HomeMy Public PortalAbout2017.05.11 Regular MinutesMINUTES
McCall City Council
Regular Meeting
McCall City Hall -- Legion Hall
May 11, 2017
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Consent Agenda
Department Reports
Committee Minutes
Public Hearing
Public Comment
Business Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:34 p.m.
Mayor Aymon, Council Member Giles, and Council Member Swanson all answered roll
call. Council Member Scott & Council Member Witte were absent.
City staff members present were Nate Coyle, City Manager; Jay Kiiha, City Attorney; Shay
Tyler, Deputy Clerk; Erin Greaves, Communications Manager; Michelle Groenevelt,
Community Development Director; Delta James, City Planner; Kurt Wolf, Parks and Recreation
Director; Jay Scherer, Airport Manager; Eric McCormick, Golf Course Superintendent; Meg
Lojek, Library Director; Nathan Stewart, Public Works Director; Julia Berheim, Local Option
Tax Administrator; Dallas Palmer, Patrol Sergeant
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Council Member Swanson moved to approve the agenda as submitted. Council Member
Giles seconded the motion. In a voice vote all members voted aye and the motion carried.
CONSENT AGENDA
Staff recommended approval of the following items:
1. City Council Regular Minutes — April 13, 2017
2. City Council Regular Minutes — April 27, 2017
3. City Council Special Minutes — April 28, 2017
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May 11, 2017
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4. Payroll Report for Period Ending April 21, 2017
5. Clerk's License Report
6. Warrant Register — GL
7. Warrant Register — Vendor
8. AB 17-88 Credit Card Processing Services Agreement Signature Ratification
9. AB 17-92 Request to Approve the Amendment to McCall Municipal Disadvantaged
Business Enterprise (DBE) Program
Council Member Swanson moved to approve the Consent Agenda as submitted. Council
Member Giles seconded the motion. In a roll call vote Council Member Swanson, Council
Giles, and Mayor Aymon all voted aye and the motion carried.
DEPARTMENT REPORTS
City Manager
Communication Manager Erin Greaves gave an update on website feedback. City Manager Nate
Coyle answered questions regarding implementing a crossing guard, and gave a brief update on
the five year Capital Improvement Plan (CIP), and curbside recycling.
Airport
Airport Manager Jay Scherer answered questions regarding the damage on the new snow machine
during transit and its repair, the July 15th Airport Open House, and addressed the issues with the
runway contaminates this spring.
Community Development
Community Development Director Michelle Groenevelt answered questions regarding a sign at
Roosevelt Park, and attendance during McCall In Motion.
Library
Library Director Meg Lojek discussed the anonymous $10K challenge grant.
Parks & Recreation
Parks & Recreation Director Kurt Wolf gave an update on the elementary volleyball program, and
Brown Park's community garden.
Police
Patrol Sergeant Dallas Palmer answered questions regarding the medication collection program.
Public Works
Public Works Director Nathan Stewart gave an update on the raw water chlorine system
replacement, and reported that the winter storage pond is 75% full due to the winter runoff
COMMITTEE MINUTES
The Council received the following Committee Minutes for review:
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May ll, 2017
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1. Airport Advisory Committee 2017 — January 5, February 2, March 2, April 13
2. Historic Preservation Commission 2017 — February 27
3. Library Building Committee 2017 — March 1 and April 10
4. Library Board of Trustees — 2017 — March 9 and April 10
5. McCall Improvement Committee 2017 — February 9 and March 16
6. Planning & Zoning Commission 2017 — March 7 and April 4
7. Public Art Advisory Committee 2016 — September 7 and November 10
8. Parks & Recreation Advisory Committee 2017 — January 11
PUBLIC HEARING
AB 17-90 A Public Hearing Request for Approval of Conditional Use Permit CUP-17-01:
Heartland High School and Request to Uphold the McCall Area Planning and
Zoning Commission's approval of Design Review DR-17-06 Heartland High
School, 120 Idaho Street by Denying the Submitted Appeal
Mayor Aymon opened the public hearing a 6:00 p.m.
