HomeMy Public PortalAbout2017.04.13 Regular MinutesMINUTES
McCall City Council
Regular Meeting
McCall City Hall -- Legion Hall
April 13, 2017
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Consent Agenda
Department Reports
Committee Minutes
Department Reports Continued
Public Comment
Business Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m.
Mayor Aymon, Council Member Giles, Council Member Scott, and Council Member Witte
all answered roll call. Council Member Swanson was absent.
City staff members present were Nate Coyle, City Manager; Bill Nichols, City Attorney; BessieJo
Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer;
Michelle Groenevelt, Community Development Director; Kurt Wolf, Parks and Recreation
Director; Jay Scherer, Airport Manager; Eric McCormick, Golf Course Superintendent; Meg
Lojek, Library Director; Justin Williams, Police Chief; Nathan Stewart, Public Works Director;
Also present was Jay Masterson, Chamber Board President
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Council Member Scott moved to approve the agenda as amended. Council Member Giles
seconded the motion. In a roll call vote Council Member Scott, Council Giles, Mayor Aymon,
Council Member Witte all voted aye and the motion carried.
CONSENT AGENDA
Staff recommended approval of the following items:
1. City Council Special Minutes — March 20, 2017
McCall City Council Regular Meeting
April 13, 2017
Page 1 of 6
2. City Council Special Minutes — March 24, 2017
3. Payroll Report for Period Ending March 24, 2017
4. Clerk's License Report
5. Warrant Register — GL
6. Warrant Register — Vendor
7. AB 17-69 Request to Approve the United States Forest Service Operation and Maintenance
Fee Agreement Contract Modification
Council Member Scott moved to approve the Consent Agenda as amended. Council Member
Witte seconded the motion. In a voice vote all voted aye and the motion carried.
DEPARTMENT REPORTS
City Manager
City Manager Nate Coyle reported on the creation of a GIS Voters Map put together by
Communications Manager Erin Greaves and GIS Analyst Garrett Map, the draft Fourth of July
schedule, the latest curbside recycling meetings, the VIP Committee accomplishments, and the No
Email Friday directive for the staff
Airport
Airport Manager Jay Scherer answered questions regarding the damage done to hangars by an ice
dam.
Community Development
Community Development Director Michelle Groenevelt reported on the Jackson Hole conference,
the Community Leadership series, and answered other related questions.
Golf
Golf Supervisor Eric McCormick answered questions regarding enforcement of dog owners
picking up after their pets.
Library
Library Director Meg Lojek gave a report on the new archivist and the timeframe to completion.
Police
Police Chief Justin Williams answered questions regarding the prescription medication take back.
Parks & Recreation
Parks & Recreation Director Kurt Wolf explained both the Tot & Trucks and Bus Trip programs.
Mayor Aymon gave the suggestion of sand sculptures at the Fourth of July. He gave a brief update
of the Liberty Fest.
Public Works
Public Works Director Nathan Steward answered questions regarding the soda ash pump, and
Burns Road.
McCall City Council Regular Meeting Page 2 of 6
April13, 2017
COMMITTEE MINUTES
The Council received the following Committee Minutes for review:
1. Airport Advisory Committee — 2016 — March 3, April 7, May 5, June 2, July 7,
September 8, October 13, November 3, and December 1
2. Golf Advisory Committee — 2017 — January 11 and February 15
3. Library Building Committee — 2017 — February 15
4. Library Board of Trustees — 2017 — January 17 and February 14
5. Planning & Zoning Commission — 2017 — January 3, February 7, and March 3
6. Tree Committee — 2017 — January 3
7. West Central Mountains Economic Development Council — 2017 — February 2
8. McCall Area Chamber of Commerce & Visitors Bureau — 2017 — January 12, February 9,
and March 9
DEPARTMENT REPORTS Continued
AB 17-73 City Monthly Department Report Discussion
City Manager Nate Coyle opened the discussion on the Monthly Department Report. Feedback
has been received recently regarding the format and content of recurring City Department Reports
reviewed by the Council during the first meeting of every month. He asked for the Council's
feedback.
The Council would like information that is fresh and not redundant, and to see it in a format similar
to the City Manager Department report.
PUBLIC COMMENT
Mayor Aymon called for public comment at 6:16 p.m.
Hearing no comments, Mayor Aymon closed the comment period.
BUSINESS AGENDA
AB 17-70 Request to Submit 2017 Laura Moore Cunningham Foundation grant application
for Library Expansion Project
Library Director Meg Lojek presented the request to submit the 2017 Laura Moore Cunningham
Foundation grant application for the Library Expansion Project. The Laura Moore Cunningham
Foundation (LMCF) is an Idaho foundation that supports a variety of projects and programs to
include rural healthcare, educational programs for children, and programs in underserved
communities and for underserved populations. The McCall Public Library submitted a letter of
interest to the LMCF and was invited to apply for funding in the 2017 LMCF grant program. The
proposed application will be for $100,000 to be dedicated to the Library Expansion project.
McCall City Council Regular Meeting
April13, 2017
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Council Member Giles moved to approve submission of a 2017 Laura Moore Cunningham
Foundation grant application for Library expansion and authorize the Mayor to sign any
necessary documents. Council Member Witte seconded the motion. In a roll call vote Council
Member Giles, Council Member Witte, Mayor Aymon, and Council Member Scott all voted
aye and the motion carried.
