HomeMy Public PortalAbout2017.07.27 Regular Minutes MINUTES
McCall City Council
Regular Meeting
McCall City Hall-- Legion Hall
July 27,2017
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Consent Agenda
Staff Recognition
Proclamations
Business Agenda
Public Hearing
Public Comment
Business Agenda Continued
Adjournment
CALL TO ORDER AND ROLL CALL I
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:35 p.m.
Mayor Aymon, Council Member Giles, Council Member Scott (via phone), and Council
Member Witte all answered roll call.
City staff members present were Nate Coyle, City Manager; Bill Nichols, City Attorney; BessieJo
Wagner, City Clerk;Erin Greaves,Communications Manager;Linda Stokes,City Treasurer;Delta
James, City Planner; Kurt Wolf, Parks and Recreation Director; Jay Scherer, Airport Manager;
Meg Lojek, Library Director; Traci Malvich, Human Resources Manager; Justin Williams, Police
Chief;Nathan Stewart, Public Works Director; John Powell, Building Official;
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Council Member Witte moved to approve the agenda as submitted. Council Member Giles
seconded the motion. In a voice vote all members voted aye and the motion carried.
CONSENT AGENDA
Staff recommended approval of the following items:
1. City Council Regular Minutes June 29, 2017
2. Payroll Report for Period ending July 14, 2017
3. Clerk Licenses Activity Report
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4. Warrant Register—GL
5. Warrant Register—Vendor
6. AB 17-145 Treasurer's Report for June
7. AB 17-147 Request to Approve Resolution 17-13 Adopting 2008 City Council Minutes
8. AB 17-158 Request for Approval of the Consent to Assignment of Lease for Hangar 209,
Michael S. Chapman Trust
9. AB 17-161 Request from the Senior Center to Re-allocate Local Option Tax Dollars
10. AB 17-155 Request to Approve the Purchases of an Elgin Whirlwind Street Sweeper
Council Member Giles moved to approve the Consent Agenda as submitted. Council
Member Witte seconded the motion. In a roll call vote Council Member Giles, Council
Member Witte, Mayor Aymon, and Council Member Scott all voted aye and the motion
carried.
STAFF RECOGNITION
AB 17-154 Presentation of Certificate of Appreciation to Becky Hearne for 35 years of
service Recognition
Library Director Meg Lojek presented the recognition of service. Becky Hearne is retiring on July
28, 2017. She has enriched the McCall Library with her love, energy and loyalty for 35 years —
one of the longest employees in our City government's history. Knowing that institutions are only
as good as the people who work there, the Library, City employees and City Council want to
present a Certificate of Appreciation for Becky's dedication and service to the McCall community.
Mayor Aymon presented the Certificate of Appreciation to Becky Hearne.
PROCLAMATIONS
AB 17-146 Request to Proclaim July 28, 2017 as a Very Special Celebration Of Marjorie
Helen Park's 100th Birthday
Mayor Aymon presented the proclamation to recognize Marjorie Helen (Bowen) Park's 100th
birthday. Marjorie Park has been a member of the community for over 70 years. She was born in
Grangeville, Idaho, and spent her childhood living on the road during the summer and going to
school in Nampa. She attended McCall High School her senior year but graduated from Nampa
High in 1935. She moved back to McCall in 1936 to take care of her aging father and worked at
the Post Office. This was during the gold mining years and she had to drag bags of gold across the
floor to load shipments to Boise. In 1939 she married Charles D. Bowen moving with him to
Warren and Cinnabar as he worked the gold mines, and later to Boise when the mining shut down.
After a couple of years of living in Boise, they moved back to McCall where she worked in the
potato industry for years and then for Shavers, where she retired. She loves to fish, dance, pick
huckleberries, hike, and work in her flower garden. Marjorie has served in Job's Daughters, for
the 4-H Club, Girl Scouts, and Eastern Star. She travelled abroad in winter and was married for 63
years.
Mayor Aymon read the Proclamation.
