The URL can be used to link to this page

Home My Public Portal AboutFebruary 2 2012 Regular Session m Greencastle Board of Park Commissioners Minutes of the Regular Meeting 4111 Thursday, February 2, 2012 Present: President Dr. John Hennette, members Tim Trigg, Beva Miller and Kyle Kerrigan, Putnam County Library Liaison Wes Wilson, and City Council Liaison Phyllis Rokicki Absent: Greencastle Community School Corporation representative Also Present: Suzanne Masten, Bobbi Lancaster and Rachel Stewart with Greencastle Civic League, Eric Bernsee—Banner Graphic, Assistant Director Troy Scott and Parks &Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President J. Hennette, which was held in the Greencastle City Hall council room. Public Input-None Minutes 1. Regular Meeting - On a motion from T.Trigg, second by B.Miller, the minutes from the regular meeting held on January 5, 2012 were approved as presented. All Ayes. 2. Special Meeting- On a motion from K.Kerrigan, second by B.Miller, the minutes from the special board retreat held on January 16, 2012 were approved as presented. All Ayes. Monthly Claims - The monthly claims were approved as presented on a motion from B.Miller, second by T.Trigg. All Ayes. Board Reorganization At this time, the park board held their annual election of officers. 1. President — On a motion from T.Trigg, J.Hennette retained the position of President. Second by K.Kerrigan. All Ayes. 2. Vice President - On a motion from B.Miller, T.Trigg was elected into the Vice President's position. Second by K.Kerrigan. All Ayes. 3. Secretary - On a motion from K.Kerrigan, B.Miller was elected to the position of Secretary. Second by T.Trigg. All Ayes. Special Park Use—No requests. Greencastle Civic League 1. Parkfest - Ms. B.Lancaster with the Greencastle Civic League presented a request to hold Parkfest concerts on Tuesdays, June 5, 12, 19, 26, July 3, 10, 17, 31 (skipping 7-24 due to Putnam County 4-H Fair), and August 14, 21 & 28 (skipping 8-7 due to National Night Out). The program would start at 6:30 p.m. to 8:00 p.m. each evening, with the third Tuesday of each month having bands that would play until 9:00 p.m. 1 Ms. Lancaster requested permission to post a permanent banner in the park and temporary yard-type signs in the Robe-Ann Park. She was directed to check on the City's sign ordinance. Ms. Lancaster also made the request to possibly seek vendors for a farmer's market and restaurants to sell food during the event. 2. Spray Park — S.Masten made the request to the board to consider giving Park Board President J.Hennette and Parks & Recreation Director R.Weinschenk permission to "negotiate" and "sign"the Letter of Understanding between the two parties in regards to proposed spray park addition to the Greencastle Aquatics Center. Director R.Weinschenk described a phone conversation he had earlier in the day with the Parks Superintendent in Princeton, IN about their Sprayground located next to the their swimming pool, their maintenance and operations procedures. He stated following this conversation, he was more comfortable with the maintenance costs. After some discussion and on a motion from T.Trigg, the board authorized J.Hennette and R.Weinschenk to "negotiate" and "sign" the Letter of Understanding with the thought that if a special meeting is needed, to call it. Second by Kerrigan. All Ayes. Friends Of The Park, Special Projects, and Old Business -None Director's Monthly Report Director R.Weinschenk presented his monthly report and reviewed the events from this past month,with the following highlights: 1. Park Maintenance Position Bad—Park Maintenance Supervisor Ed Neumann resigned his position. Good — We have posted the job announcement in the Banner Graphic and applications have been received. 2. Robe-Ann Park Gate Bad—On Monday evening, a lady from out-of-town drove her SUV through the Tennessee Street gate at Robe-Ann Park while it was closed. Her vehicle, as well as the gate sustained considerable damage. 3 Good — She reported it and we are currently working with her insurance company in getting the gate repaired. 3. Wal-Mart Donation Good — The Greencastle Wal-Mart donated a large number of flower bulbs with the intentions of having them planted in the parks and alongside the People Pathway trails. 