City Planner Delta James presented the request for approval of the CUP-17-01 Conditional Use
Permit application submitted by the McCall -Donnelly School District to construct a new 5,400 sq.
ft. alternative high school facility on the McCall -Donnelly High School Campus. The project
includes removing the existing portable buildings that the Heartland High School currently
occupies, site grading, and construction of the new facility with parking area, basketball court and
landscaping. The proposed structure is located within the CV -Civic zone and, therefore, is entitled
to a front setback of 0 feet and height up to 50 feet. However, to create compatibility with the
adjacent Low Density Residential use, the project has been designed to meet or exceed the
residential setback and height requirements.
City Planner James also presented the request to uphold the Planning and Zoning Commission's
approval of the Design Review DR-17-06 by denying the submitted appeal. At its April 4, 2017
regularly scheduled meeting, the McCall Area Planning and Zoning Commission held a properly
noticed public hearing and unanimously recommended the Conditional Use Permit application for
approval to City Council and unanimously approved the associated Design Review application.
Subsequently, the City of McCall received a timely request from Wayne and Kim March, of 115
Idaho Street, to appeal the McCall Area Planning and Zoning Commission's approval of the
associated Design Review application.
Joshua Hersel of CTA Architects Engineers, representative of the applicant, gave the specifics of
the building and landscaping designs and how those are in compliance with the zoning laws. He
explained the decisions behind the proposed location of the building and parking areas.
Kirby Blakeley of 415 Margaret Way was in favor of the new school.
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May ll, 2017
Wayne March of 115 Idaho Street stated that he represents all the property owners of 111, 113,
115, 117 Idaho Street and those at those addresses were in opposition of the proposed location of
the school. He did not feel the neighbors' concerns were taken into consideration.
Quinton Clayson of 415 Margaret Way who attended the school spoke of the unpleasant conditions
of the current school and gave his approval of the new school as well as keeping one of the large
trees.
Jim Foudy, McCall Donnelly School District Superintendent of 757 Chad Loop thought that City
Planner James and Mr. Hersel did a good job of explaining and did not want to take up anymore
of the Council's time.
Erin Newell of 415 Margaret Way has two children that has attended the school and was in
approval of the new proposed building.
Michelle Smith of 1027 Lick Creek Rd is in approval of the building and plans that have been
submitted. She felt that CTA Architects Engineers made a good effort to be in compliance with
city codes and took in consideration the neighborhood. Aesthetically, the buildings are very
pleasing whereas the current modular trailers are not.
City Planner James brought to the Council's attention the three written email comments that were
submitted.
Mr. Hersel gave a closing statement.
Council Member Giles expressed concern about how people were treated after reading the appeal
and correspondence and the perception that they were not listened to. City Planner James
responded that the Planning and Zoning Commission held a properly facilitated public hearing and
everyone was allowed to speak with no time limit. The criteria for the CUP process does consider
neighbor compatibility and that the Commission approved the findings primarily based upon it
meeting the residential adjacent zoning development standards. The Finding of Fact and
Conclusion of Law adopted by the Commission did reflect the preservation of at least that one
healthy specimen of a beautiful tree. Council Member Giles asked if City Planner James had
attended the Planning and Zoning meeting and if she felt those that testified were treated with
respect, and she responded that yes, she had attended. She stated the public hearing was handled
professionally, and the Commission Chair was thoughtful and treated everyone with respect. She
did not feel that this issue was about respect but rather that the Commission heard the concerns
and felt differently when they made the unanimous recommendations to the Council.
Mayor Aymon asked about the location and visibility the utility boxes on the north side of the
building. Mr. Hersel addressed the questions by explaining that the electrical switch gear boxes
will be the only visible utilities on the site. The boxes cannot be put inside the building and the
farther it is away from the power transformer, the more financially restrictive it becomes. Where
it is located in the plans is the only location available to put it. The power poles will be removed
and cable put underground as well as landscaping put in place that will eventually hide the view
of the boxes. All of the water drainage will go to the ball fields.