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Council Member Witte moved to proclaim July 28, 2017 as a Very Special Celebration of
Marjorie Helen Park's 100th Birthday in the City of McCall and authorize the Mayor to sign
the proclamation. Council Member Giles seconded the motion. In a voice vote all members
voted aye and the motion carried.
BUSINESS AGENDA
AB 17-149 Request to Approve SUB-05-08: Merganser Lake Minor Subdivision Plat
Amendment
City Planner Delta James presented the SUB-05-08 Merganser Lake Minor Subdivision Plat
amendment. McCall River Ranch Company has submitted a Minor Subdivision Plat Amendment
application to reconfigure Lot 2 into three (3) lots and convert Lots 101 and 103 into Common
Area. The total number of platted residential lots remains unchanged.At its July 11,2017 regularly
scheduled meeting, the McCall Area Planning and Zoning unanimously recommended minor plat
amendment to City Council for approval.
Mike Hart, President of River Ranch Company gave a brief overview of the lots and explained the
reason behind the changes. City Planner James covered the conditions of approval for the plat
amendment.
Council Member Giles moved to approve Subdivision Minor Plat Amendment application
SUB-05-08 as recommended by the McCall Area Planning and Zoning Commission and
authorize the Mayor to sign all necessary documents. Council Member Witte seconded the
motion. In a roll call vote Council Member Giles, Council Member Witte, Mayor Aymon,
and Council Member Scott all voted aye and the motion carried.
AB 17-144 Request to Approve the 401 S 3rd Street Pathway Easement
City Planner Delta James presented the request of the 401 S. 3rd Street pathway easement. As a
condition of approval from an old land use application, the property located at 401 S. 3`d Street
(currently the Community Real Estate Building)was required to provide a pathway easement. The
current owner, Kate McMurray, is trying to sell her building and would like to make sure that all
outstanding issues with the City are resolved. This is an important piece of pathway as shown on
the McCall Area Pathway Master Plan and it connects the existing separated pathway to the new
The Print Shop pathway. The pathway easement with legal and exhibit have been reviewed by
Staff and the City Attorney.
Council Member Witte moved to approve the 401 S 3rd Street Pathway Easement and
authorize the Mayor to sign all necessary documents. Council Member Giles seconded the
motion. In a roll call vote Council Member Witte, Council Member Giles, Mayor Aymon,
and Council Member Scott all voted aye and the motion carried.
PUBLIC COMMENT
Mayor Aymon called for public comment at 5:57 p.m.
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Rick Fereday of 315 Burns Road requested that the Highway Bypass be considered again and start
discussions with Idaho Transportation Department (ITD). He feels it is time to move forward on
this project.
Sherry Maupin of Marita Drive expressed concern with the trucks that will be coming through
town during the Midas gold project as well as concern for the safety issues with pedestrians, and
is in support of a Highway Bypass. She feels that this project be part of the development agreement
with Midas Gold. This could also be an opportunity to put sidewalks on 3`d Street.
Rick Fereday asked if it was legal for UTV, ATV, snowmobiles, and like vehicles to drive on city
streets. Police Chief Justin Williams explained that the State of Idaho had passed a law a couple
years back that made it legal to drive on the main streets and highway as long as they have license
plates. Chief Williams stated he has been watching for these vehicles looking for those who do not
have licenses. Currently, the City and County have not instituted any rules regarding these
vehicles. Mr. Fereday requested that UTV, ATV and snowmobiles not be allowed on city streets.
He also asked the City to reconsider allowing fireworks prior to July 4th as he feels it is traumatizing
to animals and would like to see it on happen only once a year.
Hearing no further comments, Mayor Aymon closed the comment period at 6:05 p.m.
PUBLIC HEARING
AB 17-148 Request to Adopt Resolution 17-14 to Establish the Corrected Alcohol License
Fees for Golf Courses
Mayor Aymon opened the public hearing at 6:05 p.m.