AB 17-76 Request to Issue a Contract to Valley Paving & Asphalt, Inc. for Reconstruction
of Rotary Park Parking Lot
Parks and Recreation Director Kurt Wolf presented the request to issue a contract to Valley Paving
& Asphalt, Inc. for the reconstruction of the Rotary Park parking lot. The Parks Department was
awarded a total of $70,000 from the City general fund as a recreation funded FY17 CIP to
re -construct the Rotary Park Parking Lot. Plans and specifications were designed and engineered
by Secesh Engineering LLC. Formal Public Works construction bidding, in accordance with
IDAPA, occurred for two weeks (March23 — April 06). The project is divided into three alternative
bid sections. Two bids were received. Valley Paving & Asphalt, Inc. was the low bidder with a
total bid proposal of $59,893.20 and total project cost of $59,893.20 excluding preliminary
engineering work by Secesh Engineering LLC which will be paid for by the City of McCall. The
bid has been verified and complete.
Director Wolf stated that funding for this contract will cover Bid alternative 1-3. A complete set
of construction plans are available upon request. Construction for this project will begin in early
to mid -May and be complete by June 15, 2017
Council Member Scott moved to authorize staff to issue a "Notice of Award" and Contract
to Valley Paving & Asphalt, Inc. of $59,893.20 and authorize the Mayor to sign all necessary
documents. Council Member Witte seconded the motion. In a roll call vote Council Member
Scott, Council Member Witte, Mayor Aymon, and Council Member Giles all voted aye and
the motion carried.
AB 17-67 Request to Set the Date and Location of the FY18 Budget Public Hearing
City Treasurer Linda Stokes presented the request to set the date and location of the FY18 Budget
Public Hearing. Each year, per Idaho Code §63-802A, no later than April 30, the City of McCall
must set and notify the County Clerk of the date and location of the budget public hearing. Staff
recommends the Council set the FY18 Budget Public Hearing on August 10, 2017 at 6:00 PM in
the Legion Hall.
Council Member Witte moved to set the FY18 Budget Public Hearing on August 10, 2017 at
6:00 PM in the Legion Hall, and direct the Treasurer to notify the County Clerk of the date
and location of the FY18 Budget Public Hearing. Council Member Giles seconded the
motion. In a roll call vote Council Member Witte, Council Member Giles, Mayor Aymon,
and Council Member Scott all voted aye and the motion carried.
McCall City Council Regular Meeting Page 4 of 6
April13, 2017
AB 17-71 Request to Approve Resolution 17-07 to Modify the McCall City Council Meeting
Schedule for June 2017
City Clerk BessieJo Wagner presented the request to approve the Resolution 17-07 to modify
McCall City Council Meeting Schedule for June 2017. McCall City Code §1-8-2 states that regular
Council meetings will be held on the second and fourth Thursdays of each a month except when
such regular meetings fall on a legal holiday, then the meetings would be held on the preceding
day unless otherwise fixed by the Council.
It has been identified that the Association of Idaho Cities Annual Conference will be held on June
21-23, 2017 and there are members of the Council, the City Manager, and Department Heads that
would like to attend. The Council schedule as adopted January 12, 2017 shows there is a Regular
Council Meeting scheduled for June 22, 2017 and a Special Council Work Session scheduled for
June 23, 2017. Staff is requesting that Council reschedule the last two meetings in June to June 29
and June 30, 2017.
Council Member Giles moved to approve Resolution 17-07 modifying the McCall City
Council June 2017 regular meeting schedule and authorize the Mayor to sign all necessary
documents. Council Member Witte seconded the motion. In a roll call vote Council Member
Giles, Council Member Witte, Mayor Aymon, and Council Member Scott all voted aye and
the motion carried.
AB 17-75 City Senior Center Lease Discussion
City Manager Nate Coyle asked to table this discussion until a later date.
Council Member Scott moved to table this discussion until a later date. Council Member
Giles seconded the motion. In a voice vote all members voted aye and the motion carried.
AB 17-68 May 16, 2017 Annexation/Bond Election Outreach Update and Workshops
Communication Manager Erin Greaves presented the May 16, 2017 Annexation/Bond Election
Outreach update and workshops. She gave a brief overview of what has happened to date, shared
that there has been 1000 page views on the Wastewater website, and reported that the rate study
and workbook are now uploaded to the website. She discussed the commercials she has put
together and went over the workshop agenda and schedule.
Council Member Witte suggested that there be a workshop for the non -rate impact. A discussion
ensued about the confusion of all the Annexation/Bond Election components and the importance
of clear and concise information for the constituents.
GIS Analyst Garrett Mapp presented the GIS Voter education website and covered the different
components and map functions.
AB 17-72 2016 Annual Department Reports to Council
Council Members have requested the opportunity to review and discuss operations, priorities, and
future activities for each Department in more detail.
McCall City Council Regular Meeting Page 5 of 6
April13, 2017
Staff has prepared brief Annual Reports for the following departments: Finance and Public Works.
The Reports are intended to serve two purposes: provide background for the Council and provide
an overview of the Department for the public. The following Department Heads presented their
Annual Department Reports to Council.
• Finance — Linda Stokes
• Public Works: Streets, Water, and Sewer — Nathan Stewart
City Council Regular Minutes — March 23, 2017
A clarification was made to the March 23, 2017 minutes.
Council Member Witte moved to approve the corrected minutes for March 23, 2017. Council
Member Giles seconded the motion. In a voice vote all members voted aye and the motion
carried.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings. Council Member Witte will be unavailable the second
week of May and will not be at the May 11 Council meeting.
ADJOURNMENT
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Without further business, Mayor Aymon adjourned the meeting at 7:23 p.m.
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ATTEST:
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McCall City Council Regular Meeting Page 6 of 6
April 13, 2017