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HomeMy Public PortalAbout2017.07.14 Special MinutesMINUTES McCall City Council Special Meeting McCall City Hall -- Legion Hall July 14, 2017 Call to Order and Roll Call Public Comment Work Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 9:05 a.m. Mayor Aymon, Council Member Giles, and Council Member Witte all answered roll call. Council Member Scott was absent City staff members present were Nate Coyle, City Manager; BessieJo Wagner, City Clerk; Linda Stokes, City Treasurer; Traci Malvich, Human Resources Manager City Manager Nate Coyle presented the agenda to the Council. PUBLIC COMMENT Mayor Aymon called for public comment at 9:10 a.m. McKenzie Kramer of the McCall Area Chamber of Commerce shared which LOT application requests were top priority for the Chamber. Idaho Travel Grant Match is the top priority. The grant match specifies 12% of the funds to qualify which explains the dollar amount requested. The fireworks is important but the grant match is far more important so if something has to be cut, start with the fireworks. She went over the revenues received and return on investment and how those effect the Chamber events and marketing. She discussed how the grant works and when the funds have to be received. Council Member Witte made the comment that while promoting tourism is important, she felt allocating LOT to community events were more important overall. Ms. Kramer shared that it would be easier to find outside funding for the fireworks over getting monies for the grant match which is why it is a priority, and answered additional related questions. Hearing no comments, Mayor Aymon closed the comment period at 9:17 a.m. WORK SESSION Local Option Tax (LOT) McCall City Council Special Meeting —Budget July 14, 2017 Page 1 of 3 City Clerk BessieJo Wagner discussed the projected LOT revenue. The Council had a significant discussion regarding the Junior Steelheads, Manchester Ice Rink, MCPAWS, McCall Area Chamber of Commerce, and the McCall Area Snowmobilers. They labored over which projects had a direct impact to the community, who to fund, and how much. There was a discussion regarding what is a donation and what is not, and what is a public purpose. City Clerk Wagner plans to schedule another work session to allow the Council to better define public purpose for future LOT applications. The Council tentatively made changes to the recommended allocation of 2018 funds. MCPAWS The Council discussed the operational functions of the clinic including volunteerism and Valley County funding. McCall Transit There was some discussion about the operational needs, what has been requested, comparisons to other cities, and what amount the city fund. The Council that $65,000 was a good number. West Central Mountains Economic Development Council (WCMEDC) The Council is supportive of the WCMEDC and understand it will take some time to see how things work out. They discussed the funds coming from LOT and how much to fund. Council Member Giles suggested to move $8000 to Community Development with an update to the Council as to how it will be used. Council Member Witte would be ok to move all of the economic development funds to community development with oversight of how the funds would be used and funding $9000. Council Member Giles was in agreement with the 9000 "earmarked" for the WCMEDC. Mayor Aymon would like to support WCMEDC and is ok with the monies being tracked in Community Development. Review of Personnel Costs including Benefit Cost Increases Human Resource Manager Traci Malvich presented personnel costs starting with the healthcare benefits. The current insurer, Cigna, has a cost increase of 23-27%. She is collecting bids from a couple other companies, Blue Cross of Idaho being one of them. The other bids are a lower level of benefit of what the City current has. Many companies are instituting a pharmaceutical deductible where there would be a $100-$500 deductible for name brand pharmacies and a copay for generic. She discussed the game these companies play in offering a lower rate the first year then instituting a large increase the next year to make up for it. Insurance companies have to lock in this summer the 2019 rates and the market is uncertain right now. She gave some creative ideas on how to offset some of the increases such as a possible increase the HRA. There was significant discussion about the difficulties of being a mid -range employer, what other options are available, and the problems that arise with those other options. City Manager Nate Coyle brought up some personnel requests that has come up from the budget process. Golf Course Superintendent Eric McCormick is looking for an administrative assistant, and Parks & Recreation Director Kurt Wolf would like to make the part time admin full time since he is need of staff City Manager Coyle is analyzing the option of putting the Golf Course under the Parks Departments. McCall City Council Special Meeting Budget Page 2 of 3 July 14, 2017 Finance and Community Development will be having some changes due to some retirements and the shift of the sewer annexation. Both of those departments are looking at restructuring their departments for better operations. Property Taxes City Manager Nate Coyle gave a brief overview of the items that have changes since the last meeting. Removing the foregone, it will throw the budget $25,000 out of balance. The Council felt that $25,000 could be found some place else so was not in favor of taking any foregone. The water fund is $84,000 out of balance. There are two options for balancing; use the fund balance or increase the rates to compensate. It is preferable to do a rate study before raising the rates. Hiring a firm to do the rate study has been built into the budget. There was discussion that the rate study would run parallel to the water master plan update. Golf Course has a subsidy of $100,000 cap. There was a discussion on the cap, staffing issues and responsibilities, and the Golf Pro bonus. Review of Draft CIP City Manager Coyle reviewed the draft City Improvement Projects (CIP) and there was some discussion regarding funding for the Library Expansion project. The Council requested a thorough briefing on how the fund raising is going. Also discussed was the possible leasing of the County detention facility for the Police Department. City Council Deliberation Council Member Witte moved to set the tentative budget at $23,748,175. Council Member Giles seconded the motion. In a roll call vote Council Member Witte, Council Member Giles and Mayor Aymon all voted aye and the motion carried. FY18 Budget Development Next Steps 1.1. FY18 Budget Public Hearing on August 10, 6:00 pm 1.1.1. Finalize the LOT 1.2. FY18 Budget Adoption on August 24, 6:00 pm 1.2.1. Pass budget ordinance ADJOURNMENT i Without further business, Mayor Aymon adjourned the meeting at 1:25 p.m. ATTEST: BessieJo gner, City ritn 11110 ackie J. Ay on, ayor McCall City Council Special Meeting — Budget July 14, 2017 Page 3 of 3