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May ll, 2017
Council Member Swanson asked for clarification of the net zero and net energy as far as the
performance of the structure. Mr. Hersel explained the difference between the two and the goal to
get to 65% of energy reduction. Until the building is occupied, there is no way to predict the actual
savings. CTA Architects Engineers will be monitoring the building as well as providing the
students with access to viewing the monitoring system for educational purposes. There was a lot
of student participation on the design and function of the school. The trees may give some negative
effect on the solar panels but best sun is in the summer and those trees are not an issue.
Mr. Hersel took ownership of the comment regarding the rental house. He went and looked at the
location of the rental house and made the determination that the views will still be looking towards
the fields.
Mayor Aymon closed the Public Hearing at 6:41 p.m.
The Council briefly discussed the application.
Council Member Giles moved to approve Conditional Use Permit CUP-17-01 Heartland
High School as recommended by the McCall Area Planning and Zoning Commission and
authorize the Mayor to sign all necessary documents. Council Member Swanson seconded
the motion. In a roll call vote Council Member Giles, Council Member Swanson, Mayor
Aymon all voted aye and the motion carried.
Council Member Swanson moved to uphold the McCall Area Planning and Zoning
Commission's approval of Design Review DR-17-06 for Heartland High School by denying
the submitted appeal and authorize the Mayor to sign all necessary documents. Council
Member Giles seconded the motion. In a roll call vote Council Member Swanson, Council
Member Giles, Mayor Aymon all voted aye and the motion carried.
PUBLIC COMMENT
Mayor Aymon called for public comment at 6:47 p.m.
Hearing no comments, Mayor Aymon closed the comment period at 6:47 p.m.
BUSINESS AGENDA
AB 17-87 Annual Report from the Library Board of Trustees
It is the policy of the State of Idaho, as a part of the provisions for public education, to promote
the establishment and development of free library service for all the people in Idaho. It is the
purpose of this act to assure an informed electorate by enabling the provision of free local library
service, in the present and in the future, to children in their formative years and to adults for their
continuing education. To carry out the purpose of this act, an independent, nonpartisan board shall
govern the library. The City of McCall's Public Library is free for the use of the residents of the
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city, always subject to such reasonable rules and regulations as the library board may find
necessary to adopt.
Jacki Rubin, Chair of the Library Board of Trustees, presented the Board's annual report. Chair
Rubin gave a brief update on the status of the campaign of the library extension. Beth Markley and
Amy Rush have been hired as the campaign managers. The fundraising portion will take between
2-3 years to accomplish.
AB 17-93 Council Review of FY18 Local Option Tax Applications — Direction to Local
Option Tax Commission
City Manager Nate Coyle introduced the discussion of the FY18 Local Option Tax applications,
and brought to the Council's attention the City requests. There are a total of 16 City Local Option
Tax (LOT) Applications for consideration of funding in FY18. Two of the applications for LOT
funding are direct cost and event recovery totaling $48,295; which in previous years the Council
indicated that these two items should always be funded by the Tourism LOT as these costs are
directly related to the administration of the Tourism LOT and the cost of recovery from 4th of July
and Winter Carnival. The City Manager and City Treasurer reviewed all the applications for City
Projects eligible for LOT Dollars and then prioritized the other 14 projects submitted and
determined the top 10 that should be presented to the LOT Commission for priority consideration
totaling $288,795. The projects that were also identified on the Capital Improvement Plan for the
City are recommended for the City's top priority for LOT Funding. There were an additional 6 and
1 partial projects that have LOT Applications for FY18 totaling $331,986.
In FY17 the Council and LOT Commission approved $228,650 in priority funding for City projects
which was 57% of the total priority budget of $399,210. The request for FY18 is 58% of the total
priority budget of $500,000 for FY18.
Roger Snodgrass, the LOT Commission Chair, reported that the applicants will be presenting their
requests on May 22-23 after which the Commission will make their selections. He expressed
concern about the amount of commission received by Golf Pro and then receiving requests from
the Golf Course. The Council explained that the contract was put in place five years ago and cannot
be broken, however it is up for renewal at the end of this year and it can be revised at that time. In
the meantime, the Golf Course brings in business and has necessities that need met. The discussion
continued about the general direction of priority funding for all of the applications for the FY18
LOT funds.
