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Home My Public Portal About2017.08.25 Special MinutesMINUTES McCall City Council Special Meeting McCall City Hall -- Legion Hall August 25, 2017 Call to Order and Roll Call Pledge of Allegiance Work Session Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 9:01 a.m. Mayor Aymon, Council Member Giles, Council Member Nielsen, and Council Member Witte all answered roll call. City staff members present were BessieJo Wagner, Interim City Manager/City Clerk; Shay Tyler, Deputy Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Kurt Wolf, Parks and Recreation Director; Jay Scherer, Airport Manager; Phillip Bowman, City Engineer Also present were Bryan Foote and Heidi Carter of Horrocks, and Greg Baer and Alyssa Yensen of Baer Design Group Mayor Aymon led the audience in the Pledge of Allegiance. WORK SESSION Local Option Tax Idaho Street Proiect City Engineer Phillip Bowman presented the Idaho Street Recommended Street Section Alternative. The project team held a public meeting collecting community comments and received 44 survey results. Heidi Carter, Horrocks Engineer, presented the three street section alternatives. Alternative 3 with South parking separated path was the preferred choice from the community. Some concern expressed was with the potential of increased traffic speed which the engineers will address, and it was suggested to make a place near the ball fields for wheelchair accessibility. Additional suggestions from the public input included a new connective path to the existing path at Railroad and 1' Street, provide pathway amenities such as benches, and measures to reduce traffic speed. Staff recommended Alterative 3 with the goal to start as soon as school gets out in 2018. This project will not be effected by the building project at the alternative school. McCall City Council Special Meeting Page 1 of 3 August 25, 2017 The biggest comparisons between Alternatives 2 & 3 was the amount of fill dirt. Alternative 2 requires far more fill dirt to create it which will raise costs, whereas Alterative 3 places the sidewalk farther out so it will require less fill dirt. In addition, Alterative 3 creates more of a pathway feel rather than a sidewalk. The Council and staff further discussed possible safety issues with the pathway connections to the road and solutions, changing to a meandering pathway which would be more aesthetically pleasing as well as bringing the path closer to the roadway for access. Staff confirmed there will be an underground drainage system put into place. After a design is chosen, the engineering team will create models and pull together costs. Council Member Giles moved to approve alternative 3 as the selected alternative for the Idaho Street Project, and advance the project into preliminary design with changes as discussed. Council Member Nielsen seconded the motion. Council Member Witte expressed her discomfort with making a vote without a cost estimate. Phillip confirmed that staff will put those costs together once an alternative is selected and will have them available at the next meeting. The current motion is to only give staff a direction to work from so time and funds are not wasted chasing down all three alternatives. In a roll call vote Council Member Giles, Council Member Nielsen, Mayor Aymon, Council Member Witte all voted aye and the motion carried. Downtown Core Streetscape Improvements City Engineer Phillip Bowman presented the Downtown Core Streetscape Improvements. Due to cost constraints, the project will be broken into segments starting with underground franchise utilities in 2018-19, moving into 2nd Street and Lenora Street next, and then into Park Street and Veteran's Alley with a goal of total completion within 3-4 years. Later, as funding comes available, implementing the First Street and storm water drainage project. Most of the construction will take place between April and June then again in late August to November to avoid construction during the peak season and winter. Once the design process begins, staff will address the road surfaces during the winter and related costs. Heidi Carter, Horrocks Engineer, went over the current project scope and what level each design phase is at. Greg Baer, Landscape Architect of Baer Design Group, presented the three aesthetic themes for streetscape designs and discussed curbing, tree placement/containment, seating, crosswalks, and the materials options. The Council discussed the paving options and designs. Council Member Nielsen expressed concern about snow removal with the designs and didn't feel the necessity of trees in the sidewalks. He was also concerned about the reduction in parking by changing to parallel parking especially in front of the banks. Parks & Recreation Director Kurt Wolf addressed his concern regarding the trees and snow removal stating that the trees give a pleasing presentation and actually provide a place for snow storage. Interim City Manager BessieJo Wagner also pointed out that the banks have been very involved in the discussions about design from the beginning. Communication Manager Erin Greaves presented the efforts to bring in public involvement. She shared doing a possible survey, talked about communication signage for the public regarding the construction, the creation of a webpage for the street projects, and the blog. Her goal is to create engagement as much as possible with the community. Ms. Carter shared the project schedule with the first Public Open House on August 30. Property and Business Owners meetings will begin in September. The staff and Council had a discussion McCall City Council Special Meeting Page 2 of 3 August 25, 2017 ATTEST: on the open house and how to improve attendance. The goal is to have a preliminary design submittal done by December 5 and another Council Workshop on December 14. Council Member Witte left the meeting at 11:10 a.m. Phillip gave an update on the Commerce Street project discussing the challenges that have come up and believes Public Works has worked out the kinks. BUSINESS AGENDA Airport Proposed Fees Overview Presentation Airport Manager Jay Scherer presented the airport proposed fees overview. At the August 10, 2017 Council meeting, the Council asked for a recap and to further discuss the airport fees. He provided background material from previous discussions, revenue and budget data for upcoming years and additional information on recommended rates. The Council was reminded that they had requested the survey and these were the recommendations of that survey. Staff has looked into ways to recoup the loss in revenue which included the service charges, and there is a future potential interest in building a new hangar. The reduction in the hangar rate makes the McCall Airport more attractive to potential clients. There was lengthy discussion on the fees and the Council decided to continue forward with the Public Hearing set for the September 14 Council Meeting to finalize the fee schedule. Request to Negotiate a Contract for the Golf Restaurant with Michael Byrne Interim City Manager BessieJo Wagner presented the request to negotiate a contract for the golf course restaurant with Michael Byrne. Mr. Byrne plans include remodeling the space so it feels more inviting and separate the restaurant from the bar. His goal would be to have this completed by year's end so he can be open by January 2018 and for the Winter Carnival. Mr. Byrne owns another restaurant at a golf course so his experience is beneficial on the venture being a success. The liquor license would transfer to Mr. Byrne. After some discussion, the Council consensus was to move forward in negotiating a contract with Michael Byrne for the Golf Course Restaurant. ADJOURNMENT Without further busine vAQaypr Aymon adjourned the meeting at 12:36 p.m. •%%% pF McC %%% • • r BessieJo McCall City Council Special Meeting August 25, 2017 Page 3 of 3