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HomeMy Public PortalAbout2017.06.30 Special Minutes MINUTES McCall City Council Special Meeting McCall City Hall -- Legion Hall June 30, 2017 Call to Order and Roll Call Public Comment Work Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 9:05 a.m. Mayor Aymon, Council Member Giles, Council Member Scott, Council Member Swanson, and Council Member Witte all answered roll call. City staff members present were Nate Coyle, City Manager; BessieJo Wagner, City Clerk; Julia Berheim, LOT Administrator; Linda Stokes, City Treasurer. LOT Commissioners present were Roger Snodgrass, Chair, Carolyn Trino, and Lisa Wood City Manager Nate Coyle presented the agenda to the Council. PUBLIC COMMENT Mayor Aymon called for public comment at 9:10 a.m. John Barth, Manchester Ice Rink, requested that the amount recommended from the LOT Commission be reevaluated and funding be more like what was received historically. He covered his project request and why he thinks he should receive a higher amount in the $15,000 to $20,000 range. He stated that the Commission’s decision was misguided because he funding is for the users and not the ice skating rink. Faith Mackert, McCall Figure Skating Club, did not receive notification for the presentation times so she presented their proposal for LOT funds to the Council. Hearing no comments, Mayor Aymon closed the comment period at 9:17 a.m. McCall City Council Special Meeting – Budget Page 1 of 5 June 30, 2017 WORK SESSION – Local Option Tax Local Option Tax Commission Roger Snodgrass presented. He walked the Council through each project in priority order as recommended by the Local Option Tax (LOT) Commission. McCall Ice Skating Association Home Hockey Tournament funding of $20,000 was under scrutiny. The funds in question are to expand the event with the majority going towards ice time. The Council had some concern to the overall benefit because it was self-funding and did not see how it had room to grow because of other tournaments. Mr. Snodgrass stated that this would be the best place to shift funding to Manchester Ice Rink for the heater if that is chosen. Council Member Giles commented on the McCall Figure Skating Club request. He had attended a similar event and stated there was a large amount of people. Lisa Woods stated that the funds requested was to bring a higher level of skaters to the competition which requires higher level judges who typically live farther away. The competition has grown every year. City Manager Coyle stated this year's project to replace the playground in Brown's Park may slide to spring of next year due to potential availability of grant funds and workflow. This will increase demand on workflow of projects for Parks/Rec in FY18 and one of the LOT funded Parks/Rec projects may slide to the following fiscal year. He is waiting for more info from Parks & Recreation Director Kurt Wolf about this. If that happens, then some LOT funds may also be freed up for other priorities on the list. The Council requested more information on this before making final decisions on LOT project. The Council discussion of several items. Collectively as a whole, they are uncomfortable with the funding for the McCall Ice Skating Association for Home Hockey Tournament because typically those are self-funded and the amount awarded including the contingency was $30,000. Council Member Scott brought up last year’s revenue for the Association showed a profit of $15,000. There was clarification that the funding for the Idaho Hockey Foundation is specifically for the bus transportation for the hockey players. Mayor Aymon pointed out that McCall Winter Sports Club was receiving approximately $9000 and the McCall Ice Skating Association was getting a substantial amount whereas the McCall Figure Skating Fund was receiving zero. She suggested that some of the funds be reallocated to the McCall Figure Skating Fund to ensure fairness. Also, Council Member Witte commented that consideration should be taken into account for the Manchester Ice & Event Center heater replacement because in essence, the ice rink benefits all of the ice skating groups. Council Member Swanson stated that the Legacy Park project may receive half of the needed funding From the McCall Redevelopment Agency freeing up some funds as well. Mr. Snodgrass revised the Commission’s recommendation to reducing McCall Ice Skating Association to $5000 and reallocating the $10,000 to McCall Figure Skating Club for $2090 and to Manchester Ice & Event Center for $7910; then reallocating the McCall Ice Skating Association $10,000 contingency to Manchester Ice & Event Center in the amount of $7090. McCall City Council Special Meeting – Budget Page 2 of 5 June 30, 2017 After a brief discussion, the Council directed staff to go back and make some modifications by reducing funds from the McCall Ice Skating Association and increasing funds to the McCall Figure Skating Club and the Manchester Ice & Events Center among some other minor revisions. West Central Mountains Economic Development Council – WCMEDC Sherry Maupin, representative of WCMEDC presented their FY18 budget request, and gave an overview of their work and plans for the future which includes creating an Executive Director position. There is a shortfall in the budget to cover the new position. WCMEDC is requesting $9000 from McCall and has reached out to Cascade and Donnelly as well. The Council was supportive but did not make a decision at this time. MCPAWS Amber Kostoff, MCPAWS Executive Director, presented the MCPAWS FY18 budget request. She reported that 40% of animals brought in are from the City of McCall with the majority