Loading...
HomeMy Public PortalAbout2017.12.28 Regular MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall December 28, 2017 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Work Session Public Comment Public Hearing Business Agenda Executive Session Return to Open Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:35 p.m. Mayor Aymon, Council Member Holmes, Council Member Nielsen, and Council Member Witte all answered roll call. Council Member Giles was absent. City staff members present were Bill Nichols, City Attorney; BessieJo Wagner, Interim City Manager/City Clerk; Shay Tyler, Deputy Clerk; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Delta James, Economic Development Planner; Kurt Wolf, Parks and Recreation Director; Jay Scherer, Airport Manager; Nathan Stewart, Public Works Director; Phillip Bowman, City Engineer; Eddie Heider, Parks Superintendent; Also in attendance: Bryan Foote of Horrocks Engineering; via skype Krissy Gilmore and Bruce Meighen of Logan Simpson; via phone Eric Landsberg of SPF Water Engineering Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Witte moved to approve the agenda as submitted. Council Member Holmes seconded the motion. In a voice vote all members voted aye and the motion carried. CONSENT AGENDA Staff recommended approval of the following items: McCall City Council Regular Meeting December 28, 2017 Page 1 of 9 1. Payroll Report for Period ending December 15, 2017 2. Clerk Licenses Activity Report 3. Warrant Register — GL 4. Warrant Register — Vendor 5. AB 17-293 Request to Approve the Termination & Establishment of a New Lease for Hangar 522 6. AB 17-294 Request to Approve the Termination & Establishment of a New Lease for Hangar 541 7. AB 17-295 Request to Approve the Termination & Establishment of a New Lease for Hangar 525 8. AB 17-296 Request for Approval of a Railroad Avenue Recreational Pathway, Snow Storage, and Public Utilities Easement 9. AB 17-297 Treasurer's Report as Required by IC 50-208 10. AB 17-298 Request to Transfer USDA Forest Service Permit to the Payette Lakes Recreational Water and Sewer District 11. AB 17-300 Request to Purchase John Deere 9009A Rough Mower 12. AB 17-302 Request to Purchase a Ventrac Tractor Equipment from RMT Equipment Company 13. AB 17-305 Request to Approve A-1 Heating and Air Conditioning to Upgrade the Golf Course Club House HVAC Systems 14. AB 17-301 Approve FY17 Annual Road and Street Financial Report Council Member Holmes moved to approve the Consent Agenda as submitted. Council Member Nielsen seconded the motion. In a roll call vote Council Member Holmes, Council Member Nielsen, Mayor Aymon, and Council Member Witte all voted aye and the motion carried. WORK SESSION AB 17-289 Presentation: McCall Housing Strategy Community & Economic Development Director Michelle Groenevelt introduced the Logan Simpson team and gave a brief overview of the presentation. The McCall City Council directed staff to work with Logan Simpson to lead the `McCall Housing Strategy Report' effort as part of the McCall In Motion process. Logan Simpson worked with sub -consultants Zions to research the Housing issue and compile data and recommendations to lay the framework for a specific "Local Housing Program" for the City of McCall. Krissy Gilmore of Logan Simpson presented the McCall Housing Strategy and went through the different componets of the plan explaining various statistics about McCall's workforce and housing. Bruce Meighen, Lead Consultant at Logan Simpson, explained AMI (Area Medium Income) is calculated by Housing & Urban Development (HUD) guidelines. The AMI is based on the greater area of McCall and surrounding areas. 47% of McCall households are less than 100% of AMI. 100% is the medium income, 80% is considered moderate income, below 50% is considered low income, and below 30% is extremely low income. According to HUD guidelines, affordability equates no more than 30% of household income should be spent on housing (mortgage/rent, utilities, insurance, HOA fees, and property taxes). Given these statistics, the City lacks approximately 700 units of both rental and owner occupied homes for the local workforce. Generally households below the 50% threshhold are workers who rely on rentals for homes as they cannot afford purchasing. Mr. Meighen discussed case studies in other cities using such tools as deed restriction programs, real estate transfer tax, employee housing programs, and Community Land Trusts (CLT). One important McCall City Council Regular Meeting Page 2 of 9 December 28, 2017 item the City to focus on is infrastructure support. McCall housing building costs are high and there is a lack