City Clerk BessieJo Wagner presented the request to adopt Resolution 17-14 to establish the
corrected alcohol license fees for golf courses. The City Council reviewed the alcohol licensing
fees at their October 20, 2016 meeting. Although the City is charging less than the State allows for
alcohol licensing, the Council was not interested in increasing those fees at that time. Staff also
presented information that the State of Idaho has a different pricing scale for Golf Courses as it
pertains to licenses for liquor by the drink. The State charges Golf Courses $200 when the city's
population is less than 20,000. Therefore the City can only charge 75% of that equaling $150. To
correct the amount the City is charging for Golf Course alcohol licensing, the Council directed
staff to draft a resolution and hold a public hearing to establish this fee.
Receiving no written correspondence and hearing no comments, Mayor Aymon closed the
public hearing at 6:08 p.m.
Council Member Witte moved to adopt Resolution 17-14 to establish the corrected Alcohol
Licensing Fees for Golf Courses within the city limits and authorize the Mayor to sign all
necessary documents. Council Member Scott seconded the motion. In a roll call vote Council
Member Witte,Council Member Scott,Mayor Aymon, and Council Member Giles all voted
aye and the motion carried.
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BUSINESS AGENDA I
AB 17-156 July 4th Update to City Council
Parks and Recreation Director Kurt Wolf discussed what went well during the Lakeside Liberty
Fest and the areas to improve. There was a need for more food vendors, but overall most of the
events were a great success. He spoke of cutting back on activities the week before and after the
4th of July because it was taxing on staff to have so much to do,and involving more outside entities
to provide support in putting on the events. He discussed broadening the scope of staff and city
departments that are involved. Director Wolf also wanted to point out that the type of crowd that
attended this year is a completely different group of people compared to two years ago, and the
difference is seen in the amount of staffing needed to clean up the parks.
Communications Manager Erin Greaves began by thanking the volunteers from St. Luke's, Elk
Creek Church, Youth Advocacy Coalition, Optimist Club, Boy Scouts, Church of the Nazarene,
Cheap Thrills, Kinetico Quality Water of McCall, and the McCall Fire Department for all they did
to make this a great holiday. She stated that the communications and advertising efforts were much
better this year, and discussed advertising costs for the event. The Chamber had asked if the City
was going to do another survey and the staff recommendation is not to do another survey but move
forward on the information collected from the three prior surveys. However, if the Chamber wants
to put out another survey,the City would be supportive. She reported that most of the social media
was positive and complaints were minimal.
Police Chief Justin Williams shared health and safety concerns. The police department was
working at full capacity throughout the days before, during, and after the event, which equates 8
days of 12 hour shifts for many of the officers. He reiterated the importance of broadening the
scope of assistance throughout the city to stave off burn out among staff. If the city continues to
provide this event in years to come, then consideration needs to be taken on how to effectively
manage and allocate the personnel resources to continue in providing this service. He reported
there were 139 call for service dispatch vs. last year 95 calls which is still 7% less than 2006
numbers. 30% of the calls were regarding lost/found property or welfare of lost/found persons.
This shows that the majority of people calling in were people who take responsibility, either for a
lost item/person or turning in a found item/person. There were 161 traffic stops with 9 citations
given due to the large amount of traffic for a Tuesday which is up from last year's 124 stops. There
were 20 arrests which is 2 more arrests than 2006, and most of those arrests were a result of the
traffic stops for DUI's, narcotic violations, license suspensions, and lack of insurance. Only two
of the arrests were for domestic violence, and one for battery. The reason for the higher numbers
is that the Idaho State Police (ISP) were not here. In the past years, ISP offered their support by
handling the traffic violations because the City had to focus their efforts in the downtown core.
This year the City was on its own to manage the traffic. The police department had a 25%decrease
in costs which is directly related to housing for ISP.
Fire Chief Mark Billmire gave a briefing of the effects of 4th on the Fire Department. Last year
there were 13 calls with 3 for illegal fireworks compared to this year's 6 calls with no illegal
fireworks. There were no calls for alcohol related disturbances. Mayor Aymon asked which entity,
the police or the fire department, needs called regarding illegal fireworks complaints, and he
responded that even though the Fire Department is willing to deal with the situation, they do not
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have the ability to write citations. The best solution is to call 911 and have an officer sent out
Overall, he felt the events at the lake were a great success.
