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HomeMy Public PortalAbout2017.07.27 Regular Minutes MINUTES McCall City Council Regular Meeting McCall City Hall-- Legion Hall July 27,2017 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Staff Recognition Proclamations Business Agenda Public Hearing Public Comment Business Agenda Continued Adjournment CALL TO ORDER AND ROLL CALL I Mayor Aymon called the regular meeting of the McCall City Council to order at 5:35 p.m. Mayor Aymon, Council Member Giles, Council Member Scott (via phone), and Council Member Witte all answered roll call. City staff members present were Nate Coyle, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk;Erin Greaves,Communications Manager;Linda Stokes,City Treasurer;Delta James, City Planner; Kurt Wolf, Parks and Recreation Director; Jay Scherer, Airport Manager; Meg Lojek, Library Director; Traci Malvich, Human Resources Manager; Justin Williams, Police Chief;Nathan Stewart, Public Works Director; John Powell, Building Official; Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Witte moved to approve the agenda as submitted. Council Member Giles seconded the motion. In a voice vote all members voted aye and the motion carried. CONSENT AGENDA Staff recommended approval of the following items: 1. City Council Regular Minutes June 29, 2017 2. Payroll Report for Period ending July 14, 2017 3. Clerk Licenses Activity Report McCall City Council Regular Meeting Page 1 of 10 July 27, 2017 4. Warrant Register—GL 5. Warrant Register—Vendor 6. AB 17-145 Treasurer's Report for June 7. AB 17-147 Request to Approve Resolution 17-13 Adopting 2008 City Council Minutes 8. AB 17-158 Request for Approval of the Consent to Assignment of Lease for Hangar 209, Michael S. Chapman Trust 9. AB 17-161 Request from the Senior Center to Re-allocate Local Option Tax Dollars 10. AB 17-155 Request to Approve the Purchases of an Elgin Whirlwind Street Sweeper Council Member Giles moved to approve the Consent Agenda as submitted. Council Member Witte seconded the motion. In a roll call vote Council Member Giles, Council Member Witte, Mayor Aymon, and Council Member Scott all voted aye and the motion carried. STAFF RECOGNITION AB 17-154 Presentation of Certificate of Appreciation to Becky Hearne for 35 years of service Recognition Library Director Meg Lojek presented the recognition of service. Becky Hearne is retiring on July 28, 2017. She has enriched the McCall Library with her love, energy and loyalty for 35 years — one of the longest employees in our City government's history. Knowing that institutions are only as good as the people who work there, the Library, City employees and City Council want to present a Certificate of Appreciation for Becky's dedication and service to the McCall community. Mayor Aymon presented the Certificate of Appreciation to Becky Hearne. PROCLAMATIONS AB 17-146 Request to Proclaim July 28, 2017 as a Very Special Celebration Of Marjorie Helen Park's 100th Birthday Mayor Aymon presented the proclamation to recognize Marjorie Helen (Bowen) Park's 100th birthday. Marjorie Park has been a member of the community for over 70 years. She was born in Grangeville, Idaho, and spent her childhood living on the road during the summer and going to school in Nampa. She attended McCall High School her senior year but graduated from Nampa High in 1935. She moved back to McCall in 1936 to take care of her aging father and worked at the Post Office. This was during the gold mining years and she had to drag bags of gold across the floor to load shipments to Boise. In 1939 she married Charles D. Bowen moving with him to Warren and Cinnabar as he worked the gold mines, and later to Boise when the mining shut down. After a couple of years of living in Boise, they moved back to McCall where she worked in the potato industry for years and then for Shavers, where she retired. She loves to fish, dance, pick huckleberries, hike, and work in her flower garden. Marjorie has served in Job's Daughters, for the 4-H Club, Girl Scouts, and Eastern Star. She travelled abroad in winter and was married for 63 years. Mayor Aymon read the Proclamation. McCall City Council Regular Meeting Page 2 of 10 July 27, 2017 Council Member Witte moved to proclaim July 28, 2017 as a Very Special Celebration of Marjorie Helen Park's 100th Birthday in the City of McCall and authorize the Mayor to sign the proclamation. Council Member Giles seconded the motion. In a voice vote all members voted aye and the motion carried. BUSINESS AGENDA AB 17-149 Request to Approve SUB-05-08: Merganser Lake Minor Subdivision Plat Amendment City Planner Delta James presented the SUB-05-08 Merganser Lake Minor Subdivision Plat amendment. McCall River Ranch Company