HomeMy Public PortalAbout2017.09.14 Regular Minutes
MINUTES
McCall City Council
Regular Meeting
McCall City Hall --Legion Hall
September 14, 2017
Call to Order and Roll Call
Pledge of Allegiance
Council Member Appointment
Approve the Agenda
Consent Agenda
Department Reports
CommitteeMinutes
Public Hearing
Public Comment
Business Agenda
Executive Session
Return to Open Session
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30p.m.
Mayor Aymon, Council Member Giles, Council Member Nielsen,and Council Member Witte
all answered roll call.
City staff members present were Bill Nichols, City Attorney; BessieJo Wagner, Interim City
Manager/City Clerk; Shay Tyler, Deputy Clerk;Erin Greaves, Communications Manager; Linda
Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Delta James, City
Planner; Kurt Wolf, Parks and Recreation Director;Jay Scherer, Airport Manager; Eric McCormick,
Golf Course Superintendent; Meg Lojek, Library Director; David Simmonds, Information Systems
Manager; Justin Williams, Police Chief; Nathan Stewart, Public Works Director;Cris Malvich, Street
Superintendent
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Council Member Wittemoved to approve the agenda as submitted. Council Member Giles
seconded the motion. In a voice vote all members voted aye and the motion carried.
McCall City Council Regular MeetingPage 1of 11
September 14, 2017–AMENDED 9/12/17 TO ADD AB 17-201 Request to Approve Contingent Revenue and Expense
Line Transfer for Unanticipated Revenue, AB 17-202 Deinhard Property Purchase, and AB 17-203 Request to Approve
the Sewer Annexation Funds Transfer
COUNCIL MEMBER APPOINTMENT
AB 17-188 Installation of Newly Appointed City Council Member: Melanie Holmes
Melanie Holmes was sworn in as Council Member by City Clerk BessieJo Wagner.
CONSENT AGENDA
Staff recommended approvalof the following items:
1.Payroll Report for Period Ending August 25, 2017
2.Clerk’s License Report
3.Warrant Register –GL
4.Warrant Register –Vendor
5.AB 17-194 Request to Approve Resolution 17-18 to Surplus Property of the Drug
Terminator
6.AB 17-195 Request to Approve the Laserfiche Cloud Subscription Agreement for Hosted
Online Services
7.AB 17-196 Request to Approve the Agreement with The Building Department, LLC for
Plan Review Services
8.AB 17-197 Greystone Village #3, Lot 7, Block, 1551 McCall Avenue, Request of Lease
Termination and Establishment of a New Lease
Council Member Gilesmoved to approve the Consent Agenda as submitted. Council Member
Witte seconded the motion. In a roll callvote Council Member Giles, Council Member Witte,
Mayor Aymon, Council Member Holmes, and Council Member Nielsenall voted aye and the
motion carried.
DEPARTMENT REPORTS
Alexa Hersel,McCall Area Chamber of Commerce,gave an update on the Economic Council, the
Leadership Academy, and the exploration ofrebranding and creating a new logo/website. The Events
Committee has started the Festival of Trees, downtown lighting, and Winter Carnival. The
Governance Committee has hired another person, Sue Edmondson. They are finalizing FY18 budget.
Airport
Airport Manager Jay Scherer gave an update for the Airport Basic Training and answered questions
regarding grant funds, paving will start in the spring.
Community Development
Community Development Director MichelleGroeneveltanswered questions of the Council. Mayor
Aymon requesteda draft ofthehousing strategy solutions portion.
Golf Course
Golf Superintendent EricMcCormickgave an update on staffing issues and explained the reason
behind the decision to not change aeration methods.
McCall City Council Regular MeetingPage 2of 11
September 14, 2017–AMENDED 9/12/17 TO ADD AB 17-201 Request to Approve Contingent Revenue and Expense
Line Transfer for Unanticipated Revenue, AB 17-202 Deinhard Property Purchase, and AB 17-203 Request to Approve
the Sewer Annexation Funds Transfer
IT
Information Systems Manager DaveSimmondsexplained the Laserfiche Cloudfor the records
management system. The goal is to make public records more available to the public to decrease
workload.