City Manager Nate Coyle discussed that the City is in the 3rd year of the three year partnership and
suggested that over the coming year,the Council meet with the State and County to consider a way
forward. Mayor Aymon was in favor to have an all agency meeting regarding the alcohol
restriction. Council Member Giles reiterated that there needs to be support from all City
Departments.
Council Member Witte asked for clarification on the alcohol restriction time limit. City Manager
Coyle stated that the resolution has built in the dates of July 1-4 as alcohol restricted but it is at the
Council's discretion year by year how many days to actually restrict.
Council Member Witte feels the focus of the events should primarily be on the 4th and not to spread
it out over a long period of time,and this will also take some of the burden off of the staff Director
Wolf reported the crowds on North Beach were uneventful and was basically a success there as
well.
Communication Manager Greaves will schedule a meeting between the City, Valley County, and
the Idaho State Parks to be announced at a future date.
AB 17-152 Sewer Consolidation Process Update
City Manager Nate Coyle gave an update on the status of the transition of ownership for the City
of McCall Wastewater System to the Payette Lakes Recreational Water and Sewer District
(PLRWSD). He discussed the Transition Timeline, Bonding/Financing and City Debt Timeline,
Sewer Rate Implementation Timeline,the way forward for Reuse Project and Permitting, and staff
training.
Public Works Director Nathan Stewart gave an update on the status of grants related to the sewer
system, clarified how the funds will be distributed, and the process of accounting for those funds.
City Manager Coyle discussed the importance of keeping communication with PLRWSD and City
Sewer Patrons. He stated a Joint Committee is being formed and a Council liaison appointed to
the committee will need to take place. City Treasurer Linda Stokes shared that there will be a
publication sent out with the utility billing to communicate with the community of what will be
taking place and to instruct them of what they need to do to establish their sewer accounts with
PLRWSD.
AB 17-163 Golf Pro Contract Discussion Continued
City Manager Nate Coyle presented the Golf Pro Contract discussion. During the last Council
meeting, Council members discussed term and bonus options for the golf pro contract. Staff were
instructed to provide restructured bonus options for consideration. Staff evaluated the bonus
options with a methodology for increasing the baseline amounts for establishment of a bonus, and
also reviewed an option for re-negotiation of a bonus option at a later date. After an attempt to
have a self-adjusting baseline for a bonus, staff found that this method would pose risk to both
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parties.This led staff back to an option where re-negotiation of a bonus provision could be utilized.
Two options with different expected payouts were constructed.
The Council studied the two bonus options and after some discussion were in favor of option one.
Mayor Aymon wanted to discuss the 3/2 contract option because if the renegotiation of the bonus
is three years then it makes sense to have the terms of the contract be the same. City Attorney Bill
Nichols gave some insight with the extension provision. It needs to be either a 5 year or a three
year agreement however he does not see the benefits of a 3/2 contract as it is basically the same
thing but it could be problematic with giving the Golf Pro adequate notice if the contract was not
going to be extended. After some debate and taking in legal counsel's explanation, the Council
was in favor of the 5 year contract. Council Member Giles felt that the bonus is where the incentive
is anyway and the contract should state the expectations. Attorney Nichols also pointed out the
Council can put in a requirement of a comprehensive review of performance at year three in the
contract. The Council was in favor of the additional line for a review.
AB 17-153 Request to Approve Annex Facility Repairs Expenditures
City Manager Nate Coyle presented the Annex Facility repair expenditures request. Earlier this
Spring, the City Manager tasked the McCall Building Official with researching critical interim
repairs needed at the Annex Facility to keep the building within a condition that is safe/acceptable
for use by City staff and the public. This research project came on the heels of the Council's
direction to pursue consideration of a new Library facility which would eliminate the existing
Annex Facility. To date, there is no defined timeline for construction of a new Library facility.
