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HomeMy Public PortalAbout2017.12.14 Regular MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall December 14, 2017 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Department Reports Committee Minutes Public Comment Presentations Business Agenda Executive Session Return to Open Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Aymon, Council Member Giles, Council Member Holmes, and Council Member Nielsen all answered roll call. Council Member Witte was absent. City staff members present were Bill Nichols, City Attorney; BessieJo Wagner, Interim City Manager/City Clerk; Linda Stokes, City Treasurer; Michelle Groenevelt, Community & Economic Development Director; Kurt Wolf, Parks and Recreation Director; Jay Scherer, Airport Manager; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Justin Williams, Police Chief; Nathan Stewart, Public Works Director; Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA 1 Council Member Giles moved to approve the agenda as submitted. Council Member Nielsen seconded the motion. In a voice vote all members voted aye and the motion carried. CONSENT AGENDA 1 Staff recommended approval of the following items: 1. Payroll Report for Period ending November 3, 2017 2. Payroll Report for Period ending December 1, 2017 McCall City Council Regular Meeting Minutes December 14, 2017 Page 1 of 8 3. Clerk Licenses Activity Report 4. Warrant Register — GL 5. Warrant Register — Vendor 6. AB 17-281 Request for Approval to submit an Idaho Certified Local Government Grant application for National Register nomination of the Pioneer Hangar at the McCall Municipal Airport 7. AB 17-274 Request to Approve a Joint Exercise of Powers Agreement with the National Joint Powers Alliance (NJPA) Council Member Holmes moved to approve the Consent Agenda as submitted. Council Member Giles seconded the motion. In a roll call vote Council Member Holmes, Council Member Giles, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. DEPARTMENT REPORTS Airport Airport Manager Jay Scherer answered questions regarding the hangar leases. Parks & Recreation Parks & Recreation Director Kurt Wolf answered questions about the 5th grade outing for designs ideas for Brown Park, and noxious weed management. Police Police Chief Justine Williams gave a brief update on the progress with the remodeling project at the new police building. Public Works Public Works Nathan Stewart asked questions about the flagger training. McCall Area Chamber of Commerce Gary Thompson, Vice President, gave a brief report on the Chamber's activities including Leadership Academy, the website, Business After Hours, New Year's, and partnering efforts. COMMITTEE MINUTES The Council received the following Committee Minutes for review: 1. Airport Advisory Committee 2017 — October 5 2. Environmental Advisory Committee 2017 — September 19 3. Historical Preservation Committee 2017 — August 14, October 9, & November 6 4. Library Expansion (Building) Committee 2017 — September 25 & October 6 5. Planning & Zoning Commission 2017 — October 3 & November 7 6. Public Art Advisory Committee 2017 — September 15 7. Parks & Recreation Advisory Committee 2017 — September 20 8. Tree Advisory Committee 2017 — September 5 & November 13 McCall City Council Regular Meeting Minutes December 14, 2017 Page 2 of 8 PUBLIC COMMENT Mayor Aymon called for public comment at 5:48 p.m. Hearing no comments, Mayor Aymon closed the public comment at 5:48 p.m. PRESENTATIONS AB 17-279 Kansas State University Planting Design Studio Student Project Presentation Lee R. Skabelund joined the meeting via skype at 5:50 p.m. Community and Economic Development Director Michelle Groenevelt introduced Lee R. Skabelund, PLA, ASLA, Associate Professor at Kansas State University. Mr. Skabelund shared the reasons for choosing McCall for his Studio Design class and shared the designs of the top 10 students. The task of his class was to develop concepts for either the waterfront area north of Mile High Marina or the 1st Street Parking Lot, the undeveloped lot on the lake west of the Yacht Club and associated streetscapes. There was a discussion about noxious weed control and stormwater. Lee R. Skabelund left the meeting at 6:20 p.m. AB 17-278 Boise State University (BSU) Presentation: Fireworks in the City The BSU students joined the meeting via phone at 6:23 p.m. Community and Economic Development Director Michelle Groenevelt introduced the presentation. The City of McCall partnered with Boise State University's MPA Capstone students and the Idaho Policy Institute (IPI) to research the issue of fireworks in McCall. The student research team gathered qualitative and quantitative data through the review of census data, interviews with public officials, news articles, peer -reviewed journal articles, city website data, and records from the City of McCall, Idaho. Emily Burns, BSU Student Lead team member, gave the presentation and shared their findings. She gave the statistics of how most fires are