workers. He talked how to attract developers by providing high density homes near transit locations such as the downtown area. Without a dedicated funding source, the community will not have sufficient funds to implement many of the housing strategies. The strategies he saw that would have the greatest chance for success is land banking (set asided funds for land purchasing for future housing development and works well with transfer of development rights (TDR) programs), mirco and tiny housing (not portable), urban renewal districts, and the local option tax (no state law prohibiting its use for housing but it is important it is well spelled out in the ordinance). Other ideas include granting housing developments, partner with local groups, city employee housing program, work with legislature organization to use inclusionary housing, streamline permitting process, consider fee waivers for projects with local housing units, and develop specific programs for local housing. Council Member Neilsen brought up the local option tax (LOT) funds discussion from the last work session and wanted to know if it would be considered a public purporse and was it possible to add it into the new ordinance. City Attorney Bill Nichols spoke to his concern. He thought the land trust would be a good example of how to use those funds. It would have to be very clear the public is getting something in exchange for the use of the LOT funds. He also recommended taking out the word donation completely out of the Housing Strategy document because of constitutional prohibitions in the State of Idaho. Staff and the Council discussed ideas and the details from the Housing Strategy. Council Member Holmes shared the statistic provided by the Mountain Central Association of Realtors that the median house market value of sales for 2017 was $320,000 and for 2016 $285,000. The household income required to afford a home at these prices would have to be approximately $70,000/year or $35+ per hour. Mayor Aymon suggested a land tour for the Council to look at available areas, and Council Member Holmes asked if the local housing trust could give a presentation. Staff will bring the Final Report with a resolution to a future meeting for adoption. PUBLIC COMMENT Mayor Aymon called for public comment at 6:27 p.m. Mary Nuckols of 704 1st Street, McCall stated she is on the housing trust and the Mountain Central Association of Realtors. She shared what she thought as positive points of the McCall Housing Strategy. She spoke on the negative issues that came about with McCall Avenue homes project, and gave suggestions on a better implementation. She also gave comments on infrastructure, deed restrictions, downtown availability for density housing, and code issues with carports rather than garages. Community & Economic Development Director Michelle Groenevelt clarified the City only owns the ground under the McCall Avenue homes, and the City was not involved at any level in the construction of those homes. Hearing no more comments, Mayor Aymon closed the comment period at 6:34 p.m. McCall City Council Regular Meeting Page 3 of 9 December 28, 2017 PUBLIC HEARING AB 17-290 Request to Approve Resolution 17-26 to Adopt the McCall Area Comprehensive Plan Update — Public Hearing Continued from the November 30 Council Meeting Mayor Aymon opened the public hearing at 6:34 p.m. Community & Economic Development Director Michelle Groenevelt presented the McCall Area Comprehensive Plan Update. McCall In Motion (MnM), the name and process for the McCall Area Comprehensive Plan (MACP) Update and Transportation Master Plan, has had an extensive public involvement process over the last 20 months. The McCall Area Planning and Zoning held a public hearing on November 7, 2017 and unanimously recommended the McCall Area Comprehensive Plan for adoption. The McCall City Council held a public hearing on November 30, 2017 and there were no public comments at the meeting. The City Council directed Staff to make final edits to the text and graphics and that work has been completed. However, due to the updated copy of the MACP was accidentally not uploaded on the website, she asked to move this public hearing to the next Council meeting and keep the public hearing open until then. A written comment from Lynn Lewinski was submitted. No other public comment was received or given. Mayor Aymon left the public hearing is left open until January 11th at 6:00 p.m. Council Member Holmes moved to continue the public hearing to January 11th regular meeting at 6:00 pm. Council Member Witte seconded the motion. In a roll call vote Council Member Holmes, Council Member