has submitted a Minor Subdivision Plat Amendment application to reconfigure Lot 2 into three (3) lots and convert Lots 101 and 103 into Common Area. The total number of platted residential lots remains unchanged.At its July 11,2017 regularly scheduled meeting, the McCall Area Planning and Zoning unanimously recommended minor plat amendment to City Council for approval. Mike Hart, President of River Ranch Company gave a brief overview of the lots and explained the reason behind the changes. City Planner James covered the conditions of approval for the plat amendment. Council Member Giles moved to approve Subdivision Minor Plat Amendment application SUB-05-08 as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Witte seconded the motion. In a roll call vote Council Member Giles, Council Member Witte, Mayor Aymon, and Council Member Scott all voted aye and the motion carried. AB 17-144 Request to Approve the 401 S 3rd Street Pathway Easement City Planner Delta James presented the request of the 401 S. 3rd Street pathway easement. As a condition of approval from an old land use application, the property located at 401 S. 3`d Street (currently the Community Real Estate Building)was required to provide a pathway easement. The current owner, Kate McMurray, is trying to sell her building and would like to make sure that all outstanding issues with the City are resolved. This is an important piece of pathway as shown on the McCall Area Pathway Master Plan and it connects the existing separated pathway to the new The Print Shop pathway. The pathway easement with legal and exhibit have been reviewed by Staff and the City Attorney. Council Member Witte moved to approve the 401 S 3rd Street Pathway Easement and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Witte, Council Member Giles, Mayor Aymon, and Council Member Scott all voted aye and the motion carried. PUBLIC COMMENT Mayor Aymon called for public comment at 5:57 p.m. McCall City Council Regular Meeting Page 3 of 10 July 27, 2017 Rick Fereday of 315 Burns Road requested that the Highway Bypass be considered again and start discussions with Idaho Transportation Department (ITD). He feels it is time to move forward on this project. Sherry Maupin of Marita Drive expressed concern with the trucks that will be coming through town during the Midas gold project as well as concern for the safety issues with pedestrians, and is in support of a Highway Bypass. She feels that this project be part of the development agreement with Midas Gold. This could also be an opportunity to put sidewalks on 3`d Street. Rick Fereday asked if it was legal for UTV, ATV, snowmobiles, and like vehicles to drive on city streets. Police Chief Justin Williams explained that the State of Idaho had passed a law a couple years back that made it legal to drive on the main streets and highway as long as they have license plates. Chief Williams stated he has been watching for these vehicles looking for those who do not have licenses. Currently, the City and County have not instituted any rules regarding these vehicles. Mr. Fereday requested that UTV, ATV and snowmobiles not be allowed on city streets. He also asked the City to reconsider allowing fireworks prior to July 4th as he feels it is traumatizing to animals and would like to see it on happen only once a year. Hearing no further comments, Mayor Aymon closed the comment period at 6:05 p.m. PUBLIC HEARING AB 17-148 Request to Adopt Resolution 17-14 to Establish the Corrected Alcohol License Fees for Golf Courses Mayor Aymon opened the public hearing at 6:05 p.m. City Clerk BessieJo Wagner presented the request to adopt Resolution 17-14 to establish the corrected alcohol license fees for golf courses. The City Council reviewed the alcohol licensing fees at their October 20, 2016 meeting. Although the City is charging less than the State allows for alcohol licensing, the Council was not interested in increasing those fees at that time. Staff also presented information that the State of Idaho has a different pricing scale for Golf Courses as it pertains to licenses for liquor by the drink. The State charges Golf Courses $200 when the city's population is less than 20,000. Therefore the City can only charge 75% of that equaling $150. To correct the amount the City is charging for Golf Course alcohol licensing, the Council directed staff to draft a resolution and hold a public hearing to establish this fee. Receiving no written correspondence and hearing no comments, Mayor Aymon closed the public hearing at 6:08 p.m. Council Member Witte moved to adopt Resolution 17-14 to establish the corrected Alcohol Licensing Fees for Golf Courses within the city limits and authorize the Mayor to sign all necessary documents. Council