2. City Council Regular Minutes — February 23, 2017 3. City Council Special Minutes — February 24, 2017 McCall City Council Regular Meeting March 23, 2017 Page 1 of 8 4. City Council Special Minutes — March 2, 2017 5. City Council Special Minutes — March 3, 2017 7. Payroll Report for Period ending March 10, 2017 8. Clerk Licenses Activity Report 9. AB 17-59 Treasurer's Report as Required by IC 50-208 10. Warrant Register — GL 11. Warrant Register — Vendor Council Member Swanson moved to approve the Consent Agenda as amended. Council Member Witte seconded the motion. In a roll call vote Council Member Swanson, Council Member Witte, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. WORK SESSION AB 17- 65 A Midas Gold Update Presented by Belinda Provancher Midas Gold Idaho Inc. representatives Belinda Provancher, Community Coordinator, Laurel Sayer, President/CEO, and Anne LeBelle, VP Legal & Sustainability presented the update. Midas Gold is a company of scientists, engineers, environmentalists and community leaders in Idaho. They are driven by their belief that they can build a mining project that restores the environment, creates economic opportunity and benefits the surrounding community. They state that these values drive their company in everything they do. Their plan is to restore and repair of the Stibnite gold mine area with environment and economic impact as their main focus. Ms. LeBelle covered the details of how they will accomplish those components and touched briefly on the different meetings that will happen over the next two years. BUSINESS AGENDA City Council Regular Minutes — March 9, 2017 Council Member Witte and City Clerk BessieJo Wagner both made some clarifying corrections to the minutes. Council Member Swanson moved to approve the City Council Regular Minutes — March 9, 2017 as amended. Council Member Witte seconded the motion. In a roll call vote Council Member Swanson, Council Member Witte, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. PUBLIC HEARING AB 17-57 FY17 Budget Amendment for Fund Balance Appropriations Mayor Aymon opened the Public Hearing at 6:00pm City Treasurer Linda Stokes presented the FY17 Budget Amendment for the Fund Balance Appropriations. The requested fiscal 2017 budget amendment includes the following additional appropriations: Fund Balance appropriations of $123,145 in the Streets Fund ($10,000 FY16 LOT Tourism for engineering for a potential local improvement district), the Library Fund ($40,000 to McCall City Council Regular Meeting March 23, 2017 Page 2 of 8 hire a fund raising coordinator for a new library building), the Recreation Fund ($13,000 for Brown Park improvements), and the Sewer Fund ($60,145 for City match for the DEQ Wastewater Leak Study Grant); an additional FY17 LOT Tourism dollars of $29,500 in the Streets Fund ($13,000 for cost recovery), the Library Fund ($1,500 for salary and wages for an archiving assistant), and the Recreation Fund ($15,000 for cost recovery), as well as additional grant funds of $62,145 in the Library Fund ($2,000 for salary and wages for partially LOT funded archiving assistant), and in the Sewer Fund ($60,145 remaining DEQ Wastewater Leak Study Grant funds). Mayor Aymon, hearing no public comment, closed the Public Hearing at 6:05 p.m. Council Member Witte moved to suspend the rules, read by title only, one time only, Ordinance No. 957. Council Member Swanson seconded the motion. In a roll call vote Council Member Witte, Council Member Swanson, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. City Clerk BessieJo Wagner read by title only one time only Ordinance 957: An ordinance amending Ordinance No. 948, the Annual FY17 Budget, to provide for additional monies received by the City of McCall; to appropriate fund balances of the City of McCall; providing for a title; providing for findings; providing for the adoption of a budget and the appropriation of expenditures of sums of money to defray the necessary expenses and liabilities of the City of McCall. In accordance with the object and purposes, and in the certain amounts herein specified for the fiscal year beginning October 1, 2016 and ending on September 30, 2017; providing for the levy of a sufficient tax; and providing for an effective date and the filing of a certified copy of this Ordinance with the Secretary of State. Council Member Witte moved to adopt Ordinance No. 957 amending the FY17 Appropriations Ordinance No. 948 and authorize the Mayor to sign all necessary documents. Council Member Swanson seconded the motion. In a roll call vote Council Member Witte, Council Member Swanson, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. PUBLIC COMMENT Mayor Aymon called