Witte, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. AB 17-291 Request for Approval of an Agreement to Exchange Land between the City of McCall and the McCall -Donnelly School District Mayor Aymon opened the public hearing at 6:39 p.m. Public Works Director Nathan Stewart presented the agreement to exchange land between the City of McCall and the McCall -Donnelly School District (MDSD). During 2017, Public Works and MDSD staff, working with Skiftun Land Surveying, identified is a small portion of MDSD property near the corner of Idaho Street that was assumed to be City right-of-way but is actually owned by MDSD (Property A). Similarly, the team identified a small portion of City property (located just north of Stibnite Street along the eastern boundary of the high school property) that was assumed to be owned by MDSD and part of the High School's bus driveway (Property B). It was determined that a land swap between both agencies should be conducted. On March 13, 2017, the MDSD Board approved the transfer of Property A to the City in exchange for Property B and authorized their staff and legal counsel to affectuate the transfer. The final agreement for signature has been reviewed by legal counsel. Hearing no public comment and receiving no written comments, Mayor Aymon closed the hearing at 6:41 p.m. McCall City Council Regular Meeting Page 4 of 9 December 28, 2017 Council Member Witte moved to approve the agreement to exchange land between the City of McCall and the McCall Donnelly School District and authorize the Mayor to sign all applicable documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Witte, Council Member Holmes, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. BUSINESS AGENDA AB 17-292 Request to Appoint Charles Jones to the Airport Advisory Committee Airport Manager Jay Scherer presented the Airport Advisory Committee appointment request. The Airport Advisory Committee is established pursuant to Idaho Code Section 50-210, to advise and make recommendations to the McCall City Council on matters pertaining to the safety, operation, and maintenance of the McCall Municipal Airport. Dan Scott's AAC term expired, and he did not wish to reapply. The position was advertised in the Star -News for two weeks as required by City Code. Mr. Charles Jones request for appointment was the sole application for the position. The AAC unanimously recommended appointment of Mr. Jones to the Airport Advisory Committee. Charles Jones introduced himself and gave a brief history of his experience. Council Member Witte moved to appoint Charles Jones to the Airport Advisory Committee for three year term to expire January 2021. Council Member Nielsen seconded the motion. In a voice call vote, all voted aye and the motion carried. AB 17-288 Request for approval to submit an Idaho Department of Parks and Recreation Waterways Improvement Grant application for a new dock to replace a section of log boom north of Mile High Marina Economic Development Planner Delta James presented the Idaho Department of Parks and Recreation Waterways Improvement Grant application. The City of McCall Parks and Recreation Department is seeking approval for submittal of an Idaho Department of Parks and Recreation (IDPR) Waterways Improvement Fund grant in an amount not to exceed $100,000 (exact grant request TBD) to support construction of a new dock north of Mile High Marina. The new dock will improve stafety for boaters and non -motorized lake users by replacing a section of the existing log -boom breakwater, alleviating congestion currently occuring at the public dock and boat ramp south of the Marina, and mitigating illegal dumping of docks and debris in the area. If budget allows, a swim platform and booyline is also envisioned offshore north of the new dock, creating a protected area for non - motorized users. IDPR administers funds for waterways improvements throughout the state. The City of McCall has applied for and received this funding in the past, most recently in 2015 to improve the City boat launch and access ramp. If the grant is awarded, future Council action will be needed to approve the grant agreement. The McCall Parks and Recreation Advisory Committee, Valley County Waterways Advisory Group, and Mile High Marina owner are aware of this project. Valley County Waterways has commited $40,000 in grant match for the project. The new dock is also consistant with the McCall Urban Renewal Agency (MURA) 2006 Lake Front Improvement Plans. Staff will be discussing the project and requesting additional matching funds from the MURA at its January, 2018, meeting. McCall City Council Regular Meeting Page 5 of 9 December 