HomeMy Public PortalAbout09/22/2011 * Public Hearing, Final Budget MeetingNOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL
CONTINUED FROM PUBLIC HEARING HELD JULY 2B,2011
NOTICE IS HEREBY GIVEN that the Architectural Review and
Planning Board of the Town of Gulf Stream will hold a Public
Hearing on Thursday, September 22, 2011 at 8:30 A.M., and the Town
Commission will hold a Public Hearing on Tuesday, October 14, 2011
at 9:00 A.M., both in the Commission Chambers of the Town Hall,
100 Sea Road, Gulf Stream, Florida, at which the following will be
considered:
An application submitted by Tom Laudani of Seaside Builders,
LLC as agent for Joel T. Strawn, Successor Trustee of Regina
W. Spence Revocable Trust and as Personal Representative of
the Estate of Regina W. Spence that includes property located
at 1220 N. Ocean Boulevard, Gulf Stream, Florida, legally
described as Lots 4, 5 & 6 of Golf Course Addition and Tract
A of Hidden Harbour Estates Subdivisions, Gulf Stream,
Florida, for the following:
1. SUBDIVISION REVIEW to permit the division of the above
described property into six (6) single family lots to be
known as Hidden Harbour Estates -Plat II Subdivision.
2. DEMOLITION PERMIT to demolish existing structures on this
property.
3. NORTH OCEAN BOULEVARD OVERLAY PERMIT to permit alterations
within this Overlay District to create three of the proposed
six lots in Hidden Harbour Estates -Plat II Subdivision.
4. LAND CLEARING PERMIT to allow excavation for installation of
drainage and utilities \easements.
5. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the
subdivision of the property at 1220 N. Ocean Blvd. into 6
single family lots to be known as Hidden Harbour Estates -Plat
II.
The Architectural Review and Planning Board shall make a
recommendation to the Town Commission, and the Town Commission
shall make a final decision regarding the subject application at
the meetings noticed above. These meetings may be adjourned from
time to time and place to place as may be necessary to hear all
parties and evidence.
The complete application materials are on file in the Office
�J of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida
33483, and may be reviewed during regular business hours, which
generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M.
ALL PARTIES INTERESTED IN THESE MATTERS may appear before the
Architectural Review and Planning Board and the Town Commission of
the Town of Gulf Stream at the times and place aforesaid and be
heard.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY
THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION
WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS,
SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH
PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE
PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S.
Dated: September 8, 2011 TOWN OF GULF STREAM, FLORIDA
ZA �" /
Rita L. Taylor, T.1ka Clerk
September 14, 2011
MAYOR: William F. Koch, Jr.
VICE MAYOR: Joan K. Orthwein
COMMISSIONER: Muriel Anderson
Fred B. Devitt III
Chris Wheeler
PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF
J STREAM ON THURSDAY, SEPTEMBER 22, 2011 AT 5:01 P.M., IN THE COMMISSION
CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
AGENDA
I. Call to Order.
II. Roll Call.
III. Consideration of Adopted Tentative Millage Rates and Adopted
Tentative Budgets for Fiscal Year 2011 -2012.
A. Explanation and discussion of Tentative Millage Rate as
compared to the rolled back rate.
B. Comment from the Commission and the Public.
IV. Adoption of the General Fund FINAL Millage Rate for Fiscal
Year 2011 -2012.
V. Adoption of the FINAL Budgets for Fiscal Year 2011 -2012.
A. General Fund
B. Enterprise Fund (water)
VI. Ordinances for Second Reading and Adoption.
A. No. 011/4; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL
FUND FINAL MILLAGE RATE FOR THE TOWN OF GULF STREAM FOR
FISCAL YEAR COMMENCING ON OCTOBER 1, 2011 AND ENDING ON
SEPTEMBER 30, 2012.
B. No. 011 /5; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL
FUND BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR
O COMMENCING ON OCTOBER 1, 2011 AND ENDING ON SEPTEMBER 30,
2012.
C. No. 011/6; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER
FUND BUDGET FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR
COMMENCING ON OCTOBER 1, 2011 AND ENDING ON SEPTEMBER 30,
2012.
VII. Adjournment.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY
NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO
BE BASED. F.S.S. 286.0105
MINUTES OF THE PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM ON THURSDAY, SEPTEMBER 22, 2011 AT 5:01 P.M., IN THE
COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM,
FLORIDA.
I. Call to Order.
5:01 P.M.