for public comment at 6:08 p.m. Hearing no comments, Mayor Aymon closed the comment period. PROCLAMATIONS AB 17-61 Request to Proclaim April 22, 2017 as Earth Day in McCall City Clerk BessieJo Wagner presented the request to proclaim April 22, 2017 as Earth Day in McCall. Earth Day is an annual event, celebrated on April 22, on which day events worldwide are held to demonstrate support for environmental protection. It was first celebrated in 1970, and is now coordinated globally by the Earth Day Network and celebrated in more than 193 countries each year. The theme for the 47th anniversary of Earth Day is Environmental and Climate Literacy. Environmental and climate literacy is the engine not only for creating green voters and advancing environmental and climate laws and policies but also for accelerating green technologies and jobs. McCall City Council Regular Meeting March 23, 2017 Page 3 of 8 Library Director Meg Lojek shared the Library's events celebrating Earth Day. Council Member Swanson moved to proclaim April 22, 2017 as Earth Day in the City of McCall and authorize the Mayor to sign the proclamation. Council Member Giles seconded the motion. In a roll call vote Council Member Swanson, Council Member Giles, Mayor Aymon, and Council Member Witte all voted aye and the motion carried. Mayor Aymon read the proclamation. AB 17-63 2017 Fair Housing Month Proclamation City Clerk BessieJo Wagner presented the request to proclaim April 2017 as Fair Housing Month. The Idaho Department of Commerce asks each community in Idaho to publish a Fair Housing Proclamation each April to raise awareness of everyone's entitlement to Fair Housing. Title VIII of the Civil Rights Act of 1968 (Fair Housing Act), as amended, prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related transactions, based on race, color, national origin, religion, sex, familial status (including children under the age of 18 living with parents or legal custodians, pregnant women, and people securing custody of children under the age of 18), and handicap (disability). Council Member Swanson moved to proclaim April, 2017 as Fair Housing Month in the City of McCall, and authorize the Mayor to sign the proclamation. Council Member Witte seconded the motion. In a roll call vote Council Member Swanson, Council Member Witte, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. Mayor Aymon read the proclamation. AB 17-62 National Service Recognition Day Proclamation City Clerk BessieJo Wagner presented the request to proclaim April 4, 2017 as National Service Recognition Day. The nation's mayors and county officials are increasingly turning to national service as a cost-effective strategy to address local challenges. By unleashing the power of citizens, volunteer programs have a positive and lasting impact — making our cities and counties better places to live. To spotlight the impact of national service and thank those who serve, mayors and county officials will participate in the fifth -annual Mayor and County Recognition Day for National Service on April 4, 2017. On this day, mayors and county officials will hold public events and use traditional and social media to highlight the value of national service to the nation's cities and counties. Last year, 3,539 elected officials representing more than 178 million Americans participated in the fourth -annual Mayor and County Recognition Day for National Service. The initiative is being led by the National League of Cities, National Association of Counties, Cities of Service and the Corporation for National and Community Service. Why a Recognition Day? A coordinated day of recognition presents a unique opportunity to spotlight the key role that national service plays in solving local problems and challenges. Participating in the day will highlight the impact of citizen service, show support for nonprofit and national service groups, and inspire more residents to serve in their communities. McCall City Council Regular Meeting Page 4 of 8 March 23, 2017 Council Member Giles moved to proclaim April 4, 2017, as National Service Recognition Day and authorize the Mayor to sign the proclamation. Council Member Witte seconded the motion. In a roll call vote Council Member Giles, Council Member Witte, Mayor Aymon, and Council Member Swanson all voted aye and the motion carried. Mayor Aymon read the proclamation. BUSINESS AGENDA continued AB 17-55 Centennial Committee Annual Report to City Council presented by Lyle Nelson Lyle Nelson, Co -Chair of the Centennial Committee presented the annual report to the City Council. McCall celebrated its 100th year of incorporation on July 19, 2011. The Centennial Committee was formed to assist the