Library
Library Director MegLojekgave an update on the fundraisingfor the Library expansion project.The
final report will be approved on September 21 and she will share the results onthe next department
report. She shared there will be training for the SteeringCommitteewhich will become part of the
Fundraising Committee.
Parks & Recreation
Parks & Recreation Director KurtWolf reported on staffing,pickle ball locations, next week’s
meeting forthe community gardenat Brown Park,knapweededucation,the Mile High Swim,and
applicationsfor the superintendent position.
Police
Police Chief JustinWilliamsgave an update on the open admin position, the Lick Creek patrol for
speeding (most tickets are locals coming and going to work),and overall thesummer was good.The
change in demographic has helped make that happen.
Public Works
Public Works Director NathanStewartreported the swells on Roosevelt Street have always been there
and are getting repaired. Hegave an update on the chlorineinjection and testing at the water plant
with the goal to eliminate the systems at Davis and Legacy Parks. Mayor Aymon asked if the concrete
disrepair on Rotary Park Bridge hasbeen reported to the Idaho Transportation Department and
Director Stewart stated hewill follow up.He explained how the damage has come about.
COMMITTEE MINUTES
The Council received the following Committee Minutes for review:
1.Historical Preservation Committee 2017 –June 23
2.Historical Preservation Committee 2017 –July 31
3.Library Building Committee 2017 –April 19
4.Library Board & Building Committee Combined 2017 –August 17
5.Library Board of Trustees 2017 –July 20
6.McCall Improvement Committee 2017 –June 8
7.McCall Improvement Committee 2017 –June 15
8.Planning & Zoning Commission 2017 –July 18
9.Planning & Zoning Commission 2017 –August 1
McCall City Council Regular MeetingPage 3of 11
September 14, 2017–AMENDED 9/12/17 TO ADD AB 17-201 Request to Approve Contingent Revenue and Expense
Line Transfer for Unanticipated Revenue, AB 17-202 Deinhard Property Purchase, and AB 17-203 Request to Approve
the Sewer Annexation Funds Transfer
PUBLIC HEARING
Mayor Aymon opened the public hearing at 6:09 p.m.
AB 17-187 Request to Approve the Eagle Lake PUD-17-01 General Plan and SUB-17-02
Subdivision Preliminary Plat
City Planner Delta James presented the request for the Eagle Lake PUD-17-01 General Plan and SUB-
17-02 Subdivision Preliminary Plat approval submitted by Pat Hill. The application isfor a new eight
(8) unit Planned Unit Development, and a Preliminary Plat for Phase 1 to consist of five (5) lots. The
applicant proposedto complete roads and utilities for Phase 1 by Fall of 2017, and to record the final
plat for Phase 1 in early 2018. The applicant intends to proceed with preliminary platting of Phase 2
within 7 years of approval of the PUD General Plan by City Council.
At its July 11, 2017, meeting, the McCall Area Planning and Zoning Commission unanimously
recommended the Planned Unit Development General Plan and Preliminary Plat applications for
approval by the McCall City Council with conditions.
Pat Hill,705 Brown Street, spoke to the ambience of the subdivision that would be modern mountain
contemporary design and went over the different phases. He answered Mayor Aymon’s questions
about the affordability of the homes and explained he had originally planned to build all of the homes
but dueto the high cost of building and difficulty in procuring a builder, he abandoned that plan. Amy
Pemberton, attorneyfor the applicant, answered questionsregarding the sewer issues. She read the
code 9.6.02 which addressed the option of installing septic systems. The distance from the City sewer
and layout of the property proves to be prohibitive. There was a discussion on how the sewer system
would work, public pathways, and how the concerns of Daniel Dykstra were addressed.