28, 2017 Parks and Recreation Director Kurt Wolf join via phone at 6:52 p.m. Because the granting source will not allow a prohibition of motorized watercraft there would be partial mooring on the exterior side for day use. Parks & Recreation Director Wolf explained a perimeter buoy has been purchased for the area, and there will be motorized watercraft on the north side of the dock. He has been in discussion with Mile High Marina so they are aware of this issue. Council Member Witte was concerned about the conditional use permit where the Marina would have a non - motorized area. Staff and the Council discussed different options of public use of the dock. Council Member Witte moved to approve submission of an Idaho Department of Parks and Recreation Waterways Improvement Fund grant application and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Witte, Council Member Nielsen, Mayor Aymon, and Council Member Holmes all voted aye and the motion carried. AB 17-287 Request to Approve Resolution 17-29 Adopting the 2017 McCall Water Master Plan Eric Landsberg of SPF Water Engineering joined the meeting via phone at 7:13 p.m. Public Works Director Nathan Steward introduced the request to adopt the 2017 McCall Water Master Plan and Eric Landsberg of SPF Water Engineering presented the plan. For over 2 years, the Public Works/Water Department and SPF Water Engineers (SPF) has been in the development stages of a new Water Master Plan (WMP). Utilizing a 50% matching grant from the Idaho Department of Transportation, SPF was hired complete the technical analysis and draft the 2017 Water Master Plan. The plan evaluates the existing conditions of the water treatment and distribution system; documents the City's water rights; develops a hydraulic model for identifying deficiencies and forecasting system performance over time; defines current customer demand and forecasted growth over time based on historical data; and ultimately describes a 20 year Capital Improvement Plan that will meet regulatory requirements and establish industry standard maintenance and infrastructure replacement programs. The draft Water Master Plan (WMP) was presented in a work session to Council by SPF and City staff on 12/1/17, submitted to DEQ on 12/11/17 for review, and made available for public comment on 12/19/17. SPF has completed revisions to the WMP since the 12/1/17 work session to address comments received from DEQ, staff, and others which is included in Summary of Revisions. Those revisions were explained as well as the status of DEQ's formal approval of the Water Master Plan as it relates to City Council's approval. Adoption of the proposed Water Master Plan will allow staff to commence the Water Rate Study in 2018. The rate study will evaluate the City's water user composition and available rate levels and structures to provide the Council with options for setting new rates/structures to appropriately fund the Water Department's Capital Improvement Plan (CIP). Pending the Council's adoption of new rates and rate structures, staff will adjust/revise the Water System CIP as a final amendment to the Water Master Plan. Eric Landsberg of SPF Water Engineering presented the proposed revisions to the Water System Master Plan briefly going over service areas, existing water systems facilities, water supply requirements, and highlighting the larger projects. McCall City Council Regular Meeting Page 6 of 9 December 28, 2017 Public Works Director Stewart believes it is important to restart the Joint Wastewater Agency Group (JWAG) to vet issues before those issues go before the Council and the Payette Lakes Water & Sewer District (PLRWSD), and to make sure both entities are staying congruent with the Annexation Agreement Section 9.7 — Existing Plan Adoption where it addresses the protocol of planning documents adoption of both the City and PLRWSD. Council Member Nielsen would like to see better clarification regarding implementation that all projects shall consider cost efficiencies of collaboration and scheduling with other utilities that is addressed in 8.1 of the Water Master Plan. Council Member Witte moved to approve Resolution 17-29 Adopting the Water Master Plan subject to staff and City Council proposed revisions, and contingent upon DEQ approval and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Witte, Council Member Nielsen, Mayor Aymon, and Council Member Holmes all voted aye and the motion carried. AB 17-304 Request for Approval of an Easement Agreement for Access to Property Located at 700 Fairway Drive City Engineer Phillip Bowman presented the 700 Fairway Drive access easement agreement. In July 2017, the owner