started, injures, the difference between legal and illegal fireworks, the highest fire month, and financial setback. There was discussion of the law variety depending the city, county, and state, taxes, and firework stands permitting and responsibility. AB 17-277 Boise State University (BSU) Presentation: Short-term Rentals Community and Economic Development Director Michelle Groenevelt introduced the presentation and turned it over the BSU student team. The City of McCall partnered with Boise State University's MPA Capstone students and the Idaho Policy Institute (IPI) to research the issue of short-term rentals in McCall. The student research team gathered qualitative and quantitative data through the review of census data, interviews with public officials, news articles, peer - reviewed journal articles, city website data, and records from the City of McCall, Idaho. Kevin Holmes, student team member, spoke on how the data was collected, the number of homes in McCall, and the amount of taxes collected. Aaron Gunderson, student team member, reported on the size of the homes, the website rental portals, vacancy rates, and rental quality. Angela Zirschky, student team member, spoke on different options used by other resort towns. Mr. Gunderson went over the recommendations in dealing with the short term rental market. McCall City Council Regular Meeting Minutes Page 3 of 8 December 14, 2017 Mayor Aymon expressed concern about health and safety issues and there was a discussion about legislation. Mr. Gunderson suggested a coalition of small towns with the same issues pursuing action at the State level to address concerns these type of rentals and the new State laws have caused. The BSU students left the meeting at 7:17 p.m. BUSINESS AGENDA AB 17-283 Request for Approval of the Tree Advisory Committee Member Appointments The Tree Advisory Committee is responsible for the location, selection, and identification of any trees, which qualify as a landmark tree or stand, of identifying and inventorying street trees, of reviewing development proposals that may affect landscaping and provide comment to the Planning and Zoning Commission and City Council. An ad was placed in Star News and ran for two weeks requesting letters of interest for the 3 open positions on the Tree Advisory Committee due to expired terms. Each existing member has expressed interest in remaining on the committee and submitted their letters. After two weeks, no other letters of interest were received. The Tree Committee requests that the Council reappoint John Lillehaug, Richard Rehberg, and Nathan Todd, each to a three year term to the Tree Advisory Committee. Council Member Nielsen moved to approve the reappointment of John Lillehaug, Richard Rehberg, and Nathan Todd to a three year term to the Tree Advisory Committee. Council Member Giles seconded the motion. In a roll call vote Council Member Nielsen, Council Member Giles, Mayor Aymon, and Council Member Holmes all voted aye and the motion carried. AB 17-280 Request to Approve the McCall Community Center Lease Community & Economic Development Director Michelle Groenevelt presented the lease request. The Senior Center lease for the City owned building located on the City Campus has expired. The lease has been updated and reviewed by the City Attorney. City staff met with two representative of the exiting Community/Senior Center about the lease, services, and changes at the center. The notable changes to the lease include the following: Updated the Senior Center to Community Center; Lease term is 5 years with 2 year renewal option; Reduced lease rate from $10/yr to $1 /yr; The Community Center is available for staffed City programs and meetings at no cost when available; The Community Center will provide an annual report to the City Council. The Council and staff had a short discussion about the new changes. Council Member Holmes moved to approve the lease for the McCall Community Center as amended and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Holmes, Council Member Giles, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. McCall City Council Regular Meeting Minutes Page 4 of 8 December 14, 2017 AB 17-282 Request to Approve the 10 Year Lease Extension Agreement with Mile High Marina Parks & Recreation Director Kurt Wolf presented the Mile High Marina lease extension. Renewal of Mile High Marina's ten year land lease agreement with the City of McCall has come due. The current Lease is as follows: The West boundary of Lakeshore Boulevard, being the high water mark of Big Payette Lake between the extension of the North boundary line of lot 5, block 4, McCall, first addition to the Village of McCall, Idaho, as extended westerly to the high water mark of Big Payette Lake and the South boundary line of lot 1 of said block 4, extended westerly to the west boundary line of said Big Payette Lake (the "Leased Premises"). For informational purposes, the Leased Premises consists of improved and unimproved real property adjacent to lands leased by