City Planner James wentthrough some of the conditions of approval and answered the Council’s
questions. City Attorney Bill Nichols advised to make some minor changes in reference to City Sewer
toreflect the change to Payette LakesRecreational Water and Sewer Districtand makea line item
referencing they have been contacted.
Receiving no additional written comments and no public commentswere made, Mayor Aymon
closed the public hearing at 6:34 p.m.
Public Works Director NathanStewartaddressed questionsbrought up by Council Member Giles
about the sewerconnection rules, and gave the history of these lots describing what various issues
that have come up.
Council Member Wittemoved toapprove Planned Unit Development application PUD-17-01
as recommendedby the McCall Area Planning and Zoning Commission with modifications
recommended by the City Attorney and authorize the Mayor to sign all necessary documents.
Council Member Holmesseconded the motion.
Discussion on the motion:
Council Member Giles stated he wouldvote no due to concerns about
allowing the properties to have septic systems and not requiring them to hook up to the District Sewer,
and therefore does not support the approval of the application.
McCall City Council Regular MeetingPage 4of 11
September 14, 2017–AMENDED 9/12/17 TO ADD AB 17-201 Request to Approve Contingent Revenue and Expense
Line Transfer for Unanticipated Revenue, AB 17-202 Deinhard Property Purchase, and AB 17-203 Request to Approve
the Sewer Annexation Funds Transfer
In a roll call vote Council Member Witte, Council Member Holmes, Mayor Aymon, Council
Member Nielsen voted aye, Council Member Giles voted no, and the motion carried.
Council Member Wittemoved toapprove Subdivision Preliminary Plat application SUB-17-02
as recommended by the McCall Area Planning and Zoning Commissionwith modifications
recommended by the City Attorney and authorize the Mayor to sign all necessary documents.
Council Member Nielsen seconded the motion. In a roll call voteCouncil Member Witte,
Council Member Nielsen, Mayor Aymon, and Council Member Holmes voted aye, Council
Member Giles voted no,and the motion carried.
AB 17-198 Public Hearing (continued) and Request to Approve Resolution 17-16 to Adopt
Airport Fee Schedule
Airport Manager Jay Scherer presented the request to approve Resolution 17-16 to adopt the Airport
Fee Schedule. He gave a brief history for the new Council Members. At the August 10, 2017 City
Council meeting, a duly noticed Public Hearing occurred on Airport Fees and was continued to the
September 14, 2017 meeting. Additional information, as requested, was provided to Council at a
Work Session held August 25, 2017. The City complied with Idaho Code 63-1311A, by placing a
Public Notice in the Star-News August 31,2017and September 7, 2017 announcing a public hearing
onSeptember 14, 2017to consider changes to the Airport Fees. Changes to the fee structure involve
the hangar lease rate and air ambulance landing fees. A detailed description of the proposed changes
wasincluded in the Airport Fees Memo. An ordinance was approved at the June 29, 2017 Council
Meeting authorizing the Airport to collect vehicle parking fees and fees for performing snow removal
services on leased property.Details of these proposed fees werealso included in the Airport Fees
Memo.
Receiving no written comments and hearing no public comment, Mayor Aymon closed the
public hearing at 6:58 p.m.
The Councilhad a lengthydiscussion about the lease rates. Council Member Nielsen expressed
concern about making these changes when an eventualre-haulof the feeswouldbe forthcoming.
Council Member Giles, after spending time discussing it with staffand gaining a better understanding,
was in support of the lease change.Council Member Holmes felt it was important to trust the study
that was conducted and was in support.Council Member Witte still felt that reducing the fees wasnot
prudent but it is a small amount so begrudgingly supported.There was additional discussion on the
air ambulance feesand whether to charge.The Council was splitin their feelings on the subject and
thus decided to discuss it at a later date since it was not included on the proposed Resolution.