of property at 700 Fairway Drive, located at the southeast corner of Davis Avenue and Fairway Drive, submitted a land use application for a Record of Survey to split the existing property into two (2) parcels. During the engineering review of this application Public Works Staff expressed concern about the possible construction of two new driveways onto Davis Avenue and additional concerns about drainage and the proximity to the intersection if one of the driveways (for the north parcel) were constructed to access Fairway Drive. The owner was willing to consider an alternate driveway location that shared an exisiting access driveway slightly to the east of the property, where the existing driveway is currently used for undefined overflow parking at Gold Glove Park. This driveway layout and shared use was coordinated with Kurt Wolf, Parks & Recreation Director, and the location has been agreed to by City Staff and the property owner. With the general terms of this agreement defined, the Record of Survey application, ROS-17-12, was approved by the McCall Area Planning and Zoning Commision on September 5, 2017, with the following condition: Prior to recordation, the applicant shall execute an easement agreement with the City of McCall to utilize City property for drive access, and the location and instrument number for this easement shall be noted on the Record of Survey. City Staff has worked with the City Attorney and the property owner to create an Easement Agreement (with Exhibits A, B, and C) that defines the area of and uses allowed on the easement. The document has been reviewed by the City Attorney and is recommended for approval by the City Council. Council Member Witte moved to approve the Easement Agreement for access to property located at 700 Fairway Drive and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Witte, Council Member Holmes, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. AB 17-303 Request for Engineering Services Agreement Renewal with Horrocks Engineers Public Works Director Nathan Stewart presented the renewal of the engineering services agreement with Horrocks Engineers. In 2011, the City completed a lengthy Quality Based Selection (QBS) McCall City Council Regular Meeting Page 7 of 9 December 28, 2017 process for engineering services resulting in the selection of the Horrocks Engineers Team. This team consists of Horrocks Engineers, SPF Water Engineering, Crestline Engineers, Secesh Engineering, Strata Geotech and Control Engineers. Since 2011, the City has authorized three (3) engineering service contracts with Horrocks (in 2011 for 3 years; 2013 for 2 years; and 2015 contract for 3 years). Each subsequent contract principally served as a "renewal" with defined term deadlines revised. Since 2015, the Horrocks Engineering team has been critically involved in completing various Streets Department task orders including, but not limited to: Downtown Core Feasibility Analysis, Downtown Core Preliminary Design, Transportation Master Plan, Streets Pavement Inventory, Commerce Street Reconstruction, Edgewater Circle Water Main Improvements, and Gravel Roads LID. They also provide the Streets Department management staff miscellaneous transportation engineering services (i.e. grant applications, general technical assistance, and general municipal engineering research). Horrocks Engineering has over 7 years of experience working with the City, learning and adjusting to meet the changing consulting needs of McCall. The institutional knowledge gained during this time is beneficial to their efficiency and cost effectiveness for future projects. Given the number of ongoing and planned projects over the next 3 years (including Idaho Street and Downtown Core Reconstruction), Staff is recommending a contract renewal for an additional three years until January 14, 2021. Bryan Foote of Horrocks Engineering spoke briefly on the services they have provided and how they coordinate with subcontractors. They focus on value based service and try to keep their overhead low. Horrocks has committed to maintain their current cost multiplier (2.7), which is on the low end of the industry as well as other provisions that are favorable to the City including no mark-up on sub - consultant charges. Council Member Holmes moved to approve the contract with Horrocks Engineers, and authorize the Mayor to sign all necessary documents. Council Member Witte seconded the motion. In a roll call vote Council Member Holmes, Council Member Witte, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. Some agenda items were moved, and the Local Option Tax Community Talks was tentatively set for February 