City Council by coordinating events and activities throughout the year, culminating in a week-long celebration in July, 2011. Since the event in 2011 the committee has worked to complete Centennial Plaza, to include art work and selling bricks and plaques for the plaza. The Committee has accomplished its goals and is disbanded as of this date. AB 17-64 McPAWS Annual Contract Approval Request City Manager Nate Coyle presented the request for approval of the McPAWS Annual Contract and introduced Amber Kostoff, Executive Director of McPAWS. Previously introduced to the Council was a proposal to establish an annual agreement with McPAWS to outline allocation of general fund dollars from the City in receipt of services provided from McPAWS. A draft agreement was provided for review of the Council on December 15, 2016, and comments/direction were provided to staff during that meeting. Staff has incorporated comments from the City Council into the agreement and coordinated the document with McPAWS to ensure acceptance of the terms. This final draft is now being presented to the City Council with a request for approval. This draft agreement was previously reviewed by legal counsel, however recent changes have been made to paragraph 3b of the agreement and this paragraph is still under review by legal counsel. The agreement will terminate at the end of the fiscal year and be re -negotiated to match the funds to be appropriated for services from McPaws in future fiscal years. Executive Director Amber Kostoff spoke of the reasons for the requested changes and answered the Council's questions. Clerk Wagner asked, per Council Member Scott request, to remember to notify Council Member Scott of when their board meetings are so she can attend. Director Kostoff stated that they are the 2nd to last Tuesday and will personally send out the notifications. Council Member Swanson moved to approve the Agreement for Services with McPaws Regional Animal Shelter and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Swanson, Council Member Giles, Mayor Aymon, and Council Member Witte all voted aye and the motion carried. McCall City Council Regular Meeting Page 5 of 8 March 23, 2017 AB 17-56 McCall Golf Course Tee Box Proposal and Discussion City Manager Nate Coyle presented McCall Golf Course tee box proposal and discussed the management of tee box signs. He gave an overview of the history related to this subject as well as details of continued management of the signs. A contract will be drafted and presented at a future Council meeting. Robert Lyons, Men's Club Member, spoke of some of the projects in which they have raised funds for and answered the Council's questions. The tee box project is the focus of next season's goals. AB 17-60 2016 Community Development Annual Department Report to Council Council Members have requested the opportunity to review and discuss operations, priorities, and future activities for each Department in more detail. Staff has prepared a brief Annual Report for Community Development. The Report is intended to serve two purposes: provide background for the Council and provide an overview of the Department for the public. Community Development Director Michelle Groenevelt presented the annual report and briefly went over the highlights and accomplishments of the last year. Council Member Scott joined the meeting via phone at 6: 50 p.m. AB 17-66 Request for Approval of a Contract with BDPA for a Compensation Plan update and Internal Equity review of all positions Human Resources Manager Traci Malvich presented the request for approval of a contract with BDPA for a compensation plan update and internal equity review of all positions. The City of McCall Compensation Plan has not been updated since 2013, and the salary chart design has remained unchanged since 2002. Working within our current compensation plan has become increasingly challenging for staff due to the antiquated nature of our current plan design. As discussed during FY17 budget development, the City should regularly review all positions and perform an internal equity comparison to ensure that the positions are classified equitably. BDPA Inc. will review all position descriptions and conduct an internal equity comparison. BDPA Inc. will also work with staff and Council to develop a revised pay structure that provides flexibility for changing market conditions, and that provides salary growth opportunities for good and high performing employees. As part of a total compensation review, BDPA Inc. will also review the City's leave accrual policy and see how it aligns with other cities and counties. Council Member Giles moved to approve the BDPA, Inc. contract, and authorize