3 Better—Valerie Gruener, the department's flower bed keeper, has agreed to direct the plantings of the bulbs, which may sprout this year and really bloom Spring of 2013. Assistant Director's Report Assistant Director T.Scott reviewed the programs held in January, discussed upcoming February programs, and requested adoption of fees for the following programs: 1. 1st Time Day Camp—$25.00 per person fee requested. 2. Family Fun Tuesdays - $5 per family fee requested. 2 3. Mommy & Me: 2012 Spring Edition - $25.00 program fee, $5.00 drop-in fee requested. n, On a motion from T.Trigg, second by B.Miller, all fees were approved as requested. All Ayes. New Business 1. Incredible Edible — K.Kerrigan inquired about the article entitled "A Deliciously Resourceful Town Aims For Total Food Self-Sufficiency Within 7 Years" that Director RWeinschenk included in the monthy packet. He stated that the article was given to him by Jan Firebaugh and it sounded interesting. He is playing with the idea of combining the Gardening Program that T.Scott had offered last year, with some plats located in Robe-Ann Park and alongside the People Pahways Trails. K.Kerrigan thought it would be a great program. 2. Monthly Program Announcements — Director RWeinschenk shared a copy of the February 3, 2012 Monthly Program Announcements. He explained that the new format was discussed during the board retreat and hoped that it will stimulate interest in our programs,as well as save on paper and printing costs. He reassured the board that we will continue our annual program brochure slated for release late February or early March. Next Meeting The next regular meeting of the Greencastle Board of Park Commissioners will be held Thursday, March 1, 2012 at 7:30 p.m. in Greencastle City Hall. Director R.Weinschenk reminded everyone that we will be judging the Brickmania Contest entrants at 7:00 p.m. with awards at 7:30 p.m. Adjournment On a motion from T.Trigg, second by B.Miller, the park board meeting was adjourned at 8:24 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minutes a proved by: 1 r �vL-�1 `s1 D . John He tte, President Tim Trigg, Vice P esident Beva Miller, Secretary Kyle gan 3 GREENCASTLE PARKS & RECREATION DEPARTMENT (204)ACCOUNTS PAYABLE VOUCHER DOCKET February 2, 2012 VENDOR DESCRIPTION AMOUNT ADT Security Services Alarm services 91.08 B & R Fire Protection Company Annual fire extinguisher inspection 107.00 Banner Graphic Help Wanted Ad—park maintenance 72.84 Bright Futures Rec. Supplies(Easter Egg Hunt,Mom&Me) 205.92 Butler's L.P. &Fertilizer Annual L.P. tank rental 125.00 Co Alliance Gasoline& diesel fuel 555.84 Flying W Awards Trophies for Community Pinewood Derby 79.00 Greencastle Automotive Supply Anti-freeze, windshield fluid, degreaser 27.04 Greencastle Rotary Club Club dues and expenses 122.50 Headley Hardware Facility maintenance expenses(9 invoices) 208.54 Horizon Business Center Office &recreation program supplies 199.78 Humphrey's Outdoor Power Repair parts—mowers and tractor 444.74 The Lock Shop Rekey BWSP&park office buildings 221.00 Rod Weinschenk Reimbursement: Easter Egg Hunt supplies 5.38 Wal-Mart—Credit Card Office supplies: Printer ink& containers 149.38 Wright Implement John Deere Gator repair parts 33.47 TOTAL GENERAL EXPENSES $2,648.51 (211) PARK NON-REVERTING BASKETBALL FUND BSN Sports Basketballs&nets 226.61 /**—N, Candice Childress Basketball gym supervisor 90.00 Doreen Workman Basketball gym supervisor 126.00 Endless Possibilitees Basketball t-shirts 1,300.20 Intellicorp Basketball coach background check 39.80 Kelsey Floyd Basketball official &gym supervisor 189.00 Kelsey Hennette Basketball official—4 games 72.00 Kim Pieper Basketball gym supervisor 135.00 Kyle Nobles Basketball official— 12 games 216.00 Nathan Eubank Basketball official—8 games 144.00 Rod Weinschenk Reimbursement: Basketball scorebooks 28.86 Rod Weinschenk Reimbursement: Whistles for officials 19.80 TOTAL PK NR BASKETBALL EXPENSES $2,587.27 GRAND TOTAL EXPENSE FOR THE MONTH $5,235.78 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$5,235.78 dated this 2"d day of February, 2012. ` ! SIGNATURES OF GOVERNING BOARD ` I 0.11k (1: eX /frii/j/I1'j DryJohn Henne , President Beva Miller Kyle e an Tim Trigg '✓