7 at 6 p.m. EXECUTIVE SESSION At 8:11 p.m. Council Member Holmes moved to go into Executive Session for: • Hiring - Pursuant to Idaho Code §74-206 (1)(a): to consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general; • Records - Pursuant to Idaho Code §74-206 (1) (d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code; McCall City Council Regular Meeting December 28, 2017 Page 8 of 9 Council Member Nielsen seconded the motion. In a roll call vote, Council Member Holmes, Council Member Nielsen, Mayor Aymon, and Council Member Witte all voted aye and the motion carried. Council discussed hiring of a new city manager. RETURN TO OPEN SESSION At 8:18 p.m. Council Member Witte moved to return to Open Session. Council Member Holmes seconded the motion. In a roll call vote, Council Member Witte, Council Member Holmes, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. AB 17-299 Request for approval of the City Manager Agreement and subsequent City Manager Appointment of Anette Spickard Several qualified applications for the City Manager position were received. After a comprehensive search, the City of McCall has found a new Manager, Anette Spickard. Mrs. Spickard made the following statement in her cover letter: "I bring a strong set of directly related leadership skills and experience in the local government sector that will be a value to McCall especially in terms of financial management, planning for growth and infrastructure, and working on tough community problems such as affordable housing. I have served as an elected and appointed public official, as a local government executive manager, and as a committed community volunteer in the Eugene/Springfield area of Oregon for over twenty years. I am frequently stopped in the market by folks who want to discuss the latest City project or to share issues that they wish me to look into. Being accessible and responsive to the public is one of my core values and I believe McCall shares that same value." Council Member Holmes moved to approve the City Manager Agreement, and appoint Anette Spickard as City Manager per McCall City Code 1.7.1 effective February 12, 2018 and authorize the Mayor to sign all necessary documents. Council Member Witte seconded the motion. In a roll call vote Council Member Holmes, Council Member Witte, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 8:20 p.m. ATTEST: Jackie J. Aymon, Mayor BessieJo Wagner, City Clerk McCall City Council Regular Meeting December 28, 2017 Page 9 of 9 Council Member Nielsen seconded the motion. In a roll call vote, Council Member Holmes, Council Member Nielsen, Mayor Aymon, and Council Member Witte all voted aye and the motion carried. Council discussed hiring of a new city manager. RETURN TO OPEN SESSION At 8:18 p.m. Council Member Witte moved to return to Open Session. Council Member Holmes seconded the motion. In a roll call vote, Council Member Witte, Council Member Holmes, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. AB 17-299 Request for approval of the City Manager Agreement and subsequent City Manager Appointment of Anette Spickard Several qualified applications for the City Manager position were received. After a comprehensive search, the City of McCall has found a new Manager, Anette Spickard. Mrs. Spickard made the following statement in her cover letter: "I bring a strong set of directly related leadership skills and experience in the local government sector that will be a value to McCall especially in terms of financial management, planning for growth and infrastructure, and working on tough community problems such as affordable housing. I have served as an elected and appointed public official, as a local government executive manager, and as a committed community volunteer in the Eugene/Springfield area of Oregon for over twenty years. I am frequently stopped in the market by folks who want to discuss the latest City project or to share issues that they wish me to look into. Being accessible and responsive to the public is one of my core values and I believe McCall shares that same value." Council Member Holmes moved to approve the City Manager Agreement, and appoint Anette Spickard as City Manager per McCall City Code 1.7.1 effective February 12, 2018 and authorize the Mayor to sign all necessary documents. Council Member Witte seconded the motion. In a roll call vote Council Member Holmes, Council Member Witte, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 8:20 p.m. ATTEST: `ooitif111un110 . • $. Q .N.......� s � SEAL s o L• i'� r vet` `'s BessieJo VKer, City c erk ckie J. Ay on, Moor McCall City Council Regular Meeting December 28, 2017 Page 9 of 9