Council Member Gilesmoved toapprove Resolution 17-16 adopting the McCall Airport fee
schedule and authorize the Mayor to sign all necessary documents. Council Member Holmes
seconded the motion. In a roll call vote Council Member Giles, Council Member Holmes, Mayor
Aymon, and Council Member Witteall voted aye, Council Member Nielsen voted no,and the
motion carried.
McCall City Council Regular MeetingPage 5of 11
September 14, 2017–AMENDED 9/12/17 TO ADD AB 17-201 Request to Approve Contingent Revenue and Expense
Line Transfer for Unanticipated Revenue, AB 17-202 Deinhard Property Purchase, and AB 17-203 Request to Approve
the Sewer Annexation Funds Transfer
PUBLIC COMMENT
Mayor Aymon called for public comment at 7:24p.m.
Hearing no comments, Mayor Aymon closed the comment period at 7:24p.m.
BUSINESS AGENDA
AB 17-186 McCall Area Planning and Zoning Commission Annual Report to City Council
Fallon Fereday,Chair, presentedthe McCall Area Planning and Zoning (P&Z) Commission annual
report to City Council.The mission of the P&Z Commission is to make recommendations to the City
Council and to the County Commissioners respecting comprehensive planning, zoning, and
subdivision regulations. The P&Z Commission also applies the same to the individual proposals
brought to the Commission for approval or for recommendation to Council, and, when applicable, the
County Commissioners. This Commission acts in this statutory capacity as Planning and Zoning
Commission under Idaho Code with respect to zoning and planning in the City proper and the McCall
Impact Area. The P&Z Commission consists of seven members appointed by City Council and the
County Commissioners for three-year terms, which are renewable. Meetings are ordinarily held on
the first Tuesday of each month at 4:30 PM in the Legion Hall below City Hall. Members are
appointed by the Mayor with confirmation by the Council.
She shared that in calendar year 2016 there were 119 land use application up which was up 40% over
2015. This year 92 land use applications have been received so it is anticipated that 2017 will meet
or exceed last year’s numbers. The most difficult topic of the year is regulation of the large short term
rental use of residential properties to minimize impact to neighbors. Other challenges were the
preservation of large old growth trees and the scale of large residences, particularly on the lake front.
The code update has sparked excitement with the members and they lookforward to working with
the consultant and staff on this project. Ms. Fereday then spent some time answering the Council’s
questions about large short term rentals and shared the frustration P&Z has with the limited tools they
canuse to regulate those propertiesdue to the State Legislation.
AB 17-192 Library Board of Trustees Appointment: John Milliner
Library Director Meg Lojek presented the appointment of John Milliner to the Library Board of
Trustees. The Library Board voted unanimously on August 31, 2017 to accept Mr. Milliner’s
application to fill a regular vacancy on the Board. He is a long term McCall resident and a frequent
library user, with keen interest in the library expansion project. He will also bring a global perspective
to our Board from his vast professional experience. Mr. Milliner will serve a regular 5-year term on
the Library Board of Trustees.Mr. Milliner shared his hope that his international travel as a consultant
will prove helpful to the Board and Library.
Council Member Gilesmoved toappoint John Milliner to the McCall Public Library Board of
Trustees for a term to expire October, 2022. Council Member Witteseconded the motion. In a
roll call vote Council Member Giles, Council Member Witte, Mayor Aymon, Council Member
Holmes, and Council Member Nielsenall voted aye and the motion carried.