II. Roll Call.
Present and
Participating
Also Present and
Participating
The meeting was called to order by Mayor Koch at
William F. Koch, Jr
Joan K. Orthwein
Muriel J. Anderson
Fred B. Devitt, III
Chris D. Wheeler
William H. Thrasher
Rita L. Taylor
Garrett J. Ward
John Randolph
Mayor
Vice -Mayor
Commissioner
Commissioner
Commissioner
Town Manager
Town Clerk
Police Chief
Town Attorney
III. Consideration of Adopted Tentative Millage Rates and Adopted
Tentative Budgets for Fiscal Year 2011 -2012.
A. Explanation and discussion of Tentative Millage Rate as
compared to the rolled back rate.
Town Manager William Thrasher referred to the summary sheet which was
distributed to the Commissioners before the meeting commenced. He said
there have been changes made to the budget since the previous meeting as
listed on the summary sheet under "Changes Since Tentative Budget" as
follows:
1. All Department Salary Increases have been reduced by
$7,127, resulting in salary increases of 2% instead of 2.5 %.
2. The Police Department's Overtime Budget has been reduced
by $3,000.
3. The Police Department's Part -time Labor Budget has been
reduced by $4,000.
4. A reduction has been made in the Roads & Streets Lighting
line item by $2,500.
5. The Police Department's Capital Budget has been reduced
by $3,000. Mr. Thrasher said they are not eliminating a specific
capital expenditure, but Chief Ward believes he can acquire 2011 police
vehicles rather than 2012, which will reduce capital expenditures by
$3,000.
6. A minor reduction in other charges by $373.
O Mr. Thrasher said these reductions total an overall reduction in the
previous budget of $20,000. He said there is a proposed increase, or a
line item addition of a Contingency of $20,000 and then also a change
made from the previous budget of inputting the August year -to -date
Actuals, along with some minor changes in the projections for year end.
Mr. Thrasher said this is predicated on the previously recommended
millage rate of 2.9265. He said the 2.9265 millage rate is the 2011-
2012 roll back rate, last year's millage rate was 2.8655 and, therefore,
this budget is proposing to increase the millage rate from 2.8655 to the
roll back rate of 2.9265. Mr. Thrasher said this is a balanced budget
with a total budget of $3,103,756, and there is the proposed utilization
Town Commission - Public Hearing, Final Budget
September 22, 2011 - 5:01 P.M. Page 2
of Fund Balance of approximately $450,000 which will be used to pay the
Town's share of the utility undergrounding assessment.
B. Comment from the Commission and the Public.
Mayor Koch asked Mr. Thrasher how he figures the CPI. Mr. Thrasher said
there is no CPI, but the CPI has been used in the past as the April CPI
and the April 2011 CPI was 3.9 %. He said he gave the August 2011 CPI of
4.9% as a reference point, the CPI in September 2011 will likely go over
O5% and the inflation factor should be greater than the CPI.
Commissioner Wheeler thanked Mr. Thrasher for putting time and thought
into this budget and said he understands that the Commission will
discuss reserves in a future meeting. He asked Mr. Thrasher to
elaborate on what the ramifications could be as a result of these budget
reductions, such as in the Police Department's overtime budget, and he
asked if he was comfortable with these reductions. Mr. Thrasher said
Chief Ward was very helpful in going over the budget and he said the
Chief recommended the Police Department reductions. He thanked the
Chief for his help on this budget and asked Chief Ward to comment.
Chief Ward said their overtime and part -time budget is based on
projections because it is difficult to know what will occur from year to
year. He said expenditures could be higher than allotted in the
overtime budget in event of a hurricane, but he looked at year -to -date
figures for this year and there were no major expenditures. Chief Ward
said he put these figures together hoping that expenditures in the
coming year will be similar to last, but there is no way to accurately
project.
Commissioner Wheeler said this budget predicates the Town having a year
of activity similar to last year and the Commission should be prepared
in the event the assumed conditions for next year do not reflect this
past year. He asked Chief Ward if he was comfortable with these
changes. Chief Ward said he is comfortable with the line items.
Commissioner Wheeler asked Mr. Thrasher if the Town was planning to
reduce the cost of lawn maintenance by $150. Mr. Thrasher said lawn
maintenance fees will not be reduced, they are taking the reduction of
$2,500 out of Roads & Streets. Commissioner Wheeler asked Mr. Thrasher
to explain what the Town will not be able to do. Mr. Thrasher said he
looked at the actuals and believed the figures would allow for a
reduction. Commissioner Devitt asked if that was just lighting or does
that include paving. Mr. Thrasher said it is for the electric bill to
light the streets and he found it could be reduced by that amount.