Mayor Aymon's top priorities include event recovery, grant matches, CIP recommendations, and
continued support of Treasure Valley Transit & McPaws. Council Member Giles inquired into the
Library funding and after some discussion felt that the $60,000 LOT dollars recommended be a
priority.
Since this is the last year before this LOT goes before ballot vote to be extended, Mr. Snodgrass
brought up the question of spreading out the allocation in anticipation of it possibly not passing.
There was discussion regarding how well it has worked and the Council consensus was not to do
anything different.
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May ll, 2017
AB 17-89 July Fourth Alcohol Restrictions Discussion #2
Keith Hobbs, Division Operation Administrator for Idaho Department of Parks & Recreation
(IDPR) joined by phone at 7:10 p.m.
City Manager Nate Coyle presented the second July 4th Alcohol Restrictions discussion. The intent
of this agenda bill is to continue discussions of event planning and potential alcohol restrictions
within McCall City parks during the upcoming July 4th holiday. Since the last discussion with City
Council, City staff has better identified an events schedule for the holiday weekend, confirmed
IDPR's intent for an alcohol restriction on North Beach, and coordinated a marketing plan with
the McCall Chamber of Commerce for the upcoming holiday. As mentioned above, IDPR has
confirmed its intent to restrict alcohol on North Beach from June 30`h through July 4th (ending at
midnight on July 5`h). Staff has put together three options to consider. City Manager Coyle called
out the dates can only be July 1-7 according to the Ordinance and Resolution.
Keith Hobbs IDPR Division Operation Administrator discussed the alcohol restrictions from IDPR
in addition to changes at North Beach for the upcoming holiday, and how they arrived at their
decisions.
There was a discussion regarding the different options. Parks and Recreation Director Kurt Wolf
explained that typically there has not been too many alcohol related issues with inland parks. In
addition, there has been a request by a Boise softball group that would like to move their
tournament location to McCall, and they would like to have beer on the premises. Communications
Manager Erin Greaves briefly revisited the concerns and requests of local businesses to be a little
less restrictive and these changes are a good compromise and build good community relations. She
went over some possible ways to communicate the changes and different activities to the public.
Patrol Sergeant Dallas Palmer confirmed that the beachfront parks is where the majority of their
efforts are spent. The inland parks do not require much from the Police department.
After some discussion, the Council consensus was option one with Council Member Swanson
leaning toward option one or three.
AB 17-91 Request for Use of Economic Development Funds to Acquire New City Website
Communication Manager Erin Greaves presented the use of Economic Development funds to
acquire a new City website. Within the FY17 budget under GL 10-45-150-325, the City Council
has $16,000 budgeted to support economic development needs within the fiscal year. $5,000 of
this funding source has been allocated toward a pending grant match with Valley County
Economic Development Council (VCEDC) for a project that directly benefits the City of McCall.
During the budgeting process, Michelle Groenevelt, Community Development Director, provided
options for use of these funds toward an economic development purpose. Acquisition of a new
website was included on the list of options to serve this purpose. After reviewing available options,
staff is requesting use of $11,000 from this GL to acquire a new website for the City of McCall.
The new website will replace not only the current website but also the separate website maintained
by the Golf Course, a 3rd party server for mailing newsletters, and project specific websites as well
as allowing staff to create surveys. It will save the City approximately $3000 per year. It will be
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May ll, 2017
3-4 months in design before it will be ready. She briefly described the other entities put in proposals
and why the Evogov was chosen.
Council Member Giles moved to approve the use of $11,000 from the FY17 Council
Economic Development line item to purchase website development services for the City of
McCall as outlined within the attached proposal. Council Member Swanson seconded the
motion. In a roll call vote Council Member Giles, Council Member Swanson, and Mayor
Aymon all voted aye and the motion carried.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings. The May 26th special meeting was cancelled.
ADJOURNMENT
Without further business, Mayor Aymon adjourned the meeting at 7:42 p.m.
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May 11, 2017