McCall City Council Regular MeetingPage 6of 11
September 14, 2017–AMENDED 9/12/17 TO ADD AB 17-201 Request to Approve Contingent Revenue and Expense
Line Transfer for Unanticipated Revenue, AB 17-202 Deinhard Property Purchase, and AB 17-203 Request to Approve
the Sewer Annexation Funds Transfer
AB 17-199 Request to Award the FY2018-2022 Heavy Equipment Lease/Purchase and Adopt
Resolution 17-19 for a 5-year Lease-Purchase
Public Works Director Nathan Stewart presented the request for the FY2018-2022 Heavy Equipment
Lease/Purchase and Adoption ofResolution 17-19 for a 5-year Lease-Purchase.Existing heavy
equipment 5-year leases for four (4) pieces of equipment currently leased by the Streets Department
are set to expire on November 1, 2017. Accordingly, the Public Works Department completed a
formal bidding procedure for new 5-year leases for the Streets Department’s future equipment rental
needs. These equipment comprise the “Base Bid.” Added to the invitation to bid were two Bid
Alternates:Bid Alternate Aincludesone (1) “tracked” skid steer –This skid steer is intended to be
used and cost shared by the Golf and Parks Departments. Bid Alternate Bincludesone (1) all-wheel
drive backhoe with plate compactor –This backhoe will serve the Water Department and replace the
Department’s existing, leased, backhoe of which the existing lease will expire on January 1, 2018.
rd
The Invitation to Bid was published on August 3, 2017 and advertised for two weeks publicly in the
local newspaper. The bid opening occurred on August 30, 2017. All bids were reviewed by staff and
legal counsel to determine the responsive low bidder. Included is a bid summary of the two bids
received. Western States was determined to be the responsive low bidder for the Base Bid annual
lease payment as well as Bid Alternate A and Bid Alternate B annual lease payments. Coastline
Equipment annual lease payments for each bid were higher than Western States as well as being
considered non-responsive because they could not deliver their equipment by the required date of
October 25, 2017.
Council Member Gilesmoved toaward FY2018-22 Heavy Equipment Lease/Purchase for Base
Bid, Bid Alt. A, and Bid Alt. B to Western States, Inc. Council Member Witteseconded the
motion. In a roll call vote Council Member Giles, Council Member Witte, Mayor Aymon,
Council Member Holmes, and Council Member Nielsenallvoted aye and the motion carried.
Council Member Wittemoved toadopt Resolution 17-19authorizing the Mayor to enter into,
on behalf of the City of McCall, a “Governmental Equipment Lease-Purchase Agreement” and
a “Non-Appropriation Addendum” and authorize the Mayor to sign all necessary documents.
Council Member Nielsenseconded the motion. In a roll call vote Council Member Witte,
Council Member Nielsen, Mayor Aymon, Council Member Giles, and Council Member Holmes
all voted aye and the motion carried.
AB 17-200 Request to Approve the Contract for Patch/Overlay and Seal Coat Cart Paths at
the Golf Course
Golf Superintendent Eric McCormick presented the contractfor approval topatch/overlay and seal
coat the cart paths at the Golf Course.The Golf Course has received Local Option Taxfunding in
2016 and 2017 specifically for these repairs. Requests for project bids were sent to fourseparate
companiesand two bids were received. Leonard Slender Paving was the determined to be the
responsive low bidder for thepatch/overlay and paving of the cart paths.
McCall City Council Regular MeetingPage 7of 11
September 14, 2017–AMENDED 9/12/17 TO ADD AB 17-201 Request to Approve Contingent Revenue and Expense
Line Transfer for Unanticipated Revenue, AB 17-202 Deinhard Property Purchase, and AB 17-203 Request to Approve
the Sewer Annexation Funds Transfer
Council Member Wittemoved toaward the contract to Leonard Slender Paving to patch and
seal the Golf Course cart paths in the amount of $57,300 and authorize the Mayor to sign all
necessary documents. Council Member Gilesseconded themotion. In a roll call vote Council
Member Witte, Council Member Giles, Mayor Aymon, Council Member Holmes, and Council
Member Nielsenall voted aye and the motion carried.
AB 17-191 Request to Approve Hangar 602A Lease
Airport Manager Jay Scherer presented the request for approval of Hangar 602A lease. The owner of
Hangar 602A, RMH Co. has a sale pending. The new lessee Charles C. Jones requesteda new lease
as the current lease has entered its first extension.