CMr. Robert Ganger said that there will be lighting changes in the budget
as a result from the undergrounding project because they will remove the
poles and then replace them with street lights. Mr. Thrasher said that
cost is in the undergrounding budget.
IV. Adoption of the General Fund FINAL Millage Rate for Fiscal
Year 2011 -2012.
Commissioner Wheeler moved and Commissioner Anderson seconded to adopt
the General Fund Final Millage Rate of 2.9265 for fiscal year 2011 -2012.
There were no comments. Roll Call: Vice -Mayor Orthwein, AYE; Comm.
Town Commission - Public Hearing, Final Budget
September 22, 2011 - 5:01 P.M.
Page 3
Devitt, AYE; Comm. Anderson, AYE; Comm. Wheeler, AYE; and, Mayor Koch,
AYE.
V. Adoption of the FINAL Budgets for Fiscal Year 2011 -2012.
A. General Fund
Commissioner Wheeler moved and Commissioner Anderson seconded to adopt
the Final Budget in the General Fund for fiscal year 2011 -2012 in the
amount of $3,103.756. There were no comments. Roll Call: Vice -Mayor
O Orthwein, AYE; Comm. Devitt, AYE; Comm. Anderson, AYE; Comm. Wheeler,
AYE; and, Mayor Koch, AYE.
B. Enterprise Fund (water)
Commissioner Devitt moved and Vice -Mayor Orthwein seconded to adopt the
Final Budget in the Enterprise Fund for fiscal year 2011 -2012 in the
amount of $961,900. There were no comments. Roll Call: Vice -Mayor
Orthwein, AYE; Comm. Devitt, AYE; Comm. Anderson, AYE; Comm. Wheeler,
AYE; and, Mayor Koch, AYE.
VI. Ordinances for Second Reading and Adoption.
A. No. 011/4; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL
FUND FINAL MILLAGE RATE FOR THE TOWN OF GULF STREAM FOR
FISCAL YEAR COMMENCING ON OCTOBER 1, 2011 AND ENDING ON
SEPTEMBER 30, 2012.
Clerk Taylor read Ordinance No. 011/4 in its entirety, stating that the
Town Commission hereby adopts its Final Millage Rate of 2.9265 mills,
the final levy of 2.9265 mills is the rolled back rate, and the final
millage rate of 2.9265 is for the calendar year 2012 to fund expenses
for the fiscal year commencing October 1, 2011 and ending September 30,
2012. Vice -Mayor Orthwein moved and Commissioner Anderson seconded to
approve adoption of Ordinance No. 011/4. There were no comments. Roll
Call: Vice -Mayor Orthwein, AYE; Comm. Devitt, AYE; Comm. Anderson, AYE;
Comm. Wheeler, AYE; and, Mayor Koch, AYE.
B. No. 011/5; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL
FUND BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR
COMMENCING ON OCTOBER 1, 2011 AND ENDING ON SEPTEMBER 30,
2012.
Clerk Taylor read Ordinance 011 /5 in its entirety, stating that the
proposed expenditures in the final budget, attached hereto as Exhibit A,
are $3,103,756, the budget is based upon taxable value of real property
of $651,912,946, personal property of $4,463,106 and anticipated non -ad
O valorem revenue of $$1,250,371. Commissioner Anderson moved and
Commissioner Wheeler seconded to approve adoption of Ordinance No.
011 /5. There were no comments. Roll Call: Vice -Mayor Orthwein, AYE;
Comm. Devitt, AYE; Comm. Anderson, AYE; Comm. Wheeler, AYE; and, Mayor
Koch, AYE.
C. No. 011/6; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER
FUND BUDGET FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR
COMMENCING ON OCTOBER 1, 2011 AND ENDING ON SEPTEMBER 30,
2012.
Clerk Taylor read Ordinance No. 011/6 in its entirety, stating that the
proposed expenditures in the final budget of the Water Fund, attached
Town Commission - Public Hearing, Final Budget
September 22, 2011 - 5:01 P.M.
Page 4
hereto as Exhibit A, are $961,900 and the proposed revenue in the final
budget for the Water Fund is $961,900. Commissioner Wheeler moved and
Vice -Mayor Orthwein seconded to adopt Ordinance No. 011/6. There were
no comments. Roll Call: Vice -Mayor Orthwein, AYE; Comm. Devitt, AYE;
Comm. Anderson, AYE; Comm. Wheeler, AYE; and, Mayor Koch, AYE.
VII. Adjournment. Vice -Mayor Orthwein moved and Commissioner Anderson
Oseconded to adjourn. The meeting was adjourned at 5:25 P.M.
a
Administrative Assistant
IN