Member Scott seconded the motion. In a roll call vote Council Member Witte,Council Member Scott,Mayor Aymon, and Council Member Giles all voted aye and the motion carried. McCall City Council Regular Meeting Page 4 of 10 July 27, 2017 BUSINESS AGENDA I AB 17-156 July 4th Update to City Council Parks and Recreation Director Kurt Wolf discussed what went well during the Lakeside Liberty Fest and the areas to improve. There was a need for more food vendors, but overall most of the events were a great success. He spoke of cutting back on activities the week before and after the 4th of July because it was taxing on staff to have so much to do,and involving more outside entities to provide support in putting on the events. He discussed broadening the scope of staff and city departments that are involved. Director Wolf also wanted to point out that the type of crowd that attended this year is a completely different group of people compared to two years ago, and the difference is seen in the amount of staffing needed to clean up the parks. Communications Manager Erin Greaves began by thanking the volunteers from St. Luke's, Elk Creek Church, Youth Advocacy Coalition, Optimist Club, Boy Scouts, Church of the Nazarene, Cheap Thrills, Kinetico Quality Water of McCall, and the McCall Fire Department for all they did to make this a great holiday. She stated that the communications and advertising efforts were much better this year, and discussed advertising costs for the event. The Chamber had asked if the City was going to do another survey and the staff recommendation is not to do another survey but move forward on the information collected from the three prior surveys. However, if the Chamber wants to put out another survey,the City would be supportive. She reported that most of the social media was positive and complaints were minimal. Police Chief Justin Williams shared health and safety concerns. The police department was working at full capacity throughout the days before, during, and after the event, which equates 8 days of 12 hour shifts for many of the officers. He reiterated the importance of broadening the scope of assistance throughout the city to stave off burn out among staff. If the city continues to provide this event in years to come, then consideration needs to be taken on how to effectively manage and allocate the personnel resources to continue in providing this service. He reported there were 139 call for service dispatch vs. last year 95 calls which is still 7% less than 2006 numbers. 30% of the calls were regarding lost/found property or welfare of lost/found persons. This shows that the majority of people calling in were people who take responsibility, either for a lost item/person or turning in a found item/person. There were 161 traffic stops with 9 citations given due to the large amount of traffic for a Tuesday which is up from last year's 124 stops. There were 20 arrests which is 2 more arrests than 2006, and most of those arrests were a result of the traffic stops for DUI's, narcotic violations, license suspensions, and lack of insurance. Only two of the arrests were for domestic violence, and one for battery. The reason for the higher numbers is that the Idaho State Police (ISP) were not here. In the past years, ISP offered their support by handling the traffic violations because the City had to focus their efforts in the downtown core. This year the City was on its own to manage the traffic. The police department had a 25%decrease in costs which is directly related to housing for ISP. Fire Chief Mark Billmire gave a briefing of the effects of 4th on the Fire Department. Last year there were 13 calls with 3 for illegal fireworks compared to this year's 6 calls with no illegal fireworks. There were no calls for alcohol related disturbances. Mayor Aymon asked which entity, the police or the fire department, needs called regarding illegal fireworks complaints, and he responded that even though the Fire Department is willing to deal with the situation, they do not McCall City Council Regular Meeting Page 5 of 10 July 27, 2017 have the ability to write citations. The best solution is to call 911 and have an officer sent out Overall, he felt the events at the lake were a great success. City Manager Nate Coyle discussed that the City is in the 3rd year of the three year partnership and suggested that over the coming year,the Council meet with the State and County to consider a way forward. Mayor Aymon was in favor to have an all agency meeting regarding the alcohol restriction. Council Member Giles reiterated that there needs to be support from all City Departments. Council Member Witte asked for clarification on the alcohol restriction time limit. City Manager