The purchaser has been provided with a copy of the proposed lease, current Airport Rules and
Regulations, and Airport Minimum Standards. Mr. Jonesowns a Piper Aerostar and Cessna 182
which he intends to store in this hangar. The annual lease rate on the lease document is the proposed,
$.30per square foot for both covered area and bare ground, resulting in an annual lease fee of
$1462.50 for FY18. The FY17 rent was $1273.21.This is a non-commercialhangar and as such was
not required to meet the Airport Advisory Committee.
Council Member Nielsenmoved toapprove the lease of the land assigned to Hangar 602A to
Charles C. Jones and authorize the Mayor to sign all necessary documents. Council Member
Gilesseconded the motion. In a roll call vote Council Member Nielsen, Council Member Giles,
Mayor Aymon, Council Member Holmes, and Council Member Witteall voted aye and the
motion carried.
AB 17-193 Recycling Survey Results
Communication Manager Erin Greaves presented the recycling survey results. She gave ashort
history and recap before providinga summary of community opinion collected in an online survey
regarding a proposed curbside recycling program with Lake Shore Disposal. She explained how the
survey was conducted, went over the data, shared two responses from the EAC, and presented two
options. The Council was unanimous in moving forward and Council Member Witte emphasized the
need to make it very public to give the community an opportunity to be educated and give feedback.
AB 17-190 Updates on the Placement of Crossing Guards at Highway 55 and Railroad Avenue
during the Summer Months, and the Protocol of the McCall Police Officers
regarding Noise Complaint Calls at Short Term Rental Properties.
Police ChiefJustin Williams presented the update on thetesting phase of the placement of Crossing
Guards at Highway 55 and Railroad Avenue during summer months. The Crossing Guards would
ease traffic congestion in the area as well as assist with pedestrian traffic during the summer and big
events.However, staffing availability with both the Police and Public Works caused problems in
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performing the test run during July 4, and he could not find anyone, internally or externally, to step
up as a volunteer. Due to staffing issues, the summer trial rundid not happen. He sent out numerous
requests both internal and external for volunteers. The Council would like to see a trial run so Chief
Williams stated he will find a time in the off season for the trial time. Other suggestions were to find
a way to fund a street light or change in traffic flow. There are questions that cannot be answered
until more information is gathered. The goalagreed upon was to shoot fora small trial run in the off
McCall City Council Regular MeetingPage 8of 11
September 14, 2017–AMENDED 9/12/17 TO ADD AB 17-201 Request to Approve Contingent Revenue and Expense
Line Transfer for Unanticipated Revenue, AB 17-202 Deinhard Property Purchase, and AB 17-203 Request to Approve
the Sewer Annexation Funds Transfer
season then a real run for the 2018 Memorial weekend to see if crossing guards are a viable optionas
well as working on abetter game plan.
City Attorney Bill Nichols advised that the second portion of Chief Williams report to discuss
protocols regarding calls for service related to noise complaints, specifically noise complaints related
to short term rentals has to be very general due to the pending application for a Conditional Use
Permit (CUP). The applicant is not here to witness the discussion and any information from this
discussion cannot be used in making thedecision for the CUP. Due to the nature of this topic, the
Council chose to table this discussion until the public hearing is finished for Conifer Lodge.
AB 17-189 Review of Lease Agreement with Michael Byrnefor the Golf Course Restaurant
Interim City Manager BessieJo Wagner presented the lease agreement for the Golf Course Restaurant
with Michael Byrne.Historically,the City has contracted with the Golf Professional to provide
restaurant services at the Golf Course. Due to the seasonality of the Golf Course and the Golf
Professional’s desire to close the restaurant 6 months of the year, the Council determined that it was
in the City’s best interest to find a restauranteur that would be interested in running the restaurant
operations 12 months a year. The Council hired Dave Cadwell of Colliers Commercial Real Estate to
assist with marketing the Golf Course Restaurant facility in the hopes of finding a professional
restauranteur. Mr. Cadwell presented to staff two possible candidates for the restaurant operations of
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which a committee was formed to interview each candidate. At the August 25Council Meeting
Council directed staff to negotiate a Lease Agreement with David Byrne.