In coordination with other City staff members, John Powell has recommended a list of repairs
which will keep the Annex in a condition which is safe for use by the public and City staff within
an interim period of 5 -10 years. The City would intend to utilize funds from the campus facility
funding allocation,of$600K,which was fenced in FY17. Funds used from this source would need
to be back-filled over the upcoming years to ensure that sufficient funding would be available to
renovate the existing Library when a new facility is constructed.
Building Official John Powell presented the proposed repair items and the associated cost for the
Roof Repair (upper foam roof, add R-14 insulation, lower roof replacement - $29,000), Siding
Paint/Stain ($7,000), HVAC Cooling and New Ductwork, A/C Unit (infrastructure reusable in
future facilities - $11,000), and Garage Door Replacement ($12,000). The total costs comes to
$59,000. The roof repair needs to be completed before winter and the roofers are ready to begin.
There was a brief discussion about the campus needs and additional possible Annex repairs.
Mayor Aymon asked that the bathrooms be looked at as well.
Council Member Witte moved to approve expenditure of$59,000 to complete the proposed
repairs outlined within this agenda bill to sustain the Annex Facility on the City Campus.
Council Member Giles seconded the motion. In a roll call vote Council Member Witte,
Council Member Giles, Mayor Aymon, and Council Member Scott all voted aye and the
motion carried.
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AB 17-159 Selection of a New Council President
City Clerk BessieJo Wagner asked for the selection of a new Council President. Biennially at the
first meeting of the Council, or periodically,the members thereof,by majority vote,may designate
one of their number as Council President for such period as the Council may specify, to serve in
the absence or temporary disability of the Mayor; or, in lieu thereof, the Council may, as the need
may arise, appoint any qualified person to serve as Council President in the absence or temporary
disability of the Mayor.
With the resignation of Council Member Nic Swanson who also served as the Council President,
the Council needs to select one of their members to serve as Council President until January 11,
2018.
Mayor Aymon moved to appoint Bob Giles as Council President for a term to expire on
January 11,2018. Council Member Scott seconded the motion. In a voice vote, all voted aye
and the motion carried.
AB 17-162 Resolution 17-15: Designating the City Clerk and newly appointed Council
President as Signatories on the City of McCall's Bank Accounts
City Treasurer Linda Stokes presented Resolution 17-15 to change the signatories on the City of
McCall bank accounts to reflect the newly appointed Council President and City Clerk additions.
The election of a new Council President requires the Council to update the list of signatories of
the City of McCall's bank accounts. The resignation of the City Manager also requires the Council
to update the list of signatories on the City of McCall's bank accounts.
Resolution 17-15 authorizes the City Clerk, BessieJo Wagner, and new Council President to sign
checks and other disbursements. The signature authority for Jackie J. Aymon, Mayor, and Linda
Stokes, City Treasurer, remains unchanged.
Council Member Witte moved to adopt Resolution No. 17-15 designating the City Clerk
and Council President as signatories on the City of McCall's bank accounts and authorize
Mayor to sign all necessary documents. Council Member Scott seconded the motion. In a
roll call vote Council Member Witte, Council Member Scott, Mayor Aymon, and Council
Member Giles all voted aye and the motion carried.
AB 17-150 Review of McCall City Code § 1.7.2 McCall City Manager Eligibility
Human Resources Manager Traci Malvich presented the review of McCall City Code § 1.7.2
McCall City Manager Eligibility.A former member of the McCall City Council has requested that
the Council consider the provision in McCall City code § 1.7.2 that states "No person elected to
membership on the council shall, subsequent to such election, be eligible for appointment as city
manager until one year has elapsed after that person has ceased to be a member of the council."
The Mayor has requested that staff research this provision so that the Council may determine
whether the provision meets the needs of the City of McCall.
Staff has done extensive research into how this provision came to be in the McCall City Code.
This section was established in 1994 when the Council-Manager form of government was
established. In researching other cities with this form of government many of them have the same
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or similar provision and in some cities, upwards to two years for what is termed a "cooling off'
period. In speaking with Michele Frisby, Director of Public Information Outreach Team at the
International City/County Management Association (ICMA), staff learned that this provision was
likely in place to prevent a conflict of interest. Carl at ICRMP stated it is definitely a political
decision. He also stated that he could see where this provision could be good to have. It can prevent
allegations of bias, lack of transparency, or conflicts of interest.
Of note, the Council-Manager form of government is the most common form of government.
According to surveys by the ICMA, this form of government has grown from 48% usage in 1996
to 55%usage in 2006.
The Council reviewed the information and had a brief discussion. Council Member Giles felt that
after reviewing the information and especially after hearing the legal counsel and industry
professionals is not compelled to make any changes to the code. Council Member Witte was in
agreement and does not want to make the change. Council Member Scott feels that it could expose
the City to risk if they changed it and so was not in support of a change. Mayor Aymon stated that
it is the Council's job to protect the City and the code is written this way for a reason and should
leave the code as is. City Attorney Bill Nichols stated these laws are not written for the best of
council members but for the rogue council member, and what needs to be considered is this not in
regard to the individual but with regard to the position and the risk that changing it can create.
The Council consensus was to stay the same and make no changes to the code.
AB 17-160 Review Applications for City Council Appointment
City Clerk BessieJo Wagner presented the City Council appointment applications. With the
resignation of Council Member Swanson, the Council will need to appoint someone to the City
Council for a term to expire on January 11, 2018. Applicants must be a qualified elector, at least
18 years of age, a U.S. citizen, and their primary residence must be within the city limits for at
least 30 days prior to submitting their application. A press release was submitted to the paper to
run the vacancy request for two weeks. The vacancy was also posted on the City's website and
Facebook page. Four letters of intent had been submitted.
Mayor Aymon would like to interview all four applicants and directed staff to schedule 30 minute
interviews with each applicant.Applicants Cami Hedges and Colby Nielsen were present and were
asked to introduce themselves to the Council.
AB 17-151 Review of Council and Mayor Salaries
City Clerk BessieJo Wagner presented the review of Council and Mayor Salaries. The current
monthly salary for a City Council Member is$200 and$350 for the Mayor. City Council Members
and the Mayor also receive all benefits afforded to regular full time employees of the city of
McCall as described in the annual "Employee Benefits Guide" including Idaho PERSI retirement
benefits.
These salaries and benefits were adopted in 1991 and have not been altered since. State code
provides that a Council may adjust salaries for Council Members during election years in August.
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Staff is requesting that the Council review the salaries and decide whether to direct staff to prepare
an ordinance with a change in salaries or decide to leave the salaries as they are.
The Council discussed. Council Member Giles felt it fiscally responsible to the positions to raise
it periodically and thought it was time. He felt there could be a compromise with the 30%inflation
rate. Council Member Witte said that for her, it is not about the money but felt inclined to keep the
increase small but did not have any strong feeling one way or the other. Council Member Scott
thought it reasonable to compensate appropriately for time spent and have benefits close to the
employee portion. City Attorney Bill Nichols suggested to look at cities with both types of
government (City Manager and Mayoral) to get a better perspective of what Council wages look
like as those duties are similar across the board.
The Council directed staff to compile a list of similar cities and their wage/benefits for
mayor/council members.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings. The August 24 regular Council meeting has been
tentatively relocated either to the high school annex or the Idaho First Bank community room due
to the 3-hour public hearing and will start early at 5 p.m. with the public hearing starting at 5:30
p.m. Due to the anticipated length of the hearing, keeping the business agenda to only necessary
items and push the committee reports and any overflow business items to the September 14th
meeting. The Council wants to keep the August 25 meeting as only a work session. The August 3
meeting will include the interviews and ending with the recruiter.
ADJOURNMENT
Without further business, Mayor Aymon adjourned the meeting at 8:15 p.m.
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