Coyle stated that the resolution has built in the dates of July 1-4 as alcohol restricted but it is at the Council's discretion year by year how many days to actually restrict. Council Member Witte feels the focus of the events should primarily be on the 4th and not to spread it out over a long period of time,and this will also take some of the burden off of the staff Director Wolf reported the crowds on North Beach were uneventful and was basically a success there as well. Communication Manager Greaves will schedule a meeting between the City, Valley County, and the Idaho State Parks to be announced at a future date. AB 17-152 Sewer Consolidation Process Update City Manager Nate Coyle gave an update on the status of the transition of ownership for the City of McCall Wastewater System to the Payette Lakes Recreational Water and Sewer District (PLRWSD). He discussed the Transition Timeline, Bonding/Financing and City Debt Timeline, Sewer Rate Implementation Timeline,the way forward for Reuse Project and Permitting, and staff training. Public Works Director Nathan Stewart gave an update on the status of grants related to the sewer system, clarified how the funds will be distributed, and the process of accounting for those funds. City Manager Coyle discussed the importance of keeping communication with PLRWSD and City Sewer Patrons. He stated a Joint Committee is being formed and a Council liaison appointed to the committee will need to take place. City Treasurer Linda Stokes shared that there will be a publication sent out with the utility billing to communicate with the community of what will be taking place and to instruct them of what they need to do to establish their sewer accounts with PLRWSD. AB 17-163 Golf Pro Contract Discussion Continued City Manager Nate Coyle presented the Golf Pro Contract discussion. During the last Council meeting, Council members discussed term and bonus options for the golf pro contract. Staff were instructed to provide restructured bonus options for consideration. Staff evaluated the bonus options with a methodology for increasing the baseline amounts for establishment of a bonus, and also reviewed an option for re-negotiation of a bonus option at a later date. After an attempt to have a self-adjusting baseline for a bonus, staff found that this method would pose risk to both McCall City Council Regular Meeting Page 6 of 10 July 27, 2017 parties.This led staff back to an option where re-negotiation of a bonus provision could be utilized. Two options with different expected payouts were constructed. The Council studied the two bonus options and after some discussion were in favor of option one. Mayor Aymon wanted to discuss the 3/2 contract option because if the renegotiation of the bonus is three years then it makes sense to have the terms of the contract be the same. City Attorney Bill Nichols gave some insight with the extension provision. It needs to be either a 5 year or a three year agreement however he does not see the benefits of a 3/2 contract as it is basically the same thing but it could be problematic with giving the Golf Pro adequate notice if the contract was not going to be extended. After some debate and taking in legal counsel's explanation, the Council was in favor of the 5 year contract. Council Member Giles felt that the bonus is where the incentive is anyway and the contract should state the expectations. Attorney Nichols also pointed out the Council can put in a requirement of a comprehensive review of performance at year three in the contract. The Council was in favor of the additional line for a review. AB 17-153 Request to Approve Annex Facility Repairs Expenditures City Manager Nate Coyle presented the Annex Facility repair expenditures request. Earlier this Spring, the City Manager tasked the McCall Building Official with researching critical interim repairs needed at the Annex Facility to keep the building within a condition that is safe/acceptable for use by City staff and the public. This research project came on the heels of the Council's direction to pursue consideration of a new Library facility which would eliminate the existing Annex Facility. To date, there is no defined timeline for construction of a new Library facility. In coordination with other City staff members, John Powell has recommended a list of repairs which will keep the Annex in a condition which is safe for use by the public and City staff within an interim period of 5 -10 years. The City would intend to utilize funds from the campus facility funding allocation,of$600K,which was fenced in FY17. Funds used from this source would need to be back-filled over the upcoming years to ensure that sufficient funding would be available to renovate the