A first draft of a lease agreement was providedfor the Council’s review. Staff is looking for direction
on the amount of rent to be negotiated with Mr. Byrne. The goal is to have a completed Lease
Agreement in place so that Mr. Byrne can take possession of the restaurant November 1, 2017.
The Council discussedthe change from a flat rate to the percentage rate, and made some minor
adjustments to the language in the lease. Council Member Witte would like staff to look at the contract
and make sure it is clear what the City is responsible for verses what Michael Byrneis responsible
for. She also pointedoutsome other language that needed clarification. The Council gave their
approval to move forward.
AB 17-201Request to Approve the Contingent Revenue and Contingent Expense Transfers
City Treasurer Linda Stokes presented the request for contingent revenue and contingent expense
transfers. The City received payment of prior year LOT –Tourism of $4,092; $672 will be used to
cover FY17 LOT –Tourism direct costs and $3,420 will be applied to FY17 funded projects.There
was a claim to ICRMP this year for damage to the “McCall Welcomes You” sign, and the Police
Department and Parks Department both sold surplus equipment earlier this fiscal year. Proceeds from
the police surplus property sales are to be used to offset the cost of equipping a new patrol vehicle.
The proceeds from the parks surplus property sale are to be applied toward the purchase of an
additional mini truck.In addition, the Parks Department collected $1,612 more than was budgeted in
Overnight Parking fees which will be used to cover the purchase of signage for the boat trailer parking
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lot. The City also received $5,330 from private contributions to be used to cover the cost July 4
celebration and activities.
McCall City Council Regular MeetingPage 9of 11
September 14, 2017–AMENDED 9/12/17 TO ADD AB 17-201 Request to Approve Contingent Revenue and Expense
Line Transfer for Unanticipated Revenue, AB 17-202 Deinhard Property Purchase, and AB 17-203 Request to Approve
the Sewer Annexation Funds Transfer
Council Member Wittemoved toapprove the contingent revenue and contingent expense line
item transfers. Council Member Gilesseconded the motion. In a roll call vote Council Member
Witte, Council Member Giles, Mayor Aymon, Council Member Holmes, and Council Member
Nielsenall voted ayeand the motion carried.
AB 17-203 Request to Approve the Sewer Annexation Funds Transfer
City Treasurer Linda Stokes presented the request forthe Sewer Annexation Funds Transfer.Finance
staff is working to close out the City Sewer Fund as of August 31,2017, andworking with vendors that
supplied goods and services for sewer services up to August 31 to submit all invoices for payment. The
Sewer Fund available cash held in the Local Government Investment Pool, LGIP #1181, was transferred
to the City Combined checking account to be remitted to the Payette Lakes Recreational Water and Sewer
District (PLRWSD)less retainage of $180,000 to pay Sewer Fund liabilities through August 31, 2017. A
check in the amount $1,484,204 is ready to send to PLRWSD once funds are available and deposited in
the City Combined checking account. The City will bill for August services and continue to accept payment
for sewer services until the August services are considered due and delinquent, October 10, 2017. At that
time,remaining sewer service accounts receivable and all remaining cash will be transferred to PLRWSD.
She is workingclosely with the PLRWSD Administrator to compile a final accounting for review and
approval by both the City Council and the District Board pursuantto the Agreement of Annexation Plan,
Property Transfer and Agreement of Operations Subject to Conditions Precedent.
Council Member Giles moved toapprove funds transfer in amount of $1,484,204 from the
Sewer Fund investment Local Government Investment Pool account number 1181, to Payette
Lakes Recreational Water &Sewer District and authorize the Treasurer to mail the check.