the Mayor to sign all necessary documents. Council Member Witte seconded the motion. In a roll call vote Council Member Giles, Council Member Witte, Mayor Aymon, Council Member Scott, and Council Member Swanson all voted aye and the motion carried. Adam Christensen, Bond Counsel Hawley Troxell joined the meeting via phone at 7: 00 p.m. AB 17-58 Resolution for McCall City Council calling for a Special Wastewater Annexation Election City Manager Nate Coyle presented the Special Wastewater Annexation Election Resolution. The resolution calls for a Special Annexation Election for the purpose of submitting qualified electors of the City of McCall the proposal of annexation of the existing wastewater service area of the City of McCall into the Payette Lakes Recreational Water and Sewer District as outlined in the Agreement of Annexation Plan, Property Transfer, and Agreement of Operations Subject to McCall City Council Regular Meeting Page 6 of 8 March 23, 2017 Conditions Precedent between the aforementioned parties. Bond Counsel is currently reviewing the resolution. Adam Christenson, Bond Counsel with Hawley Troxell was asked why the annexation and bond questions were on the same ballot at the same election. He briefly explained the bond issues between the City and the Sewer District and what needs to happen before the annexation can commence. Council Member Witte inquired about when the rate study would be available. City Manager Coyle stated that he spoke with FCS today and his intent is to schedule a public meeting. There was a discussion on topic and a date and time were set. Information on the meeting will be posted on the web site. Mr. Christenson briefly went over what makes a qualified elector and went over different examples. The Council asked questions and discussed. Council Member Witte suggested that the statues are posted on the website. Council Member Witte was concerned about the legal wording on page 8, second paragraph of 2.9 that could potentially be interpreted incorrectly by voters and asked if it could be removed. City Attorney Bi11 Nichols stated that if any changes are made to the Annexation Agreement at this point will require re -adoption and the District would have to readopt as well. Any proposed changes have to be an item by item vote by the Council as well. Council Member Scott commented that Council Member Witte's questions were valid; however, they did not affect the ballot. Mayor Aymon suggested that they address those issues within the communications plan. The rest of the Council agreed with her suggestion. Council Member Swanson moved to Approve Resolution 17-06 setting forth recitals and findings of authority and purposes; calling a special election for the purpose of submitting to the qualified electors of the City of McCall the proposition of the annexation of the existing wastewater service area of the City of McCall into the Payette Lakes Recreational Water and Sewer District pursuant to that certain agreement of annexation plan, property transfer and agreement of operations subject to conditions precedent by and between the Payette Lakes Recreational Water and Sewer District and this City of McCall; establishing the form of the ballot question; providing notification to the Valley County Clerk; directing the City Clerk; establishing an effective date; and authorize the Mayor to sign all necessary documents. Council Member Scott seconded the motion. In a roll call vote Council Member Swanson, Council Member Scott, Mayor Aymon, Council Member Giles, and Council Member Witte all voted aye and the motion carried. Council Member Scott left the meeting at 7:45 p.m. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. A special public meeting regarding the Rate Study was set for April 12, 2017 at 5:30 p.m. with the location to be announced. McCall City Council Regular Meeting Page 7 of 8 March 23, 2017 EXECUTIVE SESSION At 7:51 p.m. Council Member Witte moved to go into Executive Session for: • Land Acquisition — 74-206(1)(c) To acquire an interest in real property which is not owned by a public agency; Council Member Swanson seconded the motion. In a roll call vote, Council Member Witte, Council Member Swanson, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. Council discussed a possible land acquisition. RETURN TO OPEN SESSION At 8:18 p.m. Council Member Swanson moved to return to Open Session. Council Member Witte seconded the motion. In a voice vote, all members voted aye and the motion carried. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 8:18 p.m. ,�`otatimm,,,,, ii ATTEST: S4,� • O: L vvc . BessieJo WWgner, City An o` H itit%0 McCall City Council Regular Meeting Page 8 of 8 March 23, 2017