existing Library when a new facility is constructed. Building Official John Powell presented the proposed repair items and the associated cost for the Roof Repair (upper foam roof, add R-14 insulation, lower roof replacement - $29,000), Siding Paint/Stain ($7,000), HVAC Cooling and New Ductwork, A/C Unit (infrastructure reusable in future facilities - $11,000), and Garage Door Replacement ($12,000). The total costs comes to $59,000. The roof repair needs to be completed before winter and the roofers are ready to begin. There was a brief discussion about the campus needs and additional possible Annex repairs. Mayor Aymon asked that the bathrooms be looked at as well. Council Member Witte moved to approve expenditure of$59,000 to complete the proposed repairs outlined within this agenda bill to sustain the Annex Facility on the City Campus. Council Member Giles seconded the motion. In a roll call vote Council Member Witte, Council Member Giles, Mayor Aymon, and Council Member Scott all voted aye and the motion carried. McCall City Council Regular Meeting Page 7 of 10 July 27, 2017 AB 17-159 Selection of a New Council President City Clerk BessieJo Wagner asked for the selection of a new Council President. Biennially at the first meeting of the Council, or periodically,the members thereof,by majority vote,may designate one of their number as Council President for such period as the Council may specify, to serve in the absence or temporary disability of the Mayor; or, in lieu thereof, the Council may, as the need may arise, appoint any qualified person to serve as Council President in the absence or temporary disability of the Mayor. With the resignation of Council Member Nic Swanson who also served as the Council President, the Council needs to select one of their members to serve as Council President until January 11, 2018. Mayor Aymon moved to appoint Bob Giles as Council President for a term to expire on January 11,2018. Council Member Scott seconded the motion. In a voice vote, all voted aye and the motion carried. AB 17-162 Resolution 17-15: Designating the City Clerk and newly appointed Council President as Signatories on the City of McCall's Bank Accounts City Treasurer Linda Stokes presented Resolution 17-15 to change the signatories on the City of McCall bank accounts to reflect the newly appointed Council President and City Clerk additions. The election of a new Council President requires the Council to update the list of signatories of the City of McCall's bank accounts. The resignation of the City Manager also requires the Council to update the list of signatories on the City of McCall's bank accounts. Resolution 17-15 authorizes the City Clerk, BessieJo Wagner, and new Council President to sign checks and other disbursements. The signature authority for Jackie J. Aymon, Mayor, and Linda Stokes, City Treasurer, remains unchanged. Council Member Witte moved to adopt Resolution No. 17-15 designating the City Clerk and Council President as signatories on the City of McCall's bank accounts and authorize Mayor to sign all necessary documents. Council Member Scott seconded the motion. In a roll call vote Council Member Witte, Council Member Scott, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. AB 17-150 Review of McCall City Code § 1.7.2 McCall City Manager Eligibility Human Resources Manager Traci Malvich presented the review of McCall City Code § 1.7.2 McCall City Manager Eligibility.A former member of the McCall City Council has requested that the Council consider the provision in McCall City code § 1.7.2 that states "No person elected to membership on the council shall, subsequent to such election, be eligible for appointment as city manager until one year has elapsed after that person has ceased to be a member of the council." The Mayor has requested that staff research this provision so that the Council may determine whether the provision meets the needs of the City of McCall. Staff has done extensive research into how this provision came to be in the McCall City Code. This section was established in 1994 when the Council-Manager form of government was established. In researching other cities with this form of government many of them have the same McCall City Council Regular Meeting Page 8 of 10 July 27, 2017 or similar provision and in some cities, upwards to two years for what is termed a "cooling off' period. In speaking with Michele Frisby, Director of Public Information Outreach Team at the International City/County Management Association (ICMA), staff learned that this provision was likely in place to prevent a conflict of interest. Carl at ICRMP stated it is definitely a political decision. He also stated that he could see where this provision could be good to