Council Member Nielsenseconded the motion. In a roll call vote Council Member Giles, Council
Member Nielsen, Mayor Aymon, Council Member Holmes, and Council Member Witte all
voted aye and the motion carried.
AB 17-202Information Regarding the Purchase of Deinhard Right of Way Property
Interim City Manager BessieJo Wagner presented the information regarding the purchase of Deinhard
right of way property. About 2 years ago the Citywas contacted by Mike Eckhart/Reserve on Payette
River LLC, stating thatthey had just realized that they were still being charged taxes on the parcel
and was wondering why it never beentransferred into the city’sname. At that time staffworked with
Bill Nichols on completing a warranty deed, for Mike Eckhart to sign to clean up the issue.Mr.
Eckhartrefused to sign it as he wanted the city to pay the outstanding back taxes. Staffcontactedthe
county assessor, and they would not stop the assessments until the parcel was transferred, nor would
they waive the owing back taxes without more support, such as the paperwork from the state. There
was some effort at the time to locate such paperwork with no success.
The Cityreceived a call from a Cory Walker, who recently purchased a piece of property from Valley
Countythat wenttotax deed. The parcel is one of those that the State obtained to build the
Deinhard/Boydstun connection and wasnever recorded, and Valley Countysold the parcel for back
taxes.Mr. Walkerpurchased it for$3,000sight unseen, and afterhe realized it was a right of way
parcelhe called to see ifthe city would purchase it from himas it is a non-buildable lot. After speaking
with Mr. Walker,he contacted Idaho Transportation Departmentand spoke with Jim Morrison. Mr.
Morrison contacted the Interim City Manager Wagner and forwarded a copy of the warranty deed
McCall City Council Regular MeetingPage 10of 11
September 14, 2017–AMENDED 9/12/17 TO ADD AB 17-201 Request to Approve Contingent Revenue and Expense
Line Transfer for Unanticipated Revenue, AB 17-202 Deinhard Property Purchase, and AB 17-203 Request to Approve
the Sewer Annexation Funds Transfer
which shows that the state purchased said property and deeded it to the City. Unfortunately he, at the
time, did not have the original. Staff is currently working with Mr. Morrison and Valley County to
get this issue resolved.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings.The special meeting for the Budge approval was narrowed
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down to September 26. Council Member Witte will not be available for the October 4meeting.
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The special meeting for September 29was removed.
EXECUTIVE SESSION
At 9:42p.m. Council Member Witte movedto go into Executive Session for:
LITIGATION –74-206 (1)(f) To communicate with legal counsel for the public agency
to discuss the legal ramifications of and legal options for pending litigation, or
controversies not yet being litigated but imminently likely to be litigated. The mere
presence of legal counsel at an executive session does not satisfy this requirement;
LAND ACQUISITION -74-206 (1)(c) To acquire an interest in real property which is
not owned by a public agency
Council Member Gilesseconded the motion. In a roll call vote, Council Member Witte, Council
Member Giles, Mayor Aymon, Council Member Holmes, and Council Member Nielsenall voted
aye and the motion carried.
Council discussed land acquisitionat the airportand litigation issues.
RETURN TO OPEN SESSION
At 10:06p.m. Council Member Wittemoved to return to Open Session. Council Member Giles
seconded the motion. In a voice vote, all members voted aye and the motion carried.
ADJOURNMENT
Without further business, Mayor Aymon adjourned the meeting at 10:06p.m.
ATTEST:
Jackie J. Aymon, Mayor
BessieJo Wagner, City Clerk
McCall City Council Regular MeetingPage 11of 11
September 14, 2017–AMENDED 9/12/17 TO ADD AB 17-201 Request to Approve Contingent Revenue and Expense
Line Transfer for Unanticipated Revenue, AB 17-202 Deinhard Property Purchase, and AB 17-203 Request to Approve
the Sewer Annexation Funds Transfer