Lessee under a State of Idaho Department of Lands Lease ("Submerged Land Lease") The 10 year lease extension to the original lease dated May 12, 2005 has minor changes to the previous 10 year extension dated December 31, 2007. Changes include the addition of Sections 3 and 4. Section 3 adds a provision for compliance with state and local laws, and Section 4 describes the verified report of gross receipts and a deadline for Lessee to submit such reports. Council Member Holmes moved to approve the ten year lease extension with Mile High Marina LLC and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Holmes, Council Member Nielsen, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. AB 17-285 Request to Approve Resolution 17-28 Adopting the 2018 Golf Course Fee Schedule Golf Course Superintendent Eric McCormick presented the resolution to adopt a new 2018 fee schedule and explained the reasons behind the increase. At the November 30 City Council meeting, staff requested input on rates for the coming 2018 golf season. After some discussion, it was suggested all rates be raised 2.9% based on the CPI. Staff recommends a rounding of daily greens fees to the nearest dollar to keep fees in whole dollar increments. This would raise all daily greens fee rates $1.00 except Family Night After 5, Junior, and Add 9 which would be left at the current rate. Raising the fees $1.00, most would be more than the 2.9% with the exception of the Season Passes which would be right at the 2.9%. Council Member Giles moved to approve Resolution 17-28 adopting the 2018 Golf Course fee schedule and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Giles, Council Member Nielsen, Mayor Aymon, and Council Member Holmes all voted aye and the motion carried. AB 17-276 Request to Approve use of Idaho Transportation Department — Office of Highway Safety Federal Fiscal Year 2018 (FFY18) Highway Safety Mini -Grant Award for High Visibility Enforcement during large scale events Police Chief Justin Williams presented the request to use the Highway Saftey Mini -Grant award and answered questions. The Idaho Department of Transportation — Office of Highway Safety offers "Mini Grants" to Law Enforcment Agencies help offset overtime costs associated with Traffic Enforcement during high volume, short term time periods. A Grant Match of 25% is for the overtime costs associated with "High Visibility Enforcement", the Mini Grants are for the time McCall City Council Regular Meeting Minutes Page 5 of 8 December 14, 2017 periods covering McCall Winter Carnival and Forth of July. These large scale events require McCall Police Officers to work overtime hours in addition to their regular schedules, this creates overtime costs to City of McCall. The Grant monies approved by Idaho Transportation Department are for the reimbursement of officer overtime salaries, additional fuel costs and vehicle wear and tear during the Annual Winter Carnival. The Mini -Grants have a specific time period, beginning January 26, 2018 and ending February 6, 2018 for Winter Carnival and June 29, 2018 ending July 8, 2018 for the Forth of July. The Mini Grant will be geared toward the enforcement of Impaired Driving and will take place during nighttime hours. Council Member Nielsen moved to approve use of Office of Highway Safety Grant monies to offset the overtime costs of officers already scheduled for overtime shifts during McCall Winter Carnival and Fourth of July and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Nielsen, Council Member Giles, Mayor Aymon, and Council Member Holmes all voted aye and the motion carried. AB 17-275 Request to Approve the Idaho Transportation Department — Office of Highway Safety Federal Fiscal Year 2018 (FFY18) Highway Safety Grant Application for Reimbursement of Officer Salaries for Grant Related Patrols and Purchase of Traffic Safety Related Equipment Police Chief Justin Williams presented the request to approve the Highway Safety Grant application for reimbursement of officer salaries for grant related patrols and to purchase related traffic safelty equipment. The Idaho Department of Transportation — Office of Highway Safety has announced the FFY18 highway safety grant application. This funding is for law enforcement agencies and other organizations to assist in the development of programs to reduce or eliminate traffic deaths and serious injuries. If approved for the equipment funding at the end of the grant period, the McCall Police Department wishes to purchase one Zero FXP Motorcycle and/or traffic enforcement related equipment. The dollar amount earned through the grant will be determine by the actual equipment purchased. In - car video systems aid in the prosecution of defendants and help reduce liability to the City of McCall. The Zero FXP Motorcycle will aid in officer response especially during the summer season. Chief Williams explained how these funds will help officers not just for traffic issues but to get into the community more in such areas as Legacy Park, etc. Council Member