of those animals being strays brought in. The location of where those animals are found is collected for tracking purposes. MCPAWS works hard to maintain relationships with other shelters and adoption agencies, and many times animals are transferred back and forth. They are looking to start a program to spay/neuter feral cats and are investigating available grants. Part of the LOT fund request for vet services will be used for this purpose. A donation of $90,000 was unexpectedly received and those funds will be put aside to create interest income. Ms. Kostoff proceeded to answer the Council questions. Final approval of the McPaws allocation in the General Fund has not been granted, however the draft budget that was presented includes the full amount requested by McPaws ($40K) in the General Fund. The recommendation from the LOT committee was to fund $5K of the $40K requested from the LOT funds. The Council has not yet given direction on changes to the McPaws funding. McCall Transit Terri Lindenberg, Treasure Valley Transit Executive Director, presented the FY18 budget request. She discussed profit and losses, and the draft budget. There has been decreases in funding from the State and Federal dollars have not changed in years. There has been a short fall because of these issues and from the severe winter season. Also, the City of Cascade did not give any funding last year whereas they have always given something in the past years. There are three buses in need of replacement. There was a discussion about lobbying the State to give more attention to public transit provisions, the routes and ridership analysis, and donation/contribution ideas. The Council was supportive but did not make any decisions. WORK SESSION – Budget Review City Treasurer Linda Stokes presented the following topics on personnel costs and benefits, and property taxes. Personnel Costs including Benefit Cost Increases The current budget shows the BDPA implementation of 2% Market / 3% Merit increases. There is potential increase in health insurance costs looks to be 18% medical, 2% dental, and 0% vision. McCall City Council Special Meeting – Budget Page 3 of 5 June 30, 2017 There has been some changes in staff as well as the future changes that will happen with the sewer annexation. There was some discussion on the potential increase in health insurance costs to be passed on to employees. The Council was supportive of inclusion of market increases and a merit pool within the budget. However, until healthcare quotes are received, the Council was not comfortable finalizing this portion of the budget. There was interest in discussing healthcare plan options and City/employee cost share of healthcare once those quotes are received. Property Taxes The following were reflected in the draft budget presented. Growth and Annexation – $120,553 3% Increase – $157,956 Foregone Amount – $400,772 There was some Council discussion around what would facilitate taking any of the foregone amount. The Council indicated support for the 3% property tax increase which was included in the draft budget. There was no direction to take any portion of the foregone; however, the Council did want to have further discussion regarding any reasons why the Council might need to consider this at some point. There will be a follow-up on this topic at the next budget meeting. Review of Draft CIP The FY18 CIP plan was presented. There was a funding assumptions discussion and Council gave feedback. City Manager Nate Coyle presented the draft 5 year CIP for Council. The Council did support the FY18 CIP plan but felt more work needed done on the library project in this plan. Council Member Swanson asked for more information regarding the estimate for library engineering/design before finalizing the level of funding to support that project. Staff assumed use of some LGIP fund dollars from the library to assist with funding the design effort; however, the Library Board mentioned recently that the intent for use of those funds was for construction. Staff was directed to bring back more information on this project by the 14 July Council work session. Other than the library project discussion, no other changes were directed by the Council. Overview of the Draft Budget The Council asked questions and gave feedback on the presented draft budget. Treasurer Stokes explained that transfers were adjusted throughout the budget to reflect the transition of the sewer department. Additionally, the water budget was adjusted to accommodate the sewer transition. Some of the FY18 CIP projects from the water fund balance were funded to allow the water budget to balance for FY18. A water rate study is budgeted to occur in FY18 which will run in parallel to completion of the ongoing water master plan. This pending water rate study will provide recommendations for water rates moving forward, and to anticipate a water rates discussion in the upcoming fiscal year. McCall City Council Special Meeting – Budget Page 4 of 5 June 30, 2017 FY18 Budget Development—Next Steps There will be a Council Work Session on July 14 (and July 20 if necessary) at 9:00 a.m. — 4:00 p.m. for a tentative Budget Adoption. Below is a list of the Budget schedule: FY18 Budget Public Hearing on August 10, 6:00 p.m. FY18 Foregone Public Hearing on August 10, 6:00 p.m. (if needed) FY18 Budget Adoption on August 24, 6:00 p.m. Pass budget ordinance Approve Foregone Resolution (if needed) ADJOURNMENT I Without further business, Mayor Aymon adjourned the meeting at 1:05 p.m. 01 oil Mce • * s s41 o ATTEST: A►� _ J/kie J. • on, ayor ' 4 ; kit ;1444" BessieJo W. gner, City/ er McCall City Council Special Meeting—Budget Page 5 of 5 June 30, 2017