have. It can prevent allegations of bias, lack of transparency, or conflicts of interest. Of note, the Council-Manager form of government is the most common form of government. According to surveys by the ICMA, this form of government has grown from 48% usage in 1996 to 55%usage in 2006. The Council reviewed the information and had a brief discussion. Council Member Giles felt that after reviewing the information and especially after hearing the legal counsel and industry professionals is not compelled to make any changes to the code. Council Member Witte was in agreement and does not want to make the change. Council Member Scott feels that it could expose the City to risk if they changed it and so was not in support of a change. Mayor Aymon stated that it is the Council's job to protect the City and the code is written this way for a reason and should leave the code as is. City Attorney Bill Nichols stated these laws are not written for the best of council members but for the rogue council member, and what needs to be considered is this not in regard to the individual but with regard to the position and the risk that changing it can create. The Council consensus was to stay the same and make no changes to the code. AB 17-160 Review Applications for City Council Appointment City Clerk BessieJo Wagner presented the City Council appointment applications. With the resignation of Council Member Swanson, the Council will need to appoint someone to the City Council for a term to expire on January 11, 2018. Applicants must be a qualified elector, at least 18 years of age, a U.S. citizen, and their primary residence must be within the city limits for at least 30 days prior to submitting their application. A press release was submitted to the paper to run the vacancy request for two weeks. The vacancy was also posted on the City's website and Facebook page. Four letters of intent had been submitted. Mayor Aymon would like to interview all four applicants and directed staff to schedule 30 minute interviews with each applicant.Applicants Cami Hedges and Colby Nielsen were present and were asked to introduce themselves to the Council. AB 17-151 Review of Council and Mayor Salaries City Clerk BessieJo Wagner presented the review of Council and Mayor Salaries. The current monthly salary for a City Council Member is$200 and$350 for the Mayor. City Council Members and the Mayor also receive all benefits afforded to regular full time employees of the city of McCall as described in the annual "Employee Benefits Guide" including Idaho PERSI retirement benefits. These salaries and benefits were adopted in 1991 and have not been altered since. State code provides that a Council may adjust salaries for Council Members during election years in August. McCall City Council Regular Meeting Page 9 of 10 July 27, 2017 Staff is requesting that the Council review the salaries and decide whether to direct staff to prepare an ordinance with a change in salaries or decide to leave the salaries as they are. The Council discussed. Council Member Giles felt it fiscally responsible to the positions to raise it periodically and thought it was time. He felt there could be a compromise with the 30%inflation rate. Council Member Witte said that for her, it is not about the money but felt inclined to keep the increase small but did not have any strong feeling one way or the other. Council Member Scott thought it reasonable to compensate appropriately for time spent and have benefits close to the employee portion. City Attorney Bill Nichols suggested to look at cities with both types of government (City Manager and Mayoral) to get a better perspective of what Council wages look like as those duties are similar across the board. The Council directed staff to compile a list of similar cities and their wage/benefits for mayor/council members. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. The August 24 regular Council meeting has been tentatively relocated either to the high school annex or the Idaho First Bank community room due to the 3-hour public hearing and will start early at 5 p.m. with the public hearing starting at 5:30 p.m. Due to the anticipated length of the hearing, keeping the business agenda to only necessary items and push the committee reports and any overflow business items to the September 14th meeting. The Council wants to keep the August 25 meeting as only a work session. The August 3 meeting will include the interviews and ending with the recruiter. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 8:15 p.m. ,tponuoulsoo �OF 14c1 %'�.. Igp ATTEST: %.■414 J ie J. Aym� ay�r s#0.4& 0 .7111,141fidNigre4o BessieJo Wa.,'e ' City Prk "" McCall City Council Regular Meeting Page 10 of 10 July 27, 2017