Giles moved to approve Submission of the Idaho Transportation Department — Office of Highway Safety Grant FFY18 application for Reimbursement of Officer Salaries for Grant Related Patrols and Purchase of Traffic Safety Related Equipment and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Giles, Council Member Holmes, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. McCall City Council Regular Meeting Minutes Page 6 of 8 December 14, 2017 AB 17-284 Request to Approve the Idaho Street Recreational Pathway, Snow Storage and Public or City Utilities Easement Public Works Director Nathan Stewart presented the Idaho Street Recreational Pathway, Snow Storage and Public or City Utilities Easement. As part of the Idaho Street and Brown Drive reconstruction project, the City requires an easement to construct the pathway and stormwater utility portions of the project within the McCall Donnelly School District's (MDSD) property. Staff has presented to the MDSD board on multiple occasions the Idaho Street reconstruction project and identified the appropriate easement dimensions and conditions of the agreement that would be acceptable to the MDSD for approval. Securing this easement will also be beneficial for the City's Local Strategic Initiatives Grant Application for Idaho Street as it affirms the City has the necessary property and easements to complete the proposed project in advance of grant award. The easement agreement has been prepared by legal counsel. Council Member Giles moved to approve the easement agreement with McCall Donnelly School District and authorize the Mayor to sign all documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Giles, Council Member Holmes, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. AB 17-286 Request to sign a letter of support for Albertson's who have applied for a grant through the Montana & Idaho Community Development Corporation (CDC) which provides business owners with financing to strengthen community prosperity Interim City Manager BessieJo Wagner presented the Albertson's letter of support request. Albertsons Companies is wrapping up their McCall project involving the purchase and remodel of the retail grocery store location on Lake St. in McCall. As part of that project, they have applied for a grant through the Montana & Idaho Community Development Corporation (CDC) which provides business owners with financing to strengthen community prosperity. While they move forward through the grant process, they have reached out to the City of McCall as a community partner with whom they have worked just recently to support the McCall community. They are asking the Council to provide a formal letter of support for them stating what Albertsons Companies investment in the McCall community has meant to our organization, how they have shown their commitment to supporting the community, how their expanded store has brought additional jobs to the area and how their new store location has provided a better offering of products and customer service to the shoppers in the McCall community. The Montana & Idaho CDC has asked for letters of support by next week. Council Member Holmes moved to authorize Council Member Giles to work with Staff to sign a letter for Albertsons Companies in support of a grant application through the Montana & Idaho Community Development Corporation (CDC) which provides business owners with financing to strengthen community prosperity. Council Member Giles seconded the motion. In a roll call vote Council Member Holmes, Council Member Giles, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. McCall City Council Regular Meeting Minutes Page 7 of 8 December 14, 2017 EXECUTIVE SESSION At 8:02 p.m. Council Member Nielsen moved to go into Executive Session for: • Hiring - Pursuant to Idaho Code §74-206 (1) (a): to consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general; • Records - Pursuant to Idaho Code §74-206 (1) (d) To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code; Council Member Giles seconded the motion. In a roll call vote, Council Member Nielsen, Council Member Giles, Mayor Aymon, and Council Member Holmes all voted aye and the motion carried. Council Member Elect Thom Sowers was present. Council discussed the terms of the final candidate for the City Manager position. RETURN TO OPEN SESSION At 8:33 p.m. Council Member Holmes moved to return to Open Session. Council Member Giles seconded the motion. In a voice vote, all members voted aye and the motion carried. Council Member Giles moved to authorize staff to draft a counter offer consistent with the confidential memo presented by the Human Resource Manager in Executive Session. Council Member Holmes seconded the motion. In a roll call vote, Council Member Giles, Council Member Holmes, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 8:40 p.m. ATTEST: a * SE kie J. Ayn ll, May�r Z Oz BessieJo W. ner, City ' ler' , y ........o ��.�' ''''� L n nv `� ``gyp McCall City Council Regular